HomeMy WebLinkAboutTR-93-98
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File #: tISf.Q \{ .
Res.#: GP A - (eLl I.c) ~;'
Date:
December 7, 1998
Report #:
TR-93-98 File #:
Subject:
By-Law #:
SECURITY MEASURES - HAMPTON OPERATIONS DEPOT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-93-98 be received;
2. THAT Purchasing By-Law #94-129, be waived;
3. THAT McFaul Fencing Ltd., Courtice, Ontario, with an estimated bid of
$20,000, being the lowest quotation received, be awarded the fencing contract
at the Hampton Operations Depot; FORTHWITH
4. THAT Reedtronics Security Systems, Newcastle, Ontario, with an estimated
bid of $8,000, be awarded the contract for installing a security alarm system at
the Hampton Operations Depot; FORTHWITH
5. THAT the cost of the monthly monitoring charges be accommodated through
the annual operating budget; and
6. THAT financing for the fencing and security system be obtained from the
Public Works Lot Levy Reserve Fund, Account #1100-157-X.
Background and Comments:
1.0 On October 31 and November 7, 1998, the Public Works Operations Depot in
Hampton, was the subject of substantial vandalism. In the first instance, it appears
that vandals attempted to steal four (4) of the Public Works vehicles and when they
were unable to do so, proceeded to vandalize the vehicles. In the second instance, it
appears that the primary motivation was simply to cause substantial damage to the
vehicles. In this case, an additional six (6) vehicles were damaged. The police were
called in both circumstances but no charges have been laid.
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TR-93-98
SECURITY MEASURES - HAMPTON OPERATIONS DEPOT
Page - 2 -
2.0 In total, the estimated cost to repair the damages is in the vicinity of $25,000 with only
$7,000 potentially recoverable from the municipality's insurance coverage. This is
because the deductible under the municipality's fleet coverage applies to each
vehicle, not to each occurrence.
3.0 Due to the significant investment of the municipality in its vehicles and equipment and
the potential for further occurrences, it is recommended that security measures be put
in place in order to minimize the risk of future damages.
4.0 Treasury Staff contacted Frank Cowan Insurance Company, L.V.Walker and
Associates (the municipality's insurance adjusters), Clarington Hydro-Electric
Commission and the City of Oshawa to determine appropriate measures to be
implemented. The Risk Management Division of Frank Cowan Company advised that
many municipalities in similar circumstances to Clarington's have installed perimeter
fencing around vehicle depots with alarm sensors along the fenceline. Clarington
Hydro-Electric Commission has a security system in place with random security
company on-site visits. The City of Oshawa has contracted 24 hour on-site security
guard services.
5.0 Based on the location and size of the Hampton Operations Depot, it is recommended
that the perimeter be fenced. It is also recommended for efficiency and effectiveness
of the security system, that an additional gated fence be installed immediately, north
of the central operations area and that this compound area be secured with alarm
sensors on the fencing.
6.0 These security measures will allow an early warning system in order to minimize the
time period that vandals would have on the property before police or Public Works
Staff arrive.
7.0 It is anticipated that this will, in turn, substantially reduce the future costs resulting
from vandalism and theft.
submitted,
Reviewed by:
n A. Marano, H.BSc.,AMCT,
Treasurer.
c) f ~-./LfL._ -(~ 4-.
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer.
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Stephen Vokes, P.Eng.,
Director of Public Works.
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