HomeMy WebLinkAboutTR-66-98
Meeting:
Date:
Report #:
Subject:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
'F (eg- . Q '-\
File# JdOJ ~b
Res.# 6P)1-~ - 9'6
MONDAY, JULY 13, 1998
TR-66-98
File#:
By-Law #
TENDER CL98-15, WELLINGTON STREET, GEORGE STREET, ONTARIO
STREET AND BROWN STREET RECONSTRUCTION, BOWMANVILLE
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-66-98 be received;
2. THAT Bal terre Contracting, Peterborough, Ontario, with a total
bid in the amount of $1,244,355.79, (including G.S.T.) being
the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL98-15, be awarded the contract
for the Wellington Street, George Street, Ontario Street and
Brown Street Reconstruction, as required by the Department of
Public Works;
3. THAT the total funds required in the amount of $916,000.00
($627,150.90 Municipality of Clarington portion of tender +
$75,000.00 Contract Administration + $56,400.00 Utilities +
Contingencies + G. S. T.) be drawn from the approved 1998
Capital Budget Account #7205-98001-0261;
4. THAT the attached By-law marked Schedule "A" authorizing the
Mayor and Clerk to execute the agreement be approved;
5. THAT the Reconstruction of Scugog Street, as identified in the
approved 1998 Public Works Capital Budget be cancelled;
6. THAT $116,000.00 from the Scugog Street Reconstruction be re-
allocated to Tender CL98-15 ($99,325.00 tax levy + $16,675.00
Public Works Development Charge); and
7. THAT the award be subject to the approval of the Region of
Durham.
,~
830
REPORT NO.: TR-66-98
PAGE 2
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki
Associates for the Wellington Street, George Street, Ontario Street
and Brown Street Reconstruction, as required by the Department of
Public Works.
Tenders were advertised in the local papers, as well as the Daily
Commercial News. Subsequently, tenders were received and tabulated
as per Schedule "B" attached.
The Municipality of Clarington's portion of the total project cost,
including Project Administration, as detailed in the letter from
Totten Sims Hubicki Associates, marked Schedule "C" is estimated at
$916,000.00. Included in the total tendered price of $1,244,355.79
is work to be performed on behalf of the Region, as identified in
Schedule "C" for which they will be invoiced as appropriate.
The original budget
for in the Public
identified in the
for this project was $800,000.00 as provided
Works Draft Capital Budget, Page 185. As
attached letter from Totten Sims Hubicki
Associates, marked Schedule "C", additional works was added to the
tender to include George, Ontario and Brown Streets to be
reconstructed from King Street to Wellington Street rather than
from Church Street to Wellington Street.
As approved in the 1998 Capital Budget, reconstruction of Scugog
Street from Middle Road to the north limit of the new St. Stephen's
School site was to take place this summer. However, funds
contributed by a private developer are now not available. It is
recommended that this project be cancelled and that funds in the
amount of $116,000.00 be re-allocated to the Wellington Street
Reconstruction (Tender CL98-15) .
831
REPORT NO.: TR-66-98
PAGE 3
The total required funds will be drawn from Public Works Account
#7205-98001-0261.
Al though the low bidder has not previously performed for the
Municipality of Clarington, they have provided satisfactory service
of similar scope for other Municipalities.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
After further review and analysis of the bids by Public Works,
Totten Sims Hubicki Associates and Purchasing, it was mutually
agreed that the low bidder, Balterre Contracting, Peterborough,
Ontario, be recommended for the contract for the Wellington Street,
George Street, Ontario Street and Brown Street Reconstruction.
Respectfully submitted,
~~H'BSC' ,AMCT. ,
Treasurer
Officer
~if~
Stephen A. Vokes, P.Eng.
Director of Public Works
MM*LB*ld
832
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 98-
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Balterre Contracting,
Peterborough, Ontario, for the 'Wellington Street, George
Street, Ontario Street and Brown Street Reconstruction,
Bowmanville.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Balterre Contracting and said Corporation; and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of July, 1998.
By-law read a third time and finally passed this
day of July, 1998.
Mayor
Clerk
833
SCHEDULE "B"
BID SUMMARY
CL98-15
WELLINGTON STREET, GEORGE STREET, ONTARIO STREET,
BROWN STREET RECONSTRUCTION
Balterre Contracting Limited
Peterborough, Ontario
RN. Fenton Construction Ltd.
Courtice, Ontario
$1,244,355.75
$1,273,609.77
Hard-Co Construction Ltd.
Whitby, Ontario
Campus Construction Inc.
Concord, Ontario
Ron Robinson Limited
Oshawa, Ontario
Miwel Construction Limited
Stouffville, Ontario
Pachino Construction Co. Ltd.
Stouffville, Ontario
$1,310,411.35 *
$1,311,825.89 *
$1,312,178.67
$1,385,325.90 *
$1,635,127.22
*
Error in calculations
834
SCHEDULE "c"
totta" sims hubicki associates
July 8, 1998
Mr~. Lou Ann Birkett, CPP, AMCT, PurchlL~ing Manager
Corporation of the Municipality of Clarington
Municipal Administration Centre, 40 Temperance Street
BOW MANVILLE, Ontario LIe 3A6
Dear Mrs. Birkett:
Rc: Contract No. CL98-1S, Wellington Street, George Street, Ontario Street and Brown Street
Reconstruction, Bowman vi lie, Municipality of elarington
Tenders for the above project were opened at the municipal office on Friday, July 3, 1998, at 2:00 p,m"
TIle bids received inclusive of GST are summarized as follows:
.' . .. .
, ,
BIDDER TOT ALBrD AMOUNT....
(ind, GSl) >:"
Bllltcrrc Contracting, Peteroorough, Onl.5rio S1,244,355.75
B.N. Penton Construction, Ltd., Courtic~, Ontario $1,273,609.77
Hard-co Construction Ltd., Whitby, Ontnrio 51.310.411.35.
Camplls Construction Inc., Concord, Ontllno SI,311 ,825.89*
Ron RobiMon Ltd., OshaWll, Ontario $l.312.178.67
Miwcl Construction Lld., Stourrvillc, Onurio S1,38S,nS.90"
Pachino Construction, Stouffvillc, Ontllrio S1.635,127.22'"
.Error in calculations
The low bidder's submitted tender has heen reviewed and is in order. Balterre Contracting Limited has
constt"1.lcteo a numher of subdivisions within the Municipality of Clarington and has completed numerous
reconstruction projects of similar SCOpe for other municipalities, References contacted indicated no
problems with their performance and therefore, we recommend acceptance of their low bid.
With respect to the overall cost of the project, we have attached a breakdown ba.~ed on the low bid. It
identifies the cost responsibillty for the various elements of construction, utility relocation, design,
tendering and contract administration. The Region of Durham has reviewed the breakdown and are in
agreement with the costs allocated to them.
ENGINEERS ARCHITECTS AND PLANNERS
835
Mr5. Lou Ann Birkett, CPP, AMCT, Pun:ha~ing Manag~r
Iu:: ~. 1998
2
11:::.:; project was originally tendered as CL98-4. As a resul[ of the cancellation of the Scugog Street
rec:mstruction project from the 1998 Capital Works Program and the availability of additional funds from
Dumarn Region, the limits were extended and the project was retendered as CL98-15. Under the new
co!:~ract limits George, Ontario and Brown Streets will now be reconstructed from King Street to
Weilington Street rather than from Church Street to Wellington Street. The extended limits will allow the
Region of Durham to address a number of deficiencies in their sewer collection and water distribution
sys::ms. In addition, the revised scope of the project '.Viii address a number of comments received from
resident1; at an Information Centre held on March 31, 1998.
The original budget fur this project was $800,000.00. The estimated cost to complete the contract with the
lim:tS extended based on the Jaw bid is $916,000.00. The additional $116,000. required can he obtained
from the $450,000 budgeted in 1998 for the reconstruction of Scugog Street from Middle Road to the north
limit of the new St. Stephens School Site. This project was cancelled by Public Works because funds to be
con::ributed by a private developer were not available. The breakdown of funds to be taken from the
Scu;;og Street project is $99,325 from tax levy and $16,675 from the Public Works Development Charge.
Tencer deposits may be returned to all contractors except the low and second low bidders.
ShOl~!d you requiro any further information, please contact the undersigned.
y our:s trul y
tatten si,:"s hubicki associates
/(;./~~~ p; r;:~
William McCrae, P.Eng.
Design/Construction Engineer
W~Lag
rJQ":'''::~''''IT'":'O/C
pc: S.A. Vokes, P,Eng., Director of Public Works
A.S. Cannella, CET, Manager of Engineering
K. Rand
totten sims hubicki associates
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