HomeMy WebLinkAboutCOD-015-08
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE & ADMINISTRATION COMMITTEE
R.eso\u..fun ~E)p,q-~402--08
Monday, March 31, 2008
Date:
Report #:
COD-015-08
File#_
By-law #
Subject:
CL2007-47, KENDAL KITCHEN CONSTRUCTION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-015-08 be received;
2. THAT Kraco Carpentry Service Limited, Bowmanville, Ontario with a total bid in the
amount of $85,100.00 (plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2007-47, be awarded the contract to
supply Kendal Kitchen Construction as required by the Municipality of Clarington; and
3. THAT funds required in the amount of $85,100.00 be drawn as follows:
a. THAT funds required in the amount of $75,000.00 be drawn from the Kendal
Community Centre Kitchen Project account #100-00-000-02150-2015 (Trillium
Grant);
b. THAT funds in the amount of $10,000.00 be provided by the Kendal Community
Centre Board and be forwarded to the Municipality of Clarington before the
kitchen construction is completed; and
c. THAT funds' the amount $100.00 be drawn from the Building Services
Renovati struction account #100-36-370-10115-7501.
Submitted by:
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Reviewed by: Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT COD-015-08
PAGE 2
BACKGROUND AND COMMENTS
Tender specifications were provided by Thomas Brown Architects and Durham Energy
Specialist Limited for the construction of a commercial kitchen at the Kendal Community Centre,
as required by the Operations Department. This project is funded by an Ontario Trillium Fund
Grant in the amount of $75,000.00.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "A" attached.
The low bid received from Kraco Carpentry Service Limited, Bowmanville, Ontario, is
approximately 30% over the approved grant of $75,000.00. Therefore, the Operations
Department has requested that the Municipality negotiate with the vendor to reduce the scope
of work by fifteen (15%) as per a clause in the tender document and to have the Kendal
Community Centre Board fund the remaining over budget portion.
The tender clause states that in the event that all bids submitted exceed the Owners budget for
the project, the Owner may negotiate changes in the scope of work to a value not to exceed
frfleen (15%) percent, with the Bidder submitting the lowest acceptable bid.
Following discussions with Kraco Carpentry Services Limited, the changes to the scope of work
include:
1. changing the cabinetry to plastic laminate and removing the cabinets and counters under
the windows and at the hand washing sink,
2. substituting the plumbing fixtures, including changing the hand washing sink to a
porcelain wall mount, and
3. substituting the mechanical equipment, the ventilation hood and exhaust/intake fans.
The above scope of work modifications would provide a cost reduction of $14,300.00. The cost
reductions have not impacted the functionally of the kitchen and are more in line with the
available funding. The Kendal Lions Club and the Kendal Community Centre Board has
reviewed the changes to the scope of work and are in agreement with the modified work. The
revised bid amount would be $85,100.00. Funds in the amount of $75,000.00 are provided in
the Kendal Community Centre Kitchen Project account #100-00-000-02150-2015 (Trillium
Grant);
The project is still over budget by $10,100.00 and it is recommended that this amount be funded
by the Kendal Community Centre Board (Schedule "B") and from the Building Services
Renovation/Construction account #100-36-370-10115-7501.
REPORT COD-015-08
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the tenders by Operations and Purchasing, it was mutually
agreed Kraco Carpentry Service Limited, Bowmanville, Ontario, be recommended for the
contract to construct the commercial kitchen at the Kendal Community Centre.
The subject firm has previously performed satisfactorily for the Municipality of Clarington.
Attachments:
Attachment 1 - Schedule "A" Bid Summary
Attachment 2 - Schedule "B" Memo from Kendal Community Centre Board
REPORT COD-015-08 PAGE 4
Schedule "A"
Bid Summary
,
Tender CL2007-47
BIDDER TOTAL BID
(Excluding GST)
Kraco Carpentry Service Limited
Bowmanville, ON $85,100.00*
Synder Construction
Ashburn, ON $99,58080
Jeffrey G. Wallans
Brighton, ON $108,500.00
Charterhouse Projects Inc.
Mississauga, ON $169,800.00
*revised bid amount
REPORT COD-015-08
Schedule "B" (Revised)
MUNICIPALITY OF CLARINGTON
KENDAL COMMUNITY CENTER
6742 NewtonvilIe Road
Kendal, Ont. LOAIEO
PAGE 5
RECEIVED
tvlAR 2 J ZOOB
OPERATIONS DEPT.
The Kendal Community Center Board at their meeting of February 26, 2008 agrees to
Contribute an additional $10,000 for the construction of the kitchen, as it relates
Tender CT 2007-47.
Funds are available in GIC'S and would be forwarded to the Municipality at their request.
President
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MUNICIPALITY OF CLARINGTON
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