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HomeMy WebLinkAbout05/12/2008 General Purpose and Administration Committee Minutes May 12, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 12, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Deputy Mayor M. Novak Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim Councillor W. Woo Absent Were: Mayor Abernethy Also Present: Acting Chief Administrative Officer, M. Marano Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath , Manager of Recreation Services, Community ServicesS. Meredith Fire Chief, Emergency Services, G. Weir Tax Collector, Finance, M. Wiles-Frost Deputy Clerk, A. Greentree Clerk II, E. Atkinson Deputy Mayor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Foster announced the Courtice Rotary Club will be hosting a reception on thst June 24 and more information is forthcoming. On June 1 Purina will be hosting a Guide Dogs session. Councillor Hooper attended Ontario Science Centre and viewed the new movie at OMIMAX, Mystery of the Great Lakes. He attended and judged the Battle of the Bands held at the Fire Station on Friday. Councillor Hooper informed the Committee members th that on Thursday, May 15the Darryl Casswell Street dedication will be held in the th subdivision on Liberty Street. The new flags for the Bowmanville 150 are now in and will be displayed shortly and also in celebration of the event, the Sarah Jane Williams Museum is hosting a display. General Purpose and Administration Committee Minutes May 12, 2008 Councillor Woo informed the Committee that on Saturday, from 10:00 a.m. to noon, the Samuel Wilmot Creek Nature Committee will be hosting an “All About Wetlands” information session and Mr. Ian MacIntosh, Toronto Zoo, will be the guest speaker on the topic of Ontario frogs and toads. Councillor Woo reminded the Committee that May is museum month and at the Visual Arts Centre there will be a photo shoot and collection of unwanted clothing. Following the event, the clothing will be donated to thth Canadian Diabetes Association. From May 28 - 30 the Visual Arts Centre will be hosting a “Wall to Wall” fundraising event and the tickets are a $100.00. Councillor Novak attended the Ontario Regiment Annual Regiment Ball which was held th on Thursday, May 10, 2008 and informed the Committee the event was very successful. Councillor Novak attended the Environment Achievement Awards event thth which was held on May 8. Councillor Novak informed the Committee that May 18 - th 24 is Emergency Services Recognition week with a theme of “YOUR LIFE IS OUR MISSION”. MINUTES Resolution #GPA-310-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 28, 2008, be approved as amended by replacing the Clarington “Board of Trade” with the “Bowmanville BIA” in the second last paragraph on page 5. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS Kristin Robinson addressed the Committee regarding emissions criteria for the proposed EFW facility. Ms. Robinson appeared today to finish her delegation from of th the General Purpose and Administration meeting held on April 28, 2008. Since the report regarding standards was passed at Regional Council, she felt her delegation would now be a waste of her time as well as the Committee’s time. She does not believe that “close to it” on the emission standards is good enough. Jaison Gibson addressed the Committee regarding nature and animal rights. Mr. Gibson feels the Charter of Rights and Freedom should recognize nature as well as humans. He stated he would like to see crimes against animal and nature covered under the Criminal Code of Canada. Mr. Gibson showed the Committee how much of the local newspaper, which is delivered to his home, is informative and how much he feels is waste. He does not feel the newspaper is free as it takes many trees to create - 2 - General Purpose and Administration Committee Minutes May 12, 2008 the paper needed for printing the newspaper. He would like to see the public slow down and reflect on the impact they have on nature. Mr. Gibson stated this summer he will be lobbying for nature and animal rights as well as those who are less fortunate. He feels animals are being displaced and destroyed. He would like for local government to do their part and take action to address these issues and celebrate the future. Anne White spoke to the Committee regarding a zoning matter and her illegal apartments. Ms. White informed the Committee that she has lived in the Taunton area for 60 years and has obtained the necessary building permits to have the apartments at her current residence. She received a registered letter from the By-law division and feels that she is being harassed and wants to know why the apartments are considered illegal. Ms. White believes that this matter is preventing interested buyers from purchasing her property. Nick Mensink, Sernas Associates, addressed the Committee regarding Report PSD-048-08. Mr. Mensink would like to have Report PSD-048-08 deferred as there is still one issue outstanding, being the easement to allow the landowner access to the lands to the north. Mr. Mensink recommended that Condition #13 of The Conditions of Draft Approval be amended to its original form by deleting the last two sentences. Bob Carruthers addressed the Committee regarding Report PSD-048-08. Mr. Carruthers informed the Committee that the 10 metre easement was on the plan of subdivision at the beginning and that this was removed by the Planning Department in April and he is not sure why. He stated without this easement the lands to the north will be land locked and he would not be able to farm the land. Mr. Carruthers contacted the Agricultural Advisory Committee and provided them with the accurate information regarding the easement. Mr. Carruthers recommended the following wording to replace Clause 11.4.4 of Report PSD-048-08 “A 10.0 metre easement is shown through blocks 298 and 300. These blocks are to be dedicated to the Municipality for Open Space purposes. The easement is required by Mr. Carruthers to access the farm field to the north of Block 300. The easement is to remain until such time as the Soper Creek Watershed Study is completed and presented to Council. This easement is to be reviewed after the Watershed Study is complete.” Louis Bertrand addressed the Committee regarding Procedural By-law 2007-227. Mr. Bertrand expressed concerns regarding the length of time the Council meeting of th Monday, May 5 and the fact there was not enough time to allow delegations to address Council. He was concerned that no business of Council was considered and that the meeting was adjourned and reconvened the following day and not the following evening. Mr. Bertrand recommended that the possible reconvening dates and times be published and that the reconvening time be the same as the meeting start time. He would also like to see the delegations be moved as close as possible to the start of the meeting and have the presentations set to a maximum time. He requested the Committee reconsider the five minute time limit for delegations as he feels the five minutes is not enough time to present their concerns or arguments. - 3 - General Purpose and Administration Committee Minutes May 12, 2008 PUBLIC MEETING (a) Subject: Application for Draft Plan of Condominium Approval Applicant: Bowmanville Arms Residents Ltd. Report: PSD-045-08 Bob Russell, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-045-08. No one spoke in opposition to or support of Report PSD-045-08. Kelvin Whalen, Kaitlin Group, was present on behalf of the applicant and was available to answer any questions. There were none. PLANNING SERVICES DEPARTMENT APPLICATION FOR A PLAN OF CONDOMINIUM APPLICANT: BOWMANVILLE ARMS RESIDENTS LTD. Resolution #GPA-311-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-045-08 be received; THAT the Draft Plan of Condominium application, submitted by Bowmanville Arms Residents Ltd. be approved and the Director of Planning Services be authorized to issue Draft Approval under The Planning Act, subject to the conditions as contained in Attachment 3 to Report PSD-045-08; THAT a copy of Report PSD-045-08 and Council’s decision be forwarded to the Durham Region Planning Department and the Municipal Property Assessment Corporation: and THAT all interested parties listed in Report PSD-045-08 and any delegation be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 24, 2008. Resolution #GPA-312-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-046-08 be received; and - 4 - General Purpose and Administration Committee Minutes May 12, 2008 THAT Council concurs with the decisions of the Committee of Adjustment made on April 24, 2008 for applications A2008-0009, A2008-0010, A2008-0011, A2008-0012 and A2008-0013, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REPORT FOR INFORMATION REGARDING APPEAL OF LAND DIVISION COMMITTEE DECISION APPLICANT: ERHARDT WITZKE Resolution #GPA-313-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-047-08 be received for information; and THAT all interested parties listed in Report PSD-047-08 and any delegation be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 364 RESIDENTIAL UNITS APPLICANTS: KIRK KEMP, DOUGLAS KEMP, HELEN KEMP, ROBERT CARRUTHERS AND PATSY CARRUTHERS (NORTHGLEN EAST) Resolution #GPA-314-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-048-08 be received; THAT the application for Draft Plan of Subdivision S-C-2007-0005 submitted by Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers be approved and that the Director of Planning Services be authorized to issue Draft Approval subject to the conditions contained in Attachment 3 to Report PSD-048-08; THAT the application for Zoning By-law Amendment ZBA 2007-0016 submitted by Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers be approved as contained on Attachment 4 to Report PSD-048-08; THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision Agreement for each phase of development between the Owner and the Municipality of Clarington, at such time, as the agreement has been finalized to the satisfaction of the Director of Engineering Services, Director of Planning Services and Director of Finance; - 5 - General Purpose and Administration Committee Minutes May 12, 2008 THAT the Durham Region Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-08 and Council’s decision; and THAT all interested parties listed in Report PSD-048-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-315-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Resolution #GPA-314-08 be amended to add the following paragraph “THAT new home buyers be informed at the offer to purchase stage that the area is a farming community”. CARRIED Resolution #GPA-316-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT paragraph 2 of Resolution #GPA-314-08 be amended to add the following at the end of the paragraph “as amended to delete ‘woodchip trails’ and add ‘paved trails’ in condition 34”. CARRIED The foregoing Resolution #GPA-314-08 was then put to a vote and carried as amended. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL2008 , Resolution #GPA-317-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report EGD-024-08 be received for information. CARRIED - 6 - General Purpose and Administration Committee Minutes May 12, 2008 SIGNALIZATION OF MILL STREET AND EDWARD STREET Resolution #GPA-318-08 Moved by Councillor Trim seconded by Councillor Robinson THAT Report EGD-025-08 be received; and THAT all interested parties be informed of Report EGD-025-08. CARRIED AS AMENDED (See following motion) Resolution #GPA-319-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Resolution #GPA-318-08 be amended to add the following paragraph “THAT Council endorse the installation of signalization and that the Directors of Engineering Services and Finance Services report to Council on the financing of this project”. CARRIED The foregoing resolution #GPA-318-08 was then put to a vote and carried as amended. Resolution #GPA-320-08 Moved by Councillor Novak, seconded by Counicllor Robinson THAT the Committee recess for 10 minutes. CARRIED Meeting resumed at 11:40 a.m. Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT BOWMANVILLE CENOTAPH Resolution #GPA-321-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-005-08 be received; - 7 - General Purpose and Administration Committee Minutes May 12, 2008 THAT the following inscriptions be approved: West Face Addition of Afghanistan Under this heading the name D. Caswell be inserted North Face Addition of Afghanistan The years of this was will be added at a later date; THAT a road occupancy permit be approved for the closure of Temperance Street on May 29, 2008 from 6:00 pm to 8:00 pm for the dedication; and THAT Royal Canadian Legion Branch 178 Bowmanville, be advised of Council’s direction. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY DEVELOPMENT Resolution #GPA-322-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-010-08 be received for information. CARRIED TOTAL HOCKEY DISSOLUTION COSTS Resolution #GPA-323-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CSD-011-08 be received; and THAT the funds required in the amount of $27,000.00 for the dissolution of Total Hockey be drawn from the Hockey Museum Reserve Account #100-00-000-00000-2925. CARRIED - 8 - General Purpose and Administration Committee Minutes May 12, 2008 CLERK’S DEPARTMENT There were no reports to be considered under this section of the Agenda. Deputy Mayor Novak chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT MUNICIPAL BUSINESS CONTINUITY PLAN IN THE EVENT OF A PANDEMIC OR SIMILAR EMERGENCY Resolution #GPA-324-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-027-08 be received; THAT Council endorse the Municipal Business Continuity Plan; THAT Report COD-027-08 be annexed to the Clarington Emergency Plans; and THAT a copy of Report COD-027-08 be provided to the Joint Health & Safety Committee and posted on the Health & Safety Board as well as the Intranet Health & Safety site for the purposes of communication with staff. CARRIED QUOTATION Q2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT – OIL FIRED FURNACES Resolution #GPA-325-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-028-08 be received; THAT Cynergy Mechanical Limited, Etobicoke, Ontario, with a total bid price of $89,298.07 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of the Quotation Q2008-5, be awarded the contract to provide Mechanical Equipment Maintenance for Oil Fired Furnaces, as required by the Municipality of Clarington Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations, various operating accounts. CARRIED - 9 - General Purpose and Administration Committee Minutes May 12, 2008 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION – KRISTIN ROBINSON – EMISSIONS CRITERIA FOR EFW Resolution #GPA-326-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Ms. Kristin Robinson be received with thanks. CARRIED DELEGATION – JAISON GIBSON – NATURE AND ANIMAL RIGHTS Resolution #GPA-327-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the delegation of Mr. Jaison Gibson be received. CARRIED DELEGATION – ANNE WHITE – ZONING MATTER ON ILLEGAL APARTMENTS Resolution #GPA-328-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the delegation of Ms. Anne White be referred to staff for a report and update. CARRIED DELEGATION – LOUIS BERTRAND- PROCEDURAL BY-LAW Resolution #GPA-329-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the comments of Mr. Louis Bertrand be referred to the Clerk’s Department. CARRIED - 10 - General Purpose and Administration Committee Minutes May 12, 2008 OTHER BUSINESS PRESENTATIONS AND PROCEDURAL BY-LAW AMENDMENTS Resolution #GPA-330-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT presentations be allowed only by prior resolution of Council and be limited to 10 minutes in duration; and THAT the Clerk be directed to amend the Procedural By-law accordingly. MOTION LOST PROPOSED OPERATION STANDARDS FOR EFW FACILITY Resolution #GPA-331-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Municipality’s peer review consultants provide comment on the proposed operating standards and limits relating to the emissions for the proposed Courtice incineration facility. MOTION LOST Resolution #GPA-332-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the Municipality’s peer review consultants provide a presentation on their comments on the air emission levels for RFP to clarify and explain their comments. CARRIED COUNCIL DELEGATION – AIDEN TOMBES Resolution #GPA-333-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Aiden Tombes be thanked for his interest in global warming and that he be encouraged to attend a future meeting to present his comments. CARRIED - 11 - General Purpose and Administration Committee Minutes May 12, 2008 COMMUNICA nONS REQUEST FOR STREET CLOSURE FOR NEIGHBOURHOOD EVENT Resolution #GPA-334-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the correspondence from Leslie Hurley and Tammy Shiel requesting a street closure on Firwood Avenue, Courtice be granted. MOTION WITHDRAWN Resolution #GPA-335-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Correspondence from Leslie Hurley and Tammy Shiel requesting a street closure on Firwood Avenue, Courtice be received for information. CARRIED ADJOURNMENT Resolution #GPA-336-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 1 :05 p.m. CARRIED ..7 vd ~ ~/.. ~//_ _-y~/1.-~/ . UTYCLERK . - 12 -