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HomeMy WebLinkAboutCSD-010-08 Clw:ilJgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE May 12, 2008 Resolution #:G P?l-3d d-08 Date: Report #: CSD-010-08 File#: By-law #: Subject: COMMUNITY DEVELOPMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-010-08 be received for information. S,bm_ b~~._~ ~-. J,d. Re';ewed by' .an-- ;V Joseph P. Caruana U Franklin Wu Director of Community Services / u. Chief Administrative Officer JPC/SM/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-010-08 PAGE 2 1.0 BACKGROUND 1.1 Clarington is a vibrant community with numerous community organizations who provide programs and services which contribute positively to the quality of life in our community. Many of these programs and services provide opportunities for healthy, active lifestyles, aid in the development of self confidence, leadership skills and provide a social network for residents. 1.2 The Municipality acknowledged the contributions of the volunteer sector in the 2007 - 2010 Corporate Strategic Business Plan and committed to providing support and training to our volunteer organizations. 2.0 COMMENTS 2.1 The Community Services Department is in the process of developing a Community Development strategy which will be the first step in an ongoing program of support for our community recreation and leisure partners. 2.2 Community Development is an ongoing process working with community organizations and volunteers to assist with organizational growth and development which will enable them to identify and respond to current and future community recreation and leisure needs and interests. Community Development requires developing a rapport and credibility within the community through an ongoing relationship. 2.3 The initial steps of a community development process include developing an inventory of organizations, the programs and services they deliver and identifying any areas in which staff could assist them in their role. Staff has developed a Community Inventory Questionnaire (Attachment #1) which will be helpful in creating this data base of programs and services available within Clarington. The information gathered will also be used to develop and prioritize the resources required to assist organizations in the provision of these services. 2.4 A list of community organizations who focus on the provision of recreation and leisure programs, including Hall Boards, has been compiled and an information letter has been sent to each organization introducing this Community Development initiative. Individual interviews will be conducted with the organizations throughout the spring and summer of 2008 to review the questionnaire, to develop an initial rapport and to gain a more thorough understanding of the organization, its goals, opportunities and constraints. REPORT NO.: CSD-010-08 PAGE 3 2.5 The Community Development initiative will be an ongoing process geared towards enhancing our relationship with community partners and providing support and assistance where possible. Workshops and training opportunities will be facilitated where required to assist the organizations in their provision of community programs and services and to help make their volunteer experience more fulfilling and rewarding. 2.6 Staff will report to Council on an ongoing basis the outcomes of Community Development activities and initiatives. Attachment #1- Community Inventory Questionnaire Attachment #1 to Report #C50-010-08 C~arington Community Services Community Inventory Name of Association: Mailing Address of Organization: Web site: Contact Person: Phone #'s: (home): (work): Email: Executive List: (please attach) yes 0 no 0 Number of Volunteers: Volunteer Positions: Does your organization have any paid staff? Full time Part time Contract yes 0 no 0 Total number of members/participants: Total number of Clarington resident members/participants: Does your organization have membership lists?: yes 0 no 0 Does your organization have liability insurance?: yes 0 no 0 I Attachment #1 to Report #C5D-010-08 Is your organization incorporated Not for Profit? Federal? Provincial? yes D yes D no D no D Date of Incorporation: ---1---1_ YearlMonthlDay Incorporation number: Is your organization a Registered Charity: yes D no D Date of Charity Registration: ---1---1_ YearlMonthlDay Charity Number: Does your organization have a: Constitution: yes D no D Mission Statement/Statement of Purpose: yes D no D Date of last Annual General Meeting: _/---1_ YearlMonthlDates Are minutes available?: yes D no D Date of next Annual General Meeting: ---1---1_ YearlMonthlDay Location of next Annual Meeting: What programs/services do you provide to residents of Clarington: 2 Attachment #1 to Report #(50-010-08 What space are you presently using to provide your services?: (please be specific with names) -Community Hall 0 -Recreation Facility 0 -Sports Fields 0 -Church 0 -School 0 -Other 0 What are the issues/concerns/impediments to providing these programs/services?: -Volunteers 0 -Finances 0 -Facilities 0 -Meeting space 0 -Equipment 0 -Sponsors 0 -Training 0 -Insurance 0 -Other: How can we assist you in providing your services? 3 Attachment #1 to Report #C5D-010-08 Are there learning/training opportunities that would assist your organization in providing programs/services: -Volunteer RecruitmentJRetentionlRecognition 0 -Volunteer Screening 0 -Effective Meetings 0 -Fundraising 0 -Marketing 0 -Time Management 0 -Web Development 0 - Sponsorships Programs 0 -Clinics First aid Coaching Trainers Referees Other o o o o o o -Other Training Opportunities: Please attach a copy of the following: o Executive list o Constitution o Mission Statement! Statement of Purpose 4