HomeMy WebLinkAboutTR-38-98
REPORT 1#4
Of
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: COUNCIL
Date: MONDAY, MAY 11, 1998
Report #: TR-38-98 File #:
Subject: CL98-6, SURFACE TREATMENT
ASPHALT AND SURFACE TREATMENT PULVERIZING
File # F / If . Q LA
Res.tIC - '(.3'/ -9 g
By-Law #
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-38-98 be received;
2. THAT Miller Paving, Markham, Ontario, with a total bid in the
amount of $401,087.57 (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender CL98-6, be awarded the contract to
supply and apply Surface Treatment and to provide for Asphalt
and Surface Treatment Pulverizing, to various roads as required
by the Municipality of clarington;
3. THAT the funds required be provided from the Public Works 1998
draft Budget Account #7208-00441-0261 in the amount of
$275,000.00 and an additional amount of $300,000.00 which was
recommended and accepted by Resolution #GPA-210-98 for the
Public Works Road Maintenance Capital Budget Account #7205-
01003-0261; and
4. THAT Item I on the 1998 Surface Treatment Schedule be deleted
in the amount of $13,595.52 (including G.S.T.) to enable part
of the $300,000.00 award for Road Maintenance be distributed
for Hot Mix Paving.
BACKGROUND AND COMMENT:
Tender CL98-6 was advertised and issued with bids being received and
tabulated as follows:
REPORT TR-3B-98
PAGE 2
In the past, two separate tenders were issued for this work, one for
Surface Treatment and one for Pulverizing. Tenders were combined
this year since in previous years, scheduling two different vendors
working together resulted in delays and some roads not being
completed.
The unit prices for H. F. 150S and Surface Treatment represent an
approximate increase of 47%, and for Pulverizing an approximate
increase of 60%. See Schedule 'A' for Surface Treatment and
Pulverizing locations
An explanation of the increases showed that the surface treatment and
pulverizing bidders have kept the prices depressed for the last five
years. However, the prices bid for 1998 include an emulsion increase
of approximately 25% to 30% and a trucking increase of approximately
50%, plus a reasonable profit which was not enjoyed in the past few
years by the industry.
The total funds required for Tender CL9B-6, Surface Treatment and
Pulverizing, are included in the Public Works Road Maintenance 199B
Draft Current Budget Account #7208-00441-0261, in the amount of
$275,000.00 and an amount of $300,000.00 recommended and accepted by
Resolution #GPA-210-9B for the Public Works Road Maintenance 1998
Capital Budget Account #7205-01003-0261 for both Surface Treatment
and Pulverizing and Hot Mix Overlay.
See Schedule 'B' for summary of proposed Road Maintenance expenses.
The Treasurer has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Public
Works.
After further review and analysis of the tenders by Public Works and
Purchasing, it was mutually agreed that Miller Paving, Markham,
Ontario, be recommended for the contract to Surface Treat and
Pulverize Municipal roads as required.
REPORT TR-38-98
PAGE 3
The subject firm has previously performed satisfactorily for the
Municipality of Clarington.
Reviewed by,
~
H.BSc. ,AMCT.,
W.H. Stockwell,
Chief Administrative Officer
~o~
Director of Public Works
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