HomeMy WebLinkAboutCOD-025-08
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REPORT
CORPORATE SERVICES DEPARTMENT
Date:
April 14, 2008
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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By-law #~ Gog -() 10 9
File#_
Meeting:
Report #:
COD-025-08
Subject:
CL2008-9, Sidewalk Rehabilitation, Various Locations
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-025-08 be received;
2. THAT Melrose Paving Co. Ltd., Etobicoke, Ontario with a total bid in the amount of
$312,756.85 (Plus GST), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2008-09, be awarded the contract for the Sidewalk
Rehabilitation, Various locations as required by the Engineering Department;
3. THAT funds required in the amount of $377,000.00 ($312,756.85 tender plus contingencies,
consulting and utility relocations) be drawn from the following Engineering Capital Budget
Accounts:
Account #
Account #
Account #
110-32-331-83215-7401 (2007 & 2008)
110-32-331-83320-7401 (2007)
110-32-331-83268-7401 (2008)
$212,000.00
$ 44,000.00
$121,000.00
; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the neces ry agreement be approved.
Submitted by:
Reviewed by:
nk in Wu,
Chief Administrative Officer
s
~
A.S. Cannella, CET.
Director of Engineering Services
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REPORT NO.: COD-025-08
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by the Engineering Department for the Sidewalk Rehabilitation,
Various locations.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
reviewed and tabulated as per the memo from the Engineering Department, Schedule "B".
The total project cost, including Project Administration, and costing allocation is as detailed in the
memo from Engineering Services marked Schedule "B" with the required funds being be provided
from the following 2008 Engineering Capital Budget Accounts. The project costs are within the total
approved budget allocation of $610,000.00.
Account #
Account #
Account #
110-32-331-83215-7401 (2007 & 2008)
110-32-331-83320-7401 (2007)
110-32-331-83268-7401 (2008)
$212,000.00
$ 44,000.00
$121,000.00
The low bidder has previously performed satisfactory work for the Municipality of Clarington on other
projects and references provided by the contractor for similar work were satisfactory.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department and Purchasing, it was
mutually agreed that the low bidder, Melrose Paving Co. Ltd., Etobicoke, Ontario, be recommended
for the contract for the Sidewalk Rehabilitation, Various locations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2006-
Being a By-law to authorize a contract between the Corporation of the
Municipality of Clarington and Melrose Paving Co. Ltd.,
Etobicoke, Ontario, to enter into agreement for the Sidewalk
Rehabilitation, Various.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Melrose Paving Co. Ltd., Etobicoke, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
ClCJlmgton
MEMO
TO:
Jerry Barber, Purchasing Manager
FROM:
Bruno Bianco, Design Engineer
DATE:
April 8, 2008
SCUGOG STREET AND RUDELL ROAD SIDEWALK &
2008 REHABILITATION - VARIOUS LOCATIONS
CSW.2008.1; CONTRACT CL2008-09
SUBJECT:
Tenders for the above project were opened at the Municipal Offices on Wednesday March 19,
2008 at 2:00 p.m. A summary of the bids as received from Purchasing is provided in the table
below. All numbers are exclusive of GST.
BIDDER
TOTAL BID
(PLUS GSTl
$312,756.85.
$336,999.50
$357,137.40
$393,906.70
$409,533.25.
Melrose Paving Co. Ltd.
Etobicoke, ON
Nuroad Construction Limited
Concord, ON
Bennington Construction Ltd.
Stouffville. ON
Miller Paving Ltd
Markham, ON
Aloisa Bros. Concrete Contractors Ltd.
Toronto, ON
Ron Robinson Limited,
Bowmanville, ON
Kretcon Construction Ltd.
Toronto, ON
614128 Ontario Ltd.
ole Trisan Construction
Schombero, ON
. Amended total - extension error.
$411,516.10
$436,390.42
$590,728.25
Project costs based on Melrose Paving's low bid are shown on the attached Cost Apportionment.
The estimated total project cost is $312,756.85 of which $33,697.50 is allocated for Rudell Road
in Newcastle Village, $99,963.25 for Scugog Street in Bowmanville, and $179,096.10 for other
various locations throughout Clarington.
In the past the sidewalk contract has drawn considerable interest from impacted residents who
have requested that additional work be done to tie their driveways and lawns into the new or
reconstructed sidewalk. In order to allow flexibility in this regard we have included a higher than
normal contingency allowance so that municipal staff can address these issues as they arise.
,& ,~udeH Slde\'..al~: .~ 2008 Rehab.
o
~
Apn13,2003
LCCiJI
'~, or =i:e CSVV2C08.1
The Engineering Services Department has reviewed the reference check provided by your
department and offers the following ccmments. We reccmmend that the tender in the amount of
$312,756.85 (exclusive ofG.S.T.) be awarded to Melrose Paving Co, Ltd, This tendered value is
below our departments estimated costs and within the capital budget allocations approved by
council.
As previously discussed, we have carried a contingency amount of 15% to address interest from
impacted residents, Therefore, including utility relocations as required and contingencies, the
engineering department advises the following breakdown for the above referenced project
exclusive of GST;
Sidewalk Rudell Road Scugog Street Total
Replacement - Sidewalk Sidewalk
Various Location Construction Construction
Account 1103233183215 1103233183320 110 32 331 83268
7401 7401 7401
Total Project $ 212,000.00 $ 44,000.00 $ 121,000.00 $ 377,000.00
Amount
Budget Amount $ 400,000.00 $ 50,000.00 $160,00000 $ 610,000.00
(2007 & 2008)
Estimated $ 188,000.00 $ 6,000.00 $ 39,000.00 $ 233,000.00
Unexpended
Funds
Due to early approval of the 2008 Capital Budget by council, the Engineering Department was
able to tender the sidewalk replacement project in March. This early process allowed for
extremely competitive bids and results in the unexpended funds seen above. As such, the
Engineering Department will report back to council with recommendation on utilizing the unspent
amount to accelerate works contained in future sidewaik replacement programs. We have
disc~ssed this with the Director of Finance who concurs with this recommendation.
We therefore request a report to Council be moved forward based on the above apportionments.
Attached for your files is the project cost apportionment. Should you have any further question,
please feel free to contact the undersigned.
Regards,
c- FJ6
-::>'""J
Bruno M. Bianco, P. Eng.
Design Engineer
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
. ',.:: '~;Y1qen r;g/\li:n in i sti.3 tic. n \;\;1 EMOS 20;) :-;, 8 id rl (0\/\ pr. 8. 08. S cugog, Rudell. S idewal k& 2008RehClb, Var. Local, CSW.2
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F(905)623-9282
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