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HomeMy WebLinkAboutWD-40-98 Addendum \ \ Meeting: Date: Report #: Subject: , ~ .. UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON X~~KMIXftPfX~~~X REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # JULY 13, 1998 Res. #GPA ....4lPlo-CjS" By-Law # ADDENI:flN:TO RPPORT WD-40-98 STREET RECEPTACLES, BENCHES AND PLANTERS FOR ORONO AND NEWCASTLE BUSINESS IMPROVEMENT ASSOCIATIONS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT the ADDENDUM to Report WD-40-98 be received; 2. THAT Report WD-40-98 be lifted from the table; 3. THAT if the Newcastle and Orono B.I.A.s require the assistance of Clarington to purchase planters and benches, that staff be given authorization by Council to proceed with a three-year repayment term with the Orono and Newcastle B.I.A.s for the total value of approximately $10,400, with funds returned to the appropriate reserve fund; and 3. THAT the B.I.A.s be advised of Council's decision. REPORT 1.0 ATTACHMENTS No.1: Report WD-40-98 No.2: Memo dated June 25, 1998, from the Treasurer regarding interest free loan options for B.I.A.s 2.0 BACKGROUND 2.1 At a regular meeting held Monday, June 22, 1998, the General Purpose and Administrative Committee passed Resolution #GP A-404-98 as follows: ,,,mco ~ '''''' '1 3 f\ () PAPER '+tJ:1 RECYCLE Y 0 THIS IS PRINTED ON RECVCLED PAPER .~ REPORT NO.: ADDENDUM TO REPORT WD-40-98 PAGE 2 "THAT Council consider and make a decision at the Council meeting of June 29, 1998, on offering an interest free loan to the Orono and Newcastle B.LA. for the purchase of benches and planters for their downtown business areas." At a regular meeting of Council held Monday, June 29, 1998, Council passed Resolution #C-577-98 as follows: "THAT Report WD-40-98 be tabled to the Special General Purpose and Administration Committee meeting scheduled for July 13, 1998 to allow discussions between staff and the Orono and Newcastle B.LA.s to determine their interest in purchasing benches and planters and repayment over a period ofthree years." A memorandum dated June 25, 1998, from the Treasurer to Members of Council pertaining to interest free loan options for BLA.s was circulated as a handout. At this same regular meeting, Council passed Resolution #C-578-98 as follows: "THAT the memorandum dated June 25, 1998 from the Treasurer pertaining to interest free loan options for B.LA.s be received for information. " 3.0 REVIEW AND COMMENT 3.1 At the time of writing this report, both the Newcastle and Orono BJ.A.s. had not had their regular meeting to respond to the above-referenced Council resolutions. The next regular meeting for the Newcastle B.LA. is scheduled on July 9, 1998 and the meeting for Orono is scheduled for July 22, 1998. 3.2 The memorandum from the Treasurer, Attachment No.2, refers to Section 220(12) of the Municipal Act, which restricts the B.LA. from borrowing money, but allows Council to approve debt to be incurred beyond the current year. The Municipality of Clarington would purchase the planters and benches and then the B.LA. would provide in their annual levy an amount to repay their share of the 1309 ~.. REPORT NO.: ADDENDUM TO REPORT WD-40-98 PAGE 3 cost. It has been suggested that a three-year repayment term for the value be approved. 3.3 Costs As mentioned in Report WD-40-98, the costs to purchase two (2) benches and twelve (12) planters for both the Orono and Newcastle B.I.A.s would be approximately $10,400. 3.4 Funds There are sufficient funds available in the Industrial/Economic Development Reserve Fund Account, No.5001-00004-X. Due to the size of the loan, payments from the B.I.A.s will be deposited directly back into the Industrial/Economic Development Reserve Fund. 4.0 CONCLUSIONS 4.1 Until the Newcastle and Orono B.I.A.s have their regular meetings, and make a decision regarding the benches and planters, staff cannot proceed any further. 4.2 Should the Orono and Newcastle B.I.A.s decide on making use of the Municipality's assistance, it is recommended that Council authorize staff to proceed with the purchase of benches and planters, and that a three-year repayment term be approved with the Orono and Newcastle B.I.A.s for the value of the planters and benches. Respectfully submitted, Reviewed by, ~~ Stephen A. Vokes, P. Eng., Director of Public Works /)~ W. H. Stockwell, Chief Administrative Officer SA V/GA/wc 08/07/1998 attachments 15'10 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON X~~~~x REPORT Meeting: GENERAL PURPOSE AND ADMINIS'FRA TION COMMITTEE ! File # Res. # By-Law # Date: June 22, 1998 Report #: WD-40-98 File #: Subject: STREET RECEPTACLES, BENCHES AND PLANTERS FOR ORONO AND NEWCASTLE BUSINESS IMPROVEMENT ASSOCATIONS Recommendations: 1. THAT Report WD-40-98 be received; and 2.. THAT Council recommend against the purchasing of benches and planters for the Business Improvement Areas of Orono and Newcastle. r. REPORT 1.0 ATTACHMENTS No.1: Correspondence of January 13, 1998 from Sandra Topper requesting street receptacles for the Orono Business Improvement Association Report WD-2-90 - Clarification of responsibilities for Capital Purchases and Maintenance within the Bowmanville, Newcastle and Orono Business Improvement Areas. No.2: 2.0 BACKGROUND 2.1 In June of 1993, the MUnicipality ofClarington entered into a five (5) year contract (CL-94- 36) with Canadian Waste Services for the curbside collection of residential refuse. Included in the contract was a clause wherein the contractor was to supply up to fifty (50) waste REPORT NO.: ADDENDUM TO REPORT hD-~O-98 A TT ACf-MENT NO. 1 IUC."CLIO ~ _.."1(111 .. ~"~fOlll ~ IIIC1'Cl( 1 3 r 1 REPORT WD-40-98 PAGE 2 receptacles, but these receptacles remain the property of Canadian Waste. These new street receptacles were to replace the old concrete street receptacles currently being used in the Bowmanville, Orono and Newcastle Business Improvement Areas. 2.2 Bowmanville Street Receptacles In 1995, upon commencement of the contract, the Bowmanville Business Improvement Association requested a particular style of waste receptacle, which was substantially more expensive and only manufactured by a company of their choice. In order to resolve the impasse, staff agreed to a request that the waste contractor supply containers of the Bowmanville Business Improvement Association's choice and reduce the quantity to thirty (30). It was further resolved, with the approval of the Orono and Newcastle B.LA.'s, that the Municipality would place some of the old surplus containers from Bowmanville in Orono and Newcastle, and that consideration would be given to new containers for Orono and Newcastle upon the renewal of contract CL-94-36. 2.3 Correspondence was received from Sandra Topper of the Orono Downtown Business Improvement Association, dated January 13, 1998 (Attachment No.1). In this correspondence, the Orono Business Improvement Association indicated that they would be purchasing 10 new flower planters and installing new street benches to improve the look of the Town. They asked that the Municipality of Clarington contribute to this project by supplying and installing 12 new garbage receptacles. 2.4 Negotiations with Canadian Waste Services In order to address Sandra Topper's request, Public Works staff negotiated with Canadian Waste Services to fabricate twelve (12) street receptacles for Orono and twelve (12) for Newcastle similar to the street receptacles in Bowmanville. An additional two (2) street receptacles will be fabricated as replacements. Canadian Waste Services, through Public Works staff, provided a prototype of a street receptacle to the Orono and Newcastle Business Improvement Associations. Both Business Improvement Associations have 131 2 , . REPORT WD-40-98 PAGE 3 agreed to accept the proposed receptacle and have been provided a colour sample so that Canadian Waste can proceed with painting of the receptacles. 2.5 Public Works have now received an additional request from Dan Banting of the Orono Business Improvement Association, supported by two councillors, to consider the purchase of new street planters and benches for the Orono and Newcastle Business Improvement Areas. 3.0 REVIEW AND COMMENT 3.1 Agreement with the Business Improvement Areas According to Report WD-2-90, "Clarification of Responsibilities for Capital Purchases and Maintenance within the Bowmanville, Newcastle and Orono Business Improvement Areas" (Attachment #2), the responsibility to purchase new street planters and benches would be the Business Improvement Association's. 3.2 Cost The cost to purchase two (2) benches and twelve (12) planters for both the Orono and Newcastle Business Improvement Associations would be approximately $10,400. 3.3 Clarification of Responsibilities If Council decides to purchase the benches and planters for the Orono and Newcastle Business Improvement Associations, the purchase would be contrary to existing policy. Specifically, a change in policy respecting the agreement between the Municipality and the Business Improvement Areas would be required. 4.0 RECOMMENDATIONS 4.1 It is recommended that the responsibilities of the Business Improvement Areas of Bowmanville, Newcastle and Orono, as outlined in Report WD-2-90, remain unchanged. 1 31 3 . t .1 REPORT WD-40-98 PAGE 4 4.2 Further, it is recommended that the Orono and Newcastle Business Improvement Associations, not the Municipality of Clarington, be responsible for the purchase of new planters and benches for Orono and Newcastle. Respectfully submitted, Reviewed by ~,,/~ ~ W. H. Stockwell, Chief Administrative Officer Stephen A. Vokes, P. Eng., Director of Public Works SA V* GA *ce 16/06/1998 -1314 . - The !\iaiurai Nu\ Heaiin Shop ORONO DO\VNTO\VN BUSINESS IlVIPROVEMENT ASSOCI.;\' TION c/o Sandra Topper, Director 5925 Main Street Orono, Ontario LOB 1 MO January 13, 1998 Steve Vokes and Don Patterson Public Works Dept. 40 Temperence St. Bowmanville, Ontario LIC 3A6 Dear Mr. Patterson: This Spring Orono will be celebrating their Town Hall's 100th almiversary. At the present time our community is not expanding in population or development. Vie are planning a number of community events this year and hope to continue these events in the years to come. The only way for businesses and merchants to survive is to encourage community events and hope that the community will continue and perhaps patronize our businesses more. Vo,T e have decided to purchase 10 new flower planters to improve the look of our town. As well, we will be installing two street benches. A place for shoppers and visitors to rest, a must for the seniors who walk into Town each day. A couple of years ago we lost out on a deal for nevv' garbage receptacles in Orono. Vo,Te are asking kindly for the Town of Clarington to contribute to this project by purchasing and installing 12 new garbage receptacles along the dO\vnto\\'n in the early spring of 1998. \Ve also require that the service of the waste removal be kept as a patt of your contract with - I believe Laidlaw? Below is the manufacturer's name, address and contact person and a break down of the purchase price. I will give a photocopied picture of the items in question to John Mutton when I see him on January 14 at our Orono DBIA meeting. Contact: ~\fs. Zabetda Famum Toronto Fabricating & r-..'fFG Co. 101 Rangeview Rd. Mississauga Ontario, Canada L5 E 1 H2 1315 oJ ATTACHMENT NO.: 1 REPORT NO.: WD-40-98 The Natural Nut Health Shop page 1 of2 Orono DBIA to purchase Planter (#1003 no x's) 10 @ Bench (#716) 2 @ $395.00 $495.00 $3,950.00 $ 990.00 $4,940.00 345.80 gst 395.20 pst $5,681.00 not including possible delivery charges Town of Clarington to purchase Trash Containers (#970) 12 @ (dia: 30" x 20") $500.00 $6,000.00 420.00 gst 480.00 pst $6,900.00 no including possible delivery charges We have decided upon the colour of forest green and will forward a colour s\vatch to the manufacturer once we have the approval from the Town. I look forward to hearing from you on this matter as soon as possible. Sent Via Computer Fax Transmission Sandra Topper Director, Orono DBIA cc: Dan Banting President, Orono DBIA John Mutton, Faxed Copy Regional Councilor Zabetda Famum Toronto Fabricating Co. 1 7 1 6 ..J MIfIKl : DAlE: ~T #: StRECT : TOWN OF NEWCASTLE REPORT File # .6~. trb. ~ Res. 1# By-Law # GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY, JANUARY 22, 1990 WD-2-90 FILE #: SUBJECT: BOWMANVILLE BUSINESS IMPROVMENT AREA, - CLARIFICATION OF RESPONSIBILITIES FOR CAPITAL PURCHASES AND MAINTENANCE WITHIN THE BOWMANVILLE BUSINESS IMPROVEMENT AREA RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration ;~:! Commi ttee recommend to Council the following: 2 . 3. 4. '.~ 0.': . THAT Report WD-2-90 be received; THAT the responsibilities and levels of service listed on Attachment No.2 to this report be approved; THAT the same responsibilities and levels of service listed on Attachment No.2 apply to the Newcastle Business Improvement Area and the Orono Business Improvment Area, where applicable; and THAT a copy of this report be forwarded to the Bowmanville, "Ney!c~l?tle, pnd. 01;'(;mo.. ,B.,I~A..s9.~dtha.t.,.,t.l.1py .be,-aqvise,d- o.!,.GounG:il's ,', decision. -------------------------------------------------------------------------- L REPORT 1.0 ATTACHMENTS No.1: Plan Showing the Bowmanville Business Improvement Area No.2: Table 1 Showing the recommended Sharing of Responsibilities for the Bowmanville Business Improvment Area. 1 3 1 7 ATTACHMENT NO.: 2 REPORT NO.: WD-40-98 .. .2 " REPORT NO.: WD-2-90 PAGE 2 2.0 BACKGROUND 2.1 At a regular meeting held on Monday, October 23, 1989, the General Purpose and Administration Committee passed Resolution #GPA-749-89, as follows: "THAT Walter Evans be assigned the task of acting as Liaison Officer to the Business Improvement Areas." 2.2 By-law No. 77-33, dated May 16, 1977 was passed by Council to designate an area in the Bowmanville Central Business District as an Improvement Area and to establish a Board of Management for the Bowmanville Central Business Improvement Area. By-law 77-33 was amended by By-law 80-54 dated May 5, 1980. The geographical area of the Bowmanville Business Improvement Area established by these two by-laws is illustrated on Attachment No.1. 2.3 The mandate of the Board of Management of the Bowmanville Business Improvement Area is set out in Clause 3 of By-law 77-33: "There is entrusted to the Board, subject to the limitations hereinafter set out, the improvement, beautification and maintenance of lands, buildings and structures in the area owned by the Corporation of the Town of Newcastle beyond such improvement, beautification and maintenance as is provided at the expense of the municipality at large, and the promotion of the area as abusi:fi~'ss' -or shopping areCi." . .- .. 2.4 Clause 3 does not clearly define the responsibilities of the Town and of the Board of Management of the Bowmanville Business Improvement Area. For this reason The Board of Management has asked me for clarification. . . .3 1 31 8 REPORT NO.: WD-2-90 PAGE 3 3.0 REVIEW AND COMMENT 3.1 Cost Sharinq Aqreement In 1982 the Board of Management of the Bowmanville Business Improvement Area (Bowmanville BIA) entered into a cost sharing agreement with the Town to do the following in the Bowmanville BIA: a) Purchase and develop the parking lot at the south-west corner of the Division Street/Church Street intersection. b) Lease and develop the Silver Street parking lot. c) Provide trees, benches, refuse containers, planting boxes and decorative lighting. 3.2 Cost of the Proqram ~~~ The cost of the program was $330,000, which was financed by a loan of $150,000 from the Province which the BIA is paying back at $16,500 per year. The balance of the cost was paid by the Town and the funds were obtained from the Parking Lot Reserve Fund. 3.3 BIA Budqet Each year the BIA prepares a budget to provide funds to carry out various programs in the Business Improvement Area. The Bowmanville B.I.A 1989 Budget was as follows: Administration Promotion $ 8,000 25,000 -.' '. '16~500' . 10,500 20,000 $80,000 .' . Repayment-'.bf Loan" Landscaping Capital Works TOTAL ; -- -------- -------- The funding for the BIA Budget is obtained from a special tax levy on the businesses within the BIA. . . .4 - ~ I 9.~' REPORT NO.: WD-2-90 PAGE 4 3.4 Proposed Cost Sharinq As noted earlier in this report, Clause 3 of By-law 77-33 outlines the mandate of the Bowmanville BIA and reads in part "beyond such improvement, beautification and maintenance as is provided at the expense of the municipality at large". The purpose of this report is to list all of the activities which take place in the Bowmanville BIA for which either the BIA and/or the Town are involved and agree on the responsibility for the activity. In addition, this report sets levels of service to be provided for each of the activities so that we all know what to expect. 3.5 Criteria to be Used to Evaluate and Determine Responsibility a) The BIA should be responsible only for those items which are nL normally provided at the expense of the municipality at large. b) For those maintenance items which are in the gray area where it is not easy to determine responsibility, the responsibility should be given to the Town. The logic for this criterion is that, as much as is possible, the BIA should not be required to hire and supervise staff to carry out maintenance activities on the streetscape. ':~"" 'CJln 'order to minimize conflicts/ as'much ;'as iSi?6ssible:~ ';'ooth ' capital and maintenance items should be totally the responsibility of either the BIA or the Town. 3.6 Determination of Responsibilities The various activities that are carried out in the BIA are listed on Attachment No.2. For the purpose of having a complete list and to se+ levels of service, the list includes items such as street sweeping all~ snow removal which are obviously a Town responsibility. . '. 0 " / ,j L. . ,J . . .5 REPORT NO.: WD-2-90 PAGE 5 4.0 Review of Report With the Board of Management of the BIA. This report has been reviewed with the Board of Management of the Bowmanville BIA and they agree with the recommendations. 5.0 RECOMMENDATIONS 5.1 It is recommended that the responsibilities and the levels of service listed on Attachment No.2 to this report be approved and that the list apply to the Newcastle Business Improvement Area, Orono Business Improvement Area, where applicable, that a copy of this report be forwarded to the Bowmanville, Newcastle and Orono B.I.A.s and that they be advised of Council's decision. .~~;! Respectfully submitted, Recommended for presentation to the Committee, ------------------------- jr!A/' i .u . t- J___ _______________________ awrenc . Kotseff, Chief Onistrative Officer. //W1i/~' / Walter A. Evans, P. Eng., Director of Public Works. WAE*llv January 8, 1990 Attachments '. .: . .. . ." .' *..' r' l 10.,; . 0 . 6 1 32 1 ~ REPORT NO.: WD-2-90 PAGE 6 cc: Bowmanville Business Centre c/o Mr. George Webster P.o. Box 365 Bowmanville, Ontario LIC 3Ll Newcastle Central Business Improvement Area c/o Dr. J. Baarbe P.O. Box 548 Newcastle, Ontario LOA lRO Orono Downtown Improvement Association c/o Mrs. Sue Sawyer P.O. Box 212 Orono, Ontario LOB IMO .., .." . '.- '.:. . J' . 1 \' ? . ,) L .... r-i - C> "2:: I- ::2': W ~ C) "- :::r:: ("') u I <C N l- I I- q GE 0 R G E ST. <C :?: ~ (f) QUEEN AVE. z w w ::::> o ~ ~ ~~ ~~ ~C) ~9: ~~~ ~ --.;: ~ ~<I)~ CJ.~...:... Q:)~ Sf) a5 1 3! ~. TABLE 1 TOWN RESPONSIBILITIES A) CAPITAL ITEMS LEVEL OF SERVICE REMARKS 1) Purchase and development of Need for new parking lots to be Funding to be provided new parking lots determined by the Town and the from Parking Lot Reserve Bowmanville Business Improvement Area Fund. B) MAINTENANCE ITEMS LEVEL OF SERVICE REMARKS 1. Trimming of trees Once per year Resolution #GPA-750-89 passed by Council on October 30, 1989 gave this responsibility to the Town. �.' 2. Painting of tree guards As required 3. Benches As required 4 . Refuse containers and boxes Refuse containers to be emptied The Town pays these costs once per week and more often if now. required. 5. Power costs for .decorative Not applicable. These power costs are now and lighting and for christmas have been paid by the Town. lighting 6. Decorative lighting As required These costs are now and have been paid by the Town 7. Pick-up of litter At least once per week, all year In 1989, the Tpwn provided litter pick-up during the summer months . 8. Parking Lots Plowing and sanding as required. Plowing and sanding is Litter pick-up at least once per now and has been paid by week, all year. the Town. TTA !�l_� T J-2-DO •.1 2. TABLE 1 TOWN RESPONSIBILITIES B) MAINTENANCE ITEMS (Continued) LEVEL OF SERVICE REMARKS 9 . Snow Plowing and Sanding Maintain a bare road through the application of sand, salt and plowing. 10. Snow Removal Within 3 days after the end of a snow storm, any significant accummulation will be hauled away. UJ 3 TABLE 1 BOWMANVILLE IMPROVEMENT AREA RESPONSIBILITIES A) CAPITAL ITEMS LEVELS OF SERVICE REMARKS 1. Purchase of flowers, shrubs, As required These items are not normally benches, flags and banners provided by at the expense of (including installation) and the community at large. christmas lighting 2 . Replacement of trees, tree As required When trees, benches, etc. are guards and benches damaged by a vehicle, the Town will attempt to obtain 3. New trees and guards at new As required payment for the damage from locations the operator of the vehicle. 4 . Purchase of new refuse As required —' containers and planting boxes Q� B) MAINTENANCE ITEMS LEVEL OF SERVICE REMARKS 1. Flowers, plants and shrubs As determined by the Bowmanville These items are not normally flags, banners and christmas Improvement Association provided at the expense of lighting the community at large. 2. Sidewalks Plowing, sanding and/or salting is the responsibility of the individual property owner �I r . ~ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum Mayor D. Hamre Members of Council To: Marie A. Marano, Treasurer From: June 25, 1998 Date: Interest Free loan Options for B.I.Ao's Subjecthe following memo could be received by Council at the meeting of June 29,1998, as an infonnation item, when considering report WD40-98. At the General Purpose and Administration Committee meeting of June 22, 1998, committee amended item # 3 of report WD-40-98 such that a decision would not be made on the funding of the benches and planters for the Orono and Newcastle B.IA's until information regarding interest free loans could be circulated by memo. I have spoken with the Ministry of Municipal Affairs (Janet Andrews/Mirko Lackoseljac) and they advise of the following: Section 220 (12) [copy attached] restricts the B.I.A. from borrowing money, but it allows Council to approve debt to be incurred beyond the current year. The Ministry advises that it is a fair1y common practice for Municipalities to approve a 8.1A project which is then performed by the Municipality in order to avoid tne 8.1A borrowing money. The 8.1. A. then provides in their annual levy, an appropriate amount to repay the value of the project over an agreed upon tenn. In consideration of the above, if Council deems it appropriate to approve the project identified in report 00-40-98, the Municipality would purchase the planters and benches. Funds could be provided from the Industrial & Economic Development Reserve Fund, account # S001-4-X (current balance approximately $130,000). Council may wish to approve a three year repayment tenn for the value of the items, with funds returned to the Reserve Fund. Each project proposed or requested would require Council approval and an appropriate funding recommendation. If there are further questions on the above, please advise. Department Heads. Kristine Senior, Acting Deputy Treasurer REPORT NO.: f\DDENDLM TO REPORT WD-40-98 ATTACHVENT NO.2. 1-')7 ) - MUNIOPAL ACT nrovided at the expense ;ISJness or shopping area. :If an improvement area, sent by prepaid mail 10 : with respect to rateable . RS.O. 1980, c. 302, s. .under subsection (2) has =tibed business property who, under the tenant's :uperty; and . .riescribed in clause (a) =t is required to pay. is the by-law referred to we months after the lat- . a petition objecting to uf the persons who are :J~ for at least one-third =cribed business prop- - ~vy as defIned in sub- rlefined in subsection - 110t responsible for the ~ ~ tenant's lease. :1) shall not come into : municipality receives, -i--rred to in subsection ~rson who is entitled .=. s. 217(19); 1993, c. ..:::ieocy of the petition =termination shall be ~d conclusive. R.S.O. :sned under subsection . = appointed by coun- . '" member of the coun- ,. "lIS who are entitled to ~~d by such persoru:. :~ ':'r I'ART XVII-POWERS TO "ASS BY-lAWS 5.220 (7) Term of office.-Each member shall hold office from the time of appointment ulIlilthe expiration of the term of the council that made the appointment, if the member continues to be qualified, as provided in subsection (6). (8) Vacancy.-Where a vacancy OCCurs from any cause, the council shall "ppoint a persOIl qUalified as set out in subsection (6) to be a member, who shall hold office for the remainder of the term for which his or her predecessor was appointed. (9) (dem.-The memb<:rs shall hold offIce until their successors arc appoi.1[ed and are eligible for reappointment on the expiration of their term of office. (10) Estimates,-A board of management shall submit to the council its estimates for the Current year at the time and in the form prescribed by council and may make requisi- tions upon the council for all money required to carry out its powers and duties, but noth- Ing herein divests the council of its authority with reference 10 rejecting such estimates in whole or in par! or providing the money for the purposes of the board of management and when money is so provided by the council the treasurer shall, upon the certifiCi:le of the board of management, payout such money to the board of management. (II) Expenditure of money.- The board of managemem shall not spend any money not included in the estimates approved by the council or in a reserve fund est2blished under section 163. l0~orrowing prohibited, restrictions on incurring indebtedness.-n.e boar;" of'rmmagement shall not borrow money and. without the prior approval of the COtillcil, it ma y not incur any indebtedness extending beyond the curren: year. RS.O. 1980, c. 302, s. ,. 217(19); 1993, c. 27, Sch. (13) Procedures.-Section 147 of this Act and section 65 of the Ontario Municipal Board Acr apply to the giving of an approval of indebtedness by a council under ~ubsec- tion (12) as though the giving of the approval were the incurring of the indebtedness by the municipality. RS.O. 1980, c. 302, s. 217(19); 1993, c. 27, Sch; 1996, c. 32, s. 51. (14) Annual report.-Qn or before the 1st day of Mzn:h in each year, a board of management shall submit its annual report for the precedin(: year to council, including a complet~ audited a!ld certifIed fmancial statement of its affai"S, with balance sheet <..::d rev- enue and expenditure statement. (15) Auditor.- The municipal auditor shall be the auditor of each such board of man- agement and all books, documents, transactions, minutes and accounts of a board of oan- agement shall, at all times, be open to his or her inspection. (16) Dissolution of board.-Upon the repeal of a by-bw establishing a oo~d of management, :he board ceases to exist and its undertakings, zsscts and liabilities 5211 be assumed by the municipality. R.S.O. 1980, c. 302, s. 217(19); 1993, c. 27, Sch. (17) Special charge.-Subject to such maximum and minimum charges as the Coun- cil may specify by by-law, [he council shall in each year leV)' i special charge u;:'O::l me- able property in the area that is in a prescribed business propeny class sufficient !O pro- ,.ide a sum equal to the sum of money provided for the pu~ of the board of ill2..'l2ge- ment for that area, together wilh interest on the sum at such rate is is required to repay any interest payable by the municipality on the whole or any part of such Sum. R.S.O. 1950. c. 302, s. 217(19); 1993, c. 27, Sch; 1997, c. 5, s. 51(5). 181 11 ? 8 :> '- ~1/\s ~p,.