HomeMy WebLinkAboutCOD-026-08
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date:
April 28, 2008
Report #: COD-026-08
File#_
By-law #
Subject:
CL2008-18, COMMUNICATION TOWER AND WIRELESS LINKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-026-08 be received;
2. THAT Integra Data Systems Corp., Markham, Ontario, with a total bid price of $99,900.00
(excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and
specifications of the Tender CL2008-18, be awarded the contract for the Communication
Tower and Wireless Links, as required by the Municipality of Clarington;
3. THAT the total project cost of $99,900.00 be drawn from the IT Hardware capital account
number 110-16-162-81610-7401 and be funded as follows:
$60,000 from 2008 & 2007 Capital Budget
$39,900 a . ional funds from Computer Equipment Reserve Fund.
Reviewed by: ,
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Franklin Wu,
Chief Administrative Officer
Submitted by:
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COO.Q26-08
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were prepared for the requirements for the construction of a 150'
Communication Tower at Depot 42 as well as the required wireless linking of the Newcastle &
District Recreation Complex to this tower and the tower to Town Hall as required by the
Corporate Services Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, seven tenders
were received and tabulated as per attached summary (appendix A). Of the seven tenders
received, three of them were rejected due to non-compliancy to the tender the documents.
Upon review of the bids, three tenders were received which were non-compliant and not open
for consideration. The recommendation of staff is to proceed with an award to the lowest
complaint bidder, Integra Data Systems. Their submission met all specifications and their
submission was compliant with all terms and conditions.
As the totai funds required for this project exceeds the available budget of $60,000.00 in the
2008 Capital Account 110-16-162-81610-7401, it is recommended that additional funds required
in the amount of $39,900.00 (plus GST) be financed from the Computer Equipment Reserve
Fund. The original budget value was specific to the Newcastle facility only, however the tender
provided for additional capacity to accommodate the Newcastle Library and the future Fire
Facility.
The recommended low bidder has worked with the Municipality of Clarington on previous
projects and has provided a good service on these past projects.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Corporate Services.
After further review and analysis of the bids by Information Technology and Purchasing, it was
mutually agreed that Integra Data Systems Corp., Markham, Ontario, be recommended for the
contract.
Attachments:
Attachment 1 - Schedule "A"
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Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
Tender CL2008.18
COMMUNICATION TOWER AND WIRELESS LINKS
BIDDER TOTAL BlD
IGST Excluded)
Integra Data Systems Corp. $99.900.00
Markham, ON
I Talk Wireless $110,000.00
SI. Catherines, ON
Glentellnc. $112,716.63
Ottawa, ON
Bell Canada $161,570.86
MississauQa, ON
Radian Communication Services Rejected
Oakville, ON
Trispec Communications Rejected
Markham, ON
VHF Construction Ltd. Rejected
Elmira, ON