HomeMy WebLinkAboutCS-30-92
THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File # Fa \..
Res. #..5~/}- 57'-%.. 7N
,
Date:
JULY 20, 1992
By-Law #
Report #:
CS-)Q-92 File #:
Subject:
1993 SCHEDULE OF FEES AND RATES
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report No. CS-30-92 be received;
2. THAT Council approve the 1993 Schedule of Fees and Rates
as outlined in this report;
3. THAT the fees and rates defined, except those for outdoor
facilities, be effective September I, 1992 to August 31,
1993;
4. THAT the fees for outdoor facilities be effective as of
the commencement of the 1993 season.
1.0 BACKGROUND:
1.1 The Community Services Department is a key provider of
services, programs and facilities that respond to the
recreational/leisure needs of the residents of the Town of
Newcastle. The 3 indoor facilities (Bowmanville Recreation
Complex, Darlington Sports Centre and the Newcastle Fitness
Centre) are community focal points for special events and
sports programs throughout the year. Outdoor facilities
(baseball diamonds, soccer pitches, parks and outdoor pools)
provide for seasonal pursuits, both structured and
unstructured.
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RECYCLED t:Z:;\, PAPIER
PAPER lttJ:1 RECYCLE
H-ll<; l<; PRINTEn ON RECYCLED PAPER
REPORT NO. CS-30-92
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JULY 20, 1992
1. 3 The review process takes the following factors into
consideration: economic trends within the community;
fees for comparable services in their Municipalities in
Durham Region; and, inputl comments of community residents
who participate andlor access the opportunities provided.
This information is collected and used to determine
whether or not revisions justified are required, to make
programs, services and facilities more marketable and to
encourage greater participation by the community.
2.0 MEMBERSHIP SERVICES (ATTACHMENTS B & C)
2.1 Public Skating
It is proposed that a Family Rate be added to the daily
admission charges available for this service. This rate,
designed to include parents and a maximum of 3 children,
is intended to encourage parents to participate, with
their chi ldren, in supervised, unstructured programs such
as public skating.
2.2 Outdoor Swim Pass
This report proposes the discontinuation of this form of
membership service. Sales of this pass are not
significant and residents will continue to be able to
purchase monthly, la-ticket and daily passes at each of
the Municipal pools - the difference is that the passes
are redeemable at any of the pools and not just the pool
where the pass was purchased.
2.3 Newcastle Fitness Centre - Pool Membership
In 1991, Council approved the proposal to provide resident
Seniors access to public swimming (and skating) programs at
no charge. This service was effective September 1, 1991 and
as of June 30, 1992 112 Seniors have been issued a Seniors
pass which allows them to access this service.
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REPORT NO. CS-30-92
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JULY 20, 1992
Note that from September 1, 1990 to August 31, 1991 only
19 Seniors had purchased an Annual Pool membership.
2.4 NEWCASTLE FITNESS CENTRE - FACILITY MEMBERSHIP
During the review process, Facility Memberships in the
City of Oshawa were investigated to compare levels of
service. At the civic Dome, facility memberships include
access to an indoor running track, indoor
tennis/badminton courts, squash courts, weight room,
sauna, public swims and member fitness classes. Members
pay $248.00 per year (residents) to access this facility
- member squash enthusiasts must pay 50% of the daily
squash admission to access the courts. At the Newcastle
Fitness Centre, the Facility membership provides the
client access to the squash courts, public swims and, for
those 18 years of age and older, whirlpool - member
squash enthusiasts pay no additional court fees as this
is included in the Membership Fee. After this review,
it is proposed that the Adult Full membership fee be
revised so that it more accurately reflects the current
level of service. The other membership fees (eg. for
students, daytime use) are reflective of the services
provided.
3.0 AQUATIC PROGRAMS (ATTACHMENT D)
3.1 The fees charged to register in Community Services
Department's Aquatic programs are recommended to increase
by approximately 5% over last year. This is due to
increasing costs in operating and providing these
programs to the public. The fee for Leader Program is
increasing by more than 5% so that the costs of the
mandatory "Instructor Guidance Reference (I.G.R.)"
manuals can be incorporated into the registration fee.
Currently, the manuals are purchased by the students
after registering in the program.
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REPORT NO. CS-30-92
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JULY 20, 1992
By making the program fee all inclusive, the
administration will be simpler and registrants will not
have to be concerned about locating and purchasing the
required manuals.
3.2 Family Rate
In recent operations a significant number of residents
have made inquiries regarding family discounts when
registering children in the Aquatic programs. The
purpose of this new rate is to recognize the
participation of families in the programs provided and
to ensure that the necessary fees do not become a barrier
for the continued participation of families. As of
september 1, 1992 it is proposed that the Town of
Newcastle adopt a policy that: "For families registering
in Town of Newcastle - Community services Department
programs, the third and subsequent children may
participate for 50% of the regular fee."
4.0 FACILITY RENTALS (ATTACHMENT E)
4.1 Ice Rentals
Generally speaking the rates charged for ice rental in
this Municipality are below those charged by the other
Durham Region Municipalities. The rates proposed include
a 5% increase over the 1991-2 season rates as there has
been an increase in operational costs to the Town (eg.
energy costs have increased by approximately 15%).
Although the proposed rate increase does not reflect the
actual increase in operational costs, it does provide
some relief to the tax payer by decreasing the gap
between operational costs expended and generated revenue.
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REPORT NO. CS-30-92
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JULY 20, 1992
4.2 Newcastle Fitness Centre - Pool Rentals
The capacity of this pool is at its maximum with the 3
major users being the Town of Newcastle, the Newcastle
Aquatic Club and the Northumberland/Newcastle Board of
Education. The schedule has been revised so that some
private rental time (Saturdays and Sundays; 5:30 - 6:30
p.m.) can be made available to the community for the
purpose of birthday parties and/or family parties. The
rental rate includes the cost of the pool plus 2
qualified lifeguards to supervise - for parties of over
75 participants additional guards would be required for
an additional hourly fee. The upstairs room at the
Fitness Centre is not booked out since the area is also
a public viewing area for the pool activities and cannot
be closed off on a regular basis to accommodate private
users.
4.3 Outdoor Facilities
The proposed fees for use of the many soccer pitches and
ball diamonds used by Adult Leagues is up by
approximately 11% and will be implemented with the start
of the 1993 season. This increase partially reflects the
increase in the costs of providing these facilities
(f ield maintenance, upgrading) for publ ic use. The
proposed Tournament fee has been increased to be at par
with the League rate. This is because the field
preparation and clean-up requirement is equal (if not
greater than) to that required for League play. The fees
for outdoor facilities are currently the responsibility
of adult teams and organizations. with the increasing
costs of field management and the increasing number of
minor league programs consideration will have to be given
to establishing user fees for minors, as is currently
done in ice rentals.
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REPORT NO. CS-30-92
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JULY 20, 1992
4.4 Since this can be a relatively controversial proposal,
the Community services Department will prepare a plan
that will educate and inform the public and will provide
the users and local organizations the opportunity to
provide their input, comments and/or suggestions to the
process. All information and recommendations will be
reported to Council in a subsequent report.
5.0 MULTI-PURPOSE ROOM BOWMANVILLE RECREATION COMPLEX
(ATTACHMENT F)
5.1 Meetinq and Proqram Space
For the Bowmanville Recreation Complex to bea community
focal point for the Town of Newcastle, the provision of
meeting and program space must be re-evaluated. Many
community-based and private organizations have made
inquiries regarding possible use of this facility. Since
the Boardroom will only accommodate 20 people
(comfortably) most groups inquire about one of the 4
rooms that comprise the Multi-Purpose Room. This
interest vanishes when they are informed of the current
rental rates. During the review, fees charged by other
Municipalities and other local providers were
investigated. The proposed rates ref lect the current
market rates for other facilities (both public and
private) and are intended to provide some incentive to
local groups to access the facility space available to
them in their own community. The rates also recognize
the contribution that these local organizations make to
the community through the operation of their programs
and/or services.
5.2 Banquet/Reception Space
During this review attention was focused in restructuring
current fees so that client groups could benefit from a
clear and all-inclusive pricing structure.
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REPORT NO. CS-30-92
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JULY 20, 1992
The new fees include the following costs: room,
bartenders, and room preparation/clean-up (labour costs) .
Bar supplies are separate and are charged as
$2.00/person. To make the administration of this process
more user-friendly a per person cost is recommended.
This will allow staff to give accurate estimates, as to
total cost of a party/reception based on the expected
attendance - a figure already known to potential client
for catering purposes. This will also be a marketing
plus when promoting the use of this facility to the
community.
5.3 Dances
Since Dances do not have the privilege of knowing the
exact number of attendees, a different fee structure is
required. The fee is based on the number of
rooms/sections that the organizing group would require
based on anticipated maximum admittance. The fee, like
the Banquet Hall/Reception fee, would include all
associated costs (bartenders, room preparation etc.) so
that the administration of the process is clean and user
friendly. Bar supplies are again, separate.
5.4 Additional Fees
These are fees that cannot be calculated into the user
fee directly. The Town of Newcastle is required to
collect fees on the behalf of the Society of Authors,
Composers and Publishers of Music of Canada (S.O.C.A.N.)
The fee, as described by Chapter 42 of the copyright Act,
require the facility owner to collect and remit fees for
rentals during which live and/or recorded music is used.
Also, in cases in which staff overtime is required to
prepare or clean-up the permitted space, the appropriate
rate is applied and indicated on the rental agreement.
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REPORT NO. CS-30-92
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JULY 20, 1992
6.0 RECOMMENDATIONS
6.1 It is the recommendation of the Community services
Department that the fees and rates proposed in this
report be approved.
6.2 These fees and rates should be made effective for the
period defined from September 1, 1992 to August 31, 1993
with the exception of the Outdoor Facilities which are
to be effective as of the start of the 1993 outdoor
season.
Respectfully submitted,
Recommended for presentation
to the Committee,
Lawrence E. Kots
Chief Administra
Officer
~
P. Caruana, Director
tment of Community Services
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COMMUNITY ORGANIZATION
PRIVATE ORGANIZATION
NON-RESIDENT
FAMILY
MINOR
PRIME TIME
L.L.B.O. FUNCTION
Bar Supplies
SUMMER SPECIAL
ATTACHMENT A
GLOSSARY OF TERMS
This is a non-prof it, community based
organization that is operated and/or
administered by volunteers or a volunteer
board
This is a community organization that is
not considered a non-profit or volunteer
based operation. Includes businesses,
religious groups and political
organization from within the Town of
Newcastle
Any group/organization whose majority of
players/participants (65% of registration
must be residents to qualify for resident
rates) do not pay Municipal taxes to the
Town of Newcastle.
Family admission rates apply to a maximum
of 2 adults and 3 children (16 years of
age and under)
Sports/recreation programs that are
targeted for participants 16 years of age
and younger. Membership must be a minimum
of 75% within the identified age group.
This are the most heavily/often requested
and used hours at the arena facilities
permitted for use by the Community
Services Department
ICE
Monday-Thursday
Friday
Saturday
sunday/Holiday
4:00 pm - 12:00 am
4:00 pm - 2:00 am
7:00 am - 2:00 am
7:00 am - 12:00 am
This is an event at which alcoholic
beverages are to be served and for which
a Liquor License Board of ontario Special
Occasion permit is required.
Include pop/soft drinks,
glasses and ashtrays
Banquet/Reception events.
juice,
used
ice,
at
This is a Newcastle Fitness Membership
that is available for the period of May
1 - August 31 of each year.
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ATTACHMENT F
BOWMANVILLE RECREATION COMPLEX
MULTI-PURPOSE ROOM FEE STRUCTURE
1.
DESCRIPTION OF SERVICE
MEETING SPACE
- to accommodate 10 to 100 people
COMMUNITY ORGANIZATIONS
PRIVATE ORGANIZATIONS
NON-RESIDENT ORGANIZATIONS
1993 RATE
1992 RATE
2.
RECREATION/LEISURE PROGRAMS
-to accommodate a maximum of 35
- no equipment set-up required
COMMUNITY ORGANIZATIONS
PRIVATE ORGANIZATIONS
NON-RESIDENT ORGANIZATIONS
3.
BANQUET/RECEPTION HALL
- fee based on expected attendance
NON-LICENSED FUNCTIONS
LICENSED FUNCTIONS
HOLIDAYS/NEW YEARS EVE
NON-RESIDENTS ADD
10.00/HR
20.00/HR
30.00/HR
N/A
N/A
N/A
4. DANCES
participants
14.95/HR
23.36/HR
32.71/HR
25.00/HR
N/A
30.00/HR
and includes all services
3.50/PERSON N/A
5.00/PERSON N/A
6.50/PERSON N/A
20% TO APPROPRIATE FEE
- fee is based on maximum anticipated participation
fee includes associated services EXCEPT Bar Supplies
2 SECTIONS (200 PEOPLE MAXIMUM)
NON LICENSED FUNCTION
LICENSED FUNCTION
NON-RESIDENT
)
300.00 N/A
400.00 N/A
ADD 20% TO APPROPRIATE FEE
FULL
HALL (375 PEOPLE MAXIMUM)
NON-LICENSED FUNCTION
LICENSED FUNCTIONS
NON-RESIDENT
500.00 N/A
600.00 N/A
ADD 20% TO APPROPRIATE FEE
5.
S.O.C.A.N. FEES
- fees for the use of
WITHOUT A DANCE
WITH A DANCE
live and/or recorded music.
28.15
56.30
6. KITCHEN FACILITY
- provision of work area and equipment to heat-up and/or
keep food warm
REFUNDABLE DEPOSIT 200.00 225.00
USER FEE 75.00 75.00
7. BAR SUPPLIES
- supplies include soft drinks/mix, juice, ice cubes
$2.00/PERSON
. .
ATTACHMENT G
FACILITY CLOSURES
The indicated facility will not operate on the following dates.
HOLIDAY NEWCASTLE FITNESS BOWMANVILLE REC. DARLINGTON
CENTRE COMPLEX SP. CENTRE
JANUARY 1 CLOSED CLOSED CLOSED
GOOD FRIDAY CLOSED OPEN OPEN
EASTER SUNDAY CLOSED CLOSED* CLOSED*
EASTER MONDAY OPEN OPEN OPEN
VICTORIA DAY CLOSED CLOSED CLOSED
CANADA DAY OPEN** CLOSED CLOSED
CIVIC HOLIDAY OPEN** CLOSED CLOSED
LABOUR DAY CLOSED CLOSED CLOSED
THANKSGIVING OPEN** OPEN* OPEN*
DECEMBER 24 CLOSED*** CLOSED*** CLOSED***
DECEMBER 25 CLOSED CLOSED CLOSED
DECEMBER 31 CLOSED*** CLOSED*** CLOSED***
NOTES:
* The Arena facilities will be closed unless there are tournaments
scheduled in advance.
** Holiday schedules for the Newcastle Fitness Centre and the outdoor pools
(when appropriate) will be used. Pools will operate 12:00 noon to 5:00
p.m. on these dates.
*** Facilities will close at 12:00 noon on these dates.
OPERATION DATES - ICE
Bowmanville Recreation Complex
Darlington Sports Centre
September 9, 1992 to April 25, 1993
October 6, 1992 to March 28, 1993
~~
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