HomeMy WebLinkAbout04/21/2008
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REPORT #1
REPORT TO COUNCIL MEETING OF APRIL 21, 2008
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, APRIL 14, 2008
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-019-08 Monthly Report on Building Permit Activity for March 2008
(b) OPD-004-08 Pitch-In Week Canada "Clarington Clean and Green"
(c) CLD-013-08 Accessibility for Ontarians with Disabilities Act - Accessibility
Standards for Customer Service (Ontario Regulation 429/07)
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(d) COD-023-08 First Impressions Community Exchange Tourism Assessment
2. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF MARCH 27, 2008
THAT Report PSD-038-08 be received;
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on March 27, 2008, for application A2008-
0008, is not warranted. However, should an appeal be lodged by another party,
that Staff be authorized to appear before the Ontario Municipal Board to defend its
original recommendation; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on March 27, 2008 for applications A2008-0006 and A2008-0007, and that Staff
be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3AG T 905-623-3379
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April 21 , 2008
3.
NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN
THAT Report PSD-039-08 be received;
THAT the Newcastle Village Community Improvement Plan, dated April 2008 as
contained in Attachment 2 to Report PSD-039-08 be approved and that the
necessary By-law be passed;
THAT the Region of Durham Planning Department be forwarded a copy of Report
PSD-039-08 and Council's decision; and
THAT all interested parties listed for Report PSD-039-08 and any delegations be
advised of Council's decision.
4. ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT
THAT Report PSD-040-08 be received;
THAT Staff be authorized to review and bring forward to a Public Meeting a
proposed amendment to the Orono Community Improvement Plan to provide for
Building Code Improvement Grants and guidelines for infill or renovations; and
THAT all interested parties listed in Report PSD-040-08 and any delegations be
advised of Council's decision.
5.
ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO
PERMIT THE DEVELOPMENT OF 1300 RESIDENTIAL UNITS
APPLICANTS: BAYSONG DEVELOPMENTS INC., 2084165 ONTARIO LTD.,
KIRK KEMP AND DOUGLAS KEMP (NORTHGLEN WEST)
THAT Report PSD-041-08 be received;
THAT the application for Draft Plan of Subdivision S-C-2007-0004 submitted by
Baysong Developments Inc. 2084165 Ontario Limited, Kirk Kemp and Douglas
Kemp be approved and that the Director of Planning SeNices be authorized to
issue Draft Approval subject to the conditions contained in Attachment 3 to Report
PSD-041-08;
THAT the application for Zoning By-law Amendment ZBA 2007-0015 submitted by
Baysong Developments Inc. 2084165 Ontario Limited, Kirk Kemp and Douglas
Kemp be approved as contained on Attachment 4 to Report PSD-041-08;
THAT the Mayor and Clerk be authorized by by-law to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington, at such time, as
the agreement has been finalized to the satisfaction of the Directors of
Engineering Services, Planning Services and Finance;
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April 21,2008
THAT the Durham Region Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-041-08 and
Council's decision; and
THAT all interested parties listed in Report PSD-041-08 and any delegations be
advised of Council's decision.
6. INTERSECTION OF WELLINGTON STREET AND GEORGE STREET
BOWMANVILLE, REQUESTED ALL-WAY STOP
THAT Report EGD-018-08 be received;
THAT "no parking" signs be installed in the area of the intersection; and
THAT staff monitor the intersection of Wellington Street and George Street after
the no parking signs have been installed.
7. GREAT WATERFRONT TRAIL ADVENTURE
THAT Report EGD-020-08 be received;
THAT staff be authorized to assist with the Clarington portion of the tour; and
THAT Council approve the request to hold the Great Waterfront Trail Adventure on
the Waterfront Trail provided that a Road Occupancy Permit is obtained through
Engineering Services.
8.
ROB PIONTEK SKATEBOARD PARK - DONATION FROM ST. MARYS
CEMENT
THAT Report EGD-021-08 be received;
THAT the donation of concrete from SI. Marys Cement be acknowledged and that
the Municipality of Clarington officially extend their thanks for this contribution; and
THAT a receipt be issued to SI. Marys Cement for tax purposes.
9. SITE ALTERATION BY-LAW
THAT Report EGD-022-08 be received;
THAT the By-law attached to Report EGD-022-08 be approved by Council in
principle subject to final review by the Municipality's Solicitor and the Director of
Engineering Services; and
THAT the matter be referred back to staff to prepare a report detailing the Policies
and Procedures for the administration of the By-law, including the application form,
and the final draft of the By-law.
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April 21,2008
10.
COMMUNITY SERVICES DEPARTMENT - FINANCIAL ASSISTANCE POLICY
THAT Report CSD-008-08 be received;
THAT the Community Services Financial Assistance Programs (Attachment #2 to
Report CSD-008-08) be approved; and
THAT Barb Glaspell be advised of Council's decision.
11. GRANT REQUEST - LEIGH MCSWAN, MISS UNIVERSE CANADA 2008
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THAT Report CSD-009-08 be received;
THAT the request of Ms. Leigh McSwan for sponsorship through the Municipal
Grant Program be denied, as her request is for an individual and does not meet
the objective of the Municipal Grant Program; and
THAT Ms. Leigh McSwan be advised of Council's decision.
12.
DELEGATION - ALF HUGGINS, DARLINGTON SOCCER CLUB-
REGARDING WAIVER OF OR REDUCTION IN FEES FOR AN EVENT BEING
HELD AT THE BOWMANVILLE INDOOR SOCCER FACILITY
THAT the delegation of Mr. Alf Huggins be received with thanks; and
THAT the Darlington Soccer Club be approved for a $2,000.00 grant.
13. CAT AND DOG LICENSING -AGRICULTURAL RATE CATEGORY
THAT Report CLD-014-08 be received;
THAT the sections of By-law 2006-228, being the Kennel Licensing By-law,
pertaining to Private Kennels be suspended and not enforced for a period of two
years;
THAT staff monitor the implications of suspending the licensing of Private Kennels
and report back to Council at the end of the two year period;
THAT the by-law included as Attachment 1 to Report CLD-014-08, being a by-law
to amended the Responsible Pet Owner's By-law, By-law 2006-227, to include the
Agricultural Rate licence category, be forwarded to Council for Approval; and
THAT all Private Kennels licensed in 2007 and any 2008 Private Kennel licence
applicants be advised of Council's decision.
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April 21 , 2008
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14.
CO-OPERATIVE TENDER W02-2006, SUPPLY, DELIVERY AND APPLICATION
OF CALCIUM I MAGNESIUM CHLORIDE
THAT Report COD-021-08 be received;
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $66,430.00
(excluding G.S.T.), for the Municipality of Clarington's requirements for liquid
magnesium chloride (Section I) being the lowest responsible bidder meeting all
terms, conditions and specifications of the Co-operative Tender W02-2008, be
awarded the contract to supply and apply approximately 325,000 litres of liquid
magnesium chloride, as required by the Municipality of Clarington Operations
Department;
THAT Glen Chemicals Limited, Scarborough, Ontario, with a total bid price of
$6,300.00 (excluding G.S.T.), for the Municipality of Clarington's requirements for
flaked calcium chloride (Le., in 20 kilogram bags), (Section II) being the lowest
responsible bidder meeting all terms, conditions and specifications of the Co-
operative Tender W02-2008, be awarded the portion of the contract to supply and
deliver approximately 9,000 kg of flaked calcium chloride, as required by the
Municipality of Clarington Operations Department;
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THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contracts be awarded for a second year; and
THAT the funds expended be drawn from the Department of Operations various
operating accounts.
15. CL2008-11, ASPHALT RESURFACING CONTRACT
THAT Report COD-024-08 be received;
THAT Lafarge Paving and Construction Ltd., Oshawa, Ontario with a total bid in
the amount of $823,400.30 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2008-11, be
awarded the contract for the Asphalt Resurfacing Contract #1 as required by the
Engineering Department;
THAT the total funds required in the amount of $993,888.00 ($823,400.31 tender,
consulting and contingencies) be drawn from the following Engineering 2008
Capital Accounts:
Account # 110-32-330-83212-7401 $ 851,888.00
Account # 110-32-330-83266-7401 $ 19,000.00
Accou nt # 110-32-330-83269-7401 $ 29,000.00
Account # 110-32-330-83270-7401 $ 56,000.00
. Account # 110-32-330-83295-7401 $ 38,000.00; and
THAT the By-law attached to Report COD-024-08, marked Schedule "A",
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
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April 21, 2008
CL2008-9, SIDEWALK REHABILITATION, VARIOUS LOCATIONS
THAT Report COD-025-08 be received;
THAT Melrose Paving Co. Ltd., Etobicoke, Ontario with a total bid in the amount of
$312,756.85 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2008-09, be awarded the contract for
the Sidewalk Rehabilitation, Various Locations as required by the Engineering
Department;
THAT funds required in the amount of $377,000.00 ($312,756.85 tender plus
contingencies, consulting and utility relocations) be drawn from the following
Engineering Capital Budget Accounts:
Account# 110-32-331-83215-7401 (2007 & 2008)
Account # 110-32-331-83320-7401 (2007)
Account # 110-32-331-83268-7401 (2008)
$212,000.00
$ 44,000.00
$121,000.00
and
THAT the By-law attached to Report COD-025-08, marked Schedule "A",
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE INVESTMENT
THAT Report FND-010-08 be received;
THAT the Municipality confirms that the $1,913,794 allocated to the Municipality of
Clarington by the Province of Ontario will be used for municipal road and bridge
capital investments needs;
THAT the Municipality agrees to provide a final summary report detailing
expenditures, use of provincial funding and outcomes received and acknowledges
that the Ministry of Transportation may request an independent audit of the
project;
THAT the Municipality of Clarington acknowledges that any funds intended for the
project that are not used in accordance with the rehabilitation of municipal roads
and bridge capital investment needs or the terms of the grant funding will be
returned to the Ministry in accordance with the terms of the grant funding;
THAT the Mayor and Clerk be authorized to sign any necessary by-laws to receive
this funding;
THAT Report FND-010-08 be copied to Jim Bradley, Minister of Transportation;
and
THAT Dalton McGuinty, Premier of Ontario, Jim Bradley, Minister of
Transportation and John O'Toole, MPP Durham, be thanked for this much needed
funding for infrastructure for the Municipality of Clarington.
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April 21 . 2008
18.
PRESENTATION - ERIC BOWMAN & TED WATSON - UPDATE FROM THE
DURHAM AGRICULTURAL ADVISORY COMMITTEE
THAT the presentation from Eric Bowman and Ted Watson be received with
thanks.
19. DELEGATION - KERRY MEYDAM - REGARDING THE NEED FOR PUBLIC
INFORMATION SESSIONS ON ENERGY FROM WASTE AND ALTERNATIVES
THAT the delegation of Ms. Kerry Meydam be received with thanks.
20. DELEGATION - JAISON GIBSON - REGARDING READINESS CONTAINERS
AND EMERGENCY RESPONSE
THAT the delegation of Mr. Jaison Gibson be received with thanks.
21. DELEGATION - RICHARD WARD - REGARDING TAXES AND TAX BILLING
THAT the delegation of Mr. Richard Ward be received with thanks;
THAT Staff request from the Regional Works Department a copy of the letter sent
to Mr. Ward in 1996; and
THAT Staff supply Mr. Ward with copies of all correspondence relating to his
request for rezoning of his property.
22.
DELEGATION - TRACY ALI- REGARDING ENERGY FROM WASTE
THAT the delegation of Ms. Tracy AIi be received with thanks.
23. SITE INSPECTIONS OF FLOODED ROADS, BRIDGES AND CULVERTS
THAT the Director of Engineering Services and the Director of Operations
undertake visual site inspections of flooded roads, bridges and culverts; and
THAT Staff report back on any work to be done.
24. APPOINTMENT TO THE SAMUEL WILMOT NATURE AREA MANAGEMENT
ADVISORY COMMITTEE
THAT Mrs. Shirley Minifie be appointed to the Samuel Wilmot Nature Area
Management Advisory Committee to fill the current vacancy.
25.
APPOINTMENT TO THE ACCESSIBILITY ADVISORY COMMITTEE
THAT Ms. Sylvia Jaspers-Fayer be appointed to the Accessibility Advisory
Committee to fill the current vacancy.