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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting:
General Purpose and Administration Committee
Report #:
CD-8-98
File#:
File# A'5. GE"'.
Res. # G PlC) - ~3-c/~
By-Law #
Date:
19 January, 1998
Subject:
PURCHASE OF PARKING EQUIPMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report CD-8-98 be received;
2. THAT the purchase of the parking equipment as listed in the Report CD-8-98 be approved; and
3. THAT funds in the amount of $32,188.38 be allocated from the Parking Reserve Fund
#1110-162-X.
BACKGROUND:
At its regular meeting on April 14, 1997, Council approved Report CD-17-97 which, among other things,
allowed for the purchase of parking meter bags for the meters in the Bowmanville downtown area. The
bags are used to cover the meters for occasions when parking is to be prohibited and for providing free
parking, such as at Christmas.
On May 6, 1997, an order was placed with a local company for 250 nylon parking meter bags. The
quoted price was $5.65 per bag, for a total price of $1412.50. The supplier had originally indicated that
the bags would be ready within six to eight weeks.
By November the bags still had not arrived and calls to the suppliers were producing no results. On
November 11, 1997, staff met with a representative from Trevor Owen Limited to discuss placing an
order with them to provide the bags. Based on those discussions it was decided to cancel the prior
order and purchase the bags from Trevor Owen.
The Trevor Owen bags were to be made of heavy unbleached canvas which would last longer and are
much more damage resistant than nylon. Unfortunately they were more expensive, the estimated cost
per bag was $14.65. Since these bags were needed for the Christmas season when staff are required
by by-law to cover the meters and offer free parking in the downtown, it was decided to proceed with
ordering the bags in order to ensure delivery by the first week of December.
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Report CD-8-98
- 2 -
January 19, 1998
Delivery was in fact made on time and the Bowmanville Business Center was very pleased with the new
bags. They are a vast improvement over the plastic bags we have used in the past and present a very
professional image for the municipality.
The difference in price between the two suppliers is $2,587.50 (including taxes) and it is therefore
necessary to obtain Council approval for the extra cost.
Unlike other municipal operations, Parking Enforcement is self sufficient. The revenue from the meters
and all fines is placed in the Parking Reserve account to cover the costs of operation and purchases
of equipment. It is therefore not a burden on the general taxpayer.
Staff also need to purchase two other items. The first is an additional 50 parking meter mechanisms.
Over the past couple of years minor vandalism has resulted in the loss of some of our mechanisms.
At present we have no spares to replace any meters that break down and need to be serviced. In
addition several of the meters on the side streets are still the old mechanical units and need to be
upgraded to be consistent with the rest of the inventory. The purchase of fifty additional mechanisms
would allow sufficient supplies to meet these needs. The mechanisms are $249.95 each. Total cost
plus taxes would be $26,869.63.
The second item is parking passes. At the start of each term of Council new passes are issued to staff
and Councillors. The new passes will cost $2,731.25.
CONCLUSION
Staff respectfully recommend that Committee recommend to Council the expenditure of $32,188.38 to
implement the proposals above and that the necessary funds be drawn from the Parking Reserve Fund
(111 0-162-X) for this purpose.
Respectfu!Ly-
//
Reviewed by:
~
W.H. Stockwell
Chief Administrative Officer
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