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Home My WebLink AboutWD-49-98 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON x~~~'X~){~~X REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: SEPTEMBER 21, 1998 File # Res. # () pf-l- 610' -7~ By-Law # Report #: n/fl 49 98 File #: vv - - MT.60.01 Subject: PROPOSED EXTENDED HOURS OF HANDI TRANSIT SERVICE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-49-98 be received for information; 2. THAT a 16 week trial period be approved to provide evening, weekend and holiday service by sharing the existing after-hours Oshawa bus with Oshawa and Whitby by applying an hourly rate to the C1arington budget as residents need the service; and 3. THAT Ben Chartier advise Council at the end of November of the progress of the test period and recommendation as to continuance or termination of the extended hours. REPORT 1.0 ATTACHMENTS No.1: Handi Transit Proposal for extended hours 2.0 BACKGROUND 2.1 At a meeting held on June 29, 1998, the Council of the Municipality of Clarington passed the following resolution: "THAT the request of Walter Zutell for the Handi Transit service to be extended to AECYCLED~PI\PIER PAPfR 'ttJ:1 RECYCLE rlilS IS PRINTED ON RECVCLED PAPER 1 I U 6 REPORT NO.: WD-49-98 PAGE 2 include evenings, weekends and holidays be referred to staff for preparation of a report; and THAT Walter Zutell be advised of Council's decision." 3.0 REVIEW AND COMMENT 3.1 Existing Services The Clarington service presently operates Monday to Friday, 8:00 am to 5:00 pm. The City of Oshawa has funded evening, weekend and holiday Handi Transit service for many years, operating evenings 5:00 p.m. to 10:00 p.m. and weekends 9:00 a.m. to 10:00 p.m. Whitby residents are being provided extended service hours by using the Oshawa bus, with an hourly rate (presently $26.68) being applied to the Whitby budget. 3.2 Proposed Service As recently as 1995, extended hours have been unsuccessfully tested in Clarington, using the Clarington bus and driver. Clarington staff, as well as Handi Transit Incorporated, consider the increase in population and attractions (shopping centres/theatres), plus requests from the regular passengers, warrants another attempt. The most cost-effective proposal is to have Clarington residents utilize the Oshawa bus, with an hourly rate being charged to the Clarington budget. The existing Oshawa bus should be able to accommodate Oshawa, Whitby and Clarington due to the low evening and weekend demand. The alternative of using the Clarington van and employing a driver is cost prohibitive, based on the anticipated demand levels. Oshawa supports the concept of shared resources as long as it does not adversely affect Oshawa service levels. 3.3 Budget Considerations The anticipated net cost over the 16 week trial period is $3,500.00 and could be accommodated in the 1998 Handi Transit budget. This budget is currently carrying a surplus of $6,201.00 as of June 30, 1998. If demands are high for the evening and weekend 1 I U 7 REPORT NO.: WD-49-98 PAGE 3 service it could affect next year's budget by $10,000 to $12,000. This budget increase for 1999 would be examined in light of the increased level of service and the results of the 16 week trial period. 4.0 CONCLUSION 4.1 Based on the estimated costs submitted by Handi Transit, Public Works staff conclude that Handi Transit could be permitted to introduce extended hours for Clarington passengers, for this trial period using the Oshawa Handi Transit bus, without having a negative impact on the existing budget. Respectfully submitted, Reviewed by, ~~ Stephen A. Vokes, P. Eng., Director of Public Works ~ W. H. Stockwell, Chief Administrative Officer RDB*SA V*ce 16/09/98 Pc: Handi Transit Incorporated Ben Chartier, General Manager 44 William Street West Oshawa, ON LIG 119 1 I U 8 / HANDI TRANSIT INCORPORATED 44 WILLIAM STREET W. OSHAWA, ONTARIO L1 G 1 J9 OFFICE DISPATCH DISPATCH FAX (905) 571-1222 (905) 725-4000 HlOO-263-1916 (905) 571-7390 August 20, 1998 Mr. Ron Baker Public Works' Municipality of Clarington 40 Temperance street Bowmanville, Ontario L1C-3A6 Dear Mr. Baker; R e_:~_Ev~_njJlgLYl.~~~_~JLq_I:LC!...ndJJJ;;q.l1_sjj:;__li~ r v i CJ~_ Further to your request, ~e are pleased to provide,the attached Proposal for a program that will extend Handi Transit service, allowing for some evening and Saturday/Sunday service. You'll note that we are proposing to expand the existing Oshawa/ Whitby program to include service to Clarington. Upon receipt, please contact the undersioned so we may provide clarification as required. You::::s T::::uly, B.J. (Ben) Cha::::tier General Manager 1 I \j 9 ATTACHM~.: 1 REPORT N~-49-98 OSHAWA.. WHITBY.. CLARINGTON.. SCUGOG.. UXBRIDGE / 'l .' ; ;;: l ~.' / y P-~QP_QSA~:_ To provide Handi Transit service during evenings and weekends to eligible Clarington residents. Overv i ~_~ Handi Transit service has been provided in Clarinqton since 1981. The service operates Monday through Friday,from 8:00AM to 5:00PM. Over the past seventeen(17) years extended service has been "te:.=.ted" a few times (most recently for a six(6) month period in 1995), however demand was very low and service was eventually discontinued. Clarington is growing rapidly, both in terms of population and new venues/attractions (Shopping Centres, Theatres, etc.) that are wheelchair accessible. Based on this and feedback from our regular Clarington passenqers, it may be timely to try again. g_e,D~_:t:_~ 1__.QJ2 ~J"_S3_tj.Qn The City of Oshawa has funded Handi Transit for evening and weekend service for many years. The service operates as follows: Evenings: 5:00PM - 10:00PM Weekends: 9:00AM - 10:00PM Eligible residents of the Town of Whitby are also accomodated. Due to the fact that Handi Transit's "Oshawa" budqet is funding the operation of the extended service, the "Hhitby" budget is charged an hO~Ll.Y-~g_te( present ly $ 26.68) for se rv i ce to Wh i t by passengers. The hourly rate is an g_\Le_Lagt:';_.QR~ratj,Dg_c::_9_~_t and is revised annually. We propose operating the service to Clarington in the same manner. With uncertain demand, this is much more cost-effective that the alternative of operating the dedicated Clarington van, employing a driver, etc... 1998 Budget I~c~ Using a start date of September 14th, the program would operate for sixteen(16) weeks. Projecting usage at ten(lO) hours per week, the potential net cost(after fare collected) would be approx imate ly ~~_OO. Th is amount can be accomoda ted in the established 1998 Budget which is currently carrying a surplus (refer June 30th Financial staten-lent attached). II i 0 ~ HANDI TRANSIT INCORPORATED S~a~emen~ of Earnings C1aring~on 6 Mon~hs Ended JUNE 30, 1998 (Unaudi~ed) Municipal gran~ Fares: Regular O~her and GST recovery BUDGET CURRENT FOR YEAR ACTUAL TID 1997 YTD ---------- ---------- ----------- S 91,300 S 46,950 S 46,950 11,000 5,714 5.729 1,000 614 703 --------- --------- --------- 103,300 53,278 5".382 --------- --------- --------- REVENUE EXPENDITURE Adminis~ra~ion Bank charges Communica~ions Insurance - office Seminar expenses Office and general Repairs and main~enance Insurance 300 201 98 2,500 1,343 :,358 900 837 897 300 317 144 1,400 705 593 2,300 906 737 4,300 2,001 ~, 955 12,500 5,626 3.866 9,700 4,750 ';.997 7,200 3,242 , . 438 700 0 --------- --------- --------- 42,100 19,928 2e,083 --------- --------- --------- 7,000 1,960 3,125 6,200 4,949 2,706 3,500 1,447 :,336 34,000 14,064 16,375 9,500 4,326 4,961 1,000 403 630 --------- --------- --------- 61,200 27,149 2;;,133 --------- --------- --------- 103,300 47,077 4;;,216 --------- --------- - - - - - - - -- 0 6,201 4,166 5184- 5/ r;lf l1,905) --------- --------- --------- s 5"1't,4 s //:"YD5 $ 2,261 --------- --------- ====::==== --------- --------- Professio~al fees Ren~als Wages: General Dispa~ch Employee benefi~s Union expenses Opera~ion Vehicles: Gas and oil Wages: Permanen~ and ~emporary Employee benefi~s O~her To~al expendi~ure EXCESS REVENUE OVER EXPENDITURE OPENING SURPLUS (DEFICIT) ACCUMULATED SURPLUS (DEFICIT)