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HomeMy WebLinkAbout03/17/2008 Clfllpn General Purpose and Administration Committee Minutes March 17,2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 17, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Chief Administrative Officer, F. Wu Facilities Manager of Community Services, G. Acorn Director of Engineering Services, 1. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Novak reported that she attended the Annual Board meeting of the Clarington Older Adults and had the opportunity to attend the Barrie's farm open house showcasing their new barn. Councillor Hooper informed the Committee that he attended the Pancake Breakfast hosted by the Clarington Older Adults Association and it was a great success. Councillor Hooper mentioned that the Clarington Older Adults Association will be holding a Wellness Expo on March 29th at the Beech Center. He also attended an Agricultural Advisory Committee Meeting and he found it very informative. General Purpose and Administration Committee Minutes March 17,2008 Councillor Foster attended the celebration of the Courtice Rotary on Friday and he went to the Maple Festival held at the Purple Woods which was very well attended. Councillor Foster congratulated CLOCA for work well done. Councillor Woo informed the Committee that he too attended the Pancake Breakfast hosted by the Clarington Older Adults Association and that Suzanne Summers was the guest motivational speaker. As well, he attended the grand opening of Shoppers Drug Mart located on Longworth Avenue. MINUTES Resolution #GPA-200-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 25,2008, be approved. CARRIED PRESENTATIONS Angie Darlison, Clarington Older Adults Association, spoke to the Committee regarding the success and challenges of the Clarington Older Adults Association. Ms. Darlison introduced the Board Members who attended this meeting as well. Ms. Darlison informed the Committee of the Mission of the Clarington Older Adults Association is to promote the well being of older adults through the provision of affordable programs and activities. In 1998 there were 266 members and the total members has increased to 907. Approximately 20% of Clarington's population is potential members. Ms. Darlison described for the Committee some of the activities and programs currently offered by the Association and she described some of the new programs and scheduled events. Most of the current funding which the Association receives pays for the instructors. She thanked the Committee for the $114,000.00 which they received from the Municipality of Clarington and she reported that they continue to apply for the grants which are offered through both the Federal and Provincial Governments. The Association also receives donations from individuals and companies. Ms. Darlison highlighted some of the challenges the Association faces and their future goals. The main challenge for the Association is the lack of parking spaces available to them at the Beech Centre. Ms. Darlison asked the Committee if it would be possible for them to use other facilities (such as the community centers in Solina, Hampton and Newtonville) at no cost. The goals of the Association are to increase public awareness to the programs and events offered, and to provide these to all older adults throughout the Municipality of Clarington. She would like to see an increase in satellite programming, community partnership as well as sponsorships and donations. Ms. Darlison extended the invitation to all Committee members to attend the Health Matters Wellness Expo being held on March 29th at the Beech Centre. .2. General Purpose and Administration Committee Minutes March 17,2008 DELEGATIONS Jaison Gibson addressed the Committee regarding Social Reform Part 2. Mr. Gibson brought forward suggestions on how the Municipality of Clarington could become the "Green Heart of the GTA". Mr. Gibson's suggestions included purchasing St. Mary's Cement for layering and monitoring of our waste and educating the public on the importance of waste reduction. He suggested the work be funded by reallocating funds from the proposed EFW proposal and nuclear expansion. Mr. Gibson agreed to condense his comments and submit them in writing so they may be forwarded to the Region. Kevin Tunney addressed the Committee regarding Report PSD-026-08. Mr. Tunney is pleased to see the report brought forward. He feels the report satisfies all interested agencies and departments. He informed the Committee that all adjustments recommended by staff have been addressed, and he looks forward to the draft approval report expected to come forth to the Committee shortly. Mr. Tunney thanked Staff for their efforts, and in particular Cindy Strike. Gregory Milosh, regarding Report PSD-028-08 was called but was not in attendance. David Bronskill, Solicitor, Meterus, addressed the Committee on behalf of Meterus Corporation regarding Report PSD-028-08. Mr. Bronskill is very pleased that Report PSD-028-08 came forward. There are a few minor issues that need to be addressed such as rear laneways. Mr. Bronskill thanked staff for all the time and effort they have put into this Report. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings scheduled. PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF FEBRUARY 14, 2008 AND MARCH 6, 2008. Resolution #GPA-201-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-023-08 be received; - 3 - General Purpose and Administration Committee Minutes March 17, 2008 THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on February 14, 2008 for application A2008-0002 and A2008-0004 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation; and THAT Council concurs with the decisions of the Committee of Adjustment made on March 6, 2008 for applications A2008-0001 and A2008-0005 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED DRAFT PLAN OF SUBDIVISION IN THE CITY OF OSHAWA APPLICANTS: FORD, BIESENTHAL, KINGSWAY & OSHAWA MISSIONARY COLLEGES Resolution #GPA-202-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-024-08 be received; THAT the City of Oshawa be advised that the Municipality of Clarington has no objections to the approval of the proposed Draft Plan of Subdivision (S-0-2008-01) subject to the conditions contained in Attachment 2 to Report PSD-024-08; and THAT a copy of Report PSD-024-08 be forwarded to the City of Oshawa Development Services Department and the Region of Durham Planning Department. CARRIED USE OF POPPY SYMBOL ON STREET SIGNS AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS Resolution #GPA-203-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-025-08 be received; THAT the Policy for War Dead and War Veteran Names for Streets be amended as shown on Attachment 1 to Report PSD-025-08; and THAT all interested parties identified in Report PSD-025-08 be advised of Council's decision. CARRIED - 4- General Purpose and Administration Committee Minutes March 17,2008 NORTHGLEN NEIGHBOURHOOD DESIGN PLAN Resolution #GPA-204-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report PSD-026-08 be received; and THAT all interested parties listed in Report PSD-026-08 and any delegations be advised of Council's decision. CARRIED 2007 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION Resolution #GPA-205-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-027-08 be received; and THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-027-08 and Council's decision. CARRIED AMENDMENT NO. 60 TO THE CLARINGTON OFFICIAL PLAN AND BROOKHILL SECONDARY PLAN AND URBAN DESIGN GUIDELINES Resolution #GPA-206-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-028-08 be received; THAT Amendment No.60 to the Clarington Official Plan as shown on Attachment 4 to Report PSD-028-08 and as amended, be adopted and the necessary By-law contained in Attachment 5 to Report PSD-028-08 be passed, and that the Amendment be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of PSD-028-08; and THAT all interested parties listed in Report PSD-028-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (SEE FOLLOWING MOTION) -5- General Purpose and Administration Committee Minutes March 17,2008 Resolutuon # GPA-207-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Amendment No. 60 to the Clarington Official Plan, as shown in Attachment 4 to Report PSD-028-08 be amended by adding Section 6.1.9 as follows: "the Residential development north of Longworth Avenue extension will have a lower overall density and the areas adjacent to woodlots will be reserved for larger lot executive housing." CARRIED WASTE DIVERSION OPPORTUNITIES IN MULTI-RESIDENTIAL PROJECTS AND INDUSTRIAL, COMMERCIAL AND INSTITUTIONAL PROJECTS Resolution #GPA-208-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-029-08 be received; THAT the Municipality encourage that future multi-residential projects provide for facilities that could handle three waste streams; THAT Staff be authorized to consult with multi-residential development proponents in Clarington on the proposed Site Plan Approval Guidelines for Waste Collection Ares in Multi-Residential Projects and to implement such Guidelines subject to refinements that may be made through the consultation process; and THAT a copy of Report PSD-029-08 be forwarded to the Kawartha Pine Ridge District School Board and the Peterborough Victoria Northumberland and Clarington Catholic District School Board for information and consideration in future building projects. CARRIED Councillor Foster chaired this portion of the meeting. Resolution #GPA-209-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the Committee recess for a 10 minutes. CARRIED The meeting resumed at 11 :25 a.m. - 6 - General Purpose and Administration Committee Minutes March 17,2008 ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2008 Resolution #GPA-21 0-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report EGD-014-08 be received for information. CARRIED MEARNS AVENUE AND CONCESSION ROAD #3 RECONSTRUCTION PUBLIC INFORMATION CENTRE Resolution #GPA-211-08 Moved by Councillor Woo, seconded by Councillor Novak THAT Report EGD-015-08 be received; and THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of Report EGD-015-08. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - FEBRUARY 2008 Resolution #GPA-212-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report ESD-004-08 be received for information. CARRIED -7- General Purpose and Administration Committee Minutes March 17,2008 Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT George Acorn, Manager of Facilities, Community Services provided the Committee with a brief overview of the activities offered in 2007 by the Community Services Department. Mr. Acorn reported that the information is based on the data provided from participation and rentals at all the facilities. COMMUNITY SERVICES - 2007 YEAR END REVIEW Resolution #GPA-213-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-003-08 be received for information. CARRIED CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP 2007-7, MUNICIPAL BANKING SERVICES Resolution #GPA-214-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-014-01 be received; THAT the contract for Banking Services (excluding payroll), for the Municipality of Clarington be awarded to the Toronto Dominion Bank; THAT the contract be awarded for a three (3) year term with an option to renew for an additional two (2) years; - 8 - General Purpose and Administration Committee Minutes March 17, 2008 THAT the By-law attached to Report COD-014-08 marked Schedule "A" authorizing the Mayor and Clerk to execute an agreement with the Toronto Dominion Bank be forwarded to Council for approval; and THAT the Mayor and Clerk and/or Director of Finance, as appropriate, be authorized to sign all necessary documentation. CARRIED BOWMANVILLE TENNIS CLUB - LEASE RENEWAL Resoultion #GPA-215-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-016-08 be received; THAT the Manager of Purchasing be authorized to proceed with the formal negotiations of a new lease agreement with the Bowmanville Tennis Club as set out in Report COD- 016-08, and report back to Council for approval to execute the final agreement; and THAT a copy of Report COD-016-08 be sent to the Clarington Older Adults Centre Board and to the Bowmanville Tennis Club. CARRIED CL2008-8 DASHER BOARD REPLACEMENT - GARNET B. RICKARD RECREATION COMPLEX Resoultion #GPA-216-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-017-08 be received; THAT Sound Barriers, Mississauga, Ontario with a total bid in the amount of $175,900.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specification of Tender CL2008-8 be awarded the contract for the Dasher Board Replacement on Pad A of Garnet B. Rickard Recreation Complex as required by the Community Services Department; THAT the additional funds of $25,900.00 be funded from the Community Services Capital Reserve Fund; and THAT total funds required be drawn from 2008 Community Services Capital Account #110-42-421-84214-7401. CARRIED - 9 - General Purpose and Administration Committee Minutes March 17,2008 PURCHASE OF A PRE-BUILT PUMPER Resoultion #GPA-217-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report COD-018-08 be received; THAT the requirementfor tendering in accordance with By-law 2006-127 be waived for this transaction; THAT the Purchasing Manager be authorized to solicit expressions of interest from known fire truck manufacturers to determine the immediate availability of a new 1250 GPM Pumper; THAT the Purchasing Manager be authorized to negotiate a purchase price for a selected unit; THAT a report to Council be provided summarizing the results of the Request for the Expressions of Interest and providing a recommendation for the purchase of the selected unit; and THAT should the expression of interest process prove successful in this instance, the Purchasing Manager amend the Purchasing By-law to include the use of the expression of interest process for the acquisition of fire fighting vehicles as deemed appropriate. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS PRESENTATION - ANGIE DARLlSON - CLARINGTON OLDER ADULTS Resolution #GPA-218-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the presentation of Angie Darlison, Clarington Older Adults Association regarding the success and challenges of the Association be received with thanks. CARRIED - 10 - General Purpose and Administration Committee Minutes March 17,2008 DELEGATION - JAISON GIBSON - SOCIAL REFORM PART 2 Resolution #GPA-219-08 Moved by Councillor Trim, seconded by Councillor Hooper THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED OTHER BUSINESS FUTURE MEETINGS OF DURHAM/YORK WASTE MANAGEMENT GROUP Resolution # GPA-220-08 Moved by Councillor Foster, seconded by Councillor Novak WHEREAS the preferred site for the proposed incinerator has been identified as Clarington 01 in Durham; WHEREAS the vast majority of the health, the social and the financial impacts of the proposed incinerator will be borne by the residents of Durham; and WHEREAS the local Councils of Clarington, Ajax, Oshawa and Pickering, representing a majority of the population of Durham, have expressed serious concern over the proposal: NOW THEREFORE BE IT RESOLVED THAT the Durham/York Joint Waste Management Group be requested to hold all future meetings in Durham to allow those citizens most impacted by the proposal better access to information and consultation with respect to the proposal; and THAT this resolution be forwarded to the municipalities of Durham Region, the municipalities of York Region and the Ministry of the Environment. CARRIED MILLER WASTE UPDATE Councillor Novak provided the Committee with an update on the recent odor issue relating to Miller Waste. Miller Waste reports they suppressed the release as soon as the issue was raised. To be proactive they have held a Community Liaison meeting, have established a hotline, and this number will be delivered to area residents by way of a public notice. - 11 - General Purpose and Administration Committee Minutes March 17, 2008 COMMUNICATIONS There were no matters dealt with under this section of the agenda. ADJOURNMENT Resolution #GPA-221-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 12:30 p.m. CARRIED .d-- . Y LERK - 12 -