HomeMy WebLinkAboutCOD-021-08
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REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, April 14th, 2008 ~e::x::>\u.t\oy\~q~fh;(.7"'-Dg
Meeting:
Report #: COD-021-08
File#_
By-law #
SUBJECT: CO-OPERATIVE TENDER W02-2006, SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM I MAGNESIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-021-08 be received;
2. THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $66,430.00
(excluding G.S.T.), for the Municipality of Clarington's requirements for liquid magnesium
chloride (Section I) being the lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender W02-2008, be awarded the contract to supply
and apply approximately 325,000 litres of liquid magnesium chloride, as required by the
Municipality of Clarington Operations Department;
3. THAT Glen Chemicals Limited, Scarborough, Ontario, with a total bid price of $6,300.00
(excluding G.S.T.), for the Municipality of Clarington's requirements for flaked calcium
chloride (i.e., in 20 kilogram bags), (Section II) being the lowest responsible bidder meeting
all terms, conditions and specifications of the Co-operative Tender W02-2008, be awarded
the portion of the contract to supply and deliver approximately 9,000 kg of flaked calcium
chloride, as required by the Municipality of Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the contracts be awarded for a second year; and
5. THAT the funds expended be drawn from the Department of Operations various operating
accounts.
REPORT NO.: COD-021-08
PAGE 2
Submitted by:
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ancy T lor, B. .,
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Fred Horvath, RDMR, RRFA,
Director of Operations
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Reviewed by: Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-021-o8
PAGE 3
BACKGROUND AND COMMENT
The Municipality of Clarington participated with the Durham Purchasing Co-operative Group to tender
for the supply, delivery and application of calcium/magnesium products.
It is the intent of the Co-operative Group to award the tender on the basis of the low bid for each
participating Agency's section. The Municipality of Clarington is recommending the award to the low
bidders for both magnesium (liquid) chloride and calcium (flaked) chloride.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "A" attached. Of the total bid amounts indicated for Sections I
and II, the Municipality of Clarington requirements amount to $66,430,00 and $6,300.00 (excluding
G,S.T.) respectively, as per Schedule "B" attached.
Bids were received from Morris Chemicals Incorporated, Lakefleld, Ontario and Kissner Milling
Company, Cambridge, Ontario, however the bid submissions were rejected due to the absence of an
agreement to bond and the failure to execute the bid, respectively.
The tendered prices from Miller Paving Limited, Gormley, Ontario and Glen Chemical Limited,
Scarborough, Ontario, reflect approximately a 4.3% increase and 3.0 % increase, respectively over
2007 prices.
Miller Paving Limited and Glen Chemical Limited have previously performed satisfactorily for the
Municipality of Clarington.
After review and analysis of the bids by Purchasing and Operations, it was mutually agreed that the
bid from, Miller Paving Limited, Gormley, Ontario be recommended for the contract for liquid
magnesium chloride (Section I) and that Glen Chemical Limited, Scarborough, Ontario, be
recommended for the contract for flaked calcium chloride in 20 kilo bags (Section II).
The Finance Director has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Operations.
Attachments:
Attachment 1 - Schedule "A" Bid Summary
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