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HomeMy WebLinkAbout04/14/2008 Clocpn General Purpose and Administration Committee Minutes April 14, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 14, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper (Left at 11 :30 to Nova Scotia for Council business) Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo (Left at 11 :30 to Nova Scotia for Council business) Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services, M. Marano Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Novak attended the Grand Opening of the Weight Care Clinic in Courtice on April 9th. 2008. She reported it was a well attended function and belives it to be a step in the right direction for a healthier community. Councillor Hooper announced that on May 3rd, 2008 Bowmanville will be hosting its annual Maple Festival and All That Jazz. General Purpose and Administration Committee Minutes April 14, 2008 Councillor Woo announced that he, Mayor Abernethy and MPP John O'Toole participated in the MS Walk which was held on April 13th, 2008 and the goal this year was to raise over $40,000. He announced the Clarington Project will be hosting a Fund Raiser Dinner and Silent Auction on April 19th, 2008 at the Rickard Recreation Complex and there are still tickets available for anyone interested in attending. Councillor Trim announced that he and Councillor Robinson attended the Ganaraska Conservation Anniversary Dinner on Saturday on April 1 ih, 2008 and reported that it was a well attended affair. Proceeds from this event are being applied to new build. Mayor Abernethy announced that he and Councillor Hooper attended the Rotary Auxiliary Gala event which was held on Saturday, April 12th and stated this was a successful evening. He stated there are going to be bus tours to Athens arranged by the Orono Tractor Club to view George Tackleberry's tractor collection. The Clarington Board of Trade held their awards night and Mr. Franklin Wu, CAO was the recipient of the President's Award which was presented to him by Joe Dickson, MP Ajax/Pickering. Mayor Abernethy also stated that he has extended invitations to several experts to Council regarding waste management issues. Public information meetings regarding the Environmental Assessment (EFW) are scheduled for April 22nd in Bowmanville and April 29th in Newcastle. MINUTES Resolution #GPA-250-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 31,2008, be approved. CARRIED PRESENTATIONS Eric Bowman and Ted Watson provided the Committee with an update from the Durham Agricultural Advisory Committee (DAAC). Mr. Bowman explained the context and role the Durham Agricultural Advisory Committee has within the Region. The DAAC was established by Council in 2002 and it's role is to provide ongoing input/advice to Planning Committee/Council on agricultural and rural related planning matters. Mr. Bowman reported on the Committee's accomplishments including: hosting the annual farm tour which is a fall event; advocating a Regional reduction in Regional farmland tax ratio; working with the Region's Work's Department and Police Department to develop a Regional Slow Moving Farm Vehicle Program, including new signage installation; a recycling program through the Region for agricultural white bale wrap material; and efforts towards other agricultural recycling programs. DAAC's 2008 work plan includes input into Policy Development, farm tour in Oshawa, inclusion of a youth member in the DAAC meetings. and partnership with DEAC in hosting an agricultural land stewardship .2- General Purpose and Administration Committee Minutes April 14, 2008 event, and continuing with the slow moving Vehicle Education Program. Mr. Bowman listed for the Committee DAAC's following issues of interest: legislation affecting agriculture, Hwy 407 East completion Environmental Assessment, GTA Agricultural Action Plan, Biosecurity industry issues, Conservation Authority Regulations, Regional Tree By-Law, the DurhamlYork Residual Waste EA Study, and the Oshawa Harbour Redevelopment. DELEGATIONS Kerry Meydam addressed the Committee regarding the need for Public Information Sessions on Energy from Waste and alternatives. Ms. Meydam would like to see Public Information Sessions held to educate the public and well as the politicians on incineration and alternatives. Ms. Meydam stated the public information sessions would allow the public to ask questions of the experts whether they be pro incineration or con. She does not want to see Clarington become the default location for the Region's solution to waste and she would like to see Clarington lead the way in regards to Energy from Waste. Alf Huggins, President of the Darlington Soccer Association, addressed the Committee regarding a request from the Darlington Soccer Club for a waiver of rental fees for use of the Bowmanville Indoor Soccer Facility. Mr. Huggins informed the Committee that Darlington Soccer Club will be hosting a training session/conference for coaches and they have guests from overseas expected to attend. The total number of hours for this event will be 15 hours, ten on Saturday and five on Sunday. The rental rate for this Facility is $169.00/hour and the club would like to have this charge waived or reduced for this event. He stated the Club over-looked the grant application process due to the fact that there new members on their Board. Mr. Huggins confirmed the Darlington Soccer Club contributed approximately $500,000.00 towards the construction of the Bowmanville Indoor Soccer Facility and this year they have 1500 participants registered for the winter sessions. All positions for the summer sessions are filled. Jaison Gibson addressed the Committee regarding readiness containers and public emergency response. Mr. Gibson stated the biggest hurdle in his opinion is the relationship between the government and the citizens. He informed the Committee that the environment is on a collision course and businesses are going to have to change and become proactive towards the environment. He would like to see readiness containers made available to the residents of Clarington with all essentials necessary to maintain life for a period of time. These containers could be transferred to disaster areas as needed and then replenished, or if residents were evacuated, the readiness containers would sent along with the residents. Many residents are not aware of the Region of Durham's "Are You Ready" brochures and Mr. Gibson would like to see these, if possible, to include information on the readiness containers. - 3 - General Purpose and Administration Committee Minutes April 14, 2008 Richard Ward addressed the Committee regarding taxes and tax billing. Mr. Ward requested that he be credited for taxes in regards to garbage pick up for the period between 1990 to 1996. Mr. Ward feels that he is a victim of harassment, not only has he not received garbage pick up for years but he is suffering from noise pollution, from a neighbour's invisible fence, which diminishes his quality of life. Resolution #GPA-251-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11 :30 a.m. Resolution #GPA-252-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the agenda be altered to allow the delegation of Mr. Ron Collis to be heard before the delegation of Mr. Jim Richards. CARRIED Ron Collis spoke to the Committee regarding Report CLD-015-08. Mr. Collis stated he has concerns with the new Chair of the Green Community Advisory Committee and the methods used to select the Chair. He stated there are Terms of Reference and Protocols set into place and they should have been followed. Mr. Collis believes because of the power and influence the Mayor has, a member of the public would not feel comfortable challenging the Mayor for the position, and he feels the Chair should be a member of the public and not a Member of Council. This Green Community Advisory Committee was formed to advise Council, and therefore the Chair should not be a member of Council as this may create conflicts of what the true feelings of the Committee are. He would like to see the selection of the Chair revisited and see the Protocol followed. Jim Richards addressed the Committee regarding Report CLD-015-08. Mr. Richards stated the selection of the Chair for the Green Community Advisory Committee goes against the Protocol set out for selection of Chairs to committees appointed by Council. He stated the new Chair creates conflicts that would not be there had the Chair been a member of the public. He is concerned that the recommendations from the Committee may not be taken seriously if the Mayor remains as the Chair. Mr. Richards would like for Council to reject the recommendations contained in Report CLD-015-08 and direct the Committee to elect a new Chair at their next meeting. -4- General Purpose and Administration Committee Minutes April 14, 2008 Elva Reid spoke to the Committee regarding Report CLD-015-08. She informed the Committee the last time she asked for Council help was regarding Clarington's participation in Earth Hour and this was very successful. She thanked Council for their support. She informed the Committee that she was the member of the Green Community Advisory Committee who nominated Mayor Abernethy for the position of Chair. She feels the Mayor has the profile and desire to ensure that the environment is at the top of the agenda and there is no other member of the Committee with that strength. She stated the concerns of the Committee should be on the environment and not on semantics. She requested that the Committee support the selection of Mayor for Chair. John Slater, Chair of the Orono CIP Liaison Group addressed the Committee regarding Report PSD-040-08. Mr. Slater is in agreement with the recommendations contained in Report PSD-040-08 but he would like to see the boundaries expanded to include other buildings. He informed the Committee of the meeting being held on Monday April 28th, at 7:00 p.m. and invited the Members of the Committee and the public to attend. Theresa Vanhaverbeke was called but was not in attendance. Councillor Robinson read aloud Ms. Vanhaverbeke's comments being, that she requests the Committee to accept the recommendations contained in Report PSD-039-08. Tracy Ali spoke to the Committee regarding Energy From Waste. Ms. Ali congratulated Bowmanville on it's 150th Anniversary and stated she and her family look forward to participating in the events scheduled. Ms. AIi expressed concerns regarding health care and air quality issues surrounding incineration. She would like to see the Committee recommend Public Information Sessions with both pro and con experts in attendance, to allow the public to ask questions and obtain answers to their concerns. She would like to see the public become more active in the solution regarding waste and would like to see Clarington lead the way regarding waste management and diversion. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings scheduled. PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 27, 2008 Resolution #GPA-253-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-038-08 be received; - 5 - General Purpose and Administration Committee Minutes April 14, 2008 THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on March 27, 2008, for application A2008-0008, is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and THAT Council concurs with the decisions of the Committee of Adjustment made on March 27, 2008 for applications A2008-0006 and A2008-0007, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN Resolution #GPA-254-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-039-08 be received; THAT the Newcastle Village Community Improvement Plan, dated April 2008 as contained in Attachment 2 to Report PSD-039-08 be approved and that the necessary By-law be passed; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-039-08 and Council's decision; and THAT all interested parties listed for Report PSD-039-08 and any delegations be advised of Council's decision. CARRIED ORONO COMMUNITY IMPROVEMENT PLAN AMENDMENT Resolution #GPA-255-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-040-08 be received; THAT Staff be authorized to review and bring forward to a Public Meeting a proposed amendment to the Orono Community Improvement Plan to provide for Building Code Improvement Grants; and - 6 - General Purpose and Administration Committee Minutes April 14, 2008 THAT all interested parties listed Report PSD-040-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-256-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the foregoing Resolution #GPA-255 be amended to add the wording "and guidelines for infill or renovations" in the second paragraph after the word "Grants". CARRIED The foregoing Resolution #GPA-255-08 was then put to a vote and carried as amended. Resolution # GPA-257-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the agenda be altered to consider Report PSD-041-08 Zoning By-Law Amendment and Draft Plan of Subdivision to Permit the Development of 1300 Residential Units under the Planning Section of the meeting rather than under the "Unfinished Business" section as listed in the Agenda. CARRIED ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 1300 RESIDENTIAL UNITS APPLICANTS: BAYSONG DEVELOPMENTS INC., 2084165 ONTARIO LTD., KIRK KEMP AND DOUGLAS KEMP (NORTHGLEN WEST) Resolution #GPA-258-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-041-08 be received; THAT the application for Draft Plan of Subdivision S-C-2007-0004 submitted by Baysong Developments Inc. 2084165 Ontario Limited, Kirk Kemp and Douglas Kemp be approved and that the Director of Planning Services be authorized to issue Draft Approval subject to the conditions contained in Attachment 3 to Report PSD-041-08; THAT the application for Zoning By-law Amendment ZBA 2007-0015 submitted by Baysong Developments Inc. 2084165 Ontario Limited, Kirk Kemp and Douglas Kemp be approved as contained on Attachment 4 to Report PSD-041-08; - 7 - General Purpose and Administration Committee Minutes April 14, 2008 THAT the Mayor and Clerk be authorized by By-law to execute a Subdivision Agreement between the Owner and the Municipality of Clarington, at such time, as the agreement has been finalized to the satisfaction of the Directors of Engineering Services, Planning Services and Finance; THAT the Durham Region Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-041-08 and Council's decision; and THAT all interested parties listed in Report PSD-041-08 and any delegations be advised of Council's decision. CARRIED Resolution # GPA-259-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for one hour. CARRIED The meeting resumed at 1 :30 p.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT INTERSECTION OF WELLINGTON STREET AND GEORGE STREET BOWMANVILLE, REQUESTED ALL-WAY STOP Resolution #GPA-260-08 Moved by Councillor Trim, seconded by Councillor Novak THAT Report EGD-018-08 be referred back to staff. MOTION LOST Resolution #GPA-261-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report EGD-018-08 be received; THAT "no parking" signs be installed in the area of the intersection; and THAT staff monitor the intersection of Wellington Street and George Street after the no parking signs have been installed. CARRIED -8- General Purpose and Administration Committee Minutes April 14, 2008 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2008 Resolution #GPA-262-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report EGD-019-08 be received for information. CARRIED GREAT WATERFRONT TRAIL ADVENTURE Resolution #GPA-263-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report EGD-020-08 be received; THAT staff be authorized to assist with the Clarington portion of the tour; and THAT Council approve the request to hold the Great Waterfront Trail Adventure on the Waterfront Trail provided that a Road Occupancy Permit is obtained through Engineering Services. CARRIED ROB PIONTEK SKATEBOARD PARK - DONATION FROM ST. MARYS CEMENT Resolution #GPA-264-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report EGD-021-08 be received; THAT the donation of concrete from S1. Marys Cement be acknowledged and that the Municipality of Clarington officially extend their thanks for this contribution; and THAT a receipt be issued to Sl. Marys Cement for tax purposes. CARRIED SITE ALTERATION BY-LAW Resolution #GPA-265-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report EGD-022-08 be received; .9- General Purpose and Administration Committee Minutes April 14, 2008 THAT the By-law attached to Report EGD-022-08 be approved by Council in principle subject to final review by the Municipality's Solicitor and the Director of Engineering Services; and THAT the matter be referred back to staff to prepare a report detailing the Policies and Procedures for the administration of the By-law, including the application form, and the final draft of the By-law. CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT PITCH.IN WEEK CANADA "CLARINGTON CLEAN AND GREEN" Resolution #GPA-266-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-004-08 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT RESIDENTIAL SPRINKLERS - CORRESPONDENCE FROM CITY OF MISSISSAUGA Resolution #GPA-267-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report ESD-005-08 be tabled for further investigation from staff respecting the statistics on the age of the homes. CARRIED - 10 - General Purpose and Administration Committee Minutes April 14, 2008 COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES DEPARTMENT - FINANCIAL ASSISTANCE POLICY Resolution #GPA-268-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CSD-008-08 be received; THAT the Community Services Financial Assistance Programs (Attachment #2 to Report CSD-008-08) be approved; and THAT Barb Glaspell be advised of Council's decision. CARRIED GRANT REQUEST - LEIGH MCSWAN, MISS UNIVERSE CANADA 2008 PAGEANT Resolution #GPA-269-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CSD-009-08 be received; THAT the request of Ms. Leigh McSwan for sponsorship through the Municipal Grant Program be denied, as her request is for an individual and does not meet the objective of the Municipal Grant Program; and THAT Ms. Leigh McSwan be advised of Council's decision. CARRIED Mayor Abernethy chaired this portion of the meeting. DELEGATION - ALF HUGGINS, DARLINGTON SOCCER CLUB - REGARDING WAIVER OF OR REDUCTION IN FEES FOR AN EVENT BEING HELD AT THE BOWMANVILLE INDOOR SOCCER FACILITY Resolution #GPA-270-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegation of Mr. Alf Huggins be received with thanks; and THAT the Darlington Soccer Club be approved for a $2,000.00 grant. CARRIED .11 . General Purpose and Administration Committee Minutes April 14, 2008 CLERK'S DEPARTMENT ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT - ACCESSIBILITY STANDARDS FOR CUSTOMER SERVICE (ONTARIO REGULATION 429/07) Resolution #GPA-271-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report CLD-013-08 be received for information. CARRIED CAT AND DOG LICENSING - AGRICULTURAL RATE CATEGORY Resolution #GPA-272-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-014-08 be received; THAT the sections of By-law 2006-228, being the Kennel Licensing By-law, pertaining to Private Kennels be suspended and not enforced for a period of two years; THAT staff monitor the implications of suspending the licensing of Private Kennels and report back to Council at the end of the two year period; THAT the by-law included as Attachment 1 to Report CLD-O 14-08, being a by-law to amended the Responsible Pet Owner's By-law, By-law 2006-227, to include the Agricultural Rate licence category, be forwarded to Council for Approval; and THAT all Private Kennels licensed in 2007 and any 2008 Private Kennel licence applicants be advised of Council's decision. CARRIED GREEN COMMUNITY ADVISORY COMMITTEE - SELECTION OF THE CHAIR Resolution #GPA-273-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CLD-015-08 be received; THAT, notwithstanding the protocol for Council-Appointed Advisory Committees, the selection of Mayor Abernethy as Chair of the Green Community Advisory Committee be confirmed; and .12. General Purpose and Administration Committee Minutes April 14, 2008 THAT Linda Gasser and the members of the Green Community Advisory Committee be advised of Council's decision. MOTION LOST Resolution #GPA-274-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Committee recess for 5 minutes. CARRIED The meeting resumed at 3:05 p.m. Resolution #GPA-275-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CLD-015-08 be referred back to staff to review the Terms of Reference and the Protocol for the selection of the Chair for Council-appointed Advisory Committees. CARRIED CORPORATE SERVICES DEPARTMENT CO-OPERATIVE TENDER W02.2006, SUPPLY, DELIVERY AND APPLICATION OF CALCIUM I MAGNESIUM CHLORIDE Resolution #GPA-276-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-021-08 be received; THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $66,430.00 (excluding G.S.T.), for the Municipality of Clarington's requirements for liquid magnesium chloride (Section I) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative TenderW02-2008, be awarded the contract to supply and apply approximately 325,000 litres of liquid magnesium chloride, as required by the Municipality of Clarington Operations Department; THAT Glen Chemicals Limited, Scarborough, Ontario, with a total bid price of $6,300.00 (excluding G.S.T.), for the Municipality of Clarington's requirements for flaked calcium chloride (i.e., in 20 kilogram bags), (Section II) being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative TenderW02-2008, be awarded the portion of the contract to supply and deliver approximately 9,000 kg of flaked calcium chloride, as required by the Municipality of Clarington Operations Department; - 13 - General Purpose and Administration Committee Minutes April 14, 2008 THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contracts be awarded for a second year; and THAT the funds expended be drawn from the Department of Operations various operating accounts. CARRIED FIRST IMPRESSIONS COMMUNITY EXCHANGE TOURISM ASSESSMENT Resolution #GPA-277-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report COD-023-08 be received for information. CARRIED CL2008-11, ASPHALT RESURFACING CONTRACT 1 Resoultion #GPA-278-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-024-08 be received; THAT Lafarge Paving and Construction Ltd., Oshawa, Ontario with a total bid in the amount of $823,400.30 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-11, be awarded the contract for the Asphalt Resurfacing Contract #1 as required by the Engineering Department; THAT the total funds required in the amount of $993,888.00 ($823,400.31 tender, consulting and contingencies) be drawn from the following Engineering 2008 Capital Accounts: Accou nt # 110-32-330-83212-7401 $ 851,888.00 Account # 110-32-330-83266-7401 $ 19,000.00 Account # 110-32-330-83269-7401 $ 29,000.00 Account # 110-32-330-83270-7401 $ 56,000.00 Account # 110-32-330-83295-7401 $ 38,000.00; and THAT the By-law attached to Report COD-024-08, marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 14 - General Purpose and Administration Committee Minutes April 14, 2008 CL2008-9, SIDEWALK REHABILITATION, VARIOUS LOCATIONS Resoultion #GPA-279-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-025-08 be received; THAT Melrose Paving Co. Ltd., Etobicoke, Ontario with a total bid in the amount of $312,756.85 (Plus GST), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-9, be awarded the contract for the Sidewalk Rehabilitation, Various locations as required by the Engineering Department; THAT funds required in the amount of $377,000.00 ($312,756.85 tender plus contingencies, consulting and utility relocations) be drawn from the following Engineering Capital Budget Accounts: Account# 110-32-331-83215-7401 Account # 110-32-331-83320-7401 Account # 110-32-331-83268-7401 $212,000.00 $ 44,000.00 $121,000.00 and THAT the By-law attached to Report COD-025-08, marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT 2008 MUNICIPAL ROAD AND BRIDGE INFRASTRUCTURE INVESTMENT Resoultion #GPA-280-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report FND-010-08 be received; THAT the Municipality confirms that the $1,913,794 allocated to the Municipality of Clarington by the Province of Ontario will be used for municipal road and bridge capital investments needs; THAT the Municipality agrees to provide a final summary report detailing expenditures, use of provincial funding and outcomes received and acknowledges that the Ministry of Transportation may request an independent audit of the project; - 15 - General Purpose and Administration Committee Minutes April 14, 2008 THAT the Municipality of Clarington acknowledges that any funds intended for the project that are not used in accordance with the rehabilitation of municipal roads and bridge capital investment needs or the terms of the grant funding will be returned to the Ministry in accordance with the terms of the grant funding; THAT the Mayor and Clerk be authorized to sign any necessary by-laws to receive this funding; THAT Report FND-01 0-08 be copied to Jim Bradley, Minister of Transportation; and THAT Dalton McGuinty, Premier of Ontario, Jim Bradley, Minister of Transportation and John O'Toole, MPP Durham, be thanked for this much needed funding for infrastructure for the Municipality of Clarington. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS PRESENTATION - UPDATE FROM THE DURHAM AGRICULTURAL ADVISORY COMMITTEE Resolution #GPA-281-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the presentation from Eric Bowman and Ted Watson be received with thanks. CARRIED DELEGATION - KERRY MEYDAM REGARDING THE NEED FOR PUBLIC INFORMATION SESSIONS ON ENERGY FROM WASTE AND ALTERNATIVES. Resolution #GPA-282-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the delegation of Ms. Kerry Meydam be received with thanks. CARRIED - 16 - General Purpose and Administration Committee Minutes April 14, 2008 DELEGATION - JAISON GIBSON - REGARDING READINESS CONTAINERS AND EMERGENCY RESPONSE Resolution #GPA-283-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED DELEGATION - RICHARD WARD - REGARDING TAXES AND TAX BILLING Resolution #GPA-284-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegation of Mr. Richard Ward be received with thanks; THAT Staff request from the Regional Works Department a copy of the letter sent to Mr. Ward in 1996; and THAT Staff supply Mr. Ward with copies of all correspondence relating to his request for rezoning of his property. CARRIED DELEGATION - MRS. TRACY All - REGARDING ENERGY FROM WASTE Resolution #GPA-285-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the delegation of Mrs. Tracy All be received with thanks. CARRIED OTHER BUSINESS SITE INSPECTIONS OF FLOODED ROADS, BRIDGES AND CULVERTS Resolution #GPA-286-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the Director of Engineering Services and the Director of Operations undertake visual site inspections of flooded roads, bridges and culverts; and -17 - General Purpose and Administration Committee Minutes April 14, 2008 THAT Staff report back on any work to be done. CARRIED NOTICE OF MOTION Councilor Foster advised that he would be giving a Notice of Motion for the April 21, 2008 Council Meeting regarding a Public Information Session on Energy from Waste. COMMUNICATIONS APPOINTMENT TO THE ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-287-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Sylvia Jaspers-Fayer be appointed to the Accessibility Advisory Committee to fill the current vacancy. CARRIED APPOINTMENT TO THE SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-288-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Shirley Minifie be appointed to the Samuel Wilmot Nature Area Management Advisory Committee to fill the current vacancy. CARRIED ADJOURNMENT Resolution #GPA-289-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting adjourn at 3:27 p.m. CARRIED /~ f!1 ~~ . ~EPUTY-"tE K ~, - 18 -