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Meeting:
Date:
Report #:
Subject:
REPORT ##3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
COUNCIL
File #
MONDAY, JUNE 29, 1998
Res.#:- - 5rn- '721
TR - 59 - 98 File #:
By-Law #
TENDER CL98-13,
COMMUNITY HALL
ADDITION/RENOVATIONS TO THE NEWCASTLE
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-59-9B be received;
2. THAT Kraco Carpentry Service Limited, Bowmanville, Ontario, with a
total bid in the amount of $46,673.00, being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL98-13, Addition/Renovations to the Newcastle Community Hall.
3. THAT $22,600.00 of the total be drawn from the Montague Trust Fund
Reserve, and that $32,573.00 be drawn from the 1998 Capital Budget
Account #7022-00002-0501; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor
and Clerk to execute the agreement be approved.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued for the Addition/Renovations
to the Newcastle community Hall.
Subsequently, tenders were received and tabulated as follows:
Kraco Carpentry
Bowmanville, Ontario
Gerr Construction Limited
Bowmanville, Ontario
Jeffrey G. Wallans Construction
Brighton, Ontario
Snyder Construction
Ashburn, Ontario
$46,673.00
$51,574.00
$58,636.00
$61,953.00
REPORT NO.: TR-59-98
TENDER CL98-16
PAGE 2
The total funds required for this project are $55,173.00 ($46,673.00
contract + $6,000.00 consulting +$2,500.00 contingency). It is
recommended that $22,600.00 be drawn from the Montague Trust Fund Reserve
and that the remaining required funds in the amount of $32,573.00 be
drawn from the 1998 Capital Budget Account #7022-00002-0501. As
reflected in the 1998 Draft Capital Budget, Page 25, and as per Report
TR-29-98, the total funds allocated under this account are $36,000.00.
Council was previously made aware of a pledge towards this project from
the Newcastle Lion's Club, in the amount of $25,000.00. Upon receipt,
this money will be allocated back to the Montague Trust Fund Reserve.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Property Manager.
The subject firm have previously performed satisfactorily for the
Municipality of Clarington.
After further review and analysis of the tender by the Property Manager
and Purchasing, it was mutually agreed that Kraco Carpentry Services,
Bowmanville, Ontario, be recommended the contract for the
Addition/Renovations to the Newcastle Community Hall.
~:~mitted'
r~e arano, H.BSc. ,AMCT.,
Treasurer
Reviewed by,
W.H. St~
Chief Administrative Officer
MM*LB*ld
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 98-
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Kraco Carpentry Service
Limited, Bowmanville, Ontario, for the Addition/Renovations
to the Newcastle Community Hall.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Kraco Carpentry Service Limited and said Corporation; and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of June, 1998.
By-law read a third time and finally passed this
day of June, 1998.
Mayor
Clerk