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HomeMy WebLinkAboutOPD-004-08 ~ REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE April 14, 2008 ~esolu-hon"M=-~(vIA-;{u,-D8' Date: Report #: OPD-004-08 File#: By-Law #: Subject: PITCH-IN WEEK CANADA "CLARINGTON CLEAN AND GREEN" Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-004-08 be received for information Submitte o th ., R.D.M.R., R.R.F.A. Director of Operations -1 an IIn Wu, Chief Administrative Officer FH/SA/BG/cv REPORT NO. OPD-004-08 PAGE 2 1.0 BACKGROUND AND COMMENT: 1.1 April 21, 2008 to April 26, 2008, will mark the 42nd Annual Pitch-in Canada Week, dubbed "Operation Clean Sweep". It will be Clarington's 5th year to participate in the campaign. Participation each year has increased, and we expect to exceed participation again this year. Our goal this year is to encourage local volunteer action to clean up the community and provide for a source of civic pride. Again this year home builders were sent letters to participate by sponsoring the event with sign advertisement, supplying materials and to clean up their sites (Attachment #1). Nationally 42% of volunteers come from schools. Last year schools were challenged to contribute 150,000 minutes of participation. They surpassed that challenge by 75,000 minutes for a total of 225,000 minutes of participation. Schools will again be challenged in 2008 to exceed last years 225,000 minutes (Attachment #2). 1.2 Last year's events from April 23, 2007 to April 28, 2007, were a big success with over 2,926 participants and 49 locations and approximately 5.2 tonnes of garbage were collected. In comparison, 2006 had just over 2,000 participants, 42 locations, and 4.5 tonnes of garbage collected, and 2005 had 27 locations and 4 tonnes of garbage collected. 1.3 Communitv Cleanup: Locations for clean up are determined from several sources. Staff report areas that contain large amounts of litter. Volunteer groups without a particular preference area are given these identified areas to clean up. Schools usually clean up areas in and around their home school. Lastly through advertising and inquiries other groups or individuals come forward and let us know which area requires cleaning and volunteer to do these identified areas. REPORT NO. OPD-004-08 PAGE 3 1.4 Adopt a Road: In the past, Clarington groups or community organizations have come forward to participate in the Adopt a Road Program. The Municipality of Clarington ADOPT-A-ROAD PROGRAM (Attachment #3) has been established as a public service program for participants to pick up litter along certain Municipal road rights-of-way. It is a way for environmentally conscious citizens to make a personal contribution to a cleaner environment. Under the program, groups or individuals agree to adopt a section of road right-of-way and keep it clean. In addition to a cleaner environment, the group may be recognized by a sign erected by the Municipality acknowledging their efforts. The following groups have adopted Roads: Libertv Dental Centre King St. from Regional Road 57 to Scugog St. Courtice Lions Trulls Road from Hwy 2 to Bloor St. Brookside Cottaoes Bed and Breakfast Conc. Road 7 from Regional Road 57 to Middle Road St. John Anolican Church Green Road from Hwy. 2 to Nash Road Rotarv Club of Bowmanville Baseline Road from Westside Dr. to Liberty St. To adopt a road, groups or organizations can call the Engineering Department for further information at (905) 623-3379. REPORT NO. OPD-004-08 PAGE 4 1.5 2008 Activities: This year the following services will be included on our Pitch In Day on Saturday April 26, 2008 in the recycling drop off area for residents, located in the lot of the Animal Services Yard at 33 Lake Road in Bowmanville: . Dry Cell Battery Collection drop off (AA, AAA, C, D, cell phone batteries etc) . Cellular Phone drop off . Habitat Canada - continued support to recycle building materials - items include: - complete small windows (under 3x4) - solid wood and hollow paneled doors (no slab doors) - good bathroom vanity cupboards - door hardware - tools - solid wooden furniture (no upholstery) - good working appliances (no freezers) - full length lumber and trim paper back books and knick knacks . Durham Region Free Compost and Blue Box, Green Bins and Com poster Sales (bring in your broken Blue Boxes or Green Bins for a free replacement) Note: limit 3 containers for Free Compost and bring your own shovel . The Municipality will also have wood mulch for free pickup for home/garden use. (bring your own containers and shovels) Other activities will include: . A sign cleanup blitz throughout the Municipality prior to the event. . The application of decals on Municipal garbage receptacles to promote Clarington "Clean and Green". REPORT NO. OPD-004-08 PAGE 5 2.0 CONCLUSION A challenge has been put forth to the Town of Whitby Regarding community involvement in the "Pitch In" campaign. We are awaiting their commitment, and staff will work out the details. This challenge will aid to promote Pitch-In Week's primary goal which is to encourage community involvement in cleaning up local roadsides, parks, green spaces and neighbourhoods. Just as important though, is the Pitch-In message which is to change attitudes to more environmental awareness and community pride. To this end, staff are promoting "Clarington Clean and Green Week", not only for cleaning up litter, but to encourage the three "R"s reduce, recycle and reuse. Attachments: 1) Letter to BuilderslDevelopers 2) Letter to Schools 3) Adopt a Road Program, terms and conditions CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2291 F (905) 263-4433 ATTACHMENT NO.: 1 REPORT NO.: OPD-004-08 March 26, 2008 Dear Manager: Subiect: Clarinaton Clean and Green CamDaian This will be the 6th year that the Municipality of Clarington has participated in Pitch-In Week which will take place April 21 to 26, 2008. We have been partners with the National Pitch-In Canada Program which is now is in it's 42nd year. This program has been very active in promoting a personal sense of environmental awareness. Since Pitch-In Canada was founded in 1967, Canada's youth have participated enthusiastically in its program, showing their interest in, and concern for, the environment. The organization's programs receive wide support and are used by thousands of youth leaders and teachers to emphasize the importance of personal involvement in, and dedication to, resolving environmental problems. This year it is expected that one and a half million Canadians will participate in the 2008 Pitch-In Canada Week. We would like to invite your business to help us make this year's Pitch-In Week even better than last year. Businesses are being asked to partner with the Municipality of Clarington to adopt and help clean up the area by your business. Motorists and pedestrians account for between 30 to 50 percent of all litter. This litter if not properly disposed of, is easily blown to neighbouring areas. We believe that participation in a program like Pitch-In Week will encourage civic pride, especially in the local community. We are hoping that your business will participate in our 2008 campaign. We need your support and involvement toward keeping our Municipaiity litter free. We would appreciate it if vour business could help us by sponsorina us for sian advertisement or supplyina us with materials such as aloves in various sizes. etc. Also. please ensure your properly is kept clean for the entire week of pitch-in week For more information and/or to let us know how you would like to participate, please call Susan Arends, Operations Technician or myself at (905) 263-2291 from Monday to Friday between 8 am and 3:30 pm. Sincerely yours, Bob Genosko, Supervisor Operations Department BG/sa ATTACHMENT NO.: 2 REPORT NO.: OPD-004-08 March 26, 2008 Dear Principal: Subiect: Clarinaton Clean and Green Campaian This will be the 6th year that the Municipality of Clarington has participated in Pitch-In Week which will take place April 21 to 26, 2008. We have been partners with the National Pitch-In Canada Program which is now is in it's 42nd year. This program has been very active in promoting a personal sense of environmental awareness. Since Pitch-In Canada was founded in 1967, Canada's youth have participated enthusiastically in its program, showing their interest in, and concern for, the environment. The organization's programs receive wide support and are used by thousands of youth leaders and teachers to emphasize the importance of personal involvement in, and dedication to, resolving environmental problems. This year it is expected that one and a half million Canadians will participate in the 2008 Pitch-In Canada Week. We would like to invite your school to help us make this year's Pitch-In Week even better than iast year. All schools are being asked to partner with the Municipality of Ciarington to adopt and help clean up the neighbouring park or area by your school. Motorists and pedestrians account for between 30 to 50 percent of all litter. This litter if not properly disposed of, is easily blown to neighbouring areas. We believe that participation in a program like Pitch-In Week will encourage civic pride, especially in the local community. We are hoping that your school will participate in our 2008 campaign. We are askina for a minimum of 20 minutes the week of April 21st. We have set a goal of 225,000 cleanup minutes from Ciarington schools as part of the 2008 Campaign. We need your support and involvement toward keeping our Municipality litter free. We would be alad to supplv vou with aarbaae baas and a aarbaae pickup after the event. In addition. each participatina school will receive a Certificate of Participation from the Municipalitv. For more information and/or to let us know which day you would like to participate, please call Susan Arends, Operations Technician or myself at (905) 263-2291. Sincerely yours, Bob Genosko, Supervisor Operations Department BG/sa ATTACHMENT NO.: 3 REPORT NO.: OPD-004-08 MUNICIPALITY OF CLARINGTON ADOPT-A-ROAD PROGRAM TERMS AND CONDITIONS !ill!~lg~~J,!~~ PURPOSE The Municipality of Clarington ADOPT-A-ROAD PROGRAM has been established as a public service program for participants to pick up litter along certain Municipal road rights-of-way. It is a way for environmentally conscious citizens to make a personal contribution to a cleaner environment. Under the program, groups or individuals agree to adopt a section of road right-of-way and keep it clean. In addition to a cleaner environment, the group may be recognized by a sign erected by the Municipality acknowledging their efforts. PARTICIPATION IN ADOPT-A-ROAD PROGRAM Roadway safety is a primary importance in all Municipal decisions related to the ADOPT-A-ROAD Program. Only groups and individuals determined by the Municipality to be responsible and to exhibit, in good faith, the desire and the ability to achieve ADOPT-A-ROAD Program objectives within the parameters of these TERMS AND CONDITIONS will be allowed to adopt a section of road right-of-way. The Municipality may refuse to grant a request to adopt a section if, in its opinion, granting the request would jeopardize the program, be counter-productive to its purpose, create a public safety hazard, or be in conflict with government or Municipal policies. Participants are not considered as Officers, Employees or Agents of the Municipality. Any injuries, claims, liabilities, suits or costs arising from the participants' activities relating to this agreement, shall be the sole responsibility of the participant. The individual/group shall indemnify the Municipality and agree to abide by the Municipality's guidelines and to not hold the Municipality responsible for any injuries or damages that they may cause or suffer as a result of participation in the ADOPT-A-ROAD Program. The individual/group shall provide proof of current liability insurance including the Municipality as an additional named insured, Participants are encouraged to recycle materials such as aluminum cans or glass bottles collected from the adopted section of right-of-way, whenever and wherever possible. Groups wishing to participate in the ADOPT-A-ROAD Program must have their Authorized Grouo Reoresentative (AGR) complete and submit the attached AGREEMENT to the Municipality of Clarington, Engineering Services, located at 40 Temperance Street, Bowmanville, Ontario. Contact telephone numbers are (905) 623-3379 or via FAX (905) 623-9282 and office hours are 8:30 a.m. to 4:00 p.m., Monday to Friday. After the Group is approved to participate, a Road Occupancy Permit (ROP) must be completed by the AGR 72 hours prior to any scheduled litter pick-up on the designated road section. The Authorized Group Representative must contact the Operations Department Representative to borrow safety devices and report details of any hazardous objects located TO THE DEPOT - Hampton Operations Centre 905-263-2292. Municipality ofClarington Adopt-A-Road Program, Page 1 ATTACHMENT NO.: 3 REPORT NO.: OPD-004-08 MODIFICATION/RENEWALfTERMINATION OF THE AGREEMENT OR PROGRAM The ADOPT-A-ROAD agreement or program may be modified in scope or altered in any manner at the discretion of the Municipality. Participants will have the option of renewing their agreement, subject to the approval of the Municipality and continuation of the program. Updated participant sign-up lists are required at the time of renewal. The Municipality may terminate the agreement and/or remove the ADOPT-A-ROAD signs bearing the group's name if it finds that: the group is not meeting the terms and conditions of the agreement; one or more participants of a group is not responsible; the participants are acting contrary to the guidelines of the program; the adoption is proving to be counter-productive to the program's objectives; undesirable effects such as increased litter, vandalism, or sign theft are resulting from the adoption or; participants engaged in irresponsible conduct at the adopted section. PARTICIPANT RESPONSIBILITIES Participants participating in the ADOPT A ROAD PROGRAM agree to: . Appoint or select an Authorized Group Representative (AGR) to be liaison for the group. . Ensure that the Authorized Group Representative(s) attend an annual safety meeting provided by the Municipality and, in turn, supply safety training to the participants. All participants must receive and be familiar with the contents of the Municipality safety brochure "Safety Guidelines tor Participants" before participating in the clean-up of the adopted section of the right-ot-way. . Obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Municipality. . Make arrangements tor off road parking or shuttle bus-type of travel to the work site. . Know where the nearest pay phone is or have a celluiar phone available for emergencies. . Ensure provision of all transportation, supervision, safety equipment and medical/first aid kits. . Pick up litter a minimum of two (2) times a year to maintain a clean right-of-way. . When appropriate, sort litter into 4 different categories: glass, plastic, metal and "other" refuse within clear trash bags to allow disposal in jurisdictions that accept recyclable trash. . Ensure that the AGR contacts the Municipality a minimum of 72 hours prior to beginning a litter pick-up to obtain permission through a Road Occupancy Permit (ROP). . Wear a safety vest at all times (Operations Centre can provide vests) and wear any additional appropriate safety apparel (e.g. work gloves and CSA approved work boots) during the pick-up. . Collect litter only from the adopted road allowance and not upon adjoining private property. . Not pick up litter on the road surface, paved or gravel shoulders, paved medians, in tunnels, on overpasses. or around other structures or locations that could pose a danger to the participant. . Wear protective eyewear (e.g. sunglasses) and clothing that will not impair movement. Municipality of Clarington Adopt-A-Road Program, Page 2 ATTACHMENT NO.: 3 REPORT NO.: OPD-004-08 . Not wear attire that might divert the attention of motorists during clean-up activities. . Ensure that no individual under the age of twelve (12) participates. . Provide supervision by one adult (19 years of age or older) for every five (5) or less participants 12 - 18 years of age. The municipality reserves the right to limit the number of participants working on the adopted section of road right-of-way. . Ensure no participant possesses or consumes alcoholic beverages immediately before or during clean- up activities. . Suspend litter pick-up when weather conditions become inclement (I.e. fog, rain, drizzle, high wind, electrical storms, etc.). . Ensure that no pets or infant children or toddlers are present at the clean-up site. . Work only during daylight hours (1 hour after sunrise and 1 hour before sunset). . Display "road work" symbol signs and designate presence of vehicles parked on the shoulder in high speed traffic areas by deploying traffic pylons around them during litter pick-up . Flag (fluorescent ribbon) closed containers, heavy objects or suspected hazardous materials for pick- up and disposal later by Operations Department staff. Identify these to your group representative. . Surrender items of personal value (wallet, purse, camera etc.) found on road allowance to the nearest police station. . Ensure that no promotional signs, posters or other display material are brought to the adopted section during or between litter clean-ups. . Place filled trash bags at the designated pick-up site(s) or approved landfill sites as prearranged by the Operations Department Representative and the Authorized Group Representative. . Notify the Operations Department Representative immediately after each clean-up if the filled litter bags have been arranged to be removed by Operation Department works crews. . Ensure that litter pick-ups do not occur on any inappropriate times noted in the AGREEMENT. . Return all loaned items to the issuing Operations Department depot at the completion of each pick-up. Failure to do so will result in the group or individual being billed for the replacement value of the items. . The individual/group shall indemnify the Municipality and agree to abide by the Municipality's guidelines and to not hold the Municipality responsible for any injuries or damages that they may cause or suffer as a result of participation in the ADOPT-A-ROAD Program. The individual/group shall provide proof of current liability insurance including the Municipality as an additional named insured. Municipality of Clarington Adopt-A-Road Program, Page 3 ATTACHMENT NO.: 3 REPORT NO.: OPD-004-08 MUNICIPAL RESPONSIBILITIES The Municipality agrees to: . Approve the specific section of Municipal road right-of-way to be adopted by particular groups if all conditions have been met. . Provide or loan out safety vest, "road work" signs, fluorescent ribbon and traffic pylons when required. . Provide periodic project awareness and safety training to appropriate Authorized Group Representatives through brochures and viewing or the loaning of the program VHS videotape. . Where feasible erect and maintain approved sign(s) with the groups' name displayed at the beginning of each adopted section of highway right-of-way; unless, in the opinion of Engineering Services, erecting the signs would jeopardize the program, be counter-productive to its purpose, create a hazard to the safety of the public, or be in conflict with government or Municipal policies. A minimum 2km section is normally required before recognition signs will be considered. . Use Operations Department staff to remove bagged consolidated liller where appropriate. . Remove litter from the adopted right-of-way section under special circumstances (i.e. to remove large, heavy or hazardous items) that participants marked by fluorescent ribbon and notified depot. . Monitor to ensure the objectives of the program are met. . Approve the name and titles of designated groups placed on official ADOPT-A-ROAD signs. Municipality of Clarington Adopt-A-Road Program, Page 4