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Operations Department
Report
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Report To: General Government Committee
Date of Meeting: April 15, 2019
Report Number: OPD -004-19 Resolution: GG -210-19
File Number: By-law Number:
Report Subject: 2018 Winter Budget Report
Recommendations:
That Report OPD -004-19 be received for information.
Municipality of Clarington
OPD -004-19
Report Overview
Paae 2
Further to our 2018 Winter Budget Report #OPD -007-18, submitted June18th, 2018, staff is
providing a final update to the results and the costs of the 2018 winter maintenance
program.
1. Background
Winter Maintenance:
1.1 The Municipality of Clarington delivers winter control services across a road system of
1,783 lane kilometres. The Operations Department winter response capacity features
thirty-four (34) units on assigned routes and up to fourteen (14) ancillary pieces of
equipment depending on our winter response. Our response is composed of a mix of
vehicles from the Orono, Hampton, and Yard 42 depots to clear roads in accordance
with the Ontario Minimum Maintenance Standards.
1.2 In 2018, the Operations Department had seventy-three (73) responses including twenty-
eight (28) full callouts, forty-one (41) events and four (4) for snow removal. Of these
seventy-three (73) responses, fifty-one (51) were for snow accumulation, five (5) were
for drifting snow, thirteen (13) were for ice conditions and four (4) for snow removal.
Winter Call Out Statistics:
Staff Call outs:
Year
Jan
Feb
Mar
Apr
Oct
Nov
Dec
Total
2014
26
20
9
1
0
5
8
69
2015
17
19
8
1
0
1
5
51
2016
15
18
4
6
0
6
17
Pr
66
2017
14
10
10
1
0
4
16
55
2018
28
14
3
7
2
11
8
73
1.3 The Operations Department continues to closely monitor weather forecasts including
the Meteo Group Weather Services Canada Precipitation Forecast for Clarington which
accurately predicts each hour anticipated precipitation, air, dew point temperature (the
Municipality of Clarington
OPD -004-19
Paae 3
moment fog occurs) and wind speed / gusts, and respond accordingly. The weather
monitoring is part of the compliance with minimum maintenance standards. General
conditions encountered are lake effect flurries, drifting snow on rural roads, freezing
rain, icy / flash freeze conditions, or snow accumulations that require maintenance.
Winter Patrol
1.4 Winter Patrol is a critical winter control function. It provides us the assurance that the
road system is observed on a continual basis during the winter season so that any
potentially hazardous conditions encountered can be addressed. Road patrol is also
backed up by an On Call Lead Hand available to visit the areas of concern if necessary
and to make judgment calls as appropriate and an Operations Supervisor is also on call
to assist with winter maintenance. The ability to schedule staff for evening and
overnight winter response has improved efficiencies in the off hours.
1.5 As of December 31, 2018 the following table illustrates the expenditures incurred.
Winter Control
2018 Budget
2018 Actual
Variance
Revenue
(100,000)
(77,428)
(22,572)
Winter Plow/Sand
1,745,499
2,354,017
(608,518)
Winter Mtce Other
414,123
567,219
(153,096)
TOTAL:
2,059,622
2,843,808
(784,186)
1.6 The 2018 winter maintenance budget from January 1 st to December 31 st actual
expenditure of $2,843,808 includes the sand/salt inventory at year end for a value of
$330,859. Included in the above total is the 2018 revenue recovered for providing
winter maintenance to un -assumed developments, which is recovered from developers.
Senior Citizens and Physically Disabled Sidewalk Program:
1.7 Participation in the Senior Citizens and Physically Disabled Sidewalk and Driveway
Windrow Snow Clearing Program season's total of 297 residents on the program
remained the same as the 2017/18 season. The driveway windrow snow clearing
service is not undertaken until the snow plowing on all municipal streets has been
completed.
Municipality of Clarington
OPD -004-19
Program Statistics:
Area
2018-2019 Season
2017-2018 Season
Mar
New
RetuMja2
Total
New
Returning
Total
Bowmanville
25
112
137
19
111
130
Burketon
0
0
0
0
0
0
Courtice
19
81
100
12
96
108
Enniskillen
0
2
2
0
2
2
Hampton
1
4
5
1
3
4
Newcastle
7
37
44
3
41
44
Newtonville
1
3
4
0
3
3
Orono
0
5
5
11
5
6
Totals
53
244
297
361
261
297
Contractor responses'
Year
Jan
Feb
Mar
Apr
Nov
Dec
Total
2014
12
10
2
0
2
3
29
2015
9
13
3
0
0
2
27
2016
1 9
9
3
3
0
9
33
2017
6
6
1
0
10
9
32
2018
9
8
1
2
1
2
23
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The budget for this program in 2018 was $80,000.00 with an actual expenditure of
$148,315.
There is an annual administration fee of $75.00 plus HST per registered property for the
2018-2019 winter season.
Senior Contract
2018 Budget
2018 Actual
Variance
Revenue
(19,500)
(19,420)
(80)
Senior Snow Clearing
80,000
148,315
(68,315)
TOTAL:
60,500
128,895
(68,395)
Municipality of Clarington
OPD -004-19 Page 5
Sidewalk Snow Clearing Program
1.8 The total budget for municipal sidewalk snow clearing program in 2018 was $175,000
with an actual expenditure of $119,193. The snow clearing service on municipal
sidewalks starts when a snowfall ends and only when there is five (5) centimetres of
snow on sidewalks.
Below is a table of call -out statistics for this program from 2014 to 2018:
Year
Jan
Feb
Mar
Apr
Nov
Dec
Total
2014
22
17
7
0
3
4
53
2015
14
17
4
0
0
2
37
2016
4
4
2
0
3
16
29
2017
14
12
7
0
1
14
48
2018
14
8
1
3
4
5
35
2. Concurrence
This report has been reviewed by Trevor Pinn, Director of Finance.
3. Conclusion
Clarington provides winter maintenance over a large scope of roads; 1,910.3 lane
kilometers. Staff will continue to respond effectively and efficiently based on the winter
occurrence.
Submitted by:
Frederick J. Horvath,
Director of Operations
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Frederick Horvath, 905-263-2291 ext.523, or fhorvath(D_clarington.net