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HomeMy WebLinkAbout03/25/2008 Council Meeting Minutes MARCH 25, 2008 Minutes of a regular meeting of Council held on March 25, 2008, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Absent: Councillor R. Hooper Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella, attended until 8:16 p.m. Director of Community Services, J. Caruana, attended until 8:16 p.m. Director of Planning Services, D. Crome, attended until 9:32 p.m. Solicitor, D. Hefferon Director of Corporate Services and Human Resources, M. Marano, attended until 8:16 p.m. Roads Supervisor, L. Postill, attended until 8:16 p.m. Director of Finance/Treasurer, N. Taylor, attended until 8:16 p.m. Director of Emergency Services/Fire Chief, G. Weir, attended until 8:16 p.m. Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 8:16 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Novak advised she attended the Canadian Nuclear Association’s 2008 Convention – “Going the Distance - Nuclear Energy in the New Age” on February 27 to 29, 2008. She noted the conference was very informative and appreciated the opportunity to sit in on a meeting with a host community. Councillor Novak stated April is Home Builders’ Month and extended appreciation to the Durham Home Builders’ Association. She noted Police Chief Mike Ewles attended a recent meeting and made a presentation on the Special Olympics. Council Meeting Minutes - 2 - March 25, 2008 Councillor Robinson advised he and Mayor Abernethy participated in the Newcastle BIA Easter Bunny Breakfast at the Town Hall in Newcastle on Saturday helping to serve over 700 pancake breakfasts. Mayor Abernethy advised the Rose Volunteers (Rays of Sunshine Everywhere), a group that started a campaign to raise money to pay for coffee for Canadian Armed Forces Troops stationed in Kandahar, have raised $6,000 to date to purchase Tim Horton’s gift certificates and expect to reach $10,000 in the near future. He stated this initiative exemplifies the work of volunteerism in the community. MINUTES Resolution #C-128-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on March 3, 2008, be approved. “CARRIED” PRESENTATIONS Mayor Abernethy presented the Veridian Corporation 2008 Dividend cheque in the amount of $142,800.00 to Nancy Taylor, Director of Finance/Treasurer. Mark Canning addressed Council on behalf of the Tyrone Community Centre, stating the Centre has had a long-standing presence in the Tyrone Community supporting community and youth initiatives and fundraising events. Mr. Canning stated key to the Centre’s sustainability is the ability to rent the facility. He noted new furniture has recently been purchased and that he is before Council this evening to request a loan in the amount of $7,500 in order to have the centre painted. Mr. Canning stated they have received an attractive quote for the job and were hoping that Council would approve a loan to the Community Centre to have the painting completed. In response to questions, Mr. Canning stated the Centre applied for and received $15,000 in Trillium Funding to purchase the tables and chairs. In response to a further question, Mr. Canning stated the Centre feels confident it would be able to repay the loan to the Municipality within three years. Mr. Canning confirmed that other fundraising events and activities are planned for the Centre this year including a Rib Fest and the Annual Tyrone Spirit Day. Council Meeting Minutes - 3 - March 25, 2008 DELEGATIONS Peter Evans, President, Clarington Older Adult Centre Board, addressed Council concerning Item 11 of Report #1 - Report COD-016-08 - Bowmanville Tennis Club Lease Renewal. Mr. Evans stated he is before Council this evening to further clarify the parking issue and to request that the matter be factored into the negotiations regarding a potential new lease for the tennis club. Mr. Evans advised the Municipality has invested significantly in the Centre and the Association has responded by becoming a dynamic and successful facility for Clarington’s Older Adults – a win/win situation. Mr. Evans stated the Beech Centre’s capacity can accommodate 400 plus visitors at one time but that there are only 59 parking spaces for members, volunteers, instructors, the nursery school, etc. He stated the Centre has experienced very impressive attendance at events and programs resulting in significant parking problems. Mr. Evans noted that due to the lack of available parking, some members were unable to attend the Winter Rose Tea and had to return home instead. He noted as membership continues to grow, the parking situation will worsen. Mr. Evans stated concern with the tennis club lease is one of timing as he feels that an ongoing or lengthy lease will limit engineered options and requested Council to authorize the negotiation of a short-term lease only to cover 2008 at this time in order to allow time to develop options. In response to questions, Mr. Evans confirmed that they do encourage carpooling as much as possible; however, he noted with numbers in excess of 100 for each event and with only 60 parking spots, the space is filled up with current registrations, without regard to increased membership. Mr. Evans also stated that an article regarding the parking situation will be printed in their upcoming newsletter. COMMUNICATIONS Resolution #C-129-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the communications to be received for information be approved, with the exception of Items I - 11, I - 13, and I - 15. “CARRIED” I - 1 Minutes of the Clarington Museum and Archives Board dated February 13, 2008. I - 2 Minutes of the Clarington Living Green Community Advisory Committee dated February 26, 2008. I - 3 Minutes of the Central Lake Ontario Conservation Authority dated February 20, 2008. Council Meeting Minutes - 4 - March 25, 2008 I - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated February 19, 2008. I - 5 Minutes of the Newcastle Memorial Arena Management Board dated February 12, 2008. I - 6 Minutes of the Clarington Heritage Committee dated February 19, 2008. I - 7 Linda J. Laliberte, CGA, CAO/Secretary-Treasurer, Ganaraska Region Conservation Authority forwarding a copy of the Authority’s 2007 Annual Report and financial statements. I - 8 Correspondence has been received from individuals/groups listed below in opposition to the proposed Energy-From-Waste facility. (Copies of all correspondence are on file in the Municipal Clerk’s Department) a) Elisha Gennara b) Julia Potocnik c) Greg and Lisa Rodd d) Kristin D. McKinnon-Rutherford forwarding correspondence from Donna Beck e) Kristin D. McKinnon-Rutherford forwarding copies of Metroland Letters to the Editor from Louis Bertrand, Pat Gostlin and Anne Mitchell, Executive Director, Canadian Institute for Environmental Law and Policy f) Kristin D. McKinnon-Rutherford forwarding her response from Jack Layton, MP, Leader, Canada’s New Democrats on the NDP’s Tackling of Climate Change g) Russ Aitchison h) Gail Wensink I - 9 Jennifer Allan, Administrative Assistant, City Clerk Services, City of Oshawa, thanking Council for the resolution concerning “Earth Hour” and advising that all Members of Oshawa City Council will be advised of Clarington Council’s request for support of “Earth Hour” and that any Member of Council may request to place the correspondence on the Agenda for discussion and consideration. Council Meeting Minutes - 5 - March 25, 2008 I - 10 David Caplan, Minister, Ministry of Public Infrastructure Renewal, expressing concerns about the recent Federal decisions that impact the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) in which the Federal Government chose to ignore an agreement in principle between federal, provincial and municipal partners regarding a fourth intake of COMRIF, and decided on its own to allocate its $64 million share of the COMRIF top-up; advising the Province is moving ahead with the Municipal Infrastructure Investment Initiative (MIII) to support construction and renewal of local infrastructure projects with grant announcements to be made by March 31, 2008; and, advising the Province will continue to work with the Federal Government on the terms and conditions of the Framework Agreement for the Building Canada Plan that will be transparent, equitable and will address the pressing infrastructure challenges facing Ontario communities. I - 12 Gord Steeves, President, Federation of Canadian Municipalities (FCM) expressing concern with the impact of climate change on local infrastructure and communities and forwarding a copy of “Stepping Up to the Climate Change Challenge: Perspectives on Local Government Leadership, Policy and Practice in Canada” which provides local governments with the opportunity to take advantage of the experiences of other communities that are working for a more sustainable future. I - 14 George S. Graham, AMCT, CMC, Township of Brock, advising Council that on March 3, 2008, the Township of Brock passed the following resolution pertaining to proposed Provincial action to limit phosphorus loading from sewage treatment plants in the Lake Simcoe Basin: “Resolved that Brock Township Council advise the Provincial Ministry of the Environment that there is a concern that the proposed Provincial actions to limit phosphorus loading from sewage treatment plants into Lake Simcoe will place a prohibition on any development in the Municipality and constrain the ability to maintain sustainable communities located in the Greenbelt. THAT copies be forwarded to all municipalities in Durham Region, Durham Region, Opposition Critics and MPP Laurie Scott.” Council Meeting Minutes - 6 - March 25, 2008 I - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on March 5, 2008, the Region of Durham passed the following resolution pertaining to the Long Term Strategic Property Tax Plan for the Region of Durham: 2008 Update: “a) THAT for the 2008 Mandated Provincial Business Protection Program (Capping), the options made available to municipalities by the Province in 2005, and implemented by Regional Council in 2005, 2006 and 2007, for the Multi-Residential, Commercial and Industrial property tax classes, as outlined below, be continued: i) The maximum percentage increase or cap in property taxation due to reassessment in any given year be maintained at 10% of the previous year’s taxes; ii) A minimum annual threshold increase of 5% of total Current Value Assessment (CVA) property taxation be continued for properties that are provided protection; iii) The ‘billing’ threshold be maintained such that any property whose taxation burden under the mandated Provincial Business Protection program is within $250 of its CVA based taxation be required to pay its full CVA level property taxation amount and the clawback percentage be adjusted accordingly; and iv) The preferential tax treatment afforded to New Construction properties under the capping program be fully phased out and New Construction properties be taxed at the full rates in 2008. b) THAT the Minister of Finance be requested to make the following changes to Provincial Legislation/Regulations relating to Current Value Assessment (CVA) Taxation Policy in order to achieve greater fairness and equity in the Property tax and assessment system: i) Provincial Farmland Education Property Tax Rate The Region of Durham once again request that the Province match the municipal tax ratio reductions (20%) on the Farmland property tax class by reducing the Provincial Education Taxation Rate for this property tax class as a means to assist the farming community. Council Meeting Minutes - 7 - March 25, 2008 ii) Reassessment Impact Mitigation Whereas, the Province has announced its intention to ‘phase-in’ reassessment increases over the new four-year reassessment cycle; and Whereas, The Municipal Property Assessment Corporation is currently conducing a 2008 reassessment for the 2009 property tax year; and Whereas, the Region of Durham is not necessarily opposed to a comprehensive and fair phase-in program to smooth the impact of reassessment on all properties over the new cycle; and Whereas, the Province has not yet provided details with respect to the implementation of this substantial alteration to the current CVA system; Therefore, it is recommended that the Province undertake a full review of the CVA system currently in Ontario, including the mandated Business Protection Program (‘capping’), in consultation with the municipal sector and any recommendations, which are supported by the municipal sector, be implemented prior to the 2009 taxation year when taxpayers will experience the impacts resulting from the scheduled 2008 Municipal Property Assessment Corporation reassessment. Furthermore, ? The Province not legislate any changes to the current property taxation policy or assessment regimes until such time that a complete Province-wide property-by-property impact analysis on any proposed changes is completed and the Municipal Sector is both advised of the potential impacts and consulted on implementation and mitigation strategies; ? Any proposed changes include a plan to phase-out the current Provincially mandated Business Protection program (‘Capping’) which results in distorted taxation for the Multi- Residential, Commercial and Industrial property tax classes; and Council Meeting Minutes - 8 - March 25, 2008 ? Any proposed changes to the current regimes be done over a reasonable time-frame to ensure that municipalities and taxpayers are both consulted and prepared to implement the changes and mitigation tools in a well-informed and proactive manner. iii) Provincially Mandated Business Protection Program ? In light of the need to reduce the complexity and confusion of the current Provincial program and to establish fairness and equity with respect to taxation in the non-residential sector, the Province should permanently exclude all properties that reach their full CVA level taxation from all future capping programs (i.e. once removed, a property would no longer be eligible for protection or clawback resulting from future reassessments). iv) Assessment Appeals ? In light of numerous and continuous large property assessment appeals that have and continue to have the potential to negatively impact the Regional assessment base which in turn affects all Regional taxpayers, and in keeping with the Region’s responsibilities for setting Region-wide property tax policy, the Province grant upper tier municipalities status in the assessment appeal process, including the following: the right to complain to the Assessment Review Board on individual assessments; the right to be a party at assessment appeal hearings; and the right to be notified of appeals and settlements by MPAC. c) THAT Regional Finance staff investigate, in consultation with the Local Area Municipalities, the creation of common Region-wide programs in the following areas: a. Seniors Low Income Tax Reduction Program, with financing from both Upper and Lower tiers and with the objective of defining and recommending a joint program to be implemented in 2009 to coincide with the 2008 reassessment impacts; and b. Region-wide Heritage Property Tax Rebate Program to determine if a mutually agreeable program can be implemented in the future. Council Meeting Minutes - 9 - March 25, 2008 d) THAT the correspondence received from Martin de Rond, Town of Ajax (SC#99), requesting that the Region of Durham revisit the issue of matching the Town of Ajax’s Heritage Property Tax Rebate program be received for information; and e) THAT the requisite by-laws for the 2008 Long Term Strategic Property Tax Plan be prepared by the Regional Solicitor in conjunction with the requisite By-laws for the Region’s 2008 Business Plans and Budgets. I - 17 Sally Barrie, Administrator, Community Care Durham, thanking Council for approving their 2008 Municipal Grant Request. I - 18 Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to the Honourable James Flaherty, Minister of Finance extending appreciation for the recent announcement in the 2008 Federal Budget regarding the re-establishment of the commuter rail link between the City of Peterborough and Toronto’s Union Station; and, urging the Minister to advance the initiative to accelerate its implementation in view of its benefits to Durham residents and businesses. I - 19 Janice Willett, MD, FRCSC, President, Ontario Medical Association, commending Council for supporting the ban on smoking in cars carrying children which was instrumental in leading to the Premier’s recent announcement to support legislation prohibiting the practice; and, thanking Council for their continued commitment to improving the health of Ontarians. I - 20 Allan Hewitt, Library Board Chair, Clarington Public Library expressing appreciation to Council for supporting the library’s 2008 capital and operating budget requests which will permit the library to move forward with its plans including the ongoing development of its technological services for library users and the construction of the Newcastle branch. I - 21 Jim Watson, Minister, Ministry of Municipal Affairs and Housing, advising of the Province’s intention to introduce the Investing in Ontario Act next week that would, if passed, designate a portion of the provincial surplus to municipalities to assist them in investing in key infrastructure projects such as roads, bridges, transit, social housing or other capital priorities; and, advising that the Province is continuing important joint discussions at the Provincial-Municipal Fiscal and Service Delivery review to design a future provincial- municipal relationship that is sustainable for both orders of government. Council Meeting Minutes - 10 - March 25, 2008 I - 22 Sheila Carson, President, Teachers of English as a Second Language Association of Ontario, thanking Council for proclaiming November 9 to 15, 2008, as English as a Second Language Week and inviting Members of Council to visit their website at www.teslontario.org for a listing of local events and activities planned for the week. I - 23 Rob MacIsaac, Chair, Metrolinx, writing further to his letter of December 2007, in which he advised of the consultation process for the development and promotion of a Regional Transportation Plan (RTP) for an effective transportation system across the metropolitan region of the Greater Toronto and Hamilton Area (GTHA); forwarding copies of the second and third papers in the Green Paper Series: “Mobility Hubs” focusing on making it easier for the public to move from one mode of transportation to another through seamless, convenient connections across the region, and “Active Transportation” discussing people-powered movement as an alternate way in which to get around; requesting copies of the papers be made available to Members of Council, staff and the public; and, advising that white papers to formulate RTP options will be presented in April 2008, followed by a draft RTP to be introduced in June 2008 with the final plan due for Board adoption and release in the fall of 2008. I - 24 The Honourable Dwight Duncan, Minister of Finance and The Honourable Jim Watson, Minister of Municipal Affairs and Housing announcing the release of the Ontario Municipal Partnership Fund (OMPF) allocations for 2008 providing $870 million to 393 municipalities in Ontario with an estimated $900 million in reduced costs to municipalities annually by the time it is fully implemented in 2011; advising further details on the 2008 OMPF grant parameters will be provided to Municipal Treasurers shortly and that further information will be posted on the Ministry of Finance website in both english and french at http://www.fin.gov.on.ca/english/budget/ompf/ or http://www.fin.gov.on.ca/french/budget/ompf/. I - 25 The Honourable Steve Peters, Speaker of the Legislative Assembly of Ontario, advising the Province will be ringing the Legislative bells on th Thursday, July 3, 2008, at 11:00 a.m., in recognition of the 400 Anniversary of Quebec City; and forwarding a registration form for participation in the “Commemorative Bells Project”. Council Meeting Minutes - 11 - March 25, 2008 I - 26 Mayor Pat Perkins, Mayor, Town of Whitby, writing to the Honourable James Flaherty, MP, Minister of Finance congratulating the Minister on the Provincial Budget and expressing appreciation for the provision for reinstatement of the northern rail line through Myrtle Station to Peterborough and the combined extension of the 407 to Highway 35/115 which will provide a major economic boost to the 905 and 705 areas east of Toronto and will assist in easing the gridlock, reducing the impact on the road infrastructure and help reduce vehicle emissions. I - 27 Rae Horst, Conservation Authorities Moraine Coalition (CAMC), CAMC Chair 2007, General Manager, Credit Valley Conservation, forwarding CAMC’s Accomplishments 2007 brochure summarizing the highlights of various projects undertaken on the moraine in 2007 by CAMC and its partners in support of the conservation and protection of the form, function and linkages of the moraine. I - 28 The Honourable Jim Watson, Minister, Ministry of Municipal Affairs and Housing, advising the Provincial government is committed to fighting climate change and is proud to be participating in “Earth Hour”, the global initiative where businesses and households are asked to turn off their lights for one hour on Saturday, March 29, 2008, from 8:00 p.m. until 9:00 p.m.; encouraging participation in the event; and sending a reminder that we can all make small changes in our lives to promote energy conservation. I - 11 Fred and Sandy Archibald, Archibald Orchards and Estate Winery, thanking Council for bringing the “Donald Cooper’s Boot Camp” customer service workshop to the community, and for publishing the “Clarington.net” newsletter which provides residents with timely information about events happening in the community. Resolution #C-130-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 11 from Fred and Sandy Archibald, Archibald Orchards and Estate Winery, concerning the “Donald Cooper’s Boot Camp” customer service workshop and the “Clarington.net” newsletter be received for information. “CARRIED” Council Meeting Minutes - 12 - March 25, 2008 I - 13 Shawn and Angie Lumsden questioning what steps will be taken to ensure the Oshawa/Durham/Ontario air quality will be cleaned up in the future; what Council’s position is on the construction of a new incineration plant on Courtice Road; and what initiatives will be undertaken to protect surrounding farmlands and waterways from being contaminated from this additional pollution. Resolution #C-131-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Shawn and Angie Lumsden be advised of Council’s resolution of January 28, 2008, in declaring Clarington an “Unwilling Host” Community to the proposed Durham/York garbage incinerator. “CARRIED” I - 15 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on March 5, 2008, the Region of Durham passed the following resolution pertaining to the Annual Solid Waste Management Servicing and Financing Study and the Proposed 2008 Business Plans, Budgets and Related Financing Report: “Solid Waste Management 2008 Business Plans and Budget a) THAT the Joint Works and Finance and Administration Committee recommend the following for inclusion in the recommendations to Regional Council regarding the final 2008 Regional Business Plans and Budgets for all Property Tax Purposes: i) The proposed 2008 Regional Solid Waste Management Business Plan and Budget, with a net operating expenditure of $30,828,500, as outlined in Attachment #1 to Report # 2008-J-04 and the detailed 2008 Solid Waste ManagementBusiness Plans and Budget be approved; Council Meeting Minutes - 13 - March 25, 2008 ii) The 2008 Regional Capital Expenditures Program for Solid Waste Management in the gross amount of $4,247,500, with related financing from 2008 Regional Solid Waste Management Property Taxes, be approved: 2008 Capital ($000s) Facilities 200 Equipment 179 Energy From Waste Project 2,418 Landfill Remediation Program 1,450 4,247; and iii) The requisite by-laws for the 2008 Solid Waste Management Business Plans and Budget and the 2008 Solid Waste Management Property Tax Rates be approved. Regional Solid Waste Management Fees and Charges b) THAT the Regional Fees and Charges schedule for Solid Waste Management Operations (Attachment #2 to Report #2008-J-04) form a part of the annual Regional listing of Fees and Charges made available to the public. Uniform Solid Waste Management Property Tax Rate c) THAT Regional Finance staff prepare a report for the first joint meeting of the Finance and Administration and Works Committees in September 2008 with respect to the implications of a uniform solid waste management property tax rate for the Region of Durham. Requests for Provincial Action and Funding for Diversion Programs in the Institutional, Commercial and Industrial (IC&I) Sector d) THAT the Region pursue additional funding and action from the Provincial Government to support the following: i) Provision within Provincial funding allocations provided to schools, hospitals, and others of sufficient monies dedicated to support waste reduction and recycling programs, including the over 250 elementary and secondary schools and learning centres, recreational and administrative facilities, and Durham College and UOIT facilities; Council Meeting Minutes - 14 - March 25, 2008 ii) Greater enforcement of existing Institutional, Commercial and Industrial (ICI) regulations on waste reduction and packaging reduction, and additional measures to monitor and enforce waste reduction and reduction of packaging by manufacturers and distributors of goods; and iii) Continuation of programs to expand recycling and reuse programs, with industry funding through Waste Diversion Ontario (WDO), including implementation of future funding programs for electronic waste, plastic film, household hazardous waste (HHW) and organics diversion. Rescheduling of City of Oshawa and Town of Whitby Monday Holiday Blue Box Collection e) Regional staff be authorized to negotiate with National Waste Services to amend the existing contract “Article 1.05 - Designated Holidays” through a mutually agreed upon addendum, to add service on designated holidays, synchronize waste collection schedules with the Town of Whitby and the City of Oshawa, and improve service to residents impacted by the rescheduled collection service (the current contract cancels recycling collections, and affects a disproportionate number of residents in the Monday collection areas). See Attachment #5 to Report #2008-J-4 for draft proposed 2008 holiday collection schedules. Recycling Processing Efficiencies and Revenue Maximization f) THAT Works and Finance staff be authorized to explore, in part through negotiations with neighbouring municipalities and the existing MRF operating contractor, the possibility of increasing Regional revenues through the short-term sale of existing excess processing capacity at the Durham Region MRF and report back to Joint Works and Finance Committee and Regional Council on options and financial implications; g) THAT Works staff be authorized to initiate and hold discussions with Liquor Control Board of Ontario (LCBO), Brewers Retail and Metro Municipal Recycling Services Inc., to recover and divert additional LCBO and Beer containers from the Blue Box stream at the MRF, with the goal of lowering the net cost of mixed broken glass processing and increase recycling revenues; and h) THAT Works and Finance staff be authorized to explore processing costs and the potential for an end market opportunity, to expand the Blue Box materials in 2008, to include spiral wound cans. Council Meeting Minutes - 15 - March 25, 2008 Organics Processing i) THAT Works and Finance staff confirm new source separated organic capacity requirements and, in conjunction with the requirement for new garbage, recycling and organics collection contracts in the Townships of Brock, Scugog and Uxbridge and the Municipality of Clarington (set to commence April 1, 2009) be authorized to issue three simultaneous Requests for Proposals: 1) whereby the collection contract RFP’s contain a separate cost provision for the processing of associated collected organics tonnage; and, 2) a short-term organics processing RFP, for up to 2 years, with no ‘put-or-pay’ provision; and, 3) a long term organics processing RFP, up to 10 years, with ramped-up tonnage increments; and Other j) THAT the Regional Solicitor be authorized to prepare requisite agreements, contracts and By-laws, in consultation with the Commissioners of Works and Finance and the Regional Clerk and Regional Chair be authorized to execute subject by-laws; and k) THAT copies of Report #2008-J-04 of C. Curtis, Commissioner of Works, and R.J. Clapp, Commissioner of Finance, be forwarded to all eight local area municipalities.” Resolution #C-132-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 15 from P. Madill, Regional Clerk, Regional Municipality of Durham, concerning the Annual Solid Waste Management Servicing and Financing Study and the Proposed 2008 Business Plans, Budgets and Related Financing Report be received for information. “CARRIED” CORRESPONDENCE FOR DIRECTION Resolution #C-133-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Items be approved as per the agenda, with the exception of Items D - 11 to D - 22, inclusive. “CARRIED” Council Meeting Minutes - 16 - March 25, 2008 D - 1 Paul Pressick advising of a situation where a school mini bus parked in his neighbourhood routinely idles for 20 to 30 minutes prior to the driver leaving on her route and requesting Council to consider imposing a limit of ten minutes on vehicle idling and to impose a ban on parking of school buses in residential areas in response to his concerns and to address health issues and the impact on the environment. (Correspondence referred to the Municipal Clerk) D - 2 Durham Region Labour Council advising that National Day of th Mourning is officially recognized as April 28 each year in recognition of working people who have died at the workplace, or suffered injuries on the job; and, requesting Council to proclaim Monday, April 28, 2008, as “Day of Mourning” and that the flags be lowered on Municipal Buildings in honour and remembrance of those killed at the workplace. (Proclaimed and the request to lower flags on Municipal Buildings approved) D - 3 Shelley Burns, ND, Chair, Board of Directors, Ontario Association of Naturopathic Doctors (OAND) requesting Council to proclaim May 4 to May 11, 2008, as “Naturopathic Medicine Week”, to assist in raising the profile of the naturopathic profession in promoting health and healing using natural therapies. (Proclaimed) D - 4 Paul Slemon, Hands In Motion, Massage Therapy and Sports Injury Clinic requesting permission to stage the 2008 Terry Fox Run on Sunday, September 14, 2008; advising the five and ten kilometer routes, and insurance and police coverage will not differ from 2007; and that the only road closure will be Liberty Street South of Memorial Park to Baseline Road and Baseline Road at Liberty Street East until Lambs Road and from there until Highway #2. An application for road occupancy for special events will be submitted in the near future. (Approved, provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Council Meeting Minutes - 17 - March 25, 2008 D - 5 Michael Chan, Minister, Ministry of Citizenship and Immigration, advising nomination forms and information outlining details of the selection process for the Lincoln M. Alexander Award 2008, an annual award to recognize young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination, are available on the Ministry’s website at www.citizenship.gov.on.ca/english/honours/. The deadline for submission is May 31, 2008. (Correspondence referred to the Municipal Clerk to place a notice in the local newspapers) D - 6 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville Business Centre, thanking Council for their ongoing support concerning parking issues in the downtown; advising that when the meters were replaced during the downtown revitalization, the new meters did not include the message that parking was free on Saturday and Sunday; suggesting that if and when this message is put on the new meters that the printing be larger than in the past; and requesting that Council consider bagging the parking meters in the BIA for last week each month to allow for free parking so that local businesses can remain competitive with the big box stores who have an abundance of free parking. (Correspondence referred to the Municipal Clerk) D - 7 Garth Gilpin, Secretary-Treasurer, Historic Downtown Bowmanville Business Centre, requesting that Council pass a temporary by-law prohibiting the sign projected onto the wall at the west end of the downtown as it is not in keeping with the unique heritage design of the downtown as recognized in the CAUSE Study. (Correspondence referred to the Director of Planning Services) D - 8 Dave Sebben, Kinsmen Club of Bowmanville, requesting permission to place lawn signs at strategic points throughout the community to th advertise the 20 Annual Home Show and Carnival at the Garnet Rickard Recreation Centre to be held on April 18, 19 and 20, 2008. If th approved, the signs would be put up on April 13 and removed on April 20, 2008. (Request to install lawn signs from April 13 to 20, 2008, approved) Council Meeting Minutes - 18 - March 25, 2008 D - 9 Mad River Institute for Political Studies expressing concern with the vote-by-mail system used by municipalities to conduct municipal elections due to the potential for fraud; advising it is their position that mail-in ballots do not permit a sufficient level of security to assure individual voters that their ballots cannot be tampered with as there is a loss of secrecy regarding voter intention and there is no guarantee the person to whom the ballot is mailed is the same person casting the vote; and requesting Council to reconsider its use of vote-by-mail to conduct municipal elections. (Correspondence referred to the Municipal Clerk) D - 10 Steve Shanks and Murray Walton, Lions Club of Courtice, requesting permission to host a Lions Foundation of Canada Purina Walk for Guide Dogs on Sunday, June 1, 2008 from 9:00 a.m. starting and ending at Holy Trinity Catholic School, 2260 Courtice Road; outlining the proposed 4.5 km route; and advising the Lions Club will provide an insurance certificate for $2 million liability coverage. The walk is anticipated to take 1 hour and the route offers sidewalk access for the 40 walkers and 10 volunteers. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 11 Cyndi Di Pietro, CURE Foundation, a national foundation providing funding for basic and clinical research of breast cancer, inviting the municipality to be a part of “National Denim Day” on Tuesday, May 13, 2008, by permiting employees to wear denim and receive CURE’s “pink flower” ribbon in exchange for a suggested $5 donation to the CURE Foundation. Resolution #C-134-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the request from Cyndi Di Pietro, CURE Foundation inviting the municipality to be a part of “National Denim Day” on Tuesday, May 13, 2008, be endorsed. “CARRIED” Council Meeting Minutes - 19 - March 25, 2008 D - 12 Jim Richards requesting a written response as to why Mayor Abernethy and Regional Councillors Novak and Trim did not uphold the official position of the Municipality of Clarington at the Regional Council meeting of January 23, 2008, concerning Council’s resolution to request the final site selection for a proposed Energy-From-Waste Facility be delayed, suggesting that the Mayor has failed to represent the public and to consider the well-being and interests of the municipality by showing a lack of wisdom and leadership; and, that Mayor Abernethy and Councillors Trim and Novak are in conflict with the intent of sections of the Municipal Act. Mr. Richards has requested to be provided with copies of the sections of the Municipal Act Mayor Abernethy was relying on in defense of his position at Regional Council. Resolution #C-135-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Correspondence Item D - 12 from Jim Richards with respect to Council’s Rules and Procedures be received for information. “CARRIED” D - 13 Shelly van Empel, Corporation of the Town of Milton, advising Council that the Town of Milton passed the following resolution pertaining to security deposits for the rehabilitation of aggregate pits and quarries: “WHEREAS in 1997-1998 the security deposits that were to guarantee rehabilitation of aggregate pits and quarries were liquidated; AND WHEREAS the bulk of these funds, $48 million, was handed back to the operators of these pits and quarries; AND WHEREAS this liquidation removed much of the incentive for pits/quarries to be rehabilitated; AND WHEREAS although progressive and final rehabilitation is required by the Aggregate Resources Act, only about half of disturbed lands in pits and quarries is being rehabilitated; AND WHEREAS this liquidation was done by The Ontario Aggregate Resources Corporation (TOARC) at the order of the Ministry of Natural Resources; AND WHEREAS that Corporation TOARC is completely owned by the Ontario Stone, Sand and Gravel Association (OSSGA); Council Meeting Minutes - 20 - March 25, 2008 AND WHEREAS Ontario Stone, Sand and Gravel Association is registered as a lobbyist with the Integrity Commissioner of Ontario; AND WHEREAS in July 2006, MNR promised to examine in detail, within 2 years, the merits of a rehabilitation incentive system, including the re-introduction of the former rehabilitation security deposit system; BE IT RESOLVED THAT the Council of the Town of Milton recommend the following to the Ontario Minister of Natural Resources with the goal of improving the status of rehabilitation in the Town of Milton and across the Province: (a) A review of the role of security deposits for pit/quarry rehabilitation (b) Re-instatement of those security deposits (c) A review of the role of OSSGA and TOARC in regard to rehabilitation and security deposits toward determining if this role has been in the public good and has been effective for promoting rehabilitation.” Resolution #C-136-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT the resolution from the Town of Milton with respect to security deposits for the rehabilitation of aggregate pits and quarries be endorsed. “CARRIED” D - 14 Pam Gilroy, Regional Clerk, Regional Municipality of Niagara, advising Council that on December 20, 2007, the Regional Municipality of Niagara passed the following resolution pertaining to fair and equitable representation in the House of Commons: “WHEREAS one of the founding principles of Confederation is the fair and equitable representation in the House of Commons; WHEREAS the formula proposed by the Federal Government in Bill C-22 will add seats to the House of Commons, in an inequitable manner; WHEREAS under the proposed legislation Members of Parliament from Ontario will continue to represent a greater number of constituents than Members of Parliament in other provinces, effectively reducing the representation of Ontarians; Council Meeting Minutes - 21 - March 25, 2008 BE IT RESOLVED THAT the Regional Municipality of Niagara recognizes that despite the Federal Government’s efforts to improve the representation of growing provinces in the House of Commons, the proposed formula is unfair to Ontario and calls on the Federal Government to amend Bill C-22 to provide Ontarians with their fair share of seats in the House of Commons while maintaining the constitutionally protected seat guarantees of smaller provinces; BE IT FURTHER RESOLVED that this resolution be forwarded to Prime Minister Stephen Harper, Ontario Premier Dalton McGuinty and all Niagara MPs and MPPs; BE IT FURTHER RESOLVED that is resolution be forwarded to all municipalities in Ontario for their endorsement.” Resolution #C-137-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the resolution from the Regional Municipality of Niagara with respect to fair and equitable representation in the House of Commons be received for information. “MOTION LOST” Resolution #C-138-07 Moved by Councillor Foster, seconded by Councillor Novak THAT the resolution from the Regional Municipality of Niagara with respect to fair and equitable representation in the House of Commons be endorsed. “CARRIED” D - 15 Brian Fallis, Chair, Ganaraska Region Conservation Authority, advising of the Authority’s fundraising efforts in support of the redevelopment of the Ganaraska Forest Centre; advising the Authority is applying for funding through the Ontario Ministry of Agriculture, Food and Rural Affairs, Rural Economic Development (RED) Program; and, requesting municipalities within the Ganaraska watershed, and the Counties of Northumberland and Peterborough to assist with the funding application by writing letters of support endorsing the redevelopment of the Ganaraska Forest Centre. Council Meeting Minutes - 22 - March 25, 2008 Resolution #C-139-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the request from the Ganaraska Region Conservation Authority for support of the Ganaraska Forest Centre’s funding proposal to the Ontario Power Generation be endorsed. “CARRIED” D - 16 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on March 5, 2008, Regional Council adopted the following resolution pertaining to retirement homes: “WHEREAS the health and well-being of residents of retirement homes need to be protected; and WHEREAS from January to March 2007, the Ontario Senior’s Secretariat led a public consultation on improving the standards of care in Ontario’s retirement homes; and WHEREAS the consultation suggested that the Ontario Government: ? Establish mandatory province-wide standards; ? Establish a new agency, independent from government, to enforce these standards; ? Build on the existing voluntary standards on the Ontario Retirement Communities Association over the past 13 years; and ? Provide education and training for all retirement home staff so they can understand and meet the standards, and WHEREAS on September 7, 2007, the Minister Responsible for Seniors announced that the Ontario Government intends to establish consumer protection legislation by: ? Conducting a survey to determine the level of care and services being purchased by residents of Ontario’s >700 retirement homes; and ? Consulting stakeholders on what should be included in a standard, plain-language contract between retirement homes and residents; Council Meeting Minutes - 23 - March 25, 2008 NOW THEREFORE BE IT RESOLVED THAT the Ontario Government is urged to make the establishment of consumer protection legislation for residents of retirement homes a top government priority, and thus such legislation is introduced in the Ontario Legislature no later than in 2008; and BE IT FURTHER RESOLVED THAT such legislation requires retirement homes to register with their local boards of health and municipalities so that medical officers of health and municipal officials can ensure that their respective statutory duties (i.e. health protection, fire prevention, etc) can be carried out; and BE IT FURTHER RESOLVED THAT the Premier of Ontario, Ministers Responsible for Seniors, Health and Long-Term Care, and Health Promotion, Municipal Affairs and Housing, Durham’s MPPs and municipalities, alPHa, ORCA, AMO, OMSSA, ONPHA, OANHSS and all Ontario boards of health be so advised.” Resolution #C-140-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the resolution from the Regional Municipality of Durham with respect to retirement homes be endorsed. “CARRIED” D - 17 Bob Sweet, Mayor, Town of Petawawa, advising Council that on March 3, 2008, the Town of Petawawa passed the following resolution pertaining to support for Canadian Troops: “WHEREAS the Council of the Town of Petawawa supports the efforts of our Canadian Troops; AND WHEREAS support for the Troops is support for the work carried out by the Troops themselves and not necessarily any specific mission; AND WHEREAS the Council of the Town of Petawawa wishes to see a rousing show of public support to the Canadian Troops from municipalities in Ontario; Council Meeting Minutes - 24 - March 25, 2008 THEREFORE BE IT RESOLVED THAT the Town of Petawawa is calling upon all municipalities in Ontario to show their support for Canadian Troops by supporting this resolution to recognize the tremendous and exemplary work and efforts carried out by Canadian Troops in all their missions; AND THEREFORE BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to all municipalities in Ontario, General Rick Hillier and the Prime Minister of Canada.” Resolution #C-141-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the resolution from the Town of Petawawa with respect to support for Canadian Troops be received for information. “MOTION LOST” Resolution #C-142-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the resolution from the Town of Petawawa with respect to support for Canadian Troops be endorsed. “CARRIED” D - 18 Leigh McSwan advising she has been selected to compete in the Miss Universe Canada 2008 pageant this spring in Toronto and requesting Council to consider providing sponsorship support to assist her in participating in this energetic and fun-filled event. If approved, the municipality will be acknowledged on the Beauties of Canada website and in their 2008 magazine. Resolution #C-143-08 Moved by Councillor Trim, seconded by Councillor Woo THAT the request from Leigh McSwan for sponsorship support for the Miss Universe Canada 2008 pageant be referred to the Director of Community Services for preparation of a report addressing whether this application meets the requirements of the Municipal Grant Policy. “CARRIED” Council Meeting Minutes - 25 - March 25, 2008 D - 19 Laura Moy, Director Staff Services/Clerk, the Corporation of the Town of Tecumseh advising Council that on February 27, 2008, the Town of Tecumseh passed the following resolution pertaining to the Canada- Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement: “WHEREAS on November 15, 2004, the Government of Canada and the Ontario Government entered into a five (5) year partnership under the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement committing the Governments to each invest up to $298 million dollars to improve public infrastructure in rural and small urban communities; AND WHEREAS the COMRIF Agreement is an important trilateral partnership for Canada, Ontario and municipalities as it demonstrates that investment in municipal infrastructure is a shared responsibility that creates tangible economic and environmental benefits locally, provincially and nationally; in addition to providing municipalities with the long-term support needed to renew essential infrastructure in their communities; AND WHEREAS COMRIF is a competitive, merit-based program which assesses safe drinking water, wastewater, significant local road and bridge improvements and waste management projects against three (3) criteria; namely, health and safety, public policy priorities, and value for money; AND WHEREAS the COMRIF Program Intake Three closed in September 2006, and was funded in the amount of $46 million from both the Canada and Ontario Governments, however, many of the applications did not receive funding; AND WHEREAS in early 2007, the Canada Government allocated an additional $200 million as a “top-up” of the national Municipal Rural Infrastructure Program (MRIF) program, of which Ontario’s share is to be $64 million and is be matched by an additional $64 million from the Province for a total additional funding under the original COMRIF program of $128 million; AND WHEREAS AMO expressed concern in an October 22, 2007, Alert for the potential manner through which the $64 million “top-up” funding may be administered in Ontario as there is debate over whether there should be a new COMRIF Intake Four or whether only those applications that did not receive funding under the September 2006 COMRIF Intake Three should be eligible for consideration; Council Meeting Minutes - 26 - March 25, 2008 AND WHEREAS since COMRIF Intake Three, there has been a municipal election and new Councils may have different priorities than those expressed in the Third Intake; AND WHEREAS on February 14, 2008, the Canada Government announced: ? it would be funding projects from the $200 million MRIF “top-up” funding; ? that since the announcement of the additional MRIF funding, in February 2007, it has signed agreements with every province and territory - except Ontario; ? it is proceeding to allocate the funding share for Ontario of $64 million under the MRIF “top-up” to unfunded existing applications for municipal water and wastewater infrastructure from the last round of COMRIF Three Intake applications; AND WHEREAS the COMRIF Agreement states that “in order to maximize the resulting infrastructure benefits to Canadian communities, Canada is negotiating with the provinces and territories to develop new joint agreements for the purpose of delivering the $1-billion MRIF and to leverage this investment with provincial, territorial, municipal and non-governmental financial contributions.” NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tecumseh request: THAT the Ontario Government and Government of Canada enter into an agreement for the purpose of delivering Ontario’s share of the $64 million Municipal Rural Infrastructure Program (MRIF) “top-up” funds announced in February 2007 and committing the Ontario Government to contribute matching funds of $64 million as agreed to under the November 15, 2004, Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement; AND THAT allocation of funding to Ontario Municipalities be determined in the same equitable manner as COMRIF Intakes One, Two and Three and in accordance with the guidelines and procedures established by the Management Committee appointed to administer and manage the COMRIF Agreement, in a timely manner, and to reflect the joint nature of the COMRIF; AND FURTHER THAT a Joint Secretariat be established to support the Management Committee in the administration of the Agreement, including the timely production and sharing of information about Applicants, Projects, financial cash flows and other information; Council Meeting Minutes - 27 - March 25, 2008 AND FURTHERMORE THAT this resolution be forwarded to the Prime Minister, Ontario Premier, Federal and Provincial Ministers of Finance, for action; and to local MP’s and MPP’s, all local and Ontario municipalities, AMO, FCM, and AMCTO for support.” Resolution #C-144-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the resolution from the Town of Tecumseh with respect to the Canada- Ontario Municipal Rural Infrastructure Fund (COMRIF) Agreement be received for information. “CARRIED” th D - 20 Cheri Smith, Committee Member, Bowmanville 150 Anniversary th Committee requesting approval to hang 150 Anniversary flags below the Municipality of Clarington flags on the eight flagpoles located throughout Bowmanville from early May until after the events taking place June 28 to July 1, 2008. Resolution #C-145-08 Moved by Councillor Trim, seconded by Councillor Foster th THAT the request from Cheri Smith, Committee Member, Bowmanville 150 th Anniversary Committee for approval to hang 150 Anniversary flags below the Municipality of Clarington flags on the eight flagpoles located throughout Bowmanville from early May until after the events taking place June 28 to July 1, 2008, be approved. “CARRIED” D - 21 R. A. Fowler, Secretary, Ontario Property and Environmental Rights Alliance (OPERA), summarizing information on the controversial Greenbelt Act, expressing concern that comprehensive information on the Act is not readily accessible; that the Greenbelt Council has recommended municipal applications to expand Greenbelt boundaries, presumably without prior knowledge or consent of affected landowners; urging officials and residents of municipalities located outside the present boundaries of the Greenbelt to carefully study the legislation; and, expressing concern with the transparency and accountability of the unelected Greenbelt Council. Council Meeting Minutes - 28 - March 25, 2008 Resolution #C-146-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 21 from R. A. Fowler, Secretary, Ontario Property and Environmental Rights Alliance (OPERA) concerning the Greenbelt Act be received for information. “CARRIED” D - 22 Libby Racansky expressing concern with the lack of communication between the municipality and affected residents concerning the development in the Hancock neighbourhood, questioning why the developer was not subject to the requirements of the Planning Act, forwarding photographs which appear to indicate that the developer is trespassing on adjacent property and sensitive wetland; and, questioning whether monitoring of the development is being done. Resolution #C-147-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 22 from Libby Racansky be received for information as this matter has been addressed by Engineering staff on inspection and no violations were found from the approvals given. “CARRIED” COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report March 17, 2008 Resolution #C-148-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the General Purpose and Administration Committee Report of March 17, 2008, be approved. “CARRIED” Council Meeting Minutes - 29 - March 25, 2008 STAFF REPORTS 1. Report PSD-030-08 – Official Plan Review Special Meeting of Council Resolution #C-149-08 Moved by Councillor Trim, seconded by Councillor Novak THAT Report PSD-030-08 be received; THAT in accordance with Section 26 (3)(b) of the Planning Act a special meeting of Council be held on May 12, 2008, commencing at 2:00 p.m., with a scheduled recess at 4:00 p.m. and reconvening at 7:00 p.m., to discuss the revisions that may be required as part of the review of the Clarington Official Plan; and THAT the meeting be advertised in accordance with the provisions of the Planning Act for Council to hear submissions from residents on the subject. “CARRIED” 2. Confidential Verbal Report of the Solicitor concerning a Legal Matter Resolution #C-150-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report #2 - Confidential Verbal Report of the Solicitor concerning a Legal Matter be referred for consideration following Item 4 of Unfinished Business. “CARRIED” BUSINESS ARISING FROM NOTICE OF MOTION There was no Business Arising from Notice of Motion considered under this section of the Agenda. Council Meeting Minutes - 30 - March 25, 2008 UNFINISHED BUSINESS 1. Correspondence Item D – 17 from Mayor Pat Perkins, Town of Whitby – Waste Diversion Challenge Resolution #C-151-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Correspondence Item D - 17 from Mayor Pat Perkins, Town of Whitby – Waste Diversion Challenge, which was tabled at the March 3, 2008, Council Meeting be lifted from the table. “CARRIED” Resolution #C-152-08 Moved by Councillor Trim, seconded by Councillor Novak THAT Correspondence Item D - 17 from Mayor Pat Perkins, Town of Whitby – Waste Diversion Challenge, be received with thanks. “MOTION WITHDRAWN” Resolution #C-153-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the Municipality of Clarington issue a counter-challenge to the Town of Whitby to participate in a friendly waste diversion contest during “PITCH-IN” Week, April 21 to 27, 2008. “CARRIED” 2. Report CSD-004-08 - Grant Request - Big Brothers and Sisters of Clarington Resolution #C-154-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CSD-004-08 be received; THAT the funding request from Big Brothers and Sisters of Clarington under the Municipal Grant Program be approved in the amount of $2,000.00; and THAT Big Brothers and Sisters of Clarington be advised of Council’s decision. “CARRIED” Council Meeting Minutes - 31 - March 25, 2008 3. Report CSD-006-08 - Grant Request - Latenite Productions Resolution #C-155-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Resolution #C-120-08 regarding the grant request of Latenite Productions be lifted from the table. “CARRIED” Resolution #C-156-08 Moved by Councillor Woo, seconded by Councillor Novak THAT Report CSD-006-08 be received; THAT the funding request from Latenite Productions under the Municipal Grant Program be approved in the amount of $500.00; and THAT Latenite Productions be advised of Council’s decision. “CARRIED” 4. Confidential Verbal Report of the Solicitor concerning a Property Matter Staff Report #2 - Confidential Verbal Report of the Solicitor concerning a Legal Matter Resolution #C-157-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Item 4 of Unfinished Business - Confidential Verbal Report of the Solicitor concerning a Property Matter be lifted from the table and referred to a “closed” session of Council following Other Information; and THAT Staff Report #2 - Confidential Verbal Report of the Solicitor concerning a Legal Matter be referred to a “closed” session of Council following Other Information. “CARRIED” Resolution #C-158-07 Moved by Councillor Robinson, seconded by Councillor Woo WHEREAS the Tyrone Community Centre wishes to improve the rental revenues of its facility by undertaking interior painting and upgrades; Council Meeting Minutes - 32 - March 25, 2008 WHEREAS Council is supportive of this initiative to be undertaken under the oversight of the Director of Operations; NOW THEREFORE BE IT RESOLVED that the Tyrone Community Centre be provided an interest free loan of $7,500 to be repaid over three years by March 31, 2011 to fund these works to be financed from the General Capital Reserve. “CARRIED” BY-LAWS Resolution #C-159-08 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce the following By-laws 2008-044 to 2008-046, inclusive: 2008-044 Being a By-law to stop up and close as a public highway portions of road allowance and to authorize the conveyance of Parts 1 & 2 on Registered Plan 40R-25183 and Part 1 on Registered Plan 40R-25082 to Prestonvale Land Corporation 2008-045 Being a By-law to adopt Amendment No. 60 to the Clarington Official Plan 2008-046 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Toronto Dominion Bank THAT the said by-laws be now read a first, second and third time and finally approved. “CARRIED” NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Robinson extended appreciation to Mayor Abernethy for bringing the request for $500,000 in funding to permit completion of necessary studies regarding Energy-From-Waste to Regional Council. Council Meeting Minutes - 33- March 25, 2008 Mayor Abernethy highlighted a list of individuals and companies who have indicated their intent to participate in Earth Hour on March 29, 2008, to build awareness about energy conservation. He noted Veridian Corporation will monitor the power outages and do a comparison of energy consumption from the same hour on the previous weekend. Mayor Abernethy noted as many Municipal facilities as possible will be involved. Resolution #C-160-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting be "closed" to consider Confidential Verbal Reports of the Solicitor concerning Property and Legal Matters. "CARRIED" The meeting resumed in open session at 9:35 p.m. CONFIRMING BY-LAW Resolution #C-161-08 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce By-law 2008-047, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 25111 day of March, 2008; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-162-08 Moved by Councillor Robinson, seconded by Woo THAT the meeting adjourn at 9:37 p.m. "CARRIED" //-'~". /"/'/' fi)- ~. R r ~