HomeMy WebLinkAboutCSD-003-08
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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
March 17,2008 Resolution #:~PA-d [3-68
Date:
Report #: CSD-003-08
File#:
By-law #:
Subject:
COMMUNITY SERVICES - 2007 YEAR END REVIEW
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-003-08 be received for information.
Reviewed bYO ~~.
Franklin Wu
Chief Administrative Officer
J PC/SMITLfEM/SC/SM/GAlWG
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-003-08
PAGE 2
1.0 BACKGROUND
1.1 The Community Services Department is responsible for planning, implementing
and evaluating municipal recreation and leisure programs and facilities. This
report is intended to provide Council with an overview of the activities associated
with the Department's Recreation Services and Facilities Divisions during 2007.
2.0 RECREATION SERVICES DIVISION
2.1 Over the course of 2007, this Division offered residents of Clarington over 1,400
registered classes in aquatics and fitness, as well as, youth and adult recreation
programs. In addition to our structured programming, the Division is also
responsible for the Department's drop-in programs, special events,
memberships, public swims and recreational skating.
2.2 Recreation Services also provides opportunities for approximately 170 part time
staff positions, the majority of which are filled by local youth. These are positions
of substantial responsibility as parents entrust their children to our care and
safety.
3.0 AQUATICS
3.1 Burlington Cup
i) The Lifesaving Society of Canada has a recognition program for all
affiliates who offer their programs. For each program run by the
Municipality, points are awarded based on the number of candidates who
successfully complete the program. These popular programs include the
Bronze awards (Star, Medallion, Cross), First Aid/CPR and advanced
lifesaving (NLS) and leadership (Instructor course).
ii) Placed in categories based on population, Clarington competes for the
Burlington Cup, which is for affiliates with a population between 50,000
and 100,000 in Ontario.
iii) In 2007, Clarington operated the 5th largest lifesaving program, a two
place improvement over 2006. Competing against affiliates such as
Pickering, Halton Hills, Ajax and Newmarket, this standing is an excellent
achievement, and a conscious effort of staff to promote lifesaving and
drowning prevention programs.
REPORT NO.: CSD-003-OB
PAGE 3
iv)
Standings for the Burlington Cup:
1st City of Pickering
2nd Town of Halton Hills
3rd Town of Ajax
4th Town of Newmarket
5th Municipality of Clarington
6th City of Brantford
yth Town of Caledon
8th Norfolk County
9th City of Kawartha Lakes
10th City of Sault Ste Marie
3.2 Heat Relief Swims
i) In an effort to offer relief from the heat to the residents, the Municipality of
Clarington offers Heat Relief swims during the months of July and August.
These swims provide free recreational swimming at all Municipal pools
when the temperature exceeds 30 degrees Celsius and/or the Humidex
reaches 40 degrees Celsius or higher. Hours of operation are extended
until 9:00 p.m.
ii) In 2007, seven Heat Relief Swims were offered; these swims were a
success in terms of patrons using the pools to cool off. A total number of
2,321 patrons utilized the four municipal pools on these days.
3.3 Aquatic Portfolio Statistics
i) Overall, Aquatic programs at all aquatic facilities remain popular. In 2006,
5,729 participants were registered for swimming programs compared to
6,175 in 2007, representing a 7% increase.
Preschool
Swim Kids
Leadershi
Adult
2,085
2,289
358
722
2,341
2,296
321
771
2,581
2,597
261
736
ii) The Community Services Department offers a wide variety of swims at its
indoor facilities. More popular swims include Adult, Lane, AdulULane,
Public and Family swims.
REPORT NO.: CSD-003-08
PAGE 4
iii) Statistics for 2007 swims were as follows:
Adult
Lane
AdulULane
Public
Famil
855
1,243
7,029
9,644
nfa
962
4,454
5,624
28,859
3,545
iv) Over the past year, staff have noticed a decrease in the number of
participants attending swims at both pools. This trend has been identified
in neighbouring municipalities in Durham. Additionally, the City of
Oshawa has built two new leisure concept aquatic facilities in the past 18
months, which may have impacted the number of users at the Courtice
Community Complex.
v) To lessen the impact of the decrease, staff made adjustments to the swim
schedule where necessary, including changing swim times and types of
swim, as well as adjusting the number of staff on deck, without
compromising patron safety. Additionally, staff will be placing a renewed
emphasis on marketing and promotion for the facilities in upcoming
months.
3.4 School Board Swimming Lessons
i) Since September of 1997, the Community Services Department has
offered a customized program for the Boards of Education within
Clarington and promoted these programs to be implemented into the
school's curriculum. Participation in the Municipality of Clarington School
Board program has increased over the years and continues to be a
popular activity.
ii) At the present time, the Municipality traditiomilly reserves 15 one-hour
time periods from mid-September to mid-June. Response from parents
and teachers continues to be positive.
iii) Participating schools vary in both the grade level and the number of
students using the program. Some schools designate swimming for
certain grade levels, usually Grades 3, 4 or 5. Other more enthusiastic
schools give each grade the opportunity to attend every school year.
REPORT NO.: CSD-003-08
PAGE 5
iv) The School Board Swim Program targets members of the community who
may not normally be reached through municipal swimming lessons,
perhaps due to shift work or irregular schedules not allowing them to
attend evening and weekend classes, and ability to pay.
v) Partnerships such as the School Board Swim Program not only benefit the
children by providing exposure to water safety, but assist the staff as well,
ensuring maximum daytime usage of both Municipal pools, and by freeing
up spaces for residents in Municipal lessons, who may not have been able
to be accommodated during high demand sessions.
vi) Changes to end of day dismissal times at various schools have had an
impact on the number of classes participating both this year and last
school year. Early dismissal impacts the ability of some schools to book
late afternoon time slots and return back to the school in time. This
creates an increasing demand on earlier time slots. Staff continue to
monitor this situation.
vii) Statistics for the 2006-07 school year were as follows:
Colle e Park
Durham Christian
Dr. Emil Stowe
Dr. MacGillivra
Dr. Ross Tille
Enniskillen
Good She herd
Harold Lon worth
Homeschool
John M. James
Newcastle
St. Jose h's
S.T. Worden
Vincent Masse
Waverle
Ii I"
46
34
50
141
185
27
544
83
24
47
75
29
59
180
76
3,4,5
1,2,3,4
4,5
2,3,4
3,4,5
3,4
3,4,5,6
3,4,5
2,3,4,5,6,7,8
3
3,4,5
3
3
3,4,5
3,4
REPORT NO.: CSD-003-08
PAGE 6
4.0 FITNESS PROGRAMS
4.1 Fitness and Youth
i) In 2007, the Municipality of Clarington continued to see an increased
interest in youth use of the Courtice Fitness Training Facility.
ii) The Department was able to offer aerobics programs in our Fall 2007
line-up geared specifically for youth ages 12-17 years. We offered
Youth Yoga and Youth Spin, both of which were well received.
4.2 SummerActive
i) Twice a year, the Federal Government, and in Ontario through Parks and
Recreation Ontario, runs campaigns called WinterActive and
SummerActive to encourage residents to become physically active.
ii) In June 2007, the Courtice Fitness Training Facility facilitated an event for
its members as part of SummerActive. This event was the "Race Across
Canada". In total, 72 members participated in this activity.
iii) Participants were encouraged to track their cardiovascular exercise
throughout the month of June. Their progress was plotted on a map of
Canada. For each "trip" across Canada, participants were eligible to enter
their name in a draw for a mountain bike (funded by Durham Lives!).
iv) The event was motivational to encourage the members to be physically
active. As a result of the success of this event, the Municipality of
Clarington was awarded a Community Participation Award from Parks and
Recreation Ontario. (see Attachment #1)
4.3 Team Training
i) Throughout the early part of 2007, staff at the Courtice Fitness Training
Facility was contacted by community organizations to offer a conditioning
program geared for sports teams, that being primarily youth sports teams.
ii) The types of activities that are focused on are speed, power, strength,
balance and agility in a sport specific manner so the athletes can
dominate in their sport. A better conditioned athlete will have fewer
chances for injury so it's important to continually modify the program to
REPORT NO.: CSD-003-08
PAGE 7
challenge and improve their performance. As well, the off-ice time is a
wonderful opportunity for the team to bond outside of the game.
iii) The program was officially implemented in October 2007 and was well
received by local sports teams. Primarily through word of mouth we were
able to provide a total of 29 dry land training sessions to six teams.
iv) Through a grant managed by Durham Lives! which focuses on youth
involvement in physical activity, we sent two fitness staff to a certification
workshop for a Sport Conditioning course with Can Fit Pro and Twist
Conditioning.
4.4 10-visit Pass Option
i) In September 2007, the Fitness Facility introduced a flexible 10-visit option
for fitness centre use and aerobics class participation. The passes
provide the choice for participants to pick and choose the days and times
of their workouts and/or attend a variety of classes on the aerobics
schedule, without committing to a full membership or session of classes.
ii) This program has proven to be quite popular with our clientele, with 123
10-visit passes being sold since its implementation in September 2007.
4.5 Learn to Run
i) In Spring 2007, we introduced a Learn to Run clinic which blossomed into
the addition of an Intermediate Run clinic in the Fall of 2007. Due to much
demand, we are pleased to introduce a Half Marathon Program to our
Spring 2008 lineup.
ii) The Learn to Run programs offered individuals with another alternative to
meeting their fitness goals through our facility. As a bonus to becoming
more physically fit, participants also forge lasting relationships and bonds
with other runners and the instructors.
iii) The half marathon program is specifically designed to assist individuals in
making the transition from shorter distance runs through to the half
marathon distance. Everyone is welcome no matter what their speed. The
half marathon training program is 22 weeks and will prepare the runners to
participate in a fall half marathon (Scotiabank Toronto Waterfront Half
Marathon, September 28, 2008).
REPORT NO.: CSD-003-08
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4.6 Fitness Membership Sales
i) Membership sales remained consistent compared to 2006. In 2008, staff
will be focusing on increasing the overall membership base. There will be
a focused effort on both member retention and member recruitment
initiatives throughout the year.
ii) In 2007, aerobics registrations remained consistent over past years. In
some cases modifications to the class schedule have been made to
incorporate the trends in the industry towards youth fitness, mind-body
exercise and specialty programs for 2008 by which we will encourage a
wider variety of clientele.
Aerobic Registrants Comparison 2005-2007
100
&00
500
400
:laD
200
100
o
REPORT NO.: CSD-003-08
PAGE 9
iii) Our fitness day passes continued to be a popular choice for many in 2007.
We anticipate the introd uction of the 10-visit Fitness Centre pass may shift
some of the fitness day pass purchases in 2008 as it is a popular choice
for school groups and those who are frequent day pass purchasers.
iv) Personal Training Packages continue to be a popular item enjoyed by
regular clients. In 2008, we would like to encourage a wider number of
clients to register for personal training packages by offering combined
incentive programs such as ''The Biggest Loser", etc.
4.7 World Record Walk
i) On October 3, 2007, the Municipality of Clarington took part in a
potentially world record breaking event. Walkers across Canada walked
at least 1 kilometer simultaneously at 12:30 p.m EST that day in an effort
to shatter a record currently owned by Western Australia of 100,915.
ii) In the event organized by our Community Services Department, 319
walkers participated in our walk which began and ended at the Municipal
Administrative Centre. Our event contributed to the national total of
231,635 walkers (160,048 of which were in Ontario alone!).
iii) By all intents and purposes, it appears as though Canada has broken the
world record; however, at the time of this report, we are still awaiting
confirmation from the Guinness Book of World Records.
5.0 RECREATION PROGRAMS
5.1 Job Opportunity Fair
i) The Community Services Department hosted our first Job Opportunity Fair
in Clarington at the Rickard Recreation Complex on Sunday, March 25,
2007. The objective of the day was to help create a larger pool of better
qualified part time candidates; by all accounts this was achieved. We had
over 200 youth in attendance and were able to collect over 300 resumes
and applications for a variety of positions within the department. This was
the first event of its kind to be offered by the Municipality.
REPORT NO.: CSD-003-08
PAGE 10
ii) This year's event was held on March 1, 2008 at Courtice Community
Complex from 9:00 a.m. to 5:00 p.m. The committee built on a successful
first year and invited Emergency and Fire Services and Operations
Departments to participate. Also, to promote the event, staff went to
Durham College and three local high schools during the lunch hour. The
event was well attended throughout the day. Community Services staff
had the opportunity to interview 439 potential candidates.
5.2 Canadian Tire JumpStart
i) The Canadian Tire JumpStart program was created by Canadian Tire
Foundations for Families. In partnership with the Community Services
Department, the program's goal is to provide financially disadvantaged
children 4 to 18 years of age with the opportunity to participate in sports
and recreation activities.
ii) Our role is to identify the children in the local community who are in need,
determine their eligibility for the JumpStart program and if so, JumpStart
will disburse funds to assist in covering the sport or program registration
costs.
iii) The program is funded primarily through a variety of fund raising initiatives
including national events which raises funds for distribution at the local
community level. Additional funds will be raised through the Canadian Tire
network of businesses and through sponsorships and partnerships with
their vendor partners.
iv) In 2007, the Municipality of Clarington had over $4,300 available to its
residents through JumpStart, which provided 10 children the opportunity to
participate in sport and recreation activities in Clarington.
5.3 Camp Programs
5.3.1 March Break Camp
i) For many years, the Municipality of Clarington has offered a March Break
program to its residents. This year's March Break activities included day
camps at Rickard Recreation Complex and Courtice Community Complex
for 4 -12 year olds; a Trip Camp for 8 -14 year olds which picked up
participants at both locations and for the third straight year, we offered a
Sports Camp for 8-14 year olds at the Bowmanville Indoor Soccer Centre.
ii) Each day participants took part in a variety of activities including arts and
crafts, sports, special events and trips planned around themes, as well as
swimming and skating. The feedback from the participants, parents and
REPORT NO.: CSD-003-08
PAGE 11
staff confirmed that the programs were well received, and full of activities
that were enjoyable for everyone.
5.3.2 P.A. Day Camps
i) In 2007, PA Day Camps were introduced. The one day camp took place
at South Courtice Arena on Friday April 25, 2007 from 8:30 a.m. - 4:30
p.m.; extended care was available from 7:30 a.m.-8:30 a.m. and 4:30
p.m.-5:30 p.m. to assist parents who required extra care before and after
camp. The P.A. Day camp was initially offered as a trial program. It was
very well received by the participants with over 20 participants taking part.
Participants had the opportunity to take part in arts and crafts, active and
passive games as well as ice skating. As a result of the success of this
camp and the interest expressed by parents we are planning to offer four
PA Day camps in 2008 at various facilities throughout the Municipality.
5.3.3 Summer Camps
i) For a number of years, the Community Services Department has offered
summer camp programs to our residents. These camps serve a wide
range of children and youth from 4-16 years of age. There are a variety of
camp opportunities including; leadership Camp, Drama Camp, Trip
Camp, Sports Camp, Day Camps, Mobile Playground and Skateboard
Camp. Over 1,400 participants took advantage of our registered camp
programs this past summer.
ii) In the summer of 2007 we employed a total of 32 students as camp
supervisors and counsellors. They brought a wide range of knowledge,
experience, leadership and enthusiasm to the team. Staff received 35
hours of pre-camp training in areas such as leadership development, team
building, recognizing child abuse, customer service, program planning,
behaviour management, conflict resolution and administrative
responsibilities. All staff were required to be certified in First Aid and CPR
as well as supplying current criminal reference checks.
iii) In order to accommodate working parents, our extended hours service
was provided again this year. Early drop off started at 7:30 a.m. and pick
up ran as late as 5:30 p.m. This service was available at all of our
registered camp locations. There were 247 campers who took advantage
of this throughout the summer.
iv) This summer, camp participants were offered several trips that were tied
into the theme of the week for the program. A conscious effort was made
to focus the trips on local attractions and to minimize travel time. Trips
included Clarington Cineplex Odeon, Cedar Park, and Quarry lakes Golf.
REPORT NO.: CSD-003-08
PAGE 12
v)
vi)
vii)
Leadership Camp was held at the South Courtice Arena and was once
again a huge success. Participants were introduced to a wide range of
topics such as goal setting, motivation, team building, conflict resolution,
leadership, and were encouraged to develop their communication skills
and self-esteem. Upon successful completion of this camp, participants
received a Certificate of Completion and Certification in First Aid and CPR.
Participants were then encouraged to test their new skills by volunteering
in the day camp programs.
Once again we partnered with the YMCA Early Years staff to continue in
delivering a comprehensive Mobile Playground program to the community
each week of the summer. YMCA Early Years and Community Services
each committed one van and two staff. The drop-in style program offers a
less structured option to our day camps for participants and caregivers.
The two "Funmobiles" each visited a different location every day and
delivered games, activities and crafts appropriate to the participants. No
pre-registration was required and often parents/caregivers would come to
the park and socialize as their children participated. The Mobile
Playground rotated through eleven different parks weekly during the
summer which included: Tyrone Park, Orono Park, Guildwood Park,
Walbridge Park, West Side Park, Roswell Park, Kendal Park, lna Brown
Parkette, Avondale Park, Elliot Park and Haydon Hall. The program
numbers were good. Visits were extremely well received at all locations
with over 4,300 people visiting the playground throughout the summer.
The camp programs will continue to accommodate as many individuals in
the Municipality of Clarington as possible. The Department continues to
revise and improve the camp program each year, achieving the underlying
goal of providing quality programs at a reasonable fee.
2005
264
Leadershi
2005 2006 2007
16 20 25
REPORT NO.: CSD-003-08
PAGE 13
Trone Park
Orono Park
Walbrid e Park, Newcastle
West Side Park, Bowmanville
Roswell Park, Courtice
120
443
613
624
685
Kendal Park
Guildwood Park, Bowmanville
Avondale Park, Courtice
Ina Brown Park, Newtonville
Ha don Hall 9am-noon
Elliot Park, Ham ton 1 m-4
5.4 Movie in the Park
On Saturday June 23, 2007 Community Services hosted a Movie-in-the-Park at
the Garnet B. Rickard Recreation Complex. This was the second year that we
have offered this free evening out for families in the community. Participants
were encouraged to bring their lawn chairs and blankets and enjoy the movie
"Open Season" under the stars with their family. The turn out for this event was
excellent with over 250 people in attendance. Our staff provided games and
activities prior to the sun going down and also sold concessions throughout the
movie. Plans are already in the works to host another Movie-in-the-Park again
this June.
5.5 Summer Job Subsidy Program
i) The Summer Jobs Service is a student job subsidy program created by
the Province of Ontario and is facilitated in the Durham Region through
the John Howard Society. This is the sixth year that the Community
Services Department has facilitated the program on behalf of the
municipality. The program provides up to a $2.00 per hour wage subsidy
to employers who employ students for the summer. The program also
posts jobs which are subsidized by the program in the Summer Jobs
Service job bank for student access. The Summer Jobs Service program
offers free training to students in areas such as job search and self-
marketing skills. This program is designed to help eligible youth prepare
for employment, gain employment experience and stay in school. The
Summer Jobs Service program is targeted to students aged 15-24 years
(up to 29 for a person with a disability) who are currently attending school
and plan to return to school in the fall. It should be noted that eligibility
does not guarantee the employer will receive $2.00 per hour per student
as the total funds are distributed by formula to the participating employers.
REPORT NO.: CSD-003-08
PAGE 14
ii) In early spring, the Community Services Department submitted an
application to the Summer Jobs Service program on behalf of the
Municipality of Clarington. There were 94 requests for student positions
put forward; we received approval for 46 students into the program.
Student's hours were then tracked and invoices were forwarded to the
Summer Jobs Service program throughout the summer season.
iii) The subsidy that the Municipality received was $26,785.10. Departments
do not budget for this revenue as the program is not guaranteed from year
to year. The funds are recognized in a miscellaneous revenue account
specific to each department.
2007 Summer Job SubsidY - Fundina Received bv Department
....i.ii~jimjiiWlii
$600.00
$19,201.10
$720.00
$5,760.00
$504.00
"....~~ii!iJ"'8. . ........"
j:-;:f.~.~j,,:,,~~'~~ii:
iv) Employer packages for the 2008 Summer Jobs Service Program will be
available soon and the Community Services Department intends to submit
an application on behalf of the municipality once again this spring.
5.6 Portfolio Statistics
i) Program participant figures for 2007:
· . 771 children 6-16 years of age attended our after school drop-in
program at South Courtice Arena
· 1,236 children 8-14 years of age attended our drop-in basketball
programs in Courtice and Newcastle
· Our birthday party program continues to be very popular with both
parents and children. In 2007 we hosted over 60 birthday parties
(Saturdays and Sundays, January to May and September to
December). Below is a statistical comparison of 2006 and 2007.
REPORT NO.: CSD-003-08
PAGE 15
. Our Pre-teen dances at the Courtice Community Complex were
once again very popular and experienced a slight growth in
attendance over 2006.
. In 2007 we had a total of 11,752 participants attend our public skate
programs throughout the municipality. Below is an attendance
comparison by arena for 2006 and 2007.
5,210
8,219
14,876
3,563
6,927
11,752
6.0 COMMUNITY SERVICE
.
6.1 The mandate of the Community Service portfolio is to provide support, guidance,
facilitation and training, as required, to assist the community in the provision of
recreation and leisure services. 2007 was a challenging year as staff were also
tasked with the marketing, promoting, programming and operation of Total
Hockey. Although programs, events and marketing opportunities had to be
developed to raise the profile of this new and exciting attraction, staff were also
attentive to the support and guidance of our other community partners.
6.2 Total Hockey
i) 2007 was a busy year as Total Hockey enjoyed its first full year of
operation. Every attempt was made to capitalize on our core targets for
business: schools, older adults and the hockey community. Staff were
proactive in reaching out to the community and were involved in numerous
events and presentations including hosting the first ever game of the UOIT
varsity hockey team and speaking to many schools and service clubs.
Peter Puck was present at community events including Maplefest,
Applefest, Clarington Family Safety Day and Racing Against Drugs.
REPORT NO.: CSD-003-08
PAGE 16
Book signings and autograph sessions were hosted where Clarington
residents were able to get up close and personnel with NHL stars
Mat Stajan, Ian White, Carlo Colaiacovo, Keith Premeau, as well as,
female superstars Jayna Hefford, Vicky Sunohara and Sommer West.
ii) One of the highlights of a most interesting year was the unveiling of a new
exhibit within Total Hockey. 'Local Heroes of Hockey' married the best
players to have called Clarington home, from 1896 Stanley Cup champion
Fred Higginbotham, to NHL and WHA players, to Major Junior stars and
looking towards to the future. The display was launched with an emotional
evening involving the local heroes, invited guests and the media in the
Peter Puck Theatre.
iii) The Mayor's Golf Classic took place at the Bowmanville Golf and Country
Club on August 9th, organized and hosted by Total Hockey. On a beautiful
day with eighteen holes to play, many with a hockey-themed twist,
participants mingled with hockey stars Johnny Bower, Brian Conacher,
Brian McFarlane and Bryan Bickell as well as Rick Campanelli from
Global's E Now and local radio morning hosts Jerry Archer (KX96) and
Terry Johnston (CKDO). As they say, 'a great time was had by all.'
iv) Re/MAX Spirit continued their sponsorship of Total Hockey, and were
joined by Don Breen during 2007. Don Breen, a local sportsman,
generously sponsored the Local Heroes of Hockey exhibit in memory of
his recently deceased wife.
6.2 Clarington Sports Hall of Fame
i) October 19 - 21 marked the fifth annual Clarington Sports Hall of Fame
weekend. This weekend has grown to become one of the highlights of the
local sporting community, thanks to our partners St. Marys, Ontario Power
Generation and the Bowmanville Eagles.
ii) The Eagles hosted Hall of Fame alumni at the Hall of Fame hockey game
Friday night and the new inductees at Sunday's game. On Saturday, over
300 guests witnessed the induction of this year's most worthy recipients,
Athletes Dustin Reid and Susie Rowe, Builders George Sainsbury and the
Orono Figure Skating Club and in the Team category, the Bowmanville
Eagles 1980/81. Everyone was then entertained by the humorous and
often moving anecdotes of guest speaker George Chuvalo.
iii) The Friday evening Alumni Night continues to grow each year as previous
inductees take advantage of the opportunity to reminisce with friends and
team mates and share their recollections of past glories. This year over 50
alumni joined us then were treated to the Bowmanville Eagles Hall of
Fame game.
REPORT NO.: CSD-003-08
PAGE 17
6.3 Community Development
i) The mandate of the Community Development portfolio is to provide
support, guidance, facilitation and training, as required, to assist the
community in the provision of recreation and leisure services.
6.3.1 Winter WonderLearn
i) The Community Services Department was once again actively involved in
the fourth annual Winter WonderLearn. Over 1,600 local residents enjoyed
perfect winter weather and the informative displays, hayrides and activities
offered as part of this February event at the Courtice Community Complex.
6.3.2 Kids of Steel
i) After a six year absence, the Clarington Kids of Steel was reborn, due to
the efforts of a dedicated group of volunteers lead by Derrick McKay. Staff
worked with Derrick and his committee to develop a business plan and
then to facilitate the event.
ii) On August 26, 129 young triathletes from across the province descended
on Courtice Community Complex and enjoyed an excellent, well organized
event. The Ontario Association of Triathletes, in their post game
evaluation stated "Great job for a first event" and 'This event has a future!"
6.3.3 Breakfast with Santa
i) 2007 was the 5th year that staff have partnered with Ontario Early Years
to offer the Breakfast with Santa program. From humble beginnings at
South Courtice Arena in 2003, through growing pains at Courtice
Community Complex, Breakfast with Santa was ready to move to the vast
expanse of the Garnet B. Rickard Recreation Complex in 2007. Children
and their families (544) enjoyed a hot breakfast, games and activities
culminating with a visit with Santa Claus. The event was without a doubt
the best ever, due in part to the excellent facilities at Garnet B. Rickard
Recreation Complex.
6.3.4 Wilmot Creek Homeowners Association
i) Staff continued their work with the Wilmot Creek Homeowners Association
to develop a more efficient scheduling and programming model for the
recreation activities offered within their community. In August, the new
model was presented to the general membership and implemented with
the new fall season of activities. This model has allowed the Wilmot
Creek Activity Group to deal with the many and varied demands from their
members in a more efficient and equitable manner.
REPORT NO.: CSD-003-08
PAGE 18
6.3.5 Municipal Grant Review
i) Staff conducted a review of the Municipal Grant program and reported to
Council in September. The report confirmed that the Municipal Grant
Policy is an effective vehicle which allows Council to acknowledge and
support the efforts of the volunteer community and the not-for-profit
agencies that provide services which benefit the community at large.
Revisions were recommended to the policy which would ensure that the
Municipal Grant program would provide the maximum benefits and
support to the community in a fiscally responsible manner. It was also
acknowledged that the policy must continue to evolve as the community
grows and evolves.
'i) On November 2ih a public meeting was held to present the revised
Municipal Grant Policy to the community. The meeting was attended by 41
people representing 33 different community groups or agencies. Staff
presented the revisions and the rational for the changes and then
answered questions from the floor. The evening was very well received
by those in attendance.
7.0 FACILITIES DIVISION
7.1 BACKGROUND
The Facilities Division is responsible for the operations and maintenance of
recreation facilities managed by the Community Services Department. This
includes permitting of arenas, swimming pools, indoor soccer and multi-purpose
rooms. The Division is also responsible for concessions, pro shops and vending
operations in our facilities. This section is intended to provide Council with an
update on the activities and highlights of the Facilities Division for 2007.
7.2 Supporting the Facilities Manager, the Division is staffed by three Facilities
Supervisors and one Food Services Co-ordinator. The supervisors each manage
two indoor recreation facilities, while the co-ordinator is responsible for
concession and vending functions in all facilities. Along with the other full time
staff, the Division requires approximately 85 part time staff to help operate the
facilities.
8.0 FACILITIES PERMITTING
8.1 Our facilities booking office, located at South Courtice Arena, issues the annual
facility rental contracts, The majority of facility usage is permitted to Clarington
based minor sport users, Staff has developed a close working relationship with
the minor sport groups and remain in close contact throughout their respective
seasons.
REPORT NO.: CSD-003-08
PAGE 19
8.2 2007 hourly ice and floor rental statistics are as follows:
6595
1236
1970
276
1923
81
243
6208
1439
1890
315
1679
174
293
5897*
1560
1417**
255
1560***
109
485
* No rep hockey tournaments in 2006/07 season/House League cancellation
of week night 10-11 pm at SeA for 2007/08 season
** Does not include ticket ice hours (reported separately in 8.5)
*** Late night, evening and weekend rentals affected by recent construction of 8
ice pads in Oshawa
8.3 2007 swimming pool rental statistics are as follows:
8.4 2007 indoor soccer/outdoor lacrosse rental statistics are as follows:
Youth Soccer
Adult Soccer
Other
Youth Lacrosse
1238
302
41
143
1287
432
17
110
1191
585
34
151
8.5 In addition to private and community group rentals, the department provides a
variety of public programs to residents in our arena facilities. 2007 statistics are
as follows:
REPORT NO.: CSD-003-08
PAGE 20
9.0 PUBLIC ACCESS DEFIBRillATOR PROGRAM
9.1 The Public Access Defibrillator program continued to expand during 2007. In
December AED units were installed at the Darlington Sports Centre and
Clarington Fitness Centre to achieve our goal of having units in place at all
recreation facilities by the end of 2007.
9.2 This phased-in approach was initially funded through the annual capital budget
over the last three years. However, we received a great deal of support from
local sport organizations and one generous private citizen who were interested in
assisting with this program. In the end we received funding for four of the six
units we installed in our facilities.
9.3 On May 1, 2007 the Heart and Stroke Foundation of Ontario announced a
province-wide program allowing municipalities to apply for funding to assist with
the purchase of AED units and related training costs. The $3 million program was
made possible through the Ministry of Health Promotion.
9.4 In May 2007 a grant application was submitted by the Cardiac Safe Community
Program, on behalf of Durham Region municipalities which included four units for
Clarington. In November confirmation was received that ten units were approved
for Durham Region including three units for our department. The final details are
being worked on with HSFO and funding of up to $10,000.00 is expected in
2008.
10.0 CREATING HEALTHY ENVIRONMENTS FOR YOUTH (CHEY)
10.1 The department continues to be a partner in this Durham Lives Coalition
initiative. Since September 2006 when we started the "Healthy Eating in Arenas
Project" we have expanded to the point where we are now offering healthier
choice options at all of our recreation facility concessions. Following the lead
taken by Clarington and Scugog the program has expanded to include Pickering,
Ajax, Oshawa and Brock.
REPORT NO.: CSD-003-08
PAGE 21
10.2 In June 2007, the Health Eating in Arenas Project was the National Award
Recipient of the "Speaking of Food and Healthy Living Award" sponsored by
Kraft Foods of Canada and Dieticians of Canada.
11.0 ANNUAL CAPITAL PROJECT PROGRAM
11.1 The Facilities Division is not only responsible for the day-to-day operation of the
Municipality's recreation facilities; it also administers the Division's capital
maintenance program. Significant in scope, this program ensures our facilities
are structurally sound and physical plants are maintained to industry standards.
11.2 Every five years, each facility undergoes a building audit, conducted by
consulting engineers. This document provides information related to the
structure and physical plant that enables staff to maintain our assets pro-actively,
forming the basis for the current year's capital budget and three year forecast,
which is approved each year through the budget process.
11.3 Various facility projects such as security system and fire safety upgrades,
refrigeration and HVAC system preventative maintenance, pool filtration system
overhauls, ice resurfacer and janitorial equipment purchases to name a few,
have all been completed through the course of 2007.
12.0 RECREATION FACILITY CONSTRUCTION
12.1 The Department continues to manage the construction of recreation facilities with
staff working with our architects Shore, Tilbe Irwin & Partners and Aquicon
Construction on the Newcastle & District Recreation Compl.ex.
12.2 This project commenced in October 2006 and has progressed steadily from that
time. Despite weather and labour disputes that have challenged the project
schedule, the facility is scheduled to be complete for public use in September
2008.
12.3 With a total cost of $17,155,000.00, the project remains on schedule.
12.4 A detailed status report on this project is scheduled for Spring 2008.
13.0 HYDRO ONE POWER SAVER BUSINESS INCENTIVE PROGRAM
13.1 In June 2007, the department submitted a project application for funding from this
Hydro One program for the replacement of two rooftop HVAC units at Garnet
Rickard Complex. The requested funding totalled $3,000.00 to install two-15 ton
energy efficient air conditioning units. The incentive was based on $100 per ton
of refrigeration. The department is awaiting final approval of the submission early
in 2008.
REPORT NO.: CSD-003-08
PAGE 22
14.0 DURHAM REGION WATER APPEAL
14.1 In 2007, the department retained the services of Durham Energy Specialist
Limited to complete a study on water consumption at Gamet Rickard Complex,
South Courtice Arena and Bowmanville Indoor Soccer. In addition to water usage
a component of monthly water charges includes a cost for sewer usage. It is our
intention to prepare information to substantiate a request for future water bill cost
reductions.
14.2 These facilities have been identified for this study as they all use a significant
amount of water that does not make it to the sanitary sewer system. At the
Garnet Rickard Complex and South Courtice Arena the majority of ice making
and resurfacing water does not get to the sanitary sewer. South Courtice Arena
and Bowmanville Indoor Soccer have outdoor underground field irrigation
systems which are in the same situation.
14.3 Upon completion of the study, we will be submitting a written appeal to Durham
Region requesting a reduction in monthly sewer usage charges at these facilities.
15.0 COMMENTS
15.1 Through the dedication of our full time and part time staff and the many
community volunteers who assist them, the residents of Clarington can proudly
participate in a variety of recreation experiences. In 2008, the completion of the
Department's Strategic Plan will further identify areas of potential development
and growth, assisting staff in ensuring quality recreational opportunities for a
growing and diverse population.
Attachment # 1 - Community Participation Award from Parks and Recreation Ontario
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CSD-003-08 Attachment #1
Angela Evelyn
Municipality of Clarington
2950 Courtice Road
Courtice, ON L 1 E 2H8
,1; ,: i] :j~'r
December 10, 2007
Dear Angela,
I would like thank you, your colleagues and the Municipality of Clarington for taking
part in the 2007 SummerActive Challenge.
This year's SummerActive campaign was a huge success with over 150,000
Ontarians participating in hundreds of events and personal activities. You are to be
commended for your contribution to the campaign and your commitment to promote
the benefits of physical activity, healthy eating and living smoke free.
Please accept the enclosed commemorative plaque, which acknowledges the
SummerActive Fitness Incentive event and your efforts in helping your community
take steps towards healthy living.
We would be happy to formally present this token of our appreciation at a
convenient meeting or event. Please let us know if it is possible to either attend one
of your council meetings or another event for this purpose and, we will make every
effort to have a PRO representative make a public presentation. If you have any
questions or would like to arrange for a PRO representative at your event please
contact Fotini Iriotakis at 416.426.7313 or firiotakis@prontario.org.
On behalf of Parks and Recreation Ontario, thank you again for your contribution to
the SummerActive Campaign. We look forward to your involvement in future
campaigns and your continued support of the healthy living movement.
Sincerely,
"'~.
/
"",....,-'
........-: .r.
Frank Prospero
President
Parks and Recreation Ontario