HomeMy WebLinkAboutTR-56-98
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File#_FI~-OlJ
Res.#6P-A~ 453-'1g'
Date:
MONDAY, JULY 13, 1998
Report #:
TR - 5 6 - 98 File #:
By-Law #
Subject:
CO-OP TENDER T282-98, SUPPLY AND DELIVERY OF WINTER SAND
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-56-98 be received;
2. THAT C.D.R. Young's Aggregates Inc., Fraserville, Ontario,
with a total bid in the amount of $67,350.00 (plus GST and
PST), being the lowest responsible bidder meeting all terms,
conditions and specifications of the Region of Durham Co-
Operative Tender T282-98, be awarded the contract for the
supply and delivery of Winter Sand (Spec. II) to the Hampton
Depot and the Orono Depot, as required by the Department of
Public Works;
3. THAT T.R.T. Aggregates Ltd., Orono, Ontario, with a total bid
in the amount of $8,460.00 (plus GST and PST), being the
lowest responsible bidder meeting all terms, conditions and
specifications of the Region of Durham Co-Operative Tender
T282-98, be awarded the contract for the supply and delivery
of Winter Sand (Spec. II) to the Newtonville Yard and the
Ministry of Transportation Pontypool Yard, as required by the
Department of Public Works;
4. THAT funds be drawn from the Public Works approved Winter
Maintenance Accounts for the 1998/99 winter season
requirements.
BACKGROUND AND COMMENT:
Tenders were called on a co-operative basis by the Region of
Durham, which included the Supply and Delivery of Winter Sand
requirements of the Municipality of Clarington. Tenders were
received and tabulated as per Schedule II All attached.
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REPORT NO.: TR-56-98
PAGE 2
As per the tender specifications, the Municipality reserves the
right to award the contract together or separately, whichever is in
their best interest. In this instance, there is a savings of
$2,190.00 by awarding the contract to two (2) separate bidders.
After further review and analysis of the bids, it was mutually
agreed by Purchasing and Public Works staff that the low bidder,
C.D.R. Young's Aggregates Inc., Fraserville, Ontario, Supply and
Delivery of Winter Sand to the Hampton Depot and the Orono Depot,
and T.R.T. Aggregates Ltd., Orono, Ontario, Supply and Delivery of
Winter Sand to the Newtonville Yard and the Ministry of
Transportation Pontypool Yard, be recommended for the contract
award.
The required funds will be drawn from the 1998/99 winter season
requirements from which there are adequate funds available.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
The prices submitted by C.D.R. Young's Aggregates Inc., reflect an
approximate 27% increase over the 1997 contract prices, and the
price submitted by T.R.T. Aggregates Ltd., reflect an approximate
19% increase over the 1997 contract price.
C. D. R. Young's Aggregates Inc. and T. R. T. Aggregates Ltd. have
previously provided satisfactory service for the Municipality of
Clarington.
802
REPORT NO.: TR-56-98
PAGE 3
Respectfully submitted,
d~SC.'AMCT.'
Treasurer
Reviewed by,
W.H. Stoc~
Chief Administrative Officer \
~JrL--
Stephen A. Vokes, P.Eng.
Director of Public Works
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