HomeMy WebLinkAboutTR-44-98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File # Y (?To O~
Res.:fI(')PlC) - ;;L QO'9?
Dme: MONDAY, MAY 25, 1998
Report #: TR-44-98
File #:
By-Law #
Subject: CO-OPERATIVE TENDER, CONTRACT NO. D98-12
MUNICIPALITY OF CLARINGTON/REGION OF DURHAM
GRANULAR SHOULDERING AND HOT MIX PAVING
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report TR-44-98 be received;
2. THAT Contract No. D98-12, tendered jointly with the Region of
Durham for Granular Shouldering and Hot Mix Paving, tendered by
Miller Paving Limited, be approved; and
3. THAT the funds in an amount of $673,983.52 (including G. S. T. ,
Engineering and Supervision and Sundry work by Region),
(accounts as identified on Schedule \\ Bit attached), be drawn
from the 1998 Public Works Capital budget; FORTHWITH.
BACKGROUND AND COMMENT:
Since 1989, the Public Works Department have participated in a co-
operative tendering arrangement with the Region of Durham for Hot Mix
Paving and Granular Shouldering.
Although the contract conditions include both the Region of Durham's
requirements and the Municipality of Clarington's requirements, they
are not independent of each other but rather are considered as one
complete contract. However, the contract award is subj ect to the
approval of the Region of Durham, and the Municipality of Clarington.
In this instance, the Municipality of Clarington actually issues the
purchase order to the Region, not the contractor. The Region is
recommending that Contract No. D98-12 be awarded to Miller Paving
Limited.
822
TR-44-98
Page 2
Part of Contract No. D98-12 includes work to be done on behalf of the
Municipality of Clarington.
$673,983.52 ($225,366.93 +
Highway #2 chargeable to
$673,983.52) .
The estimated cost of this work is
$516,028.19 $67,411.60 (portion of
Region, Wilsonia and Markborough)
The Treasurer has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
As the Region of Durham expects to award the contract immediately, a
FORTHWITH approval for the Municipality of Clarington's portion is
required. The subject firm has previously performed satisfactorily
for the Municipality of Clarington.
Respectfully submitted,
Reviewed by,
~/iJ
H.BSc. ,AMCT.,
W.H. Stockwell,
Chief Administrative Officer
~V~g
Director of Public Works
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