HomeMy WebLinkAboutCOD-024-08
CJ~-!lJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE ~ $
April 14, 2008 ~esollJ--liotJ"*6;'Pf}-)7 -
COD-024-08 File # _ By-law # J 0 O?;- () to rg
Report #:
Subject:
CL2008-11 , ASPHALT RESURFACING CONTRACT 1
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-024-08 be received;
2. THAT Lafarge Paving and Construction Ltd., Oshawa, Ontario with a total bid in
the amount of $823,400.30 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2008-11, be
awarded the contract for the Asphalt Resurfacing Contract #1 as required by the
Engineering Department;
3. THAT the total funds required in the amount of $993,888.00 ($823,400.31 tender,
consulting and contingencies) be drawn from the following Engineering 2008
Capital Accounts:
Account # 110-32-330-83212-7401 $ 851,888.00
Account # 110-32-330-83266-7401 $ 19,000.00
Account # 110-32-330-83269-7401 $ 29,000.00
Account # 110-32-330-83270-7401 $ 56,000.00
Account # 110-32-330-83295-7401 $ 38,000.00; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-024-08
PAGE 2
Submitted by: ~
Man arano, H.B.Sc., C.M.O.
Director of Corporate Services
~
A.S. Cannella, CET.
Director of Engineering Services
MM/NT/ASC/JB/km
Re"""'d by' ~ -
Franklin Wu,
f Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COO-024-08
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Asphalt
Resurfacing Contract 1, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently,
tenders were received and tabulated as per the letter from Totten Sims Hubicki
Associates Schedule "B" attached.
The total project cost, including project administration, and contingencies is
$993,888.00 and the required funds will be drawn from the following 2008 Engineering
Capital Budget Accounts as outlined in the memo from Engineering Services and the
letter from Totten Sims Hubicki Associates marked Schedule "B". The total project costs
are within the total approved budget allocation of $1 ,735,888.00.
Account #
Account #
Account #
Accou nt #
Account #
110-32-330-83212-7401
110-32-330-83266-7401
110-32-330-83269-7401
110-32-330-83270-7401
110-32-330-83295-7401
$ 851,888.00
$ 19,000.00
$ 29,000.00
$ 56,000.00
$ 38,000.00
The low bidder has previously performed satisfactory work for the Municipality of
Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten
Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder,
Lafarge Paving and Construction Ltd., Oshawa, Ontario, be recommended for the
contract for the Asphalt Resurfacing Contract 1.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and lafarge
Paving and Construction Ltd., Oshawa, Ontario, to enter into
agreement for the Asphalt Resurfacing Contract 1.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, lafarge Paving and Construction Ltd., Oshawa, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
Jim Abemethy, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
~{fJlilJgton
TO: Jerry Barber, Purchasing Manger
FROM: Bruno Bianco, P. Eng., Design Engineer
MEMO
DATE: April 7, 2008
SUBJECT: Asphalt Resurfacing - Contract 1
Various Streets - 2008
CL 2008-11
Our File: CPR.2008.1
The Engineering Services Department has reviewed the recommendation provided by
TSH and offers the following comments,
We concur with the recommendation to award the contract to Lafarge Paving &
Construction Limited in the amount of $823,400.30 exclusive of G.S.T. for the Pavement
Rehabilitation Program (Contract 1) for 2008.
A contingency amount of approximately 10% is carried forward for the project based on
previous years. Therefore, including design and tender fees as well as contract
administration fees, the engineering department advises the following Municipal
breakdown for the above referenced project:
Top Lift Asphalt Asphalt
Jane Ave Westmore Division Temperance Resurfacing
Street Street & Lowe Street Contract 1
Account 110 32 330 110 32 330 11032330 11032330 11032330
832697401 83270 7401 832667401 832957401 832127401
Total Project $29,000.00 $56,000.00 $19,000.00 $38,000.00 $851,888.00
Amount
Total Budget $40,000.00 $100,000.00 $30,000.00 $64,000.00 $1,501,888.00
Amount
Estimated $11,000.00 $44,000,00 $11,000.00 $26,000.00 $650,000.00
Unexpended To be carried
Funds forward to
Contract 2
'Costs exclusive of GST
.",
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[.Jct -1
f'qXli --; ':'.F;(;
SCHEDULE "B"
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by TSH. Should you have any
further question, please feel free to contact the undersigned.
Regards,
c-K~)
~
Bruno M. Bianco, P. Eng.
Design Engineer
BMB/dv
Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F(905)623-9282
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TIlt
SCHEDULE "B"
engineers
architects
planners
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
April 4, 2008
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Mr. A. S. Cannella, CET
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, ON LlC 3A6
I
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Dear Sir:
Re: Asphalt Resurfacing, Phase 1, Various Streets _ 2008
Contract No. CL2008-11 _ .." _..__..__~_~._.____._~~..__~_... .
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Thursday, March 27, 2008 at
2:15 p.m. A list of the bids received is provided in the table below. All numbers are e}:clusive ofGST.
BIDDER TOTAL BID AMOUNT
Lafarge Paving & Construction Limited $823,400.30
Oshawa, ON
Miller Paving Limited $824,701.13*
Whitby, ON
* Extension error
Note: Extension error did no change bid order.
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. As requested by the Purchasing Department, references have been checked for the
low bidder, Lafarge Paving & Construction Limited. In addition to Contract No. CL2007-40 for the
Municipality of Clarington, Lafarge Paving & Construction Limited has completed projects of similar
scope for the Region of Durham and the City ofOshawa. Staff from these companies were contacted for
references and have confirmed the Contractor's performance on these past projects to be satisfactory.
Estimated costs for various project components, based on Lafarge Paving & Construction Limited's bid.
are summarized on the attached Cost Apportionment.
The higher budgeted amount for pavement rehabilitation portion of the Contract is to account for the
second phase of rehabilitation which is to be tendered later this spring.
Based on the above, we recommend that the tender in the amount of $823,400.30 (exclusive of GST), be
awarded to Lafarge Paving & Construction Limited of Oshawa, Ontario.
Bid cheques or bid bonds shall be retained for low and second low bids until the Contract has been
executed.
.
Mr. A. S. Cannella, C.E. T.
April 4, 2008
2.
SCHEDULE "B"
Should you have any questions regarding this matter, please contact the undersigned.
Y:~t---
Troy MacArthur, C.E. T.
Senior Technologist
TM/ym
P:\Dept 12\12-29699\Corresp\22563.doc
Encl.
pc: Mr. Bruno Bianco, P. Eng., Design Engineer, Municipality ofClarington (+Encl.)
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