HomeMy WebLinkAboutCOD-017-08
Cl~glOn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
Date:
March 17,2008
Resolution #:!lPA-O?lla-08'
Report #: COD-017-08
File#:
By-law #:
Subject:
CL2008-8 DASHER BOARD REPLACEMENT - GARNET B. RICKARD
RECREATION COMPLEX
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-017-08 be received;
2. THAT Sound Barriers, Mississauga, Ontario with a total bid in the amount of
$175,900.00 (Plus GST), being the lowest responsible bidder meeting all terms,
conditions and specification of Tender CL2008-8 be awarded the contract for the
Dasher Board Replacement on Pad A of Garnet B. Rickard Recreation Complex as
required by the Community Services Department;
3. THAT the additional funds of $25,900.00 be funded from the Community Services
Capital Reserve Fund; and
4. THAT total funds required be drawn from 2008 Community Services Capital Account
#110-42-421-84214-7401.
Submitted by: d- ~
d~rano, H.B.Sc., C.M.O.
Director of Corporate Services
Reviewed bye) ~~
Franklin Wu
Chief Administrative Officer
MM/JDB/sm
REPORT NO.: COD-017-0B
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates, Whitby, Ontario for the
Dasher Board Replacement for Pad A of Garnet B. Rickard Recreation Complex, as required by
the Community Services Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule 'A' attached - Bid Summary. The lowest compliant
bidder was Sound Barriers, Mississauga. Due to Budget constraints the optional pricing
requested in the tender document was not taken into consideration for the award of this project.
The total estimated project cost is $175,900.00 (excluding applicable G.S.T.). The funds will be
drawn from Community Services 2008 Capital Account #110-42-421-84214-7401 with the
additional funds of $25,900.00 to be financed from the Community Services Capital Reserve
Fund.
The low bidder has provided services at the Municipality of Clarington however not to the extent
which this project requires. However, a review of the references provided by Sound Barriers for
similar projects are positive.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services.
After further review and analysis of the bids by the Community Services Department, Totten
Sims Hubicki Associates, Whitby (letter attached as Schedule 'B') and Purchasing, it was
mutually agreed that the low bidder, Sound Barriers, Mississauga, Ontario be recommended for
the contract for the Dasher Board Replacement at Garnet B. Rickard Recreation Complex.
Attachments: Attachment 1 - Bid Summary
Attachment 2 - Schedule "B", Letter from Totten Sims Hubicki
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-6506
Schedule 'A"
q{J!#Jgtoo
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
Tender CL2008-8
DASHER BOARD REPLACEMENT
I BIDDER I TOTAL BID I
(GST Excluded)
Sound Barriers $175,900.00
Mississauqa, ON
Sport Systems Unlimited Corp. $187,770.00
Waterloo, ON
RAITA SPORT $195,000.00
"Division of THE WELMAR GROUP"
Guelph, ON
SCHEDULE "B"
.
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engineers
architects
planners
March 11. 2008
George Acorn
Facility Manager
Cnrporalion orthc Municipality ofClaringlon
40 Temperance Street
Bowmanville.Onlario
LIe 3A6
RE: Garnet B. Rickard Complex Dasherboard Tender Review
Further to your request TSH has reviewed the tender submissions and documentation provided by Clarington in
regards to the Dasherboard Replacement at the Garnet Rickard Complex. The following comments are made.
. The three low bidders included Sound Barrier. Sport Systems and Raila Sports.
. All three bidders have met the technical requirements of the tender.
. The low bid or$175.'lOO is slightly higher than anticipated but considered within acceptable values.
. The three low bids are within 9.7% of each other indicating competitive bidding.
. TSII have been involved in previous projects with the low bidder Sound Barriers and found their quality of
workmanship 10 be acceptable.
. ('he itemized separate costs provided in Sound Barrier's tender are considered excessive and signiticantly
higher than the second low bid submitted by Sports Systems.
Please do not hesitate to contact the undersigned should you have any questions or concerns.
Yours very truly.
/,'
C?~~-
Tom Kara P. Eng.
Project Manager
TSH
Phone:
Cell:
Associate
1-905-668-9363
1-905-767-1890
Fax:
Email:
1-905-668-0221
www.tkararii1tsh.ca
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