HomeMy WebLinkAbout2019-04-15 MinutesClartw-n
General Government Committee
Minutes
April 15, 2019
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Minutes of a meeting of the General Government Committee held on Monday, April 15,
2019 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones,
Councillor J. Neal, and Councillor M. Zwart
Regrets: Councillor G. Anderson and Councillor C. Traill
Staff Present: A. Allison, T. Cannella, J. Caruana, A. Greentree, F. Horvath,
M. Marano, R. Maciver, T. Pinn, G. Weir, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
There were no new business items added to the Agenda.
3 Adopt the Agenda
Resolution #GG -198-19
Moved by Councillor Zwart, seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of April 15, 2019 be
adopted as presented.
Carried
4 Declaration of Interest
Councillor Jones declared an indirect interest in Report FND-011-19 regarding the Gift
Agreement with Bowmanville Hospital Foundation.
Later in the meeting, Councillor Zwart declared an interest in a confidential matter
regarding Interim Control By-law 2018-083.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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Clartw-n General Government Committee
Minutes
April 15, 2019
6 Adoption of Minutes of Previous Meeting
Resolution #GG -199-19
Moved by Councillor Hooper, seconded by Councillor Neal
That the minutes of the regular meeting of the General Government Committee meeting
held on March 25, 2019, be approved; and
That the minutes of the special meeting of the General Government Committee meeting
held on March 29, 2019, be approved.
Carried
7 Delegations
7.1 Steve Yarmie, Regarding Road Conditions on Concession 10
Steve Yarmie, local resident, was present regarding the road conditions on Concession
10. He is concerned with the potholes and the hot patching on Concession 10. Mr.
Yarmie stated that he spoke to a staff member in the Operations Ddepartment and was
informed that the cold patch technique was more money than hot patching. He
explained that he is not happy with the hot patch technique being used by the
Municipality. Mr. Yarmie is concerned with the current process of filling potholes, and
that tamping is not being done after the potholes have been filled. He noted that people
in the area do not want to drive over the cold patched pot holes and get the asphalt on
their vehicle. Mr. Yarmie concluded his delegation and advised the Committee that he
would also like to know if there is a by-law regarding more than one cyclist riding
abreast the road. He answered questions from the Members of the Committee.
Resolution #GG -200-19
Moved by Councillor Neal, seconded by Councillor Jones
That the delegation of Steve Yarmie, Regarding Road Conditions on Concession 10, be
referred to staff.
Carried
7.2 Richard Ward, Regarding Additional Concerns Regarding Flooding in
Kendal
Richard Ward, local resident, was present regarding additional concerns regarding
flooding in Kendal. He explained that the property of 14 Hoy Street has continued to
flood his property. Mr. Ward noted that they have extended their driveway and filled the
swale which he believes has resulted in flooding on his property. He noted that he
advised Municipality of Clarington staff on March 15, March 18 and March 22, 2019 of
the flooding. Mr. Ward explained that both the Operations and Municipal Law
Enforcement have attended the property and he believed the issue was going to be
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General Government Committee
Minutes
April 15, 2019
addressed. He explained that his property has been flooded for 16 days straight.
Mr. Ward stated that he feels there has been violation of Municipal By-laws and is
concerned that is has not been addressed. He is concerned with the way the home was
built and that the property owner did not have the correct permit. Mr. Ward would like to
receive a report from both the By-law Department and the Operations Department
outlining their decisions regarding the property 14 Hoy Street. He answered questions
from the Members of the Committee.
Resolution #GG -201-19
Moved by Councillor Zwart, seconded by Councillor Neal
That the Delegation Richard Ward, Regarding Additional Concerns Regarding Flooding
in Kendal be referred to staff.
Carried
7.3 Kevin Adams, The Old Newcastle House Taps & Grill Inc., Regarding a
Stationary Refreshment Vehicle By-law Exemption
Kevin Adams advised the Municipal Clerk's Department, prior to the meeting, that he
would be unable to attend as a delegation.
8 Communications - Receive for Information
8.1 The Honourable Francois -Philippe Champagne, Minister of Infrastructure
and Communities, Regarding the Federal Gas Tax Fund in Ontario
Resolution #GG -202-19
Moved by Councillor Jones, seconded by Councillor Hooper
That the Communication Items 8.1 be received for information.
Carried
9 Communications — Direction
9.1 Gary Drennan, Consultant Project Manager, Transportation, Williams Sale
Partnership (WSP), Regarding Noise By-law Exemption Request
Resolution #GG -203-19
Moved by Councillor Neal, seconded by Councillor Jones
That the request of Gary Drennan, Consultant Project Manager, Transportation,
Williams Sale Partnership (WSP) for an exemption to the Municipality's Noise By-law
2007-071 for Highway 401 Improvements from 0.5 km east of Bennett Road to 2.1 km
west of Courtice Road from May 1, 2019 until November 30, 2019, be approved.
Carried
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Minutes
April 15, 2019
9.2 Shawn Reid, Regarding a Fitness Centre in the Diane Hamre Recreation
Complex in Newcastle
Resolution #GG -204-19
Moved by Councillor Zwart, seconded by Councillor Hooper
That Communication Item 9.2 be referred to staff.
Carried
9.3 Kevin Adams, The Old Newcastle House Taps & Grill Inc., Regarding a
Stationary Refreshment Vehicle By-law Exemption
Resolution #GG -205-19
Moved by Councillor Zwart, seconded by Councillor Neal
That Communication Item 9.3 be referred to staff.
Motion Withdrawn
Resolution #GG -206-19
Moved by Councillor Zwart, seconded by Councillor Neal
That the request from Kevin Adams, The Old Newcastle House Taps & Grill Inc. for an
exemption to section 2.13 (1)(a) of the Refreshment Vehicle By-law 2015-016, be
approved.
Carried
9.4 John Mackenzie, Chief Executive Officer, Toronto and Region Source
Protection Authority - Request for Nomination to the CTC Source
Protection Committee
Resolution #GG -207-19
Moved by Councillor Neal, seconded by Councillor Hooper
That the Municipality of Clarington's Council concurs with the Region of Durham's
nomination of John Presta to the CTC Source Protection Committee.
Carried
9.5 Township of Tudor and Cashel - Hydro One Delivery Fees
Resolution #GG -208-19
Moved by Councillor Neal, seconded by Councillor Hooper
That Communication Item 9.5 be received for information.
Carried
Clarington
10 Presentations
No Presentations
11 Engineering Services Department
Resolution #GG -209-19
General Government Committee
Minutes
April 15, 2019
Moved by Councillor Neal, seconded by Councillor Jones
That Reports EGD -010-19 and EGD -011-19 be received on consent.
Carried
11.1 EGD -010-19 Brookhill West Subdivision Phase 1, Bowmanville, Plan
40M-2459 'Certificate of Acceptance' and 'Assumption By -Law", Final
Works Including Roads and Other Related Works
That Report EGD -010-19 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other
related works constructed within Plan 40M-2459;
That Council approve the by-law attached to Report EGD -010-19 assuming
certain streets within Plans 40M-2459, 40R-2237 and 40R-27112 as public
highways; and
That all interested parties listed in Report EGD -010-19 be advised of Council's
decision.
11.2 EGD -011-19 Brookhill West Subdivision Phase 2, Bowmanville,
Plan 40M-2506' Certificate of Acceptance' and 'Assumption By -Law',
Final Works Including Roads and other Related Works
That Report EGD -011-19 be received;
That the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which includes final stage roads and other
related works constructed within Plan 40M-2506;
That Council approve the by-law attached to Report EGD -011-19 assuming
certain streets within Plan 40M-2506 as public highways; and
That all interested parties listed in Report EGD -011-19 be advised of Council's
decision.
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Clarington
Councillor Hooper chaired this portion of the meeting.
12 Operations Department
12.1 OPD -004-19 2018 Winter Budget Report
Resolution #GG -210-19
Moved by Councillor Jones, seconded by Mayor Foster
General Government Committee
Minutes
April 15, 2019
That Report OPD -004-19 be received for information.
Carried Later in the Meeting
(See following motion)
Suspend the Rules
Resolution #GG -211-19
Moved by Councillor Neal, seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -210-19 a second time.
Carried
The foregoing Resolution #GG -210-19 was then put to a vote and carried.
12.2 OPD -005-19 Orono Cemetery Board
Resolution #GG -212-19
Moved by Councillor Zwart, seconded by Councillor Jones
That Report OPD -005-19 be received;
That the Municipality dissolve the Orono Cemetery Board and assume all responsibility
related to the Orono Cemetery Board located at 5875 Main Street, Orono, Ontario LOB
1 MO;
That Mayor and Clerk be authorized to execute on behalf of the Municipality all
documents necessary to give effect to the above recommendation; and
That the Ministry of Consumer Services and Orono Cemetery Board be advised of
Council's decision.
Motion Withdrawn
M
Clarington
Resolution #GG -213-19
Moved by Councillor Zwart, seconded by Mayor Foster
That Report OPD -005-19 be received;
General Government Committee
Minutes
April 15, 2019
That the Orono Cemetery Board continue to assume all responsibility relating to the
operation and maintenance of the Orono Cemetery and that the trust funds remain to be
held by the Municipality of Clarington; and
That the Ministry of Consumer Services and Orono Cemetery Board be advised of
Council's decision.
Carried as Amended Later in the Meeting
(See following motion)
Recess
Resolution #GG -214-19
Moved by Councillor Neal, seconded by Mayor Foster
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 11:08 AM with Councillor Hooper in the Chair.
The foregoing Resolution #GG -213-19 was then put to a vote and carried.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
14 Community Services Department
No Reports for this section of the Agenda.
Councillor Jones chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -011-19 Appointments to Various Boards & Committees - 2019-2022
Resolution #GG -215-19
Moved by Mayor Foster, seconded by Councillor Neal
That Report CLD -011-19 be received;
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Clarington General Government Committee
Minutes
April 15, 2019
That the Committee consider the applications for appointments to the various boards
and committees, and that the vote be conducted to appoint the citizen representatives
to the various boards and committees, in accordance with the Appointment to Boards
and Committees Policy;
That the Municipal Clerk's Department be authorized to continue to advertise for the
remaining vacancies on the Kawartha Conservation Authority, Newcastle Arena Board,
and Newcastle Village Community Hall Board; and
That all interested parties listed in Report CLD -011-19 and any delegations be advised
of Council's decision.
Carried as Amended Later in the Meeting
(See following motion)
Resolution #GG -216-19
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GG -216-19 be amended to appoint the following
individuals to the Tourism Advisory Committee for a term ending December 31, 2022 or
until a successor is appointed:
Kimberley Demonte
Christine McSorley
Carried
Resolution #GG -217-19
Moved by Councillor Hooper, seconded by Mayor Foster
That the foregoing Resolution #GG -216-19 be amended by deleting Kawartha
Conservation Authority from the third paragraph and that the following paragraph be
added:
That Councillor Hooper remain as the Council representative on the Kawartha
Conservation Authority for the remainder of the term.
Carried
The foregoing Resolution #GG -216-19 was then put to a vote and carried as amended.
Public Library Board
Marina Ross was appointed to the Public Library Board for a term ending December 31,
2022 or until a successor is appointed.
Clarington
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
No Reports for this section of the Agenda.
17 Finance Department
17.1 FND-008-19 2018 Building Permit Fee Report
Resolution #GG -218-19
General Government Committee
Minutes
April 15, 2019
Moved by Councillor Hooper, seconded by Councillor Jones
That Report FND-008-19 be received for information.
Carried
17.2 FND-009-19 Elexicon Inter -creditor Agreement
Resolution #GG -219-19
Moved by Councillor Neal, seconded by Councillor Jones
That Report FND-009-19 be received;
That the By-law attached to Report FND-009-19 be approved; and
That all interested parties listed in Report FND-009-19 and any delegations be advised
of Council's decision.
Carried
17.3 FND-010-19 Strategic Asset Management Policy
Resolution #GG -220-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That Report FND-010-19 be received; and
That the Strategic Asset Management Policy attached to Report FND-010-19 be
approved.
Carried
Clarington
General Government Committee
Minutes
April 15, 2019
Councillor Jones declared an indirect interest in Report FND-011-19, Gift Agreement
with Bowmanville Hospital Foundation. Councillor Jones left the room and refrained
from discussion and voting on this matter.
17.4 FND-011-19 Gift Agreement with Bowmanville Hospital Foundation
Resolution #GG -221-19
Moved by Councillor Neal, seconded by Councillor Zwart
That Report FND-011-19 be received;
That the Mayor and Municipal Clerk be authorized to sign the Gift Agreement with the
Bowmanville Hospital Foundation on behalf of the Municipality; and
That all interested parties listed in Report FND-011-19 and any delegations be advised
of Council's decision.
Carried
Councillor Jones returned to the meeting.
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
Closed Session
Confidential verbal update from the Director of Corporate Services regarding
Negotiations and a confidential verbal update from the Municipal Solicitor regarding
Interim Control By-law 2018-083 for 10 Victoria Street.
Resolution #GG -222-19
Moved by Councillor Neal, seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with advice that is
subject to solicitor -client privilege, including communications necessary for that
purpose; and a matter that deals with labour relations or employee negotiations.
Carried
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April 15, 2019
Rise and Report
The meeting resumed in open session at 12:04 PM with Mayor Foster in the Chair.
Mayor Foster advised that two items were discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed on a
procedural matter.
20 New Business — Consideration
21 Unfinished Business
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -223-19
Moved by Councillor Neal, seconded by Councillor Zwart
That the meeting adjourn at 12:07 PM.
Mayor
Carried
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