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THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION
File # 1-04 ~916. Dr?
Res. #GPA- 4-1- q~
Date:
JANUARY 6, 1992
By-Law #
Report #:
C"l':-n7-Q7 File #:
Subject:
ORONO YOUTH RESOURCE CENTRE - UPDATE
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report No. CS-02-92 be received;
2. THAT the Orono Youth Resource Centre's use of the Orono
Armories site be extended;
3. THAT staff continue to work with the volunteers of the Centre
to ensure that the lines of communications that have been
established remain strong and consistent; and
4. That the Orono Youth Resource Centre be listed under the
Recreation Affiliates Liability Insurance until such time that
the Centre either locates another facility in which to operate
or ceases operation.
1.0 BACKGROUND
1.1 The Orono Youth Resource Centre is an initiative that was
originally proposed and currently operated by members of the
Orono community for the youth residing in the area. The Town
of Newcastle Council was officially informed of this new
community activity at the July 22, 1991 meeting of the General
Purpose and Administration Committee. Mr. Steve Wiggins
addressed Council as a delegation during which he made a short
verbal presentation and circulated a letter and petition of
signatures supporting the program (Attachment I).
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REPORT CS-02-92
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JANUARY 6, 1992
1.2 In his presentation, Mr. Wiggins spoke of the formation of the
Youth Resource Centre on the basis of community unity and
need. He suggested that this Centre would address a need,
within the community, that had not been addressed and that the
Centre would provide youth with alternative activities in
which they could participate. Mr. Wiggins requested Council
to approve the Centre's use of the front portion of the Orono
Armories building for the purpose of operating a drop-in
centre for youth.
1.3 Subsequent to Mr. Wiggins' presentation, council passed the
following resolution (#GPA-548-91).
"THAT the delegation of steve Wiggins be acknowledged;
THAT Staff be directed to meet with the Orono Youth
Resource Group and draw up an Agreement of Understanding
for the short term use of the front portion of the Orono
Armories building by the Orono Youth Resource Group and
subsequently, Staff bring forward an information report;
and
THAT Steve Wiggins be advised of Council's decision."
1.4 The Community services Department, as per Council's direction,
subsequently met with representatives of the Orono Youth
Resource Centre. Mr. Fred Horvath, Facility Manager,
initiated the first meeting during which basic operating
guidelines were established to govern the use of the facility
(Attachment II). Since the Resource Centre was new and not
financially capable of securing independent liability
insurance it was recommended that the Centre operate under the
auspices of the Orono Town Hall Board. since the Hall Board
is covered under the Town of Newcastle's Insurance, under the
Recreation Affiliates Liability Insurance oategory (Attachment
III) it was agreed that the original agreement with the
Resource Centre would be supported under this arrangement.
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REPORT CS-02-92
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JANUARY 6, 1992
1.5 The term for the original agreement was until September 4,
1991. At the completion of this term, representatives of the
Orono Youth Resource Centre (Rosalind Allin and Katherine
Coatham) were invited to meet with Mr. Fred Horvath and
Jennifer Cooke, Program/Community Relations Superintendent,
of the Community Services Department. The purpose of this
meeting was to review the operation of the Centre and to
discuss the future of the organization and the clientele
utilizing its programs.
1.6 During this meeting Ms. Allin and Ms. Coatham provided
information regarding the use of the drop-in service provided
at the Centre. The Centre is open from 6:00 - 10:00 p.m.
every Monday and Thursday evening. The Centre is current
operating with a core group of approximately 20 individuals.
These are the youth that are attending the Centre to
participate in the programs and/or speak to the volunteer
supervisors on a regular basis. According to the sign-in
register used at the Centre, a total of 50 youth attend the
Centre each evening. The interest in the activities at the
Centre is increasing and the Centre representatives feel that
the operation could be expanded but are unable to due to a
shortfall in volunteer supervision and space.
1. 7 The Centre is providing the youth of the community with a
place to go and do the activities that interest them. This
mandate or mission appears to be the drawing factor for the
current clientele. The participants have participated in a
number of activities that they have set-up themselves (eg.
ping-pong and card tournaments) as well as discussion ("rap")
sessions with the volunteer supervisors. The volunteer
supervisors believe that the Centre provides a social function
to the kids where they can talk about their issues without
being judged. They are working to gain the youths' trust and
commitment to the program by acting as a sounding board for
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REPORT CS-02-92
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JANUARY 6, 1992
----------------------------------------------------------------
their ideas, comments and suggestions of these young people.
1.8 Prior to this meeting, Mr. Horvath made an inspection of the
building to ensure that the Centre was providing the required
care and maintenance as outlined in the Agreemeqt. Mr. Horvath
has indicated that he is very pleased with the condition of
the facility and commended the representatives. Based on all
of the information provided, the Community services Department
agreed to extend the Centre's use of the Orono Armories site
until December 31, 1991.
2.0 FUTURES:
2.1 The current agreement with the Orono Youth Centre has expired.
The opportunity for this Centre to locate an alternative site
for operating is limited due to, first, lack of available
sites within the Orono community (that would satisfy the
Centre's spacial and time requirement) and, second, the
Centre's current financial status. In light of these, it is
the Community services Department's recommendation that this
group be permitted to continue using this site for the drop-
in program.
2.2 The Centre has submitted an application for funding under the
Municipal Grant program provided by the Town of Newcastle.
This grant request has been forwarded to the Newcastle
community services Board to be reviewed and processed
according to the Grant Policy. The dollars requested will be
used to cover the operating costs associated with the
utilization of the Orono Armories site (heat, utilities etc.)
as well as for the purchase of small equipment and other
incidentals that are required to operate. The Centre do
request that the individuals accessing the programs and
services contribute $ 1. 00 each time they come out. This
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REPORT CS-02-92
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---------------------------------------------------------------
JANUARY 6, 1992
soft drinks and foods consumed while
money is used to purchase
at the Centre.
Respectfully submitted,
h P. Caruana, Director
rtment of Community services
JPC:JJC:dm
909
Recommended for presentation
to the Committee
Officer
ATTACHMENT I
CS-02-92
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ATTACHMENT .
CS-02-92
DN: C618
1) The Orono Armories located at the corner of Park and Church
Streets and owned by the Corporation of the Town of Newcastle
will be utilized as a Youth Centre from Tuesday, August 6,
1991 for a period of thirty days concluding on Wednesday,
September 4, 1991.
2) The purpose of the Centre is to provide supervised activity
for the youth of the community.
3) Operating hours will be Mondays and Thursdays from 6:00 p.m.
to 10:00 p.m.
4) Entry and access to the building must be supervised by the
approved adult chaperon. Names and telephone numbers to be
submitted to the Department of Community Services.
5) No drugs, or alcohol will be allowed in the premises.
6) Smoking will be allowed in a designated section under close
supervision.
7) The Centre will be responsible for regular maintenance
including the washroom, exterior windows etc.
8) The Centre will be solely responsible for the security of the
building and will ensure that doors and windows are locked and
secured after each event.
9) Total occupancy for the building is 45 persons.
10) No exterior or internal repairs, renovations, alterations will
be allowed to the building during this period.
11) Music and noise must be kept to reasonable levels in the
respect of the community.
12) The Town of Newcastle will not be held responsible for
personal injury or loss by anyone while engaging in activities
of the Youth Centre.
13) The Orono Youth Resource Centre is affiliated with the Orono
Town Hall Board and is covered under the Recreation Affiliate
Liability Insurance Package of the Corporation.
912
.
,FRANK COWAN alMPANY LIMITED
. ATTACI-err .
CS-02-92
Page 25
RECREATION AFFILIATES LIABILITY INSURANCE
INSURED:
BASELINE COMMUNITY CENTRE BOARD AND/OR
BROWNSOALE COMMUNITY CENTRE BOARD AND/OR
BURKETON COMMUNITY PARK BOARD AND/OR
COURTICE PARK ASSOCIATION AND/OR
HAMPTON COMMUNITY HALL BOARD AND/OR
HAYDON COMMUNITY HALL BOARD AND/OR
NEWCASTLE COMMUNITY HALL BOARD AND/OR
NEWTONVILLE COMMUNITY HALL BOARD AND/OR
ORONO COMMUNITY CENTRE BOARD AND/OR
ORONO TOWN HALL BOARD AND/OR
SOLINA COMMUNITY CENTRE BOARD AND/OR
TYRONE COMMUNITY CENTRE BOARD AND/OR
ZION PARK BOARD
Limit - $ 1,000,000. anyone liability claim.
$ 250. Property Damage Deductible (each claim)
Bodily Injury and Property Damage.
Insures the Association against liability imposed by a Court of Civil Law
for damages because of bodily injury or death to any person result i ng
from the operations of the Association and for damages to or destruction
of property of others caused by an accident.
Included as Insureds are Directors, Executive Officers, Board Members
Employees and Volunteers while performing their duties as such.
Environmental Liability Exclusion
Blanket Tenants' Legal Liability
Liquor Licence Act of Ontario
Non-Owned Automobile Insurance - Included
Provides legal liability protection against claims anslng out of
accidents involving vehicles not owned by the Insured but being operated on
its behalf.
Physical Damage insures the legal liability of the Insured for damage to
vehicles not owned by them to a limit of $ 100,000. with collision claims
being subject to a $ 100. deductible.
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