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HomeMy WebLinkAboutTR-28-98 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Dme: MONDAY, APRIL 20, 1998 File JII r:: I () . CA . Res.#GrR-~-g~. Report #: TR-28-98 File #: By-Law # Subject: CO-OPERATIVE TENDER WD2-98, SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-28-98 be received; 2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $33,250.00 (plus applicable taxes), for the Municipality of Clarington's requirements for liquid calcium chloride (Section I) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co- operative Tender WD2-98, be awarded the contract to supply and apply approximately 250,000 litres of liquid calcium chloride, as required by the Municipality of Clarington Public Works Department; 3. THAT Innovative Building Products, Ajax, Ontario, with a total bid price of $6,000.00 (plus applicable taxes), for the Municipality of Clarington's requirements for flaked calcium chloride (in 40 kilo bags), (Section II) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender WD2-98, be awarded the portion of the contract to supply and deliver approximately 16,000 kg of flaked calcium chloride, as required by the Municipality of Clarington Public Works Department; 4. THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contracts be awarded for a second year; and 5. THAT the funds expended by drawn from the approved 1998 budget allocation for Public Works Road Maintenance, FORTHWITH. BACKGROUND AND COMMENT: The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to tender for the supply and application of calcium chloride products. 805 REPORT TR-28-98 PAGE 2 Subsequently, bids were received and tabulated as follows: Miller Paving Markham, Ontario Innovative Building Products Ajax, Ontario Kissner Milling Co. Ltd. Kitchener, Ontario Anco Chemicals Inc. Maple, Ontario Bathe & Mclellan Bldg. Materials Oshawa, Ontario $16,861.88 No bid $14,878.13 No bid $17,853.75 No bid $15,076.50 No bid $15,274.88 Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington requirements amount to $33,250.00 and $6,000.00 (plus applicable taxes) respectively. After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that the bid from Miller Paving Limited, Markham, Ontario, be recommended for the contract for liquid calcium chloride (Section I) and that Innovative Building Products, Ajax, Ontario, be recommended for the contract for flaked calcium chloride in 40 kilo bags (Section II) . The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The tendered prices from Miller Paving Limited and Innovative Building Products Inc., reflect approximately a 2.5% increase and a 2.8% decrease respectively over those tendered in 1995. Both the subject firms have previously performed satisfactorily for the Municipality of Clarington. 806 REPORT NO.: TR-28-98 PAGE 3 Respectfully submitted, /' ,~~ Mar~ arano, H. BSc . ,AMCT . , Treasurer Reviewed by, W.H.~ Chief Administrative Officer ~~~Eng. Director of Public Works MM*LB*ld 807