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REPORT
COMMUNITY SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
May 12, 2008 Resolution #: B P Pi - 3~ 3~ 08
Meeting:
Report #: CSD-011-08
File#:
By-law #:
Subject:
TOTAL HOCKEY DISSOLUTION COSTS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-011-08 be received; and
2. THAT the funds required in the amount of $27,000.00 for the dissolution
of Total Hockey be drawn from the Hockey Museum Reserve Account
#100-00-000-00000-2925.
S"bm;ttedbY~ <-Mw5M(-~-'=-~
.{)v...'Joseph P. Caruana Franklin Wu
Director of Community Services Chief Administrative Officer
JPC/SM/wg
CORPORATION OF THE MUNICIPALITY OF ClARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-011-08
PAGE 2
1.0 BACKGROUND
1.1 During the 2008 budget deliberations, Council directed staff to close the Total
Hockey operation as of March 1,2008. Subsequently, at the March 31st General
Purpose and Administration Committee, Council received Report CSD-007-08 on
the floor space of Total Hockey and directed staff to issue a Request for Proposal
for future use of the space.
1.2 As indicated Report CSD-007 -08, staff was in the process of obtaining costs
associated with dismantling the space and preparing the space for a new tenant.
1.3 A Request for Proposal (RFP) for the Total Hockey space was issued on
April 15, 2008. The RFP indicated to proponents that the space would be
available for occupancy on or about July 1, 2008. In order to meet this timeline,
the renovations to the space need to occur during the month of June and
therefore approval for the funding of the renovations is required in advance of
June 1 st.
2.0 COMMENTS
2.1 In addition to construction costs to renovate the space, there are other costs
related to the dissolution of Total Hockey. The chart below is a summary of
anticipated costs:
$2,500
$500
$16,000
$5,000
$800
$2,200
$27,000
2.2 At this time staff is uncertain whether it will be necessary to store the collection
at an off-site location. The budget above does include four months of off site
storage; however, it would be staff's preference, if adequate space can be
secured, to store all items on Municipal property thus reducing the funds
required. The budget above is a reasonable estimate of known costs.
Wherever possible, staff will restrict costs on this project.
REPORT NO.: CSD-011-08
PAGE 3
2.3 Staff has sought out and is in the process of obtaining written quotations from
several qualified candidates to appraise the collection. An appraisal is required
to determine the current market value and would be used as a tool to evaluate
potential proposals. In order to expedite this process staff will commission the
appraisal work to be undertaken in early May.
2.4 Other anticipated costs that are unknown at this time relate to the dispersal of the
collection. While it is reasonable to assume an interested party may purchase
the collection in its entirety, it is also possible that other options may need to be
considered and these options may involve costs for services.
2.5 Staff will bring a Report forward at the June 2, 2008 General Purpose and
Administration Committee meeting dealing with the dissolution of Total Hockey
and all associated matters.