HomeMy WebLinkAboutTR-75-98
, I
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #_F I?S". Q U.
Date: MONDAY, OCTOBER 5, 1998 Res.#G9A -54~-9~
Report #: 'T'R-75-98 File#: By-Law #
Subject: CL98-17 FAREWELL CREEK BANK STABILIZATION
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-75-98 be received;
2. THAT Cambridge Landscaping Inc., Cambridge, Ontario with a
total bid in the amount of $24,959.00 including G.S.T., being
the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL98-17, be awarded to the
contract for Farewell Creek Bank Stabilization .
3. THAT funds in the amount of $18,830.00 (total project cost
$32,454.90 including construction, final design, contract
administration, contingencies and G.S.T.) be drawn from Public
Works Capital Account Number 2900-00017-00000.
4.
That the additional funds required in the amount
($32,454.90 less $18,830.00 remaining 1997
$4,700.00 consulting paid in 1997) be drawn from
Lot Levy Reserve Fund #5001-00036-0401; and
of $8,924.90
funds less
Public Works
5. That the attached By-law marked Schedule "A" Authorizing the
Mayor and Clerk to excute the agreement be approved.
BACKGROUND AND COMMENT
Plans were provided by G. M. Sernas and Associates Ltd. for the
Farewell Creek Bank Stabilization, as required by the Department of
Public Works.
Subsequently tenders were advertised and received and tabulated as
per Schedule "B" attached.
(518
REPORT NO.: TR-75-98
TENDER CL98-17
PAGE 2
The total project cost
contract administration,
including final design and tendering,
contingencies and GST, detailed in the
letter from G. M. Sernas and Associates Ltd., marked Schedule "Cn
is estimated at $32,454.90.
It is recommended that the funds in the ,amount of $18,830.00 be
drawn from funds carried over from the 1997 Public Works Capital
Budget. Additional funds in the amount of $8,624.90 ($32,454.90
less $18,830.00 remaining 1997 funds less $4,700.00 consulting paid
in 1997) are recommended to be drawn from the Public Works Lot Levy
Reserve Fund Account #5001-00036-0401. Note as this project was
originally tendered in 1997 and cancelled due to insufficient funds
approximately $4,700.00 of the $5,000.00 consulting fee was paid in
1997.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
The low bidder, Cambridge Landscaping Inc., Cambridge, Ontario have
satisfactorily completed similar work for the City of Mississauga.
ly submitted,
Reviewed by,
H.BSc.,AMCT.,
~~
W. H. St<1'ck ell,
Chief Administrative Officer
~~
Stephen A. Vokes, P. Eng
Director of Public Works
MM*LB*jt
Attach.
bi9
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW #98-
Being a By-law to authorize a contract between
the Corporation of the Municipality of
Clarington and Cambridge Landscaping Inc. ,
Cambridge, Ontario for the Farewell Creek Bank
Stabilization.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute on
behalf of the Corporation of the Municipality of Clarington
with the Corporation Seal, a Contract between Cambridge
Landscaping Inc. Cambridge, Ontario and Said Corporation; and
2. THAT this agreement attached hereto as Schedule "B" form part
of this By-law.
By-law read a first and second time this
1998.
day of September,
By-law read a third time and finally passed this
September, 1998.
day of
Mayor
Clerk
bLG
SCHEDULE "B"
BID SUMMARY
CL98-17
FAREWELL CREEK BANK STABILIZATION
Cambridge Landscaping Inc.
Cambridge, Ontario
Elirpa Construction and Materials
Pickering, Ontario
$36,519.58
Dunedin Construction
Whitby, Ontario
Includes G.S.T.
$49,813.85
bel
09-16-98 10:05
From-
905432;877
T-777 P 01/07 F-085
SCHEDULE "e"
FACSIMILE AND DELIVERY
G.M. Sernas
()~sociates Ltd.
~ Consulting Engineers & Planners
110 Scotia Court. Unit 41
Whitby. Ontario L 1N 8Y7
Telephone: (90S) 432-7878
Toronto Line: (90S) 686.6402
Fax: (90S) 432-7877
September 15, 1998
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
LIC 3A6
MISSISSAUGA WHITBY BELLEVILLE
Attention:
Ms. Lou Ann Birkett, c.P.P., A.M.C.T.
Purchasing Manager
Dear Madam:
Re: Tender Closing
Bank Stabilization Works Along aD
Outfall Channel to Far-ewell Creek
Municipality of Clarington Contract CL98-17
Our Project No. 97064
Submissions for the above noted project were received and opened on Wednesday, September 9,
at 2:00 p.m. The following is a summary, excluding contingencies and G.S.T., of the three (3)
ienders received.
Tenderer
Total Tendered Amo~mt
(Excluding O.S.T.)
1 . Cambridge Landscaping Inc.
2. Elirpa Construction and
Materials
3. Dunedin Construction
$21,967.62
$32.680.45
$45,205.00
The Engineer's Estimate for the work; referencing the average prices received for Quotation
W97 -21, was $24,677.22. In comparison to the Engineer's Estiinate, the lowest tender represents
a decrease of $2,709.60 Or approximately 11.0%.
We have examined the three (3) submissions and find them to be complete and in compliance
with the general tender requirements.
Furthermore, we have analyzed the unit prices on the three (3) tenders and have found no
arithmetic error. A copy of our summary comparing the three (3) tenders is anached for your
information.
.....2/
-j
bit..
09-16-98 10:05
From-
9054327877
T-777 P 02/07 F-085
Municipality of Clarington
Ms. Lou Ann Birkett
September 15, 1998
Page 2
G.M.Semas
O~80Clates Ltd.
~ ((lmu1ng~&""nnm
We have concluded our tender analysis of the tender submissions for Contract CL98-17 and
provide the following comments.
Both Elirpa Construction and Materials and Dunedin ConstrUction failed to complete Statement
'B' - "Contractor's Senior Supervisory Staff' and Statement 'C' - "Contractor's List of Proposed
Sub-Contractors". In addition, both Contractors did not complete all items in the "Health and
Safety Practice Form" section of the "Contractor Safety - Policy and Procedure" segment of the
Form of Tender.
When comparing Cambridge Landscaping Inc.'s submission to that of the second lowest bidder,
Elirpa ConstrCtlon and Materials, there is a $10,712.83 or approximately 32.8% reduction in the
overall tender price, exclusive of conringencies and a.S.T.
We have reviewed Cambridge Landscaping Inc.'s tendered unit rates and they appear to be
reasonable and balanced.
The contract is open for acct::ptance for a period of sixty (60) days following the tender closing
date of September 9, 1998. The contract work is scheduled for completion within two (2) weeks
after the date of official notification to commence work.
Based upon the lowest tender received, that of Cambridge Landscaping Inc., the following is our
estimate and apportiomnent of the total project costs.
Total Proiect Cost
Contract Tender Amount (including G.S.T.)
Contingencies (10%)
Engineering, Design and Contract Administration
(excluding disbursements and a.S.T.)
$24,959.00
$ 2,495.90
$ 5,000.00
Total
$32,454.90
The contract work includes the repair of an existing eroded area using re-grading, bioengineered
slope stabilization works and restoration of disturbed areas with topsoil and seed.
As indicated in Statement 'A' - "Contractor's Experience", Cambridge Landscaping Inc. has
completed works of a similar nature and significantly higher construction value.
.....3/
bL3
09-16-98 10:06
F rom-
90543278;7
T-777 P 03/07 F-085
Municipality of Clarington
Ms. Lou Ann Birkett
September 15, 1998
Page 3
~.M.Semas
..\.)~soclales Ltd.
'-Jl.. (or,~Engr.ec:I1'1\J~
Of the references provided by Cambridge Landscaping we were sllccessful in comaeting the City
of Mississauga, who responded with favourable comments, in regards to their dealings with
Cambridge Landscaping. The City did however: comment that full time inspection was required
on the City's behalf to ensure eoneet interpretation of the contract drawings by the contractor.
With regard to the above information, we therefore recommend acceptance of the low tender and
award of the contract to Cambridge Landscaping Inc. subject to the requisite approvals.
Trusting the above is to your satisfaction, we remain
Yours very truly,
G.M. SERNAS & ASSOCIATES LIMITED
~~~
Contracts Administrator
~BU
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