HomeMy WebLinkAboutTR-55-98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
..
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File # 1==' \ <t - Q \..t
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Date:
MONDAY, JUNE 22, 1998
Report #:
TR-55-98
File#:
By-Law #
Subject:
CL98-8, ONE (1) ONLY CAB AND CHASSIS, 39,000 G.V.W.~ WITH PLOW
AND SANDER
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-55-98 be received;
2. THAT Donway Sterling, Scarborough, Ontario, with a total bid
in the amount of $146,572.10 (including taxes), being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL98-8, be awarded the contract to
supply one (1) only Cab and Chassis, 39,000 G.V.W., with Plow
and Sander, as required by the Municipality of Clarington,
Department of Public Works;
3. THAT funds in the amount of $133,000.00 be provided from the
1998 Public Works Capital Budget Account #7203-00000-0505;
4. THAT additional funds in an approximate amount of $2,472.00 be
drawn from the Public Works Equipment Reserve Account #2900-
00010-0000 and approximately $6,000.00 from the Public Works
Development Charge Reserve Fund Account #1110-00184-0000.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and invited for the supply and
delivery of one (1) only Cab and Chassis, 39,000 G.V.W., with plow
and sander, as required by the Department of Public Works.
Subsequently, tenders were received and tabulated as follows:
826
REPORT NO.: TR-55-98
PAGE 2
'.
Donway Sterling
Scarborough, Ontario
Freightliner Mid-Ontario Ltd.
Pickering, Ontario
Winslow-Gerolamy Motors
Peterborough, Ontario
Toronto Truck Centre
Mississauga, Ontario
Mack Sales & Service of Durham
Ajax, Ontario
$146,572.10
$147,277.05
$147,780.75
$148,746.75
$160,258.25
After further review and analysis of the tender by Public Works and
Purchasing, it was mutually agreed that Donway Sterling,
Scarborough, Ontario, be recommended for the contract to supply and
deliver one (1) only Cab and Chassis, 39,000 G.V.W., with plow and
sander, to the Municipality of Clarington, as required by the
Department of Public Works.
The required funds, in the amount of $133,000.00, will be provided
from the approved 1998 Public Works Capital Budget Account #7203-
00000-0505, as reflected on Page 215, Item 1 in the 1998 Draft
Capital Budget. The total bid of $146,572.10 exceeds the approved
budget of $133,000.00 by $13,572.10, less approximately $5,100.00
for the G.S.T. rebate which equals $8.472.00. It is therefore
recommended that the additional funds in an approximate amount of
$2,472.00 be drawn from the Public Works Equipment Reserve Account
#2900-00010-0000, and approximately $6,000.00 from the Public Works
Development Charge Reserve Fund Account #1110-00184-0000.
The Treasurer has reviewed the funding requirements and concurs
with the recommendations. Queries with respect to department
needs, specifications, etc., should be referred to the Director of
Public Works.
827
REPORT NO.: TR-SS-98
PAGE 3
.
The subject firm has previously provided satisfactory service for
the Municipality of Clarington.
Respectfully
~
ane Mara~~.
Treasurer
submitted,
Reviewed by,
H. BSc . ,AMCT . ,
W.H.S~
Chief Administrative Officer
~v~~.Eng.
Director of Public Works
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