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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
T E
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: JUNE 22,1998
File #
Res. #G \?A- ~ 7-9 ';5:
By-Law #
Report #: C~ 12 99 File #:
Subject:
EXPANSION PROJECT - RICKARD RECREATION COMPLEX
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report No. CS-12-98 be received; and
2. THAT Council authorize a $120,000.00 increase to the contingency allowance for the
Rickard Recreation Complex expansion project;
3. THAT the funds be drawn from the Impact/Escrow Reserve Fund Account # 1110-196-4.
1.0 BACKGROUND
1.1 The construction phase of the Rickard Recreation Complex Expansion project is in
week 31 of a 50 week construction schedule and is progressing very well. The
Architect/Project Consultant has submitted a letter (attachment #1) providing an update
on the progress of the project, and further also provides details pertaining to the
recommendation to supplement the project's contingency account.
1.2 The approved budget for this project identified a contingency III the amount of
$200,000.00 representing approximately 5 % of the total project budget. To date, we
have expenditures totalling $193,785.00 relating to known contemplated change orders
which will be charged to the contingency account. Of this expenditure approximately
$164,000.00 is attributed to sub surface conditions, specifically a seam of buried
topsoil, poor quality bearing soil not revealed by the geotechnical investigations and
discrepancies in the original building "as built" information.
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PAPER "<:!::1 RECYCLE
THIS IS PRINTEOOO RECYCLED PAPER
1004
REPORT CS-12-98
- 2 -
JUNE 22, 1998
1.3 As we are progressing towards the fmal stages of the construction schedule, and in
anticipation of Council's summer recess, it is imperative that the project's contingency
account be supplemented to provide staff with the necessary resources to complete the
project over the summer months, without delay.
1.4 The Project Consultant, has reviewed the situation and is recommending that the
contingency be supplemented by $120,000.00 to be able to effectively deal with any
unforseen work.
1.5 The Treasurer has reviewed and concurs with the funding source as recommended.
Respectfully submitted,
Reviewed by,
Jo ep . aruana, Director
unity Services Department
~
W. H. Stockwell,
Chief Administrative Officer
JPC:FH:pg
1005
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ATTACHMENT #1
TO REPORT CS-12-98
.
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BARRY. BRYAN
ASSOCIATES (1991) LIMITED
· ARCHITECT
· ENGINEER
· PROJECT MANAGERS
11 Stanley Court
Whitby, Ontario L 1 N BP9
Telephone (905) 666-5252
Fax (905) 666-5256
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JUN 1 6 1998 jne 16, 1998
M.IJ..'NICIP. ALlTY OF C.)LAR!NGTO..N
h: ~C 0 IJlIll u n i tY~:~fl!2L~~..:e.e~~:.::o..-
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L 1 C 3A6
Attention:
Mr. Joe Caruana
Re: Garnet B. Rickard Recreation Complex
2nd Ice Pad Addition
Our Project No. 97100
Dear Sir:
The construction phase of the additions and renovation of the Garnet B. Rickard Arena is in week
31 of a 50 week construction schedule. The contractor is reporting that they are on target for the
restart of ice making in August and substantial completion is September.
The pre-engineered area building has the roof in place and the ice pad concrete floor is scheduled
to be poured at the end of the month. The structural work to the entrance, offices and concession
area is well advanced. Parking lot and driveway excavation is complete. The contractor has
incorporated a substantial amount of additional foundation work into their schedule to reach this
stage.
Based on quotations received to date and our best estimate of the value of known outstanding
contemplated changes to the work, we are reporting an expenditure of $193,785.00 against our
contingency of $200,000.
As you are aware the contingency was reduced from $400,000 to $200,000 during the budget
negotiation stages of this project.
To date a disproportionate value of work has been associated with two particular issues. A seam
of buried topsoil and poor quality bearing soil not revealed by the geotechnical investigation and
discrepancies in the original building as built information.
In our opinion the geotechnical investigation was competent and the pattern of boreholes appeared
to be sufficient to interpolate subsurface conditions. This investigation failed however to identify
a seam of extra depth of topsoil and pocket of very poor bearing soil at the south east corner. Both
of these items resulted in substantial extra costs to the contract.
In addition the omission of existing water lines and correct drainage inverts on the existing building
drawings have resulted in additional costs.
~L 1606.wpd
1006
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Page 2
These two areas of work have accounted for approximately $164,000 of the $193,785 contingency
expenditure to date. It is anticipated on renovation and addition projects that during the phase of
construction where tie ins are made to the existing building unforseen work can be encountered.
At this stage of the project we should have at least $120,000 of our contingency fund available for
future contingencies.
The Municipality has under consideration a number of quotations from Peak Engineering &
Construction Ltd. for design alternates which we are unable to recommend without additional
contingency funds.
It is not possible for us to estimate with any accuracy the value of any future expenditures.
Contingency funds and for unforseen work. We would however recommend that in the view of the
nature of the work remaining, and the items under consideration, it would be prudent to increase
the contingency allowance to $320,000.
wryl\(\U~~
Brian DU~
BD/eb
71 OOL 1606.wpd
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BARRY. BRYAN
ASSOCIATES (1991) LIMITED
1007