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REPORT ##3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
COUNCIL
./,. .
File# F/~' tV)u.
Date:
MONDAY, JUNE 1, 1998
Report #:
TR-45-98 File#:
Res.#
e 1/.-'-1/ J ~dC
By-Law- /---r- '7 ;j
Subject:
TENDER CL98-7, SUPPLY AND DELIVERY HIGH PERFORMANCE COLD MIX
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-45-98 be received;
2. THAT the G.H. Company, Mississauga, Ontario, with a total bid
in the amount of $67,056.00 (including applicable taxes), being
the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL98-7, be awarded of the contract to
supply High Performance Cold Mix on an " as required" basis, to
the Municipality of Clarington; and
3. THAT the funds expended be provided from the 1998 Public Works
Road Maintenance, Pavement Patching Account #7208-00411-0169.
BACKGROUND AND COMMENT:
For the past couple of years, the Municipality of Clarington has
participated in the Durham Purchasing Co-operative Group Quotation
for High Performance Cold Mix Asphalt Repair Material.
As the other participating Municipalities do not use the High
Performance Cold Mix to the extent that Clarington does, there were
some difficulties in arr~v~ng at specification for a mutually
acceptable material. The process of High Performance Cold Mix is
still relatively new, with new products being introduced to the
market each year. Although each new product is lab tested and
approved, prior experience has shown in actual road application, the
product may not work adequately. Subsequently, the Municipality of
Clarington called a separate tender for this product and included in
.'
TR-45-98
PAGE 2
the specifications that all equivalent products must be road tested
for a period of six (6) months and approved for use prior to any
tender being accepted. Tender CL98-7 was therefore issued for two
acceptable products, EXEL or I .A.R., with the following bids being
submitted:
G.H. Company
Mississauga, Ontario
$67,056.00
Innovative Municipal Products
Ajax, Ontario
$77,200.00
For the
currently
which if
tendering
information of Council, the Public Works Department are
road testing an equivalent product from a third vendor,
approved, will be considered an acceptable product for
in 1999.
The Treasurer has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
The unit price reflects approximately a 17% decrease over the
tendered prices for 1997.
The subject firm has previously provided satisfactory service and
product to the Municipality of Clarington.
Ii
TR-45-98
PAGE 3
Respectfully submitted,
Reviewed by,
~(~-
Ma . e .. arano, H. BSc . ,AMCT . ,
Treasurer
W'H.~
Chief Administrative Officer
~~
!- S'tephen A. Vokes, P . Eng .
~~ Director of Public Works
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