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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File # F 12? 0 \it
Res.____~QA- 45(0 '-9~
Date:
MONDAY, JULY 13, 1998
Report #:
TR - 6 0 - 98 File #:
By-Law #
Subject:
CL98-9, ONE (1) ONLY HYDRAULIC EXCAVATOR
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-60-98 be received;
2. THAT Amaco Construction Equipment Inc., Mississauga, Ontario,
with a total bid in the amount of $297,160.00 (including
taxes), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL98-9, be awarded the
contract to supply one (1) only Hydraulic Excavator, as
required by the Municipality of Clarington, Department of
Public Works; and
3. THAT the funds expended be provided from the 1998 Public Works
Equipment Reserve Account #2900-00010-0000.
BACKGROUND AND COMMENT:
Tenders were advertised and issued for one (1) only Hydraulic
Excavator as required by the Department of Public Works.
Subsequently, tenders were received and tabulated as follows:
Amaco Const. Equipment Inc.
Mississauga, Ontario
Sheridan Equipment
Pickering, Ontario
$293,400.00
$35,000.00
$297,160.00
$314,696.00
$31,000.00
$326,250.40
809
.,'
REPORT NO.: TR-60-98
TENDER CL98-9
PAGE 2
With respect to the trade-in offered on the existing 1990 Amaco
Gradall, it is the opinion of staff the amount proposed is
reasonable and exceeds the amount that would likely be realized at
the annual Regional Auction Sale and recommend that it be accepted.
The required funds will be provided from the approved 1998 Public
Works Equipment Reserve Account, and are over the $280,000.00
allocation as reflected in the 1998 Draft Capital Budget, Page 214,
Item 3. The Goods and Services Tax (G.S.T. ) rebate will decrease
the cost by approximately $9,000.00 and it is therefore recommended
that the additional funds required in an approximate amount of
$8,000.00 also be financed from the 1998 Public Works Equipment
Reserve Account.
After further review and analysis of the tender by Public Works and
Purchasing, it was mutually agreed that Amaco Construction
Equipment Inc., Mississauga, Ontario, be recommended for the
contract to supply and deliver one (1) only Hydraulic Excavator to
the Municipality of Clarington, as required by the Department of
Public Works.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
The subject firm has previously provided satisfactory service for
the Municipality of Clarington.
810
.
REPORT NO.: TR-60-98
TENDER CL98-9
PAGE 3
Respectfully submitted,
A~SC"AMCT"
Treasurer
Reviewed by,
W.H. St~
Chief Administrative Officer
~dq/
Stephen A. Vokes, P.Eng.
Director of Public Works
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