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HomeMy WebLinkAboutCLD-011-19Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: April 15, 2019 Report Number: CLD -011-19 Resolution: GG -215-19 File Number: By-law Number: Report Subject: Appointments to Various Boards & Committees - 2019-2022 Recommendations: That Report CLD -011-19 be received; 2. That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; 3. That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancies on the Kawartha Conservation Authority, Newcastle Arena Board, and Newcastle Village Community Hall Board; and 4. That all interested parties listed in Report CLD -011-19 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report CLD -011-19 Report Overview This report is intended to provide background information, regarding vacancies on various boards and committees to assist in the appointment process. 1. Background 1.1 The Committee considered applications at the January 7, 2019 Joint Committees meeting and February 11, 2019 General Government Committee meeting. However, there were vacancies remaining. 1.2 At the Committee's direction, the Municipal Clerk's Department placed an advertisement in the local papers to fill the remaining vacancies. In addition, the advertisement was placed on the Municipality's Website www.clarington.net. 1.3 As per the "Appointment to Boards & Committees Policy", the applications have been forwarded to the appropriate staff liaison to complete a matrix for each board/committee for the citizen appointments. The matrix has been attached at the front of each of the applications for the respective boards and committees. 2. List of Applicants 2.1 The applications have been circulated confidentially under separate cover as they contain personal information. 3. Kawartha Conservation Authority Background 3.1 At the December 17, 2018 Council meeting, Council passed the following resolution: That Staff be directed to advertise for a citizen representative from the agricultural community to be appointed to the Kawartha Region Conservation Authority; and That Councillor Ron Hooper be appointed until a citizen representative successor is appointed. 3.2 Pursuant to the policy of the Regional Council, each area municipality nominates names for appointment, and the Regional Council makes the appointments. The Municipality of Clarington may appoint one individual to the Kawartha Region Conservation Authority. Municipality of Clarington Page 3 Report CLD -011-19 3.3 Please note that the Council of the Region of Durham adopted the following policy, on October 4, 2006, regarding appointments to conservation authorities: THAT only elected officials be appointed to Conservation Authorities and further, that only members of Regional Council be appointed unless the municipalities have insufficient Regional Council representation, they shall be permitted to appoint a local Councillor or appoint a citizen representative to the Conservation Authority. Current Situation 3.4 Currently, Councillor Hooper is appointed as the Council representative to the Kawartha Conservation Authority. 3.5 At the direction of Council, the Clerk's Department re -advertised for the citizen representative to the Kawartha Conservation Authority specifically looking for someone in the agricultural or planning community. 3.5 No applications were received in response to the advertisement. 4. Newcastle Arena Board 4.1 The Newcastle Arena Board is a volunteer Municipal Service Board established by the Municipality of Clarington Council in accordance with the provisions of the Municipal Act, 2001, as amended. 4.2 The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena. Committee members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2008-037, establishing the Newcastle Arena Board. 4.3 The Terms of Reference states that the composition of the Board shall be comprised of nine persons, two of whom shall be members of Council. Current Situation 4.4 Currently, the Board has six members appointed. Therefore, the Committee may appoint one remaining member to the Newcastle Arena Board. 4.5 No applications were received in response to the advertisement. Municipality of Clarington Page 4 Resort CLD -011-19 5. Newcastle Village Community Hall Board Background 5.1 The purpose of the Board is to oversee and manage the operation of the Newcastle Village Community Hall. 5.2 The Board is comprised of five citizens, three appointed by Council and two Representatives elected by residents, and two Council Representatives. Current Situation 5.3 Currently, the Board has two members appointed and Council Representatives Councillor Anderson and Councillor Zwart. Therefore, the Committee may appoint one remaining member to the Newcastle Village Community Hall Board. 5.4 No applications were received in response to the advertisement. 6. Public Library Board Background 6.1 The Clarington Public Library Board is a volunteer Board established by the Municipality of Clarington Council by the passage of 2003-188 in accordance with the provisions of the Public Libraries Act, R.S.O. 1990 (the Act). 6.2 The Board establishes policies and appoints the Chief Executive Officer who may also be the secretary/treasurer of the board, and who administers the library under the guidance of those policies. 6.3 As per By-law 2003-188, the Board consists of seven community members and two Members of Council, Councillor Hooper and Councillor Neal. Current Situation 6.4 Laila Shafi was appointed to the Public Library Board January, 2019 for a term ending in in December 31, 2022 or until a successor is appointed. On March 15, 2019, the Municipal Clerk's Department received notification of her resignation. Following Council's appointments in January 2019, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. Municipality of Clarington Resort CLD -011-19 Page 5 6.5 Accordingly, the Municipal Clerk's Department contacted previous applicants to the Clarington Public Library Board to determine whether they wish to put forward their name for consideration. 6.6 The Committee may appoint one member to the Clarington Public Library Board. 6.7 The following individ have t forward an application for consideration: x Nancy Brandon x Donald McKenzie x Marina Ross Takura Tshaka x Jacob Vanderschee 7. Tourism Advisory Committee Background 7.1 The role of the Tourism Advisory Committee is to provide advice, comments and recommendations to Council on tourism services, activities and initiatives to promote the Municipality. The committee will represent a variety of Tourism stakeholders and will work with staff to further tourism -focused strategic goals and initiatives as set out by Council. 7.2 The committee is comprised of a total of nine voting members, one of whom will be a member of Council, a representative from Clarington Board of Trade (non-voting) and a staff liaison (non-voting). Councillor Hooper was appointed as the Council Representative at the Council meeting on February 25, 2019. Current Situation 7.3 Paulina Alamo and Douglas Morgan were appointed to the Tourism Advisory Committee in February, 2019 for a term ending in in December 31, 2022 or until a successor is appointed. On March 4 and March 11, 2019, the Municipal Clerk's Department received notification of their resignations. 7.4 The Committee may appoint two members to the Tourism Advisory Committee. Municipality of Clarington Page 6 Report CLD -011-19 7.5 In response to the advertisement, the following individuals have put forward an application for consideration: x Kimberly DeMonte-Neziroski x Christine McSorley 8. Concurrence Not Applicable 9. Conclusion 9.1 It is recommended that the Committee consider the applications for appointments to the various boards and committees. 10. Strategic Plan Application Not applicable. Submitted by: O�A e- , reentree, B.A., CMO, Mbn'icipal Clerk Reviewed by: Z A Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 or sgray@clarington.net Attachments: Attachment 1 — Confidential Applications (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: All Applicants All Board/Committee Appointment Contacts