HomeMy WebLinkAboutTR-3-98
REPORT 112
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
COUNCIL
File # r Ii. () Ii.
Res.#C - ~ 9'?5
Date:
MONDAY, JANUARY 26, 1998
Report #:
TR-3-98
File #:
By-Law #
Subject:
RADIO EQUIPMENT - MUNICIPAL OPERATIONS CENTRE
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-3-98 be received;
2. THAT Williams Communications Limited, Oshawa, Ontario, with a
total bid in the amount of $27,919.70 be awarded the contract
for the radio equipment required for the Municipal Operations
Centre;
3. THAT as previously approved in Report TR-112-97, the funds
required be drawn from Capital Account #7102-00012-0501; and
4. THAT Purchasing By-law #94-129, Paragraph 5.06, be waived for
this transaction.
BACKGROUND AND COMMENT:
As identified in Report TR-112-97, (copy attached, marked Schedule
"A") , radio equipment for installation at the Municipal Operations
Centre was estimated to be $27,000.00.
As the equipment required must be compatible with the existing
Motorola communications equipment (installed by Williams
Communication Services Limited) located at Fire Station #1, two (2)
area Motorola dealers were contacted.
Travers Communications, Markham, declined to bid as the equipment
that is required is complex, and in order to ensure that the
Municipality's needs were adequately met, suggested that the
REPORT NO.: TR-3-98
PAGE 2
supplier of the original equipment be contacted. Subsequently, a
bid was requested from Williams Communication Services Limited, and
has been submitted in the amount of $27,919.70 (including taxes).
It is therefore recommended that the Purchasing By-law #94-129,
Paragraph 5.06, be waived for this transaction.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Fire Chief.
After further review and analysis of the bid submitted by the Fire
Chief and the Purchasing Manager, it was mutually agreed that
Williams Communication Services Limited, Oshawa, Ontario, be
recommended for the contract for the supply and installation of the
radio equipment for the Municipal Operations Centre.
Respectfully submitted,
Reviewed by,
~
W.H. Stockwell,
Chief Administrative Officer
CMM1
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SCHEDULE "A"
THE CORPORATION OF THE MUNICIPAUTY OF CLARINGTON ':", "~:1':'~{i.~N)",:,'.!.:k.
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REPORT ~
Meeting:
COUNCIL
File #
Date:
MONDAY, DECEMBER 15, 1997
Res.#
Report #:
TR-112 - 97 File #:
By-Law #
Subject:
TENDER CL97-29, MUNICIPAL OPERATIONS CENTRE
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report TR-112-97 be received;
2. THAT Grenwitch General Contracting Inc., Concord, Ontario,
with a total bid in the amount of $158,360.00, being the
lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL97-29, be awarded the contract for
the construction of the Municipal Operations Centre;
3. THAT as previously approved in Report FD-8-97, the total
estimated funds required in the amount of $278,793.50, be
obtained from the Impact/Escrow Reserve Fund in the amount of
$253,937.50 and from the Emergency Measures Ontario in the
amount of $25,000.00; and
4. ~HAT the additional funds required (total actual funds
required $288,687.00) in the amount of $9,893.50 be obtained
from the Impact/Escrow Reserve Fund;
5. THAT the total funding be drawn from Capital Account #7102-
00012-0501; and
6. THAT the attached By-law marked Schedule "A" authorizing the
Mayor and Clerk to execute the agreement be approved.
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued for the construction of
the Municipal Operations Centre.
REPORT NO.: TR-112-97
TENDER CL97-29
PAGE 2
Subsequently, bids were received and tabulated as follows:
Grenwitch General Contracting Inc.
Concord, Ontario
$158,360.00
Gerr Construction Limited
Bowmanville, Ontario
Hollinger Construction Limited
Pickering, Ontario
Kraco Carpentry
Bowmanville, Ontario
Snyder Constructiofr
Whitby, Ontario
$162,600.00
$173,838.00
$184,847.00
$189,390.00
The total required funds for the construction of the Municipal
Operations Centre are as follows:
Radio Control Unit $ 27,000.00
Digital Communications Recording System $ 22,670.00
Computers $ 10.000.00 II
Telephones/911 Equipment/Telephone Lines $ 26,000.00 I
Consulting - Construction $ 21,000.00
Construction/Generator - Tender $ 148,000.00
Misc. Furniture/Office Equipment $ 14,688.00
Sub Total $ 269,358.00
P.S.T. $ 11,248.64
G.S.T. $ 18,855.06
Less G.S.T. Rebate $ 10,775.00
I TOTAL ESTIMATED COST i $ 288,687.00 I
At the General Purpose and Administratio~ Committee meeting held on
July 7, 1997, Report FD-8-97 was approved, which recommended in
part:
REPORT NO.: TR-112-97
TENDER CL97-29
PAGE 3
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a) THAT funding in the amount of $278,793.50 be committed
from the Hydro Escrow Account #5001-00050-0000
(Impact/Escrow Reserve Fund);
b) THAT should funding be received from JEPP, these funds be
returned to the Hydro Escrow Account #5001-00050-0000.
Subsequently, Emergency Measures Ontario, under the JEPP funding
program, have approved a maximum grant of $25,000.00. This will
result in the required funding from the Impact/Escrow Reserve Fund
of $253,793.50.
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Fire Chief.
Although the low bidder has not previously provided service to the
Municipality of Clarington, they have provided satisfactory service
to the City of Burlington and North York.
After further review and analysis of the bids by the Consultant,
Thomas Brown Architects (see attached letter marked Schedule "B"),
Purchasing and the
Grenwitch General
recommended for the
Operations Centre.
Fire Department, it was mutually agreed that
Contracting Inc. , Concord, Ontario, be
contract for the construction of the Municipal
Respectfully submitted,
Reviewed by,
Marie Marano, H.BSc.,AMCT.,
Treasurer
W.H. Stockwell,
Chief Administrative Officer
Mike Creighton, AMCT(A), CMM1
Fire Chief
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SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CIARINGTON
BY-IA W NUMBER 97-
Being a By-law to authorize a contract between the Corporation
of the Municipality of C1arington and Grenwitch General
Contracting Inc., Concord, Ontario, for the construction of the
Municipal Operations Centre.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY
ENACTS AS FOLLOWS:
1. THA T the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation Seal,
a Contract between Grenwitch General Contracting Inc. and said Corporation; and
2. THA T this agreement attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of December, 1997.
By-law read a third time and finally passed this
day of December, 1997.
Mayor
Clerk