HomeMy WebLinkAboutCOD-013-08
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Meeting:
Date:
Report #:
Subject:
REPORT
CORPORATE SERVICES DEPARTMENT
GENERAL PURPOSE & ADMINISTRATION COMMITTEE (/
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Monday, March 31,2008 l\eXlfu.1l0n
COD-013-08
By-law #
File#_
CL2008-3, SUPPLY AND DELIVERY OF HIGH PERFORMANCE PERMANENT
COLD PATCH
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-013-08 be received;
2. THAT Innovative Surface Solutions Canada, Ajax, Ontario with a total bid in the amount of
$104,328.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2008-3, be awarded the contract to supply and deliver High
Performance Permanent Cold Patch as required by the Municipality of Clarington; and
3. THAT the funds required be provided from the Operations Department Current Budget
in the amount of $104,328.00 be drawn as follows:
a. $60,000.00, from Pavement Patching Account #100-36-381-10255-7112; and
b. THAT the rem ining funds in the amount of $44,328.00 be drawn from the Pavement
Resurfaci count #100-36-381-10250-7163.
Submitted by:
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Reviewed by:
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ranklin Wu,
Chief Administrative Officer
re orvath, RDMR, RRFA,
Director of Operations
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-013-08
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and issued for the supply and delivery of high performance
permanent cold patch, as required by the Operations Department. Subsequently, tenders were
received and tabulated as per Schedule "A" attached.
Due to the recent increases in crude oil prices, the unit prices bid represent an approximate 30%
increase over those bid for the 2007 contract. The low bid received from Innovative Surface
Solutions Canada, Ajax, Ontario, is approximately 40% over the 2008 Current Budget amount.
The total funds required for Tender CL2008-3, Supply and Delivery of High Performance Permanent
Cold Patch, are included in the Operations Department Current Budget Account #100-36-381-
10255-7112. The additional funds will be financed from the Pavement Resurfacing account #100-
36-38-1 0250-7163.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Operations.
After further review and analysis of the tenders by Operations and Purchasing, it was mutualiy
agreed that Innovative Surface Soiutions Canada, Ajax, Ontario, be recommended for the contract to
Supply and Deliver High Performance Permanent Cold Patch.
The subject firm has previousiy performed satisfactorily for the Municipality of Clarington.
Attachments:
Attachment 1 - Schedule "A" Bid Summary
Schedule "A"
Bid Summary
Tender CL2008-3