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Home My WebLink About03/17/2008 CJ&'iJ1gton GENERAL PURPOSE AND ADMINISTRATION COMM ITTEE DATE: TIME: March 17, 2008 9:30 A.M . COUNCI L CHAMBERS PLACE: 1 . ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of February 25, 2008 401 5. PRESENTATIONS (a) Angie Darlison, Clarington Older Adults Association, Regarding Success Story 6. DELEGATIONS (List as ofTime of Publication) 601 (a) Jaison Gibson, Regarding Social Reform Part 2 (b) Kevin Tunney, Regarding Report PSD-026-08 (c) Gregory Milosh, Regarding Report PSD-028-08 (d) Valerie Cranmer, Regarding Report PSD-028-08 7. PUBLIC MEETINGS There are no Public Meetings Scheduled. CORPORATION OF THE MUNICIPALITY OFCLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3AI> T 905-1>23-3379 G,P. & A. Agenda - 2 - March 17, 2008 8. PLANNING SERVICES DEPARTMENT (a) PSD-023-08 Monitoring of the Decisions of the Committee of 801 Adjustment for the Meetings of February 14, 2008 and March 6, 2008 (b) PSD-024-08 Draft Plan of Subdivision in the City of Oshawa 810 Applicants: Ford, Biesenthal, Kingsway & Oshawa Missionary Colleges (c) PSD-025-08 Use of Poppy Symbol on Street Signs 815 Amendments to the Policy for War Dead and War Veteran Names for Streets (d) PSD-026-08 Northglen Neighbourhood Design Plan 818 (e) PSD-027-08 2007 Annual Report on Applications for Plans of 838 Subdivision (f) PSD-028-08 Amendment No. 60 to the Clarington Official Plan and 851 Brookhill Secondary Plan and Urban Design Guidelines (g) PSD-029-08 Waste Diversion Opportunities in Multi-Residential Projects and Industrial, Commercial and Institutional Projects 899039 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-014-08 Monthly Report on Building Permit Activity for February, 901 2008 (b) EGD-015-08 Meams Avenue and Concession Road #3 Reconstruction 907 Public Information Centre 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-004-08 Monthly Response Report - February 2008 1101 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-003-08 Community Services - 2007 Year End Review 1201 G.P. & A. Agenda - 3 - March 17, 2008 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14, CORPORATE SERVICES DEPARTMENT (a) COD-014-08 RFP 2007-7, Municipal Banking Services 1401 (b) COD-016-08 Bowmanville Tennis Club - Lease Renewal 1406 (c) COD-017-08 CL2008-8 Dasher Board Replacement - Garnet B, Rickard 1409 Recreation Complex (d) COD-018-08 Purchase of a Pre-Built Pumper 1413 15. FINANCE DEPARTMENT No Reports 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS 18, OTHER BUSINESS 19. COMMUNICATIONS 20. ADJOURNMENT CJCUO l_dill8tUJgrOn General Purpose and Administration Committee Minutes February 25, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 25,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor W. Woo Councillor C. Trim (Regional Business) Chief Administrative Officer, F. Wu Manager of Purchasing, Corporate Services, J. Barber Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Recreation Services Manager, Community Services, S. Meredith Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Foster represented the Municipality of Clarington at the award ceremony where Ontario Power Generation was awarded the Signature of Sustainability Award from the Wildlife Habitat Council. Councillor Foster informed the Committee of the Wetland Stomp and the Zion United Church Down East Night which will both be held on March 1, 2008. Councillor Foster informed the Committee that he had the pleasure of attending the Grand Opening of Preston Pub. 401 General Purpose and Administration Committee Minutes February 25, 2008 Councillor Robinson informed the Committee that he attended the Official Opening of Summit Montessori School in Newcastle. Mayor Abernethy informed the Committee that the Polar Golf and Chili Cook-off was a tremendous success, and it surpassed all expectations. He is hopeful that this will become an annual event. Councillor Woo and Councillor Hooper were in attendance as well as other Regional Councillors. MINUTES Resolution #GPA-119-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 4, 2008, be approved. CARRIED PRESENTATIONS Bruce Taylor spoke to the Committee regarding the fundraising done on behalf of the Municipality of Clarington for the United Way. He informed the Committee of the members on the United Way Fundraising Committee, and that he and Jan Vreeker will be stepping down as Co-Chairs and will be replaced by Shari Cosburn and Laura Barta, Mayor Abernethy presented a cheque in the amount of $13,150.17 to Bob Howard, United Way. Philip Webster, Regulatory Program Director, Canadian Nuclear Safety Commission, addressed the Committee regarding the new licence application received by the Canadian Nuclear Safety Commission. Mr. Webster explained the process and the opportunity for public input. He informed the Committee the Canadian Nuclear Safety Commission (CNSC) is a quais-judicial agency and highlighted the agency's mandate, regulatory controls and organizational structure. Mr. Webster outlined the key stages of the licence application and the status of the OPG licence. He also informed the Committee of the expectations and requirements of the CNSC regarding Environmental Assessments, outlined various types of Environment Assessments including the screening study, the comprehensive study and the review panel, and reviewed the licensing process for new nuclear power plants which are; Licence to prepare site, Licence to construct site, Licence to Operate, Licence to Decommission and Licence to Abandon. - 2- 402 General Purpose and Administration Committee Minutes February 25, 2008 DELEGATIONS Jaison Gibson addressed the Committee regarding Social Reform. Mr. Gibson spoke regarding ideals from Blacklab, which is a local think tank that he is a member of. Mr. Gibson would like to see the ability to draw from an RRSP ex1ended to existing home owners and not just first-time buyers. He stated this would encourage home owners to modernize their existing homes. He would like to see Clarington lead the way in creating more disposal income for families which would allow them to grow their own food. Mr. Gibson presented the Committee with a rope as a token from the willing pioneers of the community to help pull the rest of the community into the 21st century. Linda Gasser addressed the Committee regarding Addendum to Report FND-002-08. Ms. Gasser informed the Committee that she was pleased and relieved with the decision of Council to have the Region be responsible for the costs related to the required studies relating to Energy From Waste but requested clarification on who pays for what and feels that if money is required from the Region it should be considered a loan. She stated the two Regions should share all costs. Ms. Gasser requested that the Regional Councillors continue advocating for Clarington. Ms. Gasser requested that she be advised as to the expected completion date for all outstanding studies. Nick Mensink, Northglen, addressed the Committee regarding Report FND-007-08. Mr. Mensink requested that Report FND-007 -08 be referred to the March 3, 2008 Council meeting, to allow developers more time to meet with staff and to get a better understanding ofthe recommendations in Report FND-007-08. Bob Schickedanz, Darlington Mills, addressed the Committee regarding Report FND-007-08. Mr. Schickedanz informed the Committee that he had just received the Report last Friday and requested that the Committee refer the Report to the March 3, 2008 Council meeting. Kelvin Whalen, Kaitlin Group on behalf of Port Darlington, addressed the Committee regarding Report FND-007-08. Mr. Whalen informed the Committee he received the Report late last week and his comments are preliminary. He would like to have more time to review the recommendations contained in Report FND-007 -08 and the time to have discussions with staff for clarity of the recommendations. Mr. Whalen requested that the Report be deferred for two weeks. David Rice, Wilmot Creek Phase 8, was called but was not in attendance. Roslyn Houser, Metrus, North Newcastle Village, addressed the Committee regarding Report FND-007-08. Ms. Houser informed the Committee that the application from North Newcastle Village was put on hold over a year ago, She is pleased with the staff report and feels the recommendations contained in Report FND-007-08 are reasonable. She looks forward to the completion of the process for the application that has already been filed with the Municipality. . - 3 - 403 General Purpose and Administration Committee Minutes February 25, 2008 Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Report: Intention to Proceed with Future Highway Closure EGD-012-08 No one spoke in opposition to or support of Report EGD-012-08. Councillor Novak chaired this portion of the meeting. (b) Subject: Applicant: Report: Proposed Newcastle Village Community Improvement Plan Municipality of Clarington PSD-017-OS Isabel Little, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-017-08. Theresa Vanhaverbeke provided a brief overview of the expectations of the Committee. She informed the Committee that their top ten priorities are listed in the presentation provided by staff and that the Committee supports the recommendations contained in Report PSD-017-08. She outlined some of the suggestions the Committee had with regards to the street lighting and mixed use buildings. Ms, Vanhaverbeke would like to see the historical character maintained but does not want to be too restrictive so that investors would be discouraged from setting up businesses in Newcastle. No one spoke in opposition to Report PSD-017-08. Ed Vanhaverbeke spoke in support of the application contained in Report PSD-017 -08. Mr. Vanhaverbeke stated the ideal of mixed use development is good; it is also one that is hard to implement. To help with this he suggested that incentives or assistance be given to developers to encourage the mixed use developments. Mr. Vanhaverbeke thanked staff for design work they completed for him and although he would like to see more of this done, he wants to ensure that creativity is not hindered in the process. Resolution #GPA-120-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11 :25 a.m. - 4- 404 General Purpose and Administration Committee Minutes February 25, 2008 PLANNING SERVICES DEPARTMENT NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN Resolution #GPA-121-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-017-08 be received; THAT the proposed Newcastle Village Community Improvement Plan contained in Attachment 1 to Report PSD-017-08 be received and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Plan; and THAT any interested party or delegation be advised of Council's decision. CARRIED - APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. WESTVALE - PHASE II, PLAN 40M-2353 Resolution #GPA-122-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-018-08 be received; THAT the request for Removal of Part Lot Control by Gage Park Developments Inc. with respect to Blocks 46, 47 and 48 inclusive on Plan 40M-2353, be approved and that the .Part Lot Control By-law attached to Report PSD-018-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-018-08 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 31, 2008 ONTARIO MUNICIPAL BOARD HEARING OF JANUARY 31,2008 Resolution #GPA-123-08 Moved by Mayor Abernethy, seconded by Councillor Foster 405 THAT Report PSD-019-08 be received; and -5- General Purpose and Administration Committee Minutes February 25, 2008 THAT Council concurs with the decisions of the Committee of Adjustment made on January 31, 2008, for applications A2008-0002 and A2008-0003 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CLARET INVESTMENTS LIMITED & 1361189 ONTARIO LIMITED HANCOCK ROAD SUBDIVISION 40M-2364 Resolution #GPA-124-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-020-08 be received; THAT the request for Removal of Part Lot Control by Claret Investments Limited and 1361189 Ontario Limited with respect to Lots 68 to 73 and 79 to 84 inclusive on Plan 40M-2364 be approved and that the Part Lot Control By-Law attached to Report PSD-020-08 be passed pursuant to Section 50(7,1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-020-08 and any delegations be advised of Council's decision. CARRIED PEER REVIEW CONSULTING TEAM COMPOSITION PORT GRANBY PROJECT Resolution #GPA-125-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-021-08 be received for information. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DON FARROW Resolution #GPA-126-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-022-08 be received; -6- 406 General Purpose and Administration Committee Minutes February 25, 2008 THAT the request for Removal of Part Lot Control with respect to Lot 24, Block 'N' on C.G. Hanning's Plan, be approved and that the Part Lot Control By-law attached to Report PSD-022-08 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-022-08 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2008 Resolution #GPA-127-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-010-08 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY PORTIONS OF ROAD ALLOWANCES SITUATED IN PART LOTS 32 & 33, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON . Resolution #GPA-128-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report EGD-012-08 be received; THAT the road allowances situated in Lot 32, Concession 2, former Township of Darlington, further identified as Parts 1 and 2 on Plan 40R-25183 and Part 1 on Plan 40R-25082 be closed and declared surplus and that the road allowance be conveyed to Prestonvale Road Land Corporation; THAT the applicants pay the appraised land value of $24,000.00 as well as all legal and other financial costs associated with the transaction; THAT Council pass the necessary by-laws to implement the recommendations of Report EGD-012-08; and THAT Prestonvale Road Land Corporation be advised of Council's decision. CARRIED -7 - 407 General Purpose and Administration Committee Minutes February 25, 2008 ST. STEPHENS ESTATES SUBDIVISION PHASE 2 STAGE 1A, PLAN 40M-2048 (PART), AND PHASE 2 STAGE 2, PLAN 40M-2133, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY- LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-129-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report EGD-013-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133; and THAT Council approve the by-laws attached to Report EGD-013-08, assuming certain streets within Plan 40M-2048 and Plan 40M-2133 as public highways. CARRIED Mayor Abernethy chaired this portion of the meeting. OPERATIONS DEPARTMENT 2007 WINTER REPORT Resolution #GPA-130-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report OPD-001-08 be received for information. CARRIED BOWMANVILLE CENOTAPH Resolution #GPA-131-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-002-08 be received;' -8- 408 General Purpose and Administration Committee Minutes February 25, 2008 THAT Staff be authorized to inscribe the word "Peacekeepers" along the east face of the monument; and THAT Royal Canadian Legion Branch 178 Bowmanville be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JANUARY 2008 Resolution #GPA-132-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report ESD-003-08 be received for information. CARRIED Resolution #GPA-133-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee recess for one hour. CARRIED The meeting resumed at 1 :05 p.m. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT BOWMANVILLE - CLARINGTON CENTRE FOR THE PERFORMING ARTS Resolution #GPA-134-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-001-08 be received; THAT the request for space at 40 Temperance Street for the purpose of a performing arts centre be denied; and THAT Carol Davidson and Peggy Clark be advised of Council's decision. CARRIED - 9- 409 General Purpose and Administration Committee Minutes February 25, 2008 DONATION - PUBLIC ACCESS DEFIBRILLATOR Resolution #GPA-135-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CSD-002-08 be received; THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley; and THAT the family of the late Barbara Standley be formally thanked for the donation, CARRIED 2008 MUNICIPAL GRANTS Sharon Meredith provided the Committee with a verbal update on the Grant Program policy changes and highlighted three applications of particular interest. Resolution #GPA-136-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-005-08 be received; THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. (SEE FOLLOWING MOTIONS) BOWMANVILLE HORTICULTURAL SOCIETY Resolution #GPA-137-008 Moved by Councillor Foster, seconded by Counicllor Hooper THAT the Bowmanville Horticultural Society be approved for a grant in the amount of $500.00. CARRIED -10 - 410 General Purpose and Administration Committee Minutes February 25, 2008 CLARINGTON ARTS AND MUSIC FESTIVAL Resolution #GPA-138-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the Clarington Arts and Music Festival be approved for a grant in the amount of $500.00. MOTION LOST Resolution #GPA-139-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Clarington Arts and Music Festival be approved for a grant in the amount of $750.00. CARRIED CLARINGTON FARMERS' MARKET Resolution #GPA-140-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Clarington Farmers' Market be approved for a grant in the amount of $1,000.00, CARRIED COURTICE HORTICULTURAL CLUB Resolution #GPA-141-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Courtice Horticultural Club be approved for a grant in the amount of $500.00. CARRIED ECOLOGY GARDEN/BOWMANVILLE COMMUNITY ORGANIC GARDEN Resolution #GPA-142-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Ecology Garden/Bowmanville Community Organic Garden be approved for a grant in the amount of $500.00. CARRIED - 11 - 411 General Purpose and Administration Committee Minutes February 25, 2008 NEWCASTLE HORTICULTURAL SOCIETY Resolution #GPA-143-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Newcastle Horticultural Society be approved for a grant in the amount of $800.00. CARRIED NEWCASTLE SANTA PARADE COMMITTEE Resolution #GPA-144-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Newcastle Santa Parade Committee be approved for a grant in the amount of $2,500.00. CARRIED NEWCASTLE VILLAGE AND HISTORICAL SOCIETY Resolution #GPA-145-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Newcastle Village and Historical Society be approved for a grant in the amount of $1 ,500.00. CARRIED NEWTONVILLE'S MUSIC NIGHT IN THE PARK Resolution #GPA-146-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newtonville's Music Night in the Park be approved for a grant in the amount of $750.00. CARRIED -12 - 412 General Purpose and Administration Committee Minutes February 25, 2008 ORONO HORTICULTURAL SOCIETY Resolution #GPA-147-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Orono Horticultural Society be approved for a grant in the amount of $500.00. CARRIED ROTARY CLUB OF COURTICE- CANADA DAY IN CLARINGTON Resolution #GPA-148-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Rotary Club of Courtice - Canada Day in Clarington be approved for a grant in the amount of $5,000.00. CARRIED ROYAL CANADIAN LEGION MUSEUM FUND Resolution #GPA-149-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Royal Canadian Legion Museum Fund be approved for a grant in the amount of $2,000.00.. CARRIED HAMPTON HALL BOARD Resolution #GPA-150-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Hampton Hall Board be approved for a grant in the amount of $2,500.00. . CARRIED 413 -13 - General Purpose and Administration Committee Minutes February 25, 2008 KENDAL COMMUNITY CENTRE Resolution #GAP-151-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT the Kendal Community Centre be approved for a grant in the amount of $2,500.00. CARRIED NEWCASTLE MEMORIAL ARENA MANAGEMENT BOARD Resolution #GPA-152-08 Moved by Councillor Woo, seconded by Councillor Foster THAT the Newcastle Memorial Arena Management Board be approved for a grant in the amount of $5,000.00. CARRIED NEWTONVILLE COMMUNITY HALL Resolution #GPA-153-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newtonville Community Hall be approved for a grant in the amount of $2,500.00. CARRIED ORONO TOWN HALL BOARD Resolution #GP A-154-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Orono Town Hall Board be approved for a grant in the amount of $2,500.00. CARRIED -14- 414 General Purpose and Administration Committee Minutes February 25, 2008 TYRONE COMMUNITY CENTRE Resolution #GPA-155-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Tyrone Community Centre be approved for a grant in the amount of $2,500.00. CARRIED BOWMANVILLE NEW HORIZONS BAND Resolution #GAP-156-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the Bowmanville New Horizons Band be approved for a grant in the amount of $500.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-157-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the Clarington Concert Band be approved for a grant in the amount of $750.00. CARRIED CLARINGTON MINOR LACROSSE ASSOCIATION Resolution #GPA-158-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Clarington Minor Lacrosse Association be approved for a grant in the amount of $1 ,500.00. CARRIED -15 - 415 General Purpose and Administration Committee Minutes February 25, 2008 CLARINGTON PROJECT - A PROJECT OF COMMUNITY LIVING OSHAWAlCLARINGTON Resolution #GPA-159-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the Clarington Project - A Project of Community Living Oshawa/Clarington be approved for a grant in the amount of $750.00. CARRIED CLARINGTON SWIM CLUB Resolution #GAP-160-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Clarington Swim Club be approved for a grant in the amount of $1,500.00. MOTION LOST Resolution #GPA-161-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Clarington Swim Club be approved for a grant in the amount of $1,000.00. CARRIED COURTICE KIDS MUL TISPORT SERIES Resolution #GPA-162-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Courtice Kids Multisport Series be approved for a grant in the amount of $1,000.00. CARRIED KENDAL EAGLES Resolution #GPA-163-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Kendal Eagles be approved for a grant in the amount of $3,500.00. CARRIED -16 - 416 General Purpose and Administration Committee Minutes February 25, 2008 NEWCASTLE SKATING CLUB Resolution #GPA-164-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Newcastle Skating Club be approved for a grant in the amount of $1,500.00. MOTION WITHDRAWN Resolution #GPA-165-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newcastle Skating Club be approved for a grant in the amount of $1 ,000.00. CARRIED OAK RIDGES TRAIL ASSOCIATION Resolution #GPA-166-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. CARRIED ORONO AMATEUR ATHLETIC ASSOCATION Resolution #GPA-167-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Orono Amateur Athletic Association be approved for a grant in the amount of $2,500.00. CARRIED ORONO FIGURE SKATING CLUB Resloution #GPA-168-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,000.00. MOTION LOST -17 - 417 General Purpose and Administration Committee Minutes February 25, 2008 Resolution #GPA-169-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED CANADIAN MENTAL HEALTH DURHAM Resolution #GPA-170-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Canadian Mental Health Durham be approved for a grant in the amount of $1,000.00. CARRIED CANADIAN RED CROSS REGION OF DURHAM Resolution #GPA-171-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Canadian Red Cross Region of Durham request for a grant in the amount of $5,000.00 be denied. CARRIED CLARINGTON EAST FOOD BANK Resolution #GPA-172-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Clarington East Food Bank be approved for a grant in the amount of $1,000.00. CARRIED CLARINGTON FIDDLE CLUB Resolution #GP A-173-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT the Clarington Fiddle Club be approved for a grant in the amount of $750.00. CARRIED - 18 - 418 General Purpose and Administration Committee Minutes February 25, 2008 DRIFTWOOD THEATRE GROUP Resolution #GPA-174-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Driftwood Theatre Group be approved for a grant in the amount of $500.00. CARRIED LA TENITE PRODUCTIONS Resolution #GPA-175-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the Latenite Productions request for a grant in the amount of $5,000.00 be denied. CARRIED LEARNING DISABILITIES ASSOCIATION Resolution #GPA-176-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Learning Disabilities Association be approved for a grant in the amount of $750.00. CARRIED LUKE'S PLACE SUPPORT AND RESOURCE CENTRE Resolution #GPA-177-08 Moved by Councillor Novak, seconded by Councillor Woo THAT Luke's Place Support and Resource Centre be approved for a grant in the amount of $500.00. CARRIED 419 -19 - General Purpose and Administration Committee Minutes February 25, 2008 ONTARIO VOLUNTEER EMERGENCY RESPONSE TEAM Resolution #GP A-178-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Ontario Volunteer Emergency Response Team be approved for a grant in the amount of $2,000.00. CARRIED SOLlNA HALL BOARD Resolution #GPA-179-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Solina Hall Board be approved for a grant in the amount of $2,500.00. CARRIED The foregoing resolution #GPA-136-08 was then put to a vote and CARRIED. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CLARINGTON ANIMAL SHELTER - MICROCHIP PROGRAM Resolution #GPA-180-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report CLD-008-08 be received; THAT a microchip program for cats and dogs adopted through the Clarington Animal Shelter be endorsed; and THAT a by-law be passed to amend By-law 2006-227 to increase the adoption fees of cats and dogs by $10.00 to cover the costs associated with the microchip program. CARRIED - 20- 420 General Purpose and Administration Committee Minutes February 25, 2008 RESPONSIBLE PET OWNER BY-LAW - FEE AMENDMENT Resolution #GPA-181-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CLD-009-08 be received; and THAT a by-law be passed to amend Schedule A to By-law 2006-227 to include the fees for the transferring of a cat in the same amount as set out for the transferring of a dog. CARRIED MUNICIPAL SERVICE BOARDS Resolution #GPA-182-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report CLD-010-08 be received; THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; THAT the appropriate by-laws attached to Report CLD-010-08 as Attachments No.1 through 4 be forwarded to Council for passage; THAT an additional member of Council be appointed to each of the Newcastle Arena Board and to the Orono Arena Board; and THAT one of the following applicants be appointed to fill the vacancy on the Newcastle Arena Board: a) James Gosleigh b) Gary Oliver SEE FOLLOWING MOTIONS Resolution #GPA-182-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT the foregoing recommendations be divided to consider paragraphs 1, 2 and 3 separately from paragraphs 4 and 5. CARRIED - 21 - 421 General Purpose and Administration Committee Minutes February 25, 2008 Resolution #GPA-183-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-010-08 be received; THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; and THAT the appropriate by-laws attached to Report CLD-01 0-08 as Attachments No, 1 through 4 be forwarded to Council for passage. CARRIED Resolution #GPA-184-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Councillor Trim be appointed to both the Newcastle Arena Board and to the Orono Arena Board. CARRIED Resolution #GPA-185-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the foregoing resolution #GPA-184-08 be rescinded. CARRIED Resolution #GPA-186-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Mayor Abernethy be appointed to both the Newcastle Arena Board and to the Orono Arena Board. CARRIED Resolution #GPA-187-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Gary Oliver be appointed to fill the vacancy on the Newcastle Arena Board. CARRIED - 22- 422 General Purpose and Administration Committee Minutes February 25, 2008 Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT JOHN HOWARD SOCIETY - LEASE EXTENSION AND COMMUNITY LIVING OSHAWA I CLARINGTON - LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Resolution #GPA-188-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-005-08 be received; THAT the Lease Extension from the John Howard Society for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; THAT the Lease Extension from the Community Living Oshawa I Clarington for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of Janl(ary 1, 2008 to December 31, 2008 be approved; and THAT the By-laws attached to Report COD-005-08, marked Schedule "A" and "B", authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be forwarded to Council for approval. CARRIED MECHANICAL EQUIPMENT MAINTENANCE AGREEMENT EXTENSION TRI-AIR SYSTEMS, MARKHAM Resoultion #GPA-189-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-006-08 be received; and THAT the decision to extend the existing agreement with Tri-Air Systems, Markham for the on-going maintenance and repair of HVAC systems to May 31,2008 be endorsed. CARRIED - 23- 423 General Purpose and Administration Committee Minutes February 25, 2008 PUBLIC SECTOR SALARY DISCLOSURE ACT Resoultion #GPA-190-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report COD-010-08 be received for information; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2007. CARRIED FINANCE DEPARTMENT CASH ACTIVITY - FOURTH QUARTER OF 2007 Resolution #GPA-191-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-005-08 be received; THAT in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2007, as shown on the attached schedule; and THAT part "A" of the expenditures for the fourth quarter of the year be confirmed. CARRIED CONFIDENTIAL REPORT CONCERNING A LEGAL AND PERSONAL FINANCIAL MATTER RESPECTING AN IDENTIFIABLE INDIVIDUAL Resolution #GPA-192-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the recommendations contained in Confidential Report FND-006-08 be approved. CARRIED .24. 424 General Purpose and Administration Committee Minutes February 25, 2008 FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT AREAS Resolution #GP A-193-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-007-08 be received; THAT the Financial Impact Analysis of New Development prepared by Hemson Consulting Ltd., dated February 2008 be received; THAT applications for draft plans of subdivision exceeding 100 units be required to submit a phasing plan with the proposed application; THAT the Municipality adopt a policy to require a separate subdivision agreement for each phase of registration of a draft approved plan of subdivision so as to ensure that growth can be better linked to the capital budget process, and that this be implemented through a condition of draft approval; and THAT any delegations and interested parties be advised of Council's decision. MOTION TABLED (See Following Motion) Resolution #GPA-194-08 Moved by Council/or Robinson, seconded by Councillor Novak THAT the foregoing resolution #GPA-193-08 be tabled until the March 3, 2008 Council meeting. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS EFW - PEER REVIEW & ECONOMIC STUDIES COSTS TO DATE Resolution #GPA-195-08 Moved by Council/or Robinson, seconded by Councillor Woo 425 THAT the Addendum to Report FND-002-08 be received; and - 25. General Purpose and Administration Committee Minutes February 25, 2008 THAT Staff provide a further report to Committee at such time as the resolution raised at the Region of Durham Finance Committee of February 5, 2008 regarding Clarington's due diligence/peer review funding is determined by Regional Council. CARRIED PRESENTATION - PHILIP WEBSTER, NEW LICENCE APPLICATION RECEIVED BY THE CANADIAN NUCLEAR SAFETY COMMISSION Resolution #GPA-196-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the delegation of Mr. Philip Webster be received with thanks, CARRIED DELEGATION - JAISON GIBSON - SOCIAL REFORM Resolution #GP A-197 -08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED OTHER BUSINESS DELEGATION - LINDA GASSER - ADDENDUM TO REPORT FND-002-08 Resolution #GPA-198-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Ms. Linda Gasser's request for the expected completion dates of all outstanding studies related to the EFW Project be referred to the Director of Planning Services. CARRIED COMMUNICATIONS There were no matters dealt with under this section of the agenda. - 26- 426 General Purpose and Administration Committee Minutes February 25, 2008 ADJOURNMENT Resolution #GPA-199-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 2:45 p.m. MAYOR CARRIED - 27. DEPUTY CLERK 427 DRAFT LIST OF DELEGATIONS (a) Jaison Gibson, Regarding Social Reform Part 2 GPA Meeting: March 17,2008 (b) Kevin Tunney, Regarding Report PSD-026-08 (c) Gregory Milosh, Regarding Report PSD-028-08 (d) Valerie Cranmer, Regarding Report PSD-028-08 ClfJIillglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, March 17,2008 Report #: PSD-023-08 File No's: A2008-0001, A2008-0002, By-law #: A2008-0004 and A2008-0005 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETINGS OF FEBRUARY 14, 2008 AND MARCH 6, 2008. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-023-08 be received; 2. THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on February 14, 2008 for application A2008- 0002 and A2008-0004 is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation",; and 3. THAT Council concurs with the decisions of the Committee of Adjustment made on March 6, 2008 for applications A2008-0001 and A2008-0005 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: Da id . Crome, M.C.I.P., R.P.P. Director of Planning Services Reviewed bY:O~-':-"~ Franklin Wu, Chief Administrative Officer PW*MK*CP*DC*sh 10 March 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-023-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR FEBRUARY 14, 2008 AND MARCH 6 A2008-0002 A2008-0004 Approve with conditions Den Approved with modified conditions A roved with conditions 1.2 Application A2008-0002 consists of three parts as follows: 1. To permit an increase in the maximum permitted height from 5 metres to 5.6 metres for an existing, accessory building (detached garage), with a legal non- complying lot coverage of 63% of the main building floor area. 2. To permit the construction of two accessory buildings (storage shed and garden shed) by increasing the maximum permitted lot coverage from 63% to 84% of the main building floor area. 3. To permit the construction of an accessory building by reducing the minimum required northerly interior side yard setback for the storage shed from 1.2 metres to 0.6 metres. This application was originally heard on January 31st when the Committee chose to TABLE the entire application until the nex1 meeting on February 14th to allow the applicant time to acquire further evidence related to the age of the storage shed and garden shed. Prior to the meeting held on February 14th, the applicant was able to acquire a sworn affidavit from a neighbour who had lived in the area since 1981. In the affidavit he states that both the storage shed and the garden shed have been on the property since he moved into the area. As a result, both the storage shed and the garden shed 802 REPORT NO.: PSD-023-08 PAGE 3 predate the current Zoning By-law and their sizes have legal non-complying status under the former Zoning By-law (Darlington 2111). Therefore the second part of the variance is no longer required. Staff were in support of the first part of the variance provided that a number of conditions were met which clearly eliminated any evidence of habitable use from the detached garage. This included the removal of all internal plumbing and habitable electrical outlets (I.e. stove and dryer plugs) as well as the removal of a second floor deck and stairs which aI/owed a separate entrance to the second floor of the garage. The Committee supported removal of the plumbing and chose to include the removal of the stairs as a condition of approval but allow the second floor deck to remain. They also chose to extend the length of time for compliance from ninety (90) days to one hundred and twenty (120). Staff were in support of the third part of the variance. Staff believe that the Committee's decision maintains the intent of their recommendation and therefore an appeal of this decision is unwarranted. However, should an appeal be lodged by another party, Staff have requested that Council authorize them to appear before the Ontario Municipal Board to defend their original recommendation. 1.3 Application A2008-0004 was filed to permit the construction of an accessory building (detached garage) by increasing the maximum permitted lot coverage from 40% to 62% of the prescribed minimum floor area of the main building, up to a maximum of 67.7 m2. Staff recommended denial of this application as the requested detached garage would not be minor in nature nor would it conform to the intent of the Zoning By-law which is for accessory buildings to be incidental and subordinate to the principle use on the lot. The Committee weighed Staffs opinion against the information presented by the applicant and decided to approve the application subject to a front yard setback of 10 metres and an easterly interior side yard setback of 7 metres, in conformity with the applicant's proposed building envelope. In spite of the size of the applicant's house, the Committee decided to permit the applicant to construct a detached garage of a size which would be in keeping with the maximum permitted size of accessory buildings on other properties within the area. Although the Committee of Adjustment decision is contrary to Staffs recommendation, in consideration of the size of the structure permitted, an appeal of this decision was deemed to not be in the best interest of the Municipality. However, should an appeal be lodged by another party, Staff have requested that Council authorize them to appear before the Ontario Municipal Board to defend their original recommendation. 803 REPORT NO.: PSD-023-08 PAGE 4 1.4 Application A2008-0001 consists of three parts as follows: 1. To permit the construction of an accessory structure (deck and stairs) by increasing the maximum permitted lot coverage from 40% to 42% and reducing the required southerly interior side yard setback from 1.2 metres to 0.3 metres. 2. To permit the construction of an accessory building (garden shed) by reducing the required southerly interior side yard setback from 1.2 metres to 0.4 metres and by reducing the required setback to the principal building from 1.2 metres to o metres. 3. To permit the construction of an accessory building (pool shed) by reducing the required southerly interior side yard setback from 1.2 metres to 0.1 metres, by reducing the required easterly rear yard setback from 1.2 metres to 0.9 metres and by reducing the required setback to other accessory buildings from 1.2 metres to 0 metres. This application was originally submitted for a reduced setback to the deck and stairs and was scheduled to be heard on January 31st. However a site inspection of the property revealed that the garden shed and pool shed did not fully comply with the Zoning By-law. Therefore the application was tabled at the request of the applicant to allow him time to amend his application to include these other two accessory buildings. The size of the proposed deck that would be permitted by a reduced side yard setback and an increased lot coverage would create an amenity area in the side yard where one had not been intended by the By-law. Additionally, at the proposed reduced side yard setback the amenity area would be located in close proximity to the nearest neighbour's dwelling. Therefore Staff recommended denial of the first part of the application as it was not minor in nature, it was not desirable for the neighbourhood nor did it conform to the Zoning By-law. The second part of the application was to construct the garden shed with a 0 metres setback to the subject dwelling and a 0.4 metres setback to the side property line. At these setbacks adequate space would not be provided for maintenance of the accessory building, dwelling, fence or landscaping. Since there is sufficient area within the rear yard to accommodate the garden shed Staff recommended denial of the second part of the application as it was not minor in nature, it was not desirable for the neighbourhood nor did it conform to the intent of the Zoning By-law. For the third part of the application, Staff supported a 0.9 metres rear yard setback to the pool shed but recommended denial of a 0.1 metres setback to the side yard and a 0 metres setback to other accessory buildings as it was not minor in nature, it was not desirable nor did it conform to the intent of the Zoning By-law. The Committee's decision concurred with Staff recommendations. 1.5 Application A2008-0005 was filed to permit the construction of a single detached dwelling by reducing the minimum ex1erior side yard setback from 6.0 metres to 4.5 804 REPORT NO.: PSD-023-08 PAGE 5 metres and the minimum front yard setback to the dwelling from 4.5 metres to 3.9 metres. The subject property is a corner lot which is narrower at the front of the lot, due to the curvature of Piper Crescent. The lot is therefore wider near the rear of the lot. Even still, the lot was not wide enough to accommodate the width of home and still have enough room to satisfy the 6.0 metre exterior side yard setback. Since there would remain sufficient space between the dwelling and the road to create a buffer between private and public space, Staff recommended approval in part of the application to allow for a reduced exterior side yard setback of 4.5 metres. The applicant was proposing to situate the single detached dwelling closer to the front of the lot resulting in a 12.34 metre rear yard setback and a 3.9 front yard setback to the dwelling. Staff believed that a minor variance to reduce the front yard setback from 4.5 metres to 3.9 metres is not necessary since there is ample room on the lot to move the dwelling closer to the rear of the lot and satisfy both the rear yard setback and the front yard setbacks. The Committee's decision concurred with Staff recommendations. 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that the portion of the Committee's decision for application A2008-0001 relating to the reduction of the rear yard setback to an accessory building (pool shed) and application A2008-0002 are in conformity with both Official Plan policies, consistent with the intent of the Zoning By- law, is minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2008-0001, A2008-0002 and A2008-0005 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 805 Attachment 1 To Report PSD-023-08 C1Nmgron PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: DENIS BATTAH DENIS BATTAH FILE NO.: 3012 COURTICE ROAD, COURTICE PART LOT 29, CONCESSION 3 FORMER TOWN(SHIP) OF DARLINGTON A2008-0002 PROPERTY LOCATION: PURPOSE: TO PERMIT AN INCREASE IN THE MAX PERMITTED HEIGHT FROM 5 M TO 5,6 M FOR AN EXISTING, LEGAL NON-COMPLYING ACCESSORY BUILDING (DETACHED GARAGE), WITH A LOT COVERAGE OF 63% OF THE MAIN BUILDING FLOOR AREA. TO PERMIT THE CONSTRUCTION OF TWO ACCESSORY BUILDINGS (STORAGE SHED & GARDEN SHED) BY INCREASING THE MAX PERMITTED LOT COVERAGE FROM 63% TO 84% OF THE MAIN BUILDING FLOOR AREA & BY REDUCING THE MIN REQUIRED NORTHERLY INTERIOR SIDE YARD SETBACK FOR THE STORAGE SHED FROM 1.2 M TO 0.6 M. DECISION OF COMMITTEE: TO APPROVE THE INCREASE IN THE MAXIMUM PERMITTED HEIGHT FROM 5 M TO 5.6 M FOR AN EXISTING ACCESSORY BUILDING (DETACHED GARAGE), WITH A LEGAL NON-COMPLYING LOT COVERAGE OF 63% OF THE MAIN BUILDING FLOOR AREA, SUBJECT TO THE FOLLOWING CONDITIONS: . THAT ALL INTERNAL PLUMBING AND FIXTURES (INCLUDING TOILETS, SINKS, BATHS AND SHOWERS) BE REMOVED FROM THE DETACHED GARAGE; . THAT ALL ELECTRICAL OUTLETS RELATED TO A HABITABLE USE (STOVE AND/OR DRYER OUTLET) BE REMOVED FROM THE DETACHED GARAGE; . THAT THE EXTERNAL STAIRS BE REMOVED FROM THE WEST SIDE OF THE DETACHED GARAGE; AND . THAT THE ABOVE WORK BE COMPLETED WITH AN APPROVED BUILDING PERMIT WITHIN ONE HUNDRED AND TWENTY (120) DAYS. AND APPROVE THE REDUCTION OF THE MINIMUM REQUIRED NORTHERLY INTERIOR SIDE YARD SETBACK FROM THE STORAGE SHED FROM 1.2 M TO 0,6 M. AS THEY ARE MINOR IN NATURE, NOT DETRIMENTAL TO THE NEIGHBOURHOOD AND CONFORM TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: LAST DAY OF APPEAL: February 14, 2008 March 5, 2008 806 ClfJli!Jgton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: JAMES DE JONG JAMES DE JONG PROPERTY LOCATION: 2886 CONCESSION RD 3, DARLINGTON PART LOT 6, CONCESSION 3 FORMER TOWN(SHIP) OF DARLINGTON A2008-0004 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (DETACHED GARAGE) BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 62% OF THE PRESCRIBED MINIMUM FLOOR AREA. DECISION OF COMMITTEE: TO APPROVE CONSTRUCTION OF AN ACCESSORY BUILDING (DETACHED GARAGE) UP TO A MAXIMUM OF 67.7 M2 SUBJECT TO THE FOLLOWING CONDITIONS: · THAT THE DETACHED GARAGE BE SETBACK FROM THE FRONT PROPERTY LINE A MINIMUM OF 10 M; AND · THAT THE DETACHED GARAGE BE SETBACK FROM THE EASTERLY INTERIOR SIDE PROPERTY LINE A MINIMUM OF 7 M AS IT IS MINOR IN NATURE, DESIRABLE AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. 807 DATE OF DECISION: LAST DAY OF APPEAL: February 14, 2008 March 5, 2008 CJJJ!ilJgton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: BOB LACE OWNER: BOB LACE PROPERTY LOCATION: 56 KINTYRE STREET, COURTICE PART LOT 32, CONCESSION 3 FORMER TOWN(SHIP) OF DARLINGTON FILE NO.: A2008-0001 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ACCESSORY STRUCTURE (DECK AND STAIRS) BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 42% AND REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METRES TO 0,3 METRES, TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (GARDEN SHED) BY REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METRES TO 0.4 METRES AND BY REDUCING THE REQUIRED SETBACK TO THE PRINCIPAL BUILDING FROM 1,2 METRES TO 0 METRES. TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (POOL SHED) BY REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METRES TO 0.1 METRES, BY REDUCING THE REQUIRED EASTERLY REAR YARD SETBACK FROM 1.2 METRES TO 0,9 METRES AND BY REDUCING THE REQUIRED SETBACK TO OTHER ACCESSORY BUILDINGS FROM 1.2 METRES TO 0 METRES. DECISION OF COMMITTEE: TO DENY THE CONSTRUCTION OF AN ACCESSORY STRUCTURE (DECK AND STAIRS) BY INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 42% AND REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METRES TO 0,3 METRES. TO DENY THE CONSTRUCTION OF AN ACCESSORY BUILDING (GARDEN SHED) BY REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1,2 METRES TO 0.4 METRES AND BY REDUCING THE REQUIRED SETBACK TO THE PRINCIPAL BUILDING FROM 1.2 METRES TO 0 METRES. TO DENY THE CONSTRUCTION OF AN ACCESSORY BUILDING (POOL SHED) BY REDUCING THE REQUIRED SOUTHERLY INTERIOR SIDE YARD SETBACK FROM 1.2 METERS TO 0,1 METRES AND BY REDUCING THE REQUIRED SETBACK TO OTHER ACCESSORY BUILDINGS FROM 1.2 METRES TO 0 METRES AS THEY ARE NOT MINOR IN NATURE, NOT DESIRABLE AND DO NOT CONFORM TO THE INTENT OF THE ZONING BY-LAW. TO APPROVE THE CONSTRUCTION OF AN ACCESSORY BUILDING (POOL SHED) BY REDUCING THE REQUIRED EASTERLY REAR YARD SETBACK FROM 1.2 METRES TO..o,9 METRS SUBJECT TO THE FOLLOWING CONDITION: o THAT A BUILDING PERMIT BE ISSUED FOR THE POOL SHED WITHIN SIXTY (60) DAYS OF THIS DECISION BEING MADE FINAL AND BINDING; AND . THAT A POOL ENCLOSURE PERMIT BE SUBMITTED FORTHWITH. AS IT IS MINOR IN NATURE, DESIRABLE AND CONFORMS TO THE INTENT OF THE ZONING BY- LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: LAST DAY OF APPEAL: March 6, 2008 March 26, 2008 808 ~{(J!ilJgton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: 673666 ONTARIO LIMITED/CITY HOMES HALLOWAY HOLDINGS LIMITED PROPERTY LOCATION: 24 PIPER CRESCENT, BOWMANVILLE PART LOT 13, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE A2008-0005 FILE NO.: PURPOSE: TO PERMIT CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED EXTERIOR SIDE YARD SETBACK FROM 6.0M TO 4.7M AND THE MINIMUM REQUIRED FRONT YARD SETBACK FROM 6.0M TO 3.9M. DECISION OF COMMITTEE: TO APPROVE THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED EXTERIOR SIDE YARD SETBACK FROM 6.0 METRES TO 4.5 METRES AS IT IS MINOR IN NATURE, DESIRABLE AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: March 6, 2008 LAST DAY OF APPEAL: March 26, 2008 809 Cl~mglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 17,2008 Report #: PSD-024-08 File #: S-O-2008-01 By-law #: Subject: DRAFT PLAN OF SUBDIVISION IN THE CITY OF OSHAWA APPLICANTS: FORD, BIESENTHAL, KINGSWAY & OSHAWA MISSIONARY COLLEGES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-024-08 be received; 2. THAT the City of Oshawa be advised that the Municipality of Clarington has no objections to the approval of the proposed Draft Plan of Subdivision (S-O-2008-01) subject to the conditions contained in Attachment 2; and 3. THAT a copy of this report be forwarded to the City of Oshawa Development Services Department and the Region of Durham Planning Department. RevieWedbY:O ~~ ~ Franklin Wu, Chief Administrative Officer Submitted by: Da d rome, M.C.I.P., R.P.P. Director of Planning Services BRlCP/DJC/df 10 March 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 . 810 REPORT NO.: PSD-024-08 PAGE 2 1.0 BACKGROUND 1.1 Owners: Gary and Gwendolyn Ford, Frederick & Ibojka Biesenthal, Kingsway College, and Oshawa Missionary College 1.2 Applicant: (same as owners) 1.3 Plan of Subdivision: To permit the development of a plan of subdivision with 251 single detached dwellings, 86 street townhouses, 50 block townhouses, 232 unit institutional retirement building, block for commercial storage, blocks for commercial, park and stormwater pond, and local roads. The total site area is 24.447 hectares. 2.0 LOCATION 2.1 The property is in Part Lot 1, Concession 2, City of Oshawa. Specifically, the lands are on the west side of Townline Road North, south of Adelaide Avenue East, and north of the Kingsway Village Shopping Centre. 3.0 BACKGROUND 3.1 On February 12, 2008, the Municipality of Clarington was circulated by the City of Oshawa the above draft plan of subdivision for comments. 4.0 AGENCY COMMENTS 4.1 The application was circulated to the Municipality of Clarington Engineering Services Department for review. The Department had no comments or concerns. 5.0 STAFF COMMENTS 5.1 Some of the existing dwellings on the Clarington side of Townline Road and nearby Lawson Road are currently serviced with private water supply, that is, wells. Should the proposed plan of subdivision be approved, construction of municipal services could have a potential impact on existing shallow wells, Staff recommends that a well monitoring program be established prior to final approval of the proposed plan. In addition, a condition of draft approval should be included requiring the proponent to pay for all costs of providing a water supply of equal or better, quality and quantity to any affected homeowner in the event there is impact to an individual's water supply as a result of this development. 5.2 The Municipality of Clarington has reviewed the proposed plan of subdivision and has no other concerns. 811 REPORT NO.: PSD-024-OB PAGE 3 5.2 The Municipality of Clarington has reviewed the proposed plan of subdivision and has no other concerns. 6.0 CONCLUSION 6.1 In consideration of the comments provided within this report, it is recommended that the Municipality support the approval of the. proposed draft plan of subdivision. Two conditions of draft approval are recommended. Attachments: Attachment 1 - Key Map and Draft Plan of Subdivision Attachment 2 - Condition of Draft Approval List of interested parties to be advised of Council's decision: City of Oshawa Durham Region Planning Department 812 Attachment 1 To Report PSD-024-08 - ~ ~ ;:::: '" ,. I '" xc ~ c: o ....ii 02: 0" q.a co::! 00 0'" NO . c: OO!! 'lL l/)c: III ... C !l ;: ::I o U r z J ~ avo~ 30:)HV^ - HU:lON ovo~ 3NnNMDl ( I o '" NO.illNI~::> .:10 ..unvdl:)INn~ ~ Q. .. :E c o ~ u o .... ~ 8- e lL ~ ~~ i~'/ [\, _ _ _ 19~ aV'o~ V\IV'H~naJ I I Hl~ON aV'o~ 3NIlNMOl =---::fI-X:~"-';;- ~=a=--;:--~ r~- viP.:: ..... t! ~ 11 1i' 1 ~ ~~ [l:L: 1+ I . :::t i il5. II h~ == JJftttIU\\ . . '. q: ~~~i rflgl =E: ~,'t:::c::I;;i! i w, .wq: ~I!h 111~laJ!~D ~~~I: . ';::j:. Il I =s; cI- ~h I; ~ '-..!- . e+'H.\...m:r--, f.jt:I,[h m Ul .~ ..1.....11"11 ~LJ I ~~ I tJ Ila",,/a. ~...1 1 yV II .. "~ ! il ~ I~ I run! i _. -~1I'"j n' -- . - -!:- ~B I I ioIf-p. ~O-) I~ ..... + ! I rc."--L~ c J\--r--r\\ ~\ · ... -t- I ,,-91 Wr- ~ >t I l:J ~nr ,\I 'L..J.: ....H.I-/;r. I 'L"'"""1-S -= <t~ ~ ~'L i-!-t-t).,.:I I "- (f] - -' --! ::!=v. /. . . , I I , I . ,14 :;;;;.~ - ----- . .'. ~ II :........l;tt'/'I : 0\1 "'~~ ?;:l\Jij I qj D~O ..?M-' U -:lJ I ~ 11'I'I'I'~I'I"""'lJml ~>----'ff~ ~ ~"i. N!:\.,lsW!..I,N,"......,./I,', \ l J V; l3 '1 ~ . ~~;;;{J1 ~ . ""'" l>\. :2 .- ~ 1 _?tJRt , "1"1'1' I 'W'flJ. ~/'I'"r'/l'i11 I~..f/Y~: r- 0 ~ ~ 11 r =- 'I- ':. J f\ '~..J _ --JF 1-1- 0" "'I i---1 -y~h", tJ J ~..., I rw, 11 f.'~ 'i-' IS ^ ) -~ : I \ M \ I 6~ ~ "-,,_ ~ ~, _,.. I _ Ii: I," ~~Q~iL-~ ~ qUO 3 Ij ~l..<-...J ocu~bc:J _ IJ olJ~ \\ / I ~ T" h"D _ _ \\ , . ,f,~ iI: H ,;(' :P """ I . "-' E '--LL~ ~I -- 'Is ~I~ ~~, Jill ~ ! '-'I V 11( I\~ I = ! f .~'-+ 1:~~D oD,. Lil ~ f-- 813 Attachment 2 To Report PSD-024-08 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION MUNICIPALITY OF CLARINGTON March 17, 2008 Ford, Biesenthal, Kingsway and Oshawa Missionary Colleges S-O-2008-01 1. The Owner shall retain a qualified Professional Engineer to undertake a well monitoring program on a monthly basis a minimum of six (6) months prior to the start of any grading or construction on site. A copy of the well monitoring data shall be provided to the Municipality of Clarington. 2. The Owner agrees, in the event of an impact on any existing wells as a result of development of the subject lands to provide, at no cost to the resident, water supply equal to, or better, than the quality and quantity of the water supply that has been impacted. 814 Cl{J[inglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 17,2008 Report #: PSD-025-08 File #: PLN 7.9 By-law #: Subject: USE OF POppy SYMBOL ON STREET SIGNS AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-025-08 be received; 2. THAT the Policy for War Dead and War Veteran Names for Streets be amended as shown on Attachment 1; and 3. THAT all interested parties identified in this report be advised of Council's decision. Submitted by: o v' Dire . Crome, M.C.I.P., RP.P. or, Planning Services ReVieWedbY:O ~ ~ Franklin Wu Chief Administrative Officer BR/CPIDJC/av/lw 7 March 2008 815 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-025-08 PAGE 2 1. In May 2001, Council adopted a policy to recognize Clarington's war dead and veterans through street names in the Municipality and to introduce the poppy symbol on the street name signs. This has proven to be ex1remely well received in the community by residents, developers and members of the Royal Canadian Legion. 2. The Municipality relies on the expertise of the Royal Canadian Legion, Branch 178 (Bowmanville) to verify whether names submitted qualify as Clarington war dead or war veterans. Through this on-going dialogue, further revisions to the Policy for Clarington War Dead and War Veteran Names for Streets were identified to better reflect the sacrifice of, or willingness to sacrifice, life and/or limb for Canada: . inclusion of those who served in a war zone as defined by the Canadian Government in active duty in the Canadian Merchant Navy, . inclusion of those who served in overseas nursing roles (in organizations such as the Royal Canadian Army Medical Corps, R.C.N., RC.A.F., Canadian Red Cross, and Victorian Order of Nurses), . inclusion of those who served in peacemaking action such as the First (1991) Gulf War and Afghanistan when initiated by the United Nations and/or NATO (with the "andf recognizing that in some cases both organizations initiate the action), and . veterans from the Peninsular and Crimean Wars were inadvertently left out even while war dead from the same wars were recognized, and in fact, Bowmanville's first recognized veteran was Edward Pethick from the Peninsular War. The Korean War, often referred to as a "police action", would be part of the peacemaking category. These amendments are shown in Attachment 1, in bold. 3. Through the use of the Clarington War Dead and War Veteran Names for Streets Policy, the Municipality has been able to develop a large supply of approved street names for use within the Municipality. The proposed amendments widen eligibility for "poppy street names". However, as noted above, the program has been well received, and the proposed revision provides for further inclusiveness that responds to the above- mentioned on-going dialogue with the Royal Canadian Legion, Branch 178 (Bowmanville). The Branch has been consulted on and is supportive of the proposed revisions to the policy. Planning Staff intends for these amendments for further inclusiveness to be the last ones. Attachments: Attachment 1 - Modified Policies for War Dead and War Veteran Names for Streets List of interested parties to be advised of Council's decision: John Greenfield 816 Attachment 1 To Report PSD-025-08 Municipality of Clarington Planning Services Department Policies SUBJECT: War Dead and War Veteran Names for Streets APPROVED BY: ~ Council o CAO. SECTION: SUBSECTION: PURPOSE: Development General PSD-D010 DATE APPROVED/UPDATED: May 29, 2001/June 26, 2006/March 25, 2008 To honour the memory of men and women from Clarington who have fought or performed battlefield nursing in a war or served in peacemaking or peacekeeping assignments overseas as part of Canada's military. POLICIES: 1. For the purpose of this policy, the "war dead' refers to those persons who died serving overseas in active military duty including in the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing overseas during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. 2, For the purposes of this policy, "war veterans" refers to those persons who voluntarily enlisted with Canada's military forces including the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing and served overseas in active duty during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, and any peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. 3. The use of war dead and war veterans' names will comply with the Region of Durham street- naming policy. 4, The war dead and war veterans that will be honoured in this manner are those men and women who were residents of Clarington at the time that they enlisted. 5. Municipal staff will work with the Royal Canadian Legion in determining the man and women that qualify for recognition. 6. The Municipality will encourage the use of war dead and war veterans' names within plans of subdivision on the following order of priority: a) Soldiers killed or missing in action; b) War veterans who have died: c) War veterans who are still living. 7. Street signs honouring war dead and war veterans will include a poppy in the design. 817 8. Streets previously named for individuals of historic significance or Clarington families and not specifically identified at the time for a specific war dead or war veteran will not be recognized with a DODDV on the street name sian. ~~![-ilJgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 17,2008 Report #: PSD-026-08 File #: PLN 31.5.9 By-Law # Subject: NORTHGLEN NEIGHBOURHOOD DESIGN PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-026-08 be received; 2. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: D i . Crome, M.C.I.P., RP.P. Director, Planning Services Reviewed by: d~ ~ Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 818 CS.Cp.DJC.sh March 10,2008 REPORT NO.: PSD-026-08 PAGE 2 1.0 NEIGHBOURHOOD DESIGN PLANS 1.1 The Clarington Official Plan requires the preparation of a Neighbourhood Design Plan (NDP) prior to consideration of any plan of subdivision in a neighbourhood not having an approved secondary plan. 1.2 The design plan is a block plan to layout the future development of the neighbourhood. The design plan details the following: . Locations of schools, parks and open space blocks, including stormwater management blocks; . Lotting patterns and residential densities; . Road alignments within a neighbourhood, including road classifications; . Sidewalks, walking and cycling trail systems; and . Proposed servicing within the neighbourhood. 1.3 These plans do not require Council approval but are approved by the Directors of Engineering Services and Planning Services. They are to be utilized by staff in reviewing subdivision applications for the specific neighbourhood. A Neighbourhood Design Plan does not have status under the Planning Act and is not subject to appeal. A Neighbourhood Design Plan does not replace the approval of a plan of subdivision or rezoning, nor will it remove any individual's rights to object to subsequent subdivision or rezoning applications under the Planning Act. . 2.0 BACKGROUND 2.1 Northglen Neighbourhood is one of the major new neighbourhoods that will commence development in 2008. The Northglen Neighbourhood Design Plan was initiated by the Northglen Landowners Group. Attachment 1 shows the limits of the Northglen Neighbourhood. The Neighbourhood Design Plan (NDP) was the basis for an application for Official Plan Amendment, applications for two (2) draft plans of subdivision and applications for rezoning submitted by the landowners group. The application for Official Plan Amendment was adopted as Amendment No 59 to the Clarington Official Plan in December 2007. 2.2. Establishing the limits of development in the neighbourhood was a priority in the overall design plan process for Northglen. The Clarington Official Plan requires a subwatershed study be undertaken prior to draft approval of a plan of subdivision. Where a master drainage plan has been approved prior to the adoption of the Official Plan, then the master drainage plan will substitute for the requirement for a sub-watershed plan. The Bowmanville Creek Master Drainage Plan was approved in 1989 for the Bowmanville Creek watershed. The north-east portion of the Northglen Neighbourhood is located in the Soper Creek subwatershed and therefore subject to a separate subwatershed study. The Bowmanville Creek Master Drainage Plan was updated to identify constraints to development. Given that the majority of the neighbourhood is within the 819 REPORT NO.: PSD-026-08 PAGE 3 Lake Iroquois Beach an Environmental Impact Study was required to be undertaken and provided recommendations regarding the limits of development. 2.3 A number of additional studies were required through the submission of the application for Official Plan Amendment and the draft plans of subdivision. This information was also used to assist in developing and refining the NDP. 3.0 NEIGHBOURHOOD DESIGN PLAN REVIEW PROCESS 3.1 In addition to the circulation of the various documents to the relevant agencies, a community design peer review workshop was facilitated by the Planning Partnership Limited on behalf of the Municipality, to review the proposed Northglen Neighbourhood Design Plan prepared by the Northglen Landowners Group's consultant. The peer review workshop was attended by the landowners group, and their consulting team, staff from Clarington Emergency and Fire Services, Engineering Services, Planning Services, Operations and representatives from Central Lake Ontario Conservation Authority (CLOCA), the Kawartha Pine Ridge District School Board and Region of Durham Works Department. 3.2 The one day workshop emphasized the importance of stakeholder collaboration in reviewing and reexamining the Neighbourhood Design Plan through alternative design principles. The following thirteen design principles were established: · Compact, healthy, sustainable neighbourhood; · Scale and function to compliment adjacent residential areas; · Neighbourhoods defined by centres and edges; · Pedestrian-friendly community, maximizing 5 minute walking access to community amenities; · Linked parks and open space connecting to the principle recreational trail systems through the Soper and Bowmanville Creek Valleys; · Integration of natural features as part of the neighbourhood's character and open space system; · High-quality enhanced streetscapes, accommodating large tree species where appropriate; · High degree of regional accessibility (transit supportive alignment); · Diversity of experiences in the public domain, provided through a variety of scales, changing views and natural and built elements; · Permeable street system that enhances neighbourhood character not rigid grid iron system but a grid system with curved roads; · Environmentally appropriate design reflecting the site's natural features; · Design elements that recognize the area's natural and cultural heritage features; and · Mix of housing type and tenure. 3.3 The recommendations of the peer review consultants were used to refine the Neighbourhood Design Plan which was resubmitted in January 2007. 820 REPORT NO.: PSD-026-08 PAGE 4 4.0 PUBLIC INFORMATION CENTRES 4.1 Two public information centres were arranged though the planning process for the neighbourhood. In June 2005, the landowners held an initial information session to discuss their intentions for developing the site. Information for the following supporting technical studies was also presented: . Existing Conditions and Constraints Report; . Natural Environment Component Report; . Hydrological Study; . Functional Servicing Study; and . Landscaping Master Plan. A second public information centre was held February 2007 to present the proposed NDP, Both information sessions were primarily attended by neighbourhood residents. In addition to the above, a public meeting under the Planning Act was held on Official Plan Amendment No. 59, the two proposed plans of subdivision and the related zoning applications. 5.0 NORTHGLEN NEIGHBOURHOOD DESIGN PLAN DETAILS 5.1 Population and Housing 5.1.1 In December 2007 Council approved the application to amend the Clarington Official Plan submitted by the Northglen Landowners. Amendment No. 59 to the Clarington Official Plan, changes population and housing targets for the Northglen Neighbourhood. The population target was increased from 3750 to 6500 and the housing targets are allocated as follows: . 1500 Low density units . 525 Medium density units . 100 High density units; and . 50 Intensification units The low density units are primarily single detached homes on varying lot frontages of 10 to 18 metres. Some traditional semi-detached units are also proposed. The medium density units are in the form of street townhouse units and block for multi unit development. Intensification units can be in the form of apartment-in-houses and redevelopment of existing larger residential lots. The Rills of Liberty estate residential area is located along the east side of the Northglen Neighbourhood. These lands would remain as they are. 821 REPORT NO.: PSD-026-08 PAGE 5 5.2 Open Space and Parks 5.2.1 The majority of this neighbourhood is located within the Lake Iroquois Beach. Lands in the northern portion of the neighbourhood, and those associated with a tributary of the Soper Creek were identified as Environmental Protection Area (EPA) in the NDP. Lands north of the EPA lands, east of Middle Road are subject to the Soper Creek Subwatershed Study and are identified as "Area Subject to Soper Creek Subwatershed Study" . 5,2.2 There are two large neighbourhood parks in the Northglen Neighbourhood. One located in the most westerly portion of the neighbourhood, referred to as Northglen West. This park is 2.484 hectares in size and is located adjacent to a public elementary school site. Two other smaller parkettes service the north and south portions of the Northglen West. 5,2.3 Another 2.038 hectare neighbourhood park is located on the easterly portion of the neighbourhood, referred to as Northglen East. This park is located adjacent to a separate elementary school site. The park also abuts environmentally protected lands to the north and will offer opportunities for trail connections and passive recreational uses. A continuous open space system connecting further to the east will be difficult to achieve given that the Environmentally Protected Area lands in the east part of the neighbourhood, in the Rills of Liberty estate residential subdivision, are held in individual private ownership. Pedestrian connections to the south and east will be on sidewalks adjacent to roads. 5.3 Mixed-Use Block 5.3.1 A mixed-used commercial and residential block is located at the corner of Concession Road 3 and Regional Road 57. Development of this block will be subject to future applications for site plan approval and site specific rezoning. A development concept for this site is not part of the Neighbourhood Design Plan but it is shown on Attachment 3. It may contain commercial floors pace of up to 5000 square metres and medium/high density units, consistent with the Neighbourhood Centre designation in the Clarington Official Plan. The site will also contain the stormwater management pond for the Northglen West lands. 5.4 Road Pattern 5.4.1 The proposed road pattern is a modified rectilinear grid system. East-west collector roads service the mid-block of the neighbourhood. The main local roads on a 20 metre road allowance allow for penetration into various quadrants of the neighbourhoods. Local roads of 18 metre right-of-way widths are used where there are no traffic through conditions. 822 REPORT NO.: PSD-026-08 PAGE 6 5.4.2 The road pattern has been adjusted to accommodate the heritage structure at 3187 Middle Road (Kemp Homestead). The lots size has also been enlarged to accommodate the home, in keeping with the comments from the Clarington Heritage Committee. 6. 0 PROVINCIAL POLICY 6.1 Provincial Policv Statement In 2005 Provincial Policy Statement (PPS), healthy, liveable and safe communities are sustained by accommodating an appropriate range and mix of residential, employment, recreational and open space uses to meet long term needs. The NDP accommodates a mix of residential, open space/parks, retail and community facilities. The environmental areas associated with the Lake Iroquois Beach and Soper Creek subwatershed are appropriately identified in the NDP. The NDP is consistent with the 2005 PPS. 6.2 Growth Plan for the Greater Golden Horseshoe The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Growth is to be accommodated by building compact, transit-supportive communities through the development of mixed use, pedestrian-friendly environments. Growth shall also be directed to areas that offer municipal water and wastewater systems. Municipalities should establish an urban open space system within built up areas. The NDP is consistent with the Growth Plan. 7.0 OFFICIAL PLAN POLICIES 7.1 Durham Reoion Official Plan Within the Durham Regional Official Plan, the lands are designated as "Living Areas". Living Areas shall be predominantly for housing purposes, incorporating the widest possible range of housing types, sizes and tenure, developed in an efficient and cost effective manner. A mix of uses such as certain home occupations, convenience stores, public and recreational uses, limited office development and retailing of goods and services may also be permitted in Living Areas provided there are appropriate provisions and designations in the area municipal Official Plan. In consideration of development applications in designated Living Areas, regard shall be had for the intent of this plan to achieve the following: . A compact urban form; . The use of good urban design principles; . The provision of convenient pedestrian access to public transit, educational facilities and parks; and . The grid pattern of roads. 823 REPORT NO.: PSD-026-08 PAGE 7 7.2 Clarinoton Official Plan 7,2.1 The Clarington Official Plan designates the subject lands as Urban Residential and Environmental Protection Area. The use of lands within the Urban Residential designation shall be predominantly for single detached and semi-detached housing. Public and separate elementary school, medium and high density and neighbourhood centre commercial and neighbourhood park symbols are also identified throughout the neighbourhood. 7.2,2 Environmental Protection Areas are recognized as the most significant components of the natural environment. The intent of this designation is to preserve and protect areas from effects of human activity, No development is permitted in these areas. 7.2.3 Amendment No.59 to the Clarington Official Plan, primarily altered the population and housing targets for the Northglen Neighbourhood as well as revising the collector road patterns, removing a public elementary and a secondary school symbol, relocating a separate school symbol, a neighbourhood park symbol and adding four medium density symbols. The NDP conforms to the Amendment No. 59 to the Clarington Official Plan. 8.0 AGENCY COMMENTS 8.1 The Engineering Services Department have provided comments through the circulation of the Draft Plans of Subdivision S-C-2007-004 and S-C -2007-005. Changes to the NDP have been made to reflect Engineering's comments throughout the process. 8.2 The Emergency and Fire Services Department requested that all internal driveways and access routes in the townhouse areas meet all requirements of the Ontario Building Code for access and water supply. All turning circles must be sufficient for fire service vehicle turns. Details on the design and construction will be required through review of the draft plans of subdivision and future site plan applications for the multi-residential blocks. 8.3 The Region of Durham advised that the Neighbourhood Design Plan, is in conformity with the policies of the Region of Durham Official Plan, and consistent with the Provincial Policy Statement (PPS) and the Growth Plan for the Greater Golden Horseshoe (GGH). A Functional Servicing Study was prepared by Sernas and Associates and reviewed by Regional Works. Municipal water supply can be provided from an existing feedermain on Middle Road and the future extension of feedermains across Concession Road 3. These works are conditional upon approval by Regional Council through their budget system. Sanitary sewers to service the majority of the Northglen Neighbourhood can be provided by ex1ending a trunk sewer on Middle Road and a sub-trunk on West Scugog 824 REPORT NO.: PSD-026-08 PAGE 8 Lane. Servicing the lands south of Rebecca Court with sanitary sewers is dependent on the extension of the Soper Creek Trunk on Mearns Avenue, identified in the Region's Capital budget program for 2011-2015. A Traffic Study was prepared by Sernas Associates and reviewed by Regional Works. Generally, the intersection spacing onto Regional Road 57 and Concession Road 3 has been deemed appropriate by the Region, although auxiliary turn lanes may be required. The appropriate widenings are required on Type 'A' Arterial Road and Type 'B' Arterial Roads. Appropriate site triangle areas are also required where roads intersect with Regional Roads. The size of widening and site triangles will be determined through the review of the draft plans of subdivision. Direct access onto Regional Roads 57 and 14 is discouraged. 8.4 Central Lake Ontario Conservation Authority provided input into the NDP throughout the review of the update to the Master Drainage Plan, the Environmental Impact Study and through the review of the applications for Official Plan Amendment and the two draft plans of subdivision. They are supportive of the plan and environmental areas being protected. 8.5 The Kawartha Pine Ridge District School Board offered no objection to the NDP. It is anticipated that the current proposed elementary school site will meet the projected needs of the Board in the area. 8.6 The Peterborough Northumberland and Clarington Catholic School District Board has offered no objection to the site at a Middle Road and Street 'B' for an elementary school site, particularly now that the traffic circle at this intersection has been eliminated. 9.0 STAFF COMMENTS 9.1 The Neighbourhood Design Plan provides a general development plan for the future development of the entire neighbourhood which is not prejudiced by current land ownership or uses. It has been refined in light of the peer review workshop, comments from the circulated agencies and members of the public from the two public open houses. The Northglen Neighbourhood is not a new urbanist neighbourhood but contains a number of the elements of evolving planning practice. It is also anticipated that the development proponents will incorporate energy and water conservation features in new homes. 9.2 The Financial Impact Study of New Developments in Clarington was undertaken in the latter half of 2007 and the report was presented to Council on March 3, 2007. Northglen Neighbourhood was one of the major new development areas reviewed in that study, Detailed phasing of development in the Northglen Neighbourhood will be considered through the conditions of draft approval for both draft plans of subdivision. Future proposed draft plans of subdivision applications for those lands not currently part of the proposed draft plans will have to conform to the Northglen Neighbourhood Design Plan. 825 REPORT NO.: PSD-026-08 PAGE 9 9.3 The Neighbourhood Design Plan will have to be updated once the Soper Creek Subwatershed Study is complete and the limits of development can be established within said watershed. 10.0 CONCLUSION 10.1 Staff have prepared this report to inform Council and members of the public that the Northglen Neighbourhood Design Plan has been completed and that the Director of Planning Services and the Director of Engineering Services will be approving the plan in the near future. Attachment: Attachment 1 - Key Map Attachment 2 - Neighbourhood Design Plan Attachment 3 - Concept Plan for North Bowmanville Neighbourhood Centre List of interested parties to be advised of Council's decision: Dave and Janet Passant Cindy Craig Murdoch Rick and Donna McCreary Hielka Holkema Mike and Caroline Dodds Glenn Genge Peter and Heather Abramczuk Wendy Busuttil Gord and Rosemary Baker Hannu Halminen Grant Martin Baysong Developments Inc George and Cheryl Strilchuk Kirk & Douglas Kemp Dominick and Angela Forsellino Bob and Patsy Carruthers Kurt and Sylvia Graichen Kevin Tunney Ardyth Korte Rick James Sernas Associates Ron & Ann Reitsma Reverend Gordon Belyea Tammie McGann 826 Attachment 1 To Report PSD-026-08 . . . ; . : . . . ~ . avo~ 31aOl~ C') I 0 . c5 . ~ . . I~ . . . I . ~ I W . () . z . 0 . () ~ I r~ . . III; . . . . . . . . . I . . . . ~ ~~ EEEB L9 aVOH ~VHHna ., 827 - ~ ~ I ID a. .. :e c o ;:: .. u o ... ~ II a. e ll. ~ H1HON 1S Al.H381 . . ; . . . . . . - . . 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I ::l _.::;; 5 - J C!.. ~ ~ ! u: ~ ro I 11-, 1 837 Cl~ilJgton REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 10,2008 Report #: PSD-027-08 File#: PLN7.11 By-law #: Subject: 2007 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION RECOMMENDA nONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-027 -08 be received; 2. THAT the Region of Durham Planning Department be forwarded a copy of this report and Council's decision. Submitted by: D vi . Crome, M.C.I.P., RP.P. Director, Planning Services Reviewed by: O.~...:.. ~ Franklin Wu Chief Administrative Officer MKlDPIDJC/df 11 March 2008 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVlllE, ONTARIO l1C 3A6 T (905)623-3379 F (905)623-0830 838 REPORT NO.: PSD-027-08 PAGE 2 1.0 PURPOSE 1.1 The purpose of this report is as follows: . To provide the General Purpose and Administration Committee with an update of the subdivision activity that occurred during the 2007 calendar year for Draft Plans of Subdivision within the Municipality; and . To advise the Region of Durham Planning Department of the status of all subdivision applications as of December 31,2007. 1.2 Delegation of Subdivision Approval was accepted by the Municipality of Clarington October 1, 2001. Under the terms and provisions of the Memorandum of Understanding, the Municipality agreed to provide the Region of Durham with an annual statistical report on the following: . The number and status of draft plans of subdivision; and . The number and types of units approved and registered during the previous calendar year. 2.0 SUBDIVISION ACTIVITY 2.1 Attachments 1, 2, 3 and 4 to this report outline all of the active subdivision applications for which the Municipality of Clarington is the approval authority. Summary tables have been established for the Bowmanville (Attachment 1), Courtice (Attachment 2) and Newcastle (Attachment 3) Urban Areas. Applications within the Hamlets and rural areas of Darlington and Clarke Townships are summarized in Attachment 4 entitled "Rural Areas and Hamlets". Each summary table contains three main elements: . A list of plan of subdivision applications received; . A list of active draft approved plan of subdivision applications not yet registered; and . A list of associated registered plans. 2.2 In total there are 51 plans of subdivision applications in various stages of the development process that are either eligible for Draft Plan Approval or have been Draft Approved. The summary tables under attachments (1, 2, 3, and 4) indicate the exact status of each of the applications within the Plan of Subdivision Approvals process. Table 1 below, indicates the number of active proposed and Draft Approved Plans organized by geographic location. 839 REPORT NO.: PSD-027-08 PAGE 3 Table 1: Active Proposed and Draft Approved Plans, 2007 Bowmanville Courtice Newcastle Rural Areas and Hamlets Total 2.3 During 2007, the Municipality received eight (8) new Plan of Subdivision applications as follows: . Three (3) subdivision applications were received for the Bowmanville area proposing 1328,364 and 250 residential units. In total, 1942 residential units were proposed in Bowmanville in 2007. . Four (4) subdivision applications were received for the Courtice area proposing 37, 60, 157 and 67 residential units. In total, Courtice received 321 proposed residential units. · Newcastle also received one (1) subdivision application proposing a total of 30 residential units. 2.4 In 2007, the Municipality granted Draft Approval to one (1) subdivision application in Courtice having a total of 49 residential units. There were also revisions made to one (1) draft approved Plan of Subdivision in Bowmanville to modify the lot type and total number of residential units approved. 3.0 STATUS OF ACTIVE PLANS OF SUBDIVISION The following section will briefly outline the status of submitted, draft approved and registered plans of subdivision as of December 31, 2007. 3.1 Active Applications for Draft Plan Approval By the end of the 2007 calendar year the Municipality was considering 24 Plan of Subdivision applications, having a total of 6091 residential units, which had not yet received Draft Approval. The geographic distribution of the proposed units is illustrated in Figure 1 below. 840 REPORT NO.: PSD-027-08 PAGE 4 Number of Proposed Units at End of Year 2007 by Georgraphic Area New castle, 1499 Rural Areas and Harnets , 45 -""": , ..-~7 ~ cM4'7'!q,; ,J '~'" ~-""~~ Courtice, 663 Bow manville, 3884 Figure 1: Geographic Distribution of Proposed Units, 2007 3.2 Draft Approved Plans By the end of 2007, there were 27 Draft Approved Plan of Subdivision applications, having a total of 3276 residential units which had not yet been included in a registered plan. The geographic distribution of the Draft Approved units is illustrated in Figure 2 below. Number of Draft Approved Units at End of Year 2007 by Geographic Area Rural Areas and Harnets. 100 Newcastle,1238 Bowmanvile,1415 Courtice, 523 Figure 2: Geographic Distribution of Draft Approved Units, 2007 3.3 Reoistered Plans At the end of 2007, a total of 42 registered plans remained active, whereby there exists vacant lots for which building permits can still be obtained. Table 2 below indicates the geographic distribution of the active registered plans and the number of vacant lots at the end of 2007. 841 REPORT NO.: PSD-027-08 PAGE 5 Table 2: All Active Re istered Plans as of December 31, 2007 a Bowmanville Courtice Newcastle Rural Areas and Hamlets Total # 18 10 6 8 42 % 43 24 14 19 100 # 722 517 97 59 1395 % 52 37 7 4 100 It is evident that Bowmanville continues to be the dominant urban area for residential growth in Clarington, accounting for 43% of the active registered plans in 2007. The Bowmanville urban area also accounts for 52% of vacant lots within active registered plans in 2007. Of the 42 active registered plans, eight (8) plans having a total of 709 residential units, . received final approval and were registered during the 2007 calendar year. The geographic distribution of plans and units registered in 2007 can be seen in Table 3, below. Bowmanville Courtice Newcastle Rural Areas and Hamlets Total 2 4 o 2 8 289 393 o 27 709 Approximately 11 % of those residential units in plans of subdivision registered in 2007 were also issued building permits. Consequently, of the 709 lots that were registered during the year of 2007,628 lots (89%) remained vacant by the year's end. Table 4 and Figure 3 below illustrate the geographic distribution of the vacant lots registered in 2007. Table 4: Vacant lots Re istered in 2007 b Bowmanville Courtice Newcastle Rural Areas and Hamlets Total 73 99 nla 100 89 842 REPORT NO.: PSD-027-08 PAGE 6 In addition to those plans and units registered within 2007, there were 34 active plans registered prior to 2007, within which there remains vacant lots eligible for building permits. Of those lots that were registered prior to 2007, 767 of them remain vacant, as can be seen in Table 5 below. Bowmanville 1628 511 31 Courtice 830 127 15 Newcastle 435 97 15 Rural Areas and Hamlets 100 32 34 Total 2993 767 26 3.4 Distribution of Unit TVDe As illustrated in Figures 4 through 7 below, single detached dwellings continue to be the predominant unit type within Clarington's urban areas in all stages of the plan of subdivision process. Clarington's Rural areas and Hamlets are comprised of single detached dwellings only. Courtice and Newcastle both have high percentages of single detached dwelling units (62% and 69% respectively). Bowmanville however, has a slightly lower percentage of single detached dwellings since its combined percentage of apartment and multi units (33%) is greater than that of Courtice (21 %) and Newcastle (20%). This suggests that Bowmanville, being the dominant urban area, continues to provide a greater variety of housing forms. Plan of Subdivision Units by Type for Bowmanvllle, 2007 Plan of Subdivision Units by Type for Courtlco, 2007 "- "" Muti Apartment 15% 2% .... "'" ~ J d~ 1 S_ .." -- -<,'" ~, ~L=w=_JP;:;r S",</, .'" Soml 2'" S... "" Figure 4: Plan of Subdivision Units for Bowmanville Figure 5: Plan of Subdivision Units for Courtice 843 REPORT NO.: PSD-027-08 PAGE 7 Plan of Subdivision Units by Type for NewcalU., 2007 Plan ofSubdlYision Units by Type for Clarington, 2007 Apartment M"" ... '''' ~"", '~ _~" ^_- i """ ,,6 ;% ",v : > _ '"'~ , ~~":0:S;U;;'Uf0SS?0f~~ <lWt=~~.. Multi '''' _mont ." Sil'9le .... -'" , ~z " ~~~"> ....- .." Semi "" s~ 14" Figure 6: Plan of Subdivision Units for Newcastle Figure 7: Plan of Subdivision units for Clarington Each stage of the plan of subdivision process is fairly different in terms of the types of residential units being proposed, approved or registered. This is illustrated in Figures 8 through 10. In 2007, 65% of the units in proposed plans of subdivision in Clarington are single detached. As well, 20% of the proposed units in Clarington were multi residential type units. The draft approval stage in 2007 had a more varied distribution in terms of residential types compared to the proposed residential type distribution. Only 43% of the draft approved residential units were single detached, and a much greater percentage of apartment units (23%) were draft approved compared to the amount of proposed apartment units (8%). In terms of registered units ill 2007, 65% were single detached dwellings, 25% were semi-detached. Overall, the single detached dwelling is still the dominant residential unit type in Clarington although lot sizes have declined. Proposed Residential Units by Type. Clarington 2007 Draft Approved Reside ntial Units by Type, Clarington 2007 ..." 20 /lplllrtnent ." ~8rtm.nl 2'" Single "" IiiIIi!!' , ~=~WW-YP Som 7" ". .'" Semi ,." Figure 8: Proposed Residential Units, 2007 Figure 9; Draft Approved Residential Units, 2007 844 REPORT NO.: PSD-027-08 PAGE 8 Registered Residential Units by Type, Clarlngton 2007 t.\lli Apartmmt 10% 0% Sem 25% ~- ::' -- - ~~ A ,.;;J~;;'':.;:s_f(;:fu~= ~<~~-'. SlngIe .5% Figure 10: Registered Residential Units, 2007 3.5 Geoqraohic Distribution By the end of 2007, 99% of proposed plan of subdivision units were located within the existing urban areas. Only 1 % of residential units proposed were within rural and hamlet areas. This trend should continue as the policies of the Greenbelt Plan and Oak Ridges Moraine Conservation Plan direct growth to urban areas such as Bowmanville, Courtice and Newcastle. These figures are illustrated in Table 6 below. Il!\lJIi! Bowmanville Courtice Newcastie Rural and Hamlet Total 3884 663 1499 45 6091 64 11 24 1 100 Similarly, 97% of draft approved units within Clarington are focused within the urban areas. Bowmanville accounts for 43% of the total draft approved units in 2007, Courtice accounts for 16% and Newcastle accounts for 38%. These figures are illustrated in Table 7 below. Table 7: Draft Approved Units by Geographic Area Bowmanville 1415 43 Courtice 523 16 Newcastle 1238 38 Rural and Hamlet 100 3 Total 3276 100 845 REPORT NO.: PSD-027-08 PAGE 9 4.0 CONCLUSION 4.1 The Clarington Official Plan sets a housing target for various types of units as shown below. The units in the residential plans of subdivision as of year end 2007 show that there is a relatively close match between planned and actual units being constructed. In fact, when site plan applications on intensification sites such as Point of View and others are added, there is a close match with the housing targets established in the Official Plan. 4.2 The Municipality continues to enjoy a good supply of draft approved or registered lots in all urban areas in the Municipality. The Official Plan sets a target of maintaining a 3 year supply of draft approved and registered lots and blocks. At year end, there were over 4671 units in draft approved or registered plans - approximately 5 to 6 year supply. Moreover, there was no shortage in supply in each of the urban areas. Considering the potential addition of applications, which could add up to an additional 6100 units to the approved units noted above, there is a 10 to 13 year supply of housing either approved or under consideration which would accommodate approximately 32,000 additional people in Clarington. It should be noted that this is only for units within plans of subdivision and does not account for other supply through intensification and the site plan process. 4.3 As noted in the Financial Impact Study, the Municipality's focus is meeting its servicing commitments towards those lands within the Ten Year Development Areas defined in the Development Charges Background Study. The Municipality's capital budget is strained and debt levels are set to increase to service new growth. As growth does not fully pay for growth, the prospect of significant financial constraints will impact the 6100 units currently under consideration for development approvals. 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To Report PSD-027-0! 11I:l8V)C')o8r-.C') > ...f'lCl)N...Ill.... # ~ 'E..........VlCll~::!M~ d ~ 1 ::iNOC"l....~o........9 ~ ! i~.......:d~:qN,...= ~ i . i ~ liooooClooo a ~ ~ ~OOOQOOOO ~ i 11100000000 I!oooooooo ~ i j!OOOOOOOO ~IOOOOOOClO ~ 100000000 ]~ ioooooClOO ~ ..1(1)0"'....$:10........ ~ U :;:) N........ 100 0_.... I'" ....NN ~ ~ l n~n ~ --~ -- ~ ; sl"~~ u VlIll1R~Sit:;:RfI ilt" li ~~~I'I~~1l1'l I" ~ .'~~~"~ z :I; ~~'-~!i~~~ '" d ~ o ~ ~ u Z ~ . 8 ,......lnC'lIlt_N.... 0 3 S;OI~~~....~~ ~ ~~~~niij ~ ~~H~h~ w . ~ i !11i! ~ 850 CI~mgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, March 17,2008 Report #: PSD-028-08 File No's: COPA 2007-0013 By-law #: Subject: AMENDMENT NO. 60 TO THE CLARINGTON OFFICIAL PLAN AND BROOKHILL SECONDARY PLAN AND URBAN DESIGN GUIDELINES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-028-08 be received; 2. THAT Amendment NO.60 to the Clarington Official Plan as shown on Attachment 4 to this report be ADOPTED and the necessary By-law contained in Attachment 5 be passed, and that the Amendment be forwarded to the Regional Municipality of Durham for APPROVAL; 3. THAT the Regional Municipality of Durham Planning Department be forwarded a copy of PSD-028-08; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Reviewed by: () I CA'- P 0", ~ Franklin Wu, Chief Administrative Officer CS*CP*DJC*sh*sn March 12, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, 80WMANVILLE, ONTARIO L 1 C 3AB T (905)623-3379 F (905)623-0830 851 REPORT NO.: PSD-028-08 PAGE 2 1.0 BACKGROUND 1.1 In April 2005, the consulting firm of The Planning Partnership and sub-consultants, Poulos and Chung, URS and Aquafor Beech were retained to undertake the preparation of the Secondary Plan and Urban Design Guidelines for the Brookhill Neighbourhood based on New Urbanism planning principles. The Secondary Planning area for the Brookhill Neighbourhood is shown on Attachment 1. 1.2 New Urbanism is a planning approach that incorporates the best features of the 19th and 20th century town design, while addressing modern planning and engineering concerns such as traffic congestion, pollution and urban sprawl. It seeks the inspiration of the urbanism of the past, but makes modification to address current realities. There are 10 basic principles; walkability, connectivity, mixed use and diversity of housing, strong linked public open space system, quality architecture and urban design, traditional neighbourhood structure, increased density, smart transportation, sustainability and quality of life. 1.3 On November 5, 2007, the statutory Public Meeting under the Planning Act was held for the proposed Official Plan Amendment and the Draft Brookhill Secondary Plan and Urban Design Guidelines. The Staff report concerning the Public Meeting was referred back to staff for further processing, including circulation of the draft Official Plan amendment document to various agencies for comment and to allow for public input. The purpose of this report is to advise Committee of comments from the various agencies and from the public, and to recommend approval of the Official Plan Amendment, Secondary Plan and Urban Design Guidelines for the Brookhill Neighbourhood, 2.0 BROOKHILL SECONDARY PLAN - OVERVIEW 2.1 The design vision for the Brookhill Neighbourhood was arrived at through the preparation of a preliminary Demonstration Plan, produced at a design charrette that took place over three days in the fall of 2005. The principles of the plan were developed at the charrette, with participants from various municipal departments and outside agencies, stakeholders including developers, area residents, and a community reference group, who represented the broader interests of the community. This process was used to foster a shared community vision for the Brookhill Neighbourhood. The Demonstration Plan was refined over several months as information became available from various departments and agencies. Although the Demonstration Plan is not part of the Secondary Plan it forms the basis for the design principles, community structure and policies in the Secondary Plan. (Attachment 2) 2.2 The purpose of the Secondary Plan is to provide a detailed land use plan and policies to establish principles, structure, goals and objectives for the development of the Brookhill Neighbourhood. The Urban Design Guidelines assist in articulating and controlling the intended pattern of development within the community. The Secondary Plan and Urban 852 REPORT NO.: PSD-028-08 Page 3 Design Guidelines, as contained in Attachment 4 to this report, are part of the proposed Amendment No. 60 to the Clarington Official Plan. The following sections provide an overview of the Secondary Plan and Urban Design Guidelines. 2.3 Goals . The Brookhill Secondary Plan Area shall be a vibrant, pedestrian-oriented residential community based on new urbanism principles. . The area shall accommodate approximately 2800 dwelling units through the entire neighbourhood. . To achieve a minimum net density of 50 residents and/or jobs per hectare. . To promote high quality design practices centred on energy conservation, efficiency and environmental sustainability. . To recognize the importance of the natural features within the Brookhill Neighbourhood and how they contribute to the quality of life for local residents. 2.4 Community Structure The components of the community structure are organized in a manner to provide for a complete community with interest and human interaction. They are noted below: . Neighbourhoods - Brookhill is comprised of smaller neighbourhoods that are self contained areas with a mix of low and medium density residential uses. Neighbourhoods are edged by natural features and/or a primary road network. At the centre of the neighbourhood is the Neighbourhood Commons Area, which has a mixed use focus within a 5 minute walk or 400 metres for the majority of residents. . Neighbourhood Commons Area - Neighbourhood Commons Area, the centre of each neighbourhood, includes low and medium density residential forms of development, a park, transit stops, opportunities for Iivelwork units and other conveniences of daily life all located around a neighbourhood park or commons area. . Village Corridor - The Village Corridor is the primary focal point of the Brookhill Community. It is comprised of uses including medium density residential form of development, an array of live/work units, limited retail and office uses, and community facilities such as schools. It is adjacent to the primary transit route and is the area where residents interact on a day-to-day basis. . The Public Rea/m - The public realm includes community facilities, institutional/civic uses, public open space system including stormwater management facilities, natural features, and roads and public rear lanes for pedestrians and cyclists. The design elements in the public realm must be of high quality. 853 REPORT NO.: PSD-028-08 Page 4 2.5 Land Use and Transportation Policies The land use and transportation uses are identified on 'Map A to the Secondary Plan. The land uses and transportation policies are summarized below and place a policy framework around the community structure. i) Residential low density housing shall be in the form of single and semi-detached units; coach houses are permitted in restricted areas and provided they are on a second storey of a detached garage where individual lots have rear lane access. Consistent with the policies of the Official Plan, low density development shall be developed on the basis of up to 30 units per net hectare. The density calculation in the existing Large Lot Residential designation is reduced to allow some redevelopment while recognizing the existing estate residential development. ii) Within the Neighbourhood Commons Area; street, block, stacked townhouses and multiple unit buildings are permitted. Medium density development shall be consistent with the policies of Section 9 of the Official Plan between 31 to 60 units per net hectare. iii) The Village Corridor is the primary focus of the Secondary Plan Area. It incorporates community facilities including schools, retail and office uses, recreational and cultural uses. Permitted residential uses include; street, block or stacked townhouses, multiple unit buildings, and low rise apartment buildings. Residential uses in the Village Corridor shall be developed consistent with the medium density policies of the Official Plan. Retail and office uses shall be permitted on the ground floor of a mixed use building to a maximum of 500 square metres. Development will be street front oriented. Garages and service facilities shall not dominate the streetscape and access shall be primarily by public rear lane. iv) Environmental Protection Areas shall be consistent with policies of the Clarington Official Plan. An Environmental Protection Overlay Designation provides an additional buffer adjacent to the Maple Grove Wetland Complex. Development applications shall require the preparation of an Environmental Impact Study in accordance with Official Plan policies. v) Park and Open Space system includes Neighbourhood Parks, Urban Squares! Parkettes, Gateways and Greenways. Neighbourhood Parks form the central focus of the Neighbourhood Commons Area and the Village Corridor. They can perform an array of functions depending on their planned role. Urban Squares!Parkettes are smaller components of the Parks and Open Space System and will be identified and articulated through development applications. Gateways and Greenways are small scale open space features providing linkages with the open space system or an entrance feature to the community for connecting pedestrian and bicycle routes. 854 REPORT NO.: PSD-028-08 Page 5 2.6 Existing Large Lot Residential Development The existing estate residential development east of Regional Road 57 and south of Longworth Avenue, is designated as Large Lot Residential in the Secondary Plan. Lots in this area are generally 4000 square metres or larger and privately serviced with well and septic systems, Development and redevelopment of lands within the designation shall be subject to policies in the Clarington Official Plan. 2.7 Future Development Area The lands generally north of Longworth extension and west of Regional Road 57 are deferred in the Secondary Plan. These lands are designated "Future Urban Residential" in the Clarington Official Plan and are deferred until completion of the Clarington Official Plan Review 2008. 2.8 Transportation and Municipal Services The Arterial and Collector Road system is identified on Map A. The local road pattern within each neighbourhood is not identified and will be reviewed through the submission of Draft Plans of Subdivision. The local road patterns must adhere to the principle of permeability and inter-connectivity. Where individual lots front on an Arterial or Collector Road, public rear lanes may be used to limit access and to encourage through flow of traffic. Garages will be placed on public rear lanes. 3.0 AMENDMENT NO. 60 TO THE CLARINGTON OFFICIAL PLAN 3.1 Amendment No. 60 to the Clarington Official Plan is based on recommendations contained in the Brookhill Subwatershed Study, prepared by Aquafor Beech Limited, 2005 and the Brookhill Secondary Plan and Urban Design Guidelines prepared by The Planning Partnership and their sub-consultants. 3.2 Amendments associated with the Brookhill Subwatershed Study The amendments to the Clarington Official Plan resulting from the Brookhill Subwatershed Study required various changes to the Land Use and Natural Heritage System Maps to further delineate the boundaries of terrestrial features associated with the Maple Grove Wetland Complex, and eliminate the designation of minor tributaries from the main branch of the Brookhill tributary. 3.3 Amendments associated with the Brookhill Secondary Plan 3.3.1 Amendments to the Clarington Official Plan are required to provide for the planning framework, land use policies, urban design guidelines and mapping for the Brookhill Secondary Plan. Specific changes are noted below. 855 REPORT NO.: PSD-028-08 Page 6 i) A new Secondary Plan for the Brookhill Neighbourhood is added to Part VI of the Clarington Official Plan. ii) The Brookhill neighbourhood as defined in the Official Plan extends generally north of the Bowmanville West Town Centre to Longworth Avenue. Additional lands were included to make the planning process more cost-effective and to coordinate with the subwatershed planning process, those lands were part of the Knox Neighbourhood north of Longworth Avenue between Regional Road 57 and the Bowmanville Creek as well as lands north of Longworth Avenue designated as "Future Residential Area". iii) The adjustments to the Brookhill and Knox Neighbourhood boundaries, require amendments to the population and housing targets in both neighbourhoods, The Knox Neighbourhood population is reduced from 5650 to 5350 and the housing targets identified on Table 9-2 are reduced from 2050 to 1950, the low density units are reduced from 1450 to 1350, The population for the Brookhill Neighbourhood is reduced from 4500 to 3900. The housing targets have been reduced from 1750 to 1575. These reductions are as a result of recalculation of the net developable area stemming from the recommendations of the subwatershed study. There is also a redistribution of housing types between low and medium density housing. The number of low density units has been reduced from 1325 to 950 while the medium density units have been increased from 350 to 650. Medium Density symbols have been relocated and added to reflect the Neighbourhood Commons Area or Village Corridor designations. iv) The Bowmanville Land Use Map and Transportation Map are amended by deleting three Collector Roads, Amendment 43 to the Clarington Official Plan, added a new east-west Collector Road being Brookhill Boulevard near the south limits of the neighbourhood. Therefore the two east-west Collector Roads, north of Brookhill Boulevard can be deleted. The Collector Road north of Longworth Avenue is deleted since a limited amount of low density development is recommended in this area given the environmentally sensitive nature of these lands. v) Local Road right-of-way widths are adjusted to allow for an 18.0 metre road allowance in addition to a 20.0 metre road allowance. This allows for more flexibility in street profiles. vi) New policies for Public Rear Lanes have been added, Public Rear Lanes are permitted where development fronts a Collector or Arterial Road, where access from these roads is limited to promote through traffic flow and to provide an improved streetscape. 856 REPORT NO.: PSD-028-08 Page 7 vii) One future public elementary school has been eliminated, as a result of input from the Public School Board at the Design Charrette. The other public elementary school has been relocated to the intersection of Longworth Avenue and Clarington Boulevard to provide a community focus, The separate elementary school has also been relocated to the intersection of Longworth Avenue and Clarington Boulevard in the Secondary Plan. It is not shown on the proposed Official Plan Amendment because it appears in the "Future Urban Residential Area" in the Clarington Official Plan, however policies in the Secondary Plan do not preclude the school board developing the site should it be required prior to the completion of the Official Plan Review process. viii) Neighbourhood Parks have been relocated to reflect their importance as Neighbourhood Commons Area and Village Corridor. One additional Neighbourhood Park symbol has been added in the north-east quadrant of Regional Road 57 and Longworth Avenue. ix) Additional policies have been added into the recommended Secondary Plan to address energy conservation and environmental sustainability. 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The proposed Official Plan Amendment and the Brookhill Secondary Plan are consistent with the 2005 Provincial Policy Statement (PPS) as they are proposing the development of a mixed use community with a range of housing types and densities, as well as employment opportunities. The form of development is pedestrian oriented and promotes the use of transit. The Brookhill Neighbourhood is adjacent to the Bowmanville West Town Centre, and can make use of existing infrastructure and public service facilities. Preservation of Brookhill tributary and the recognition and further protection of the Maple Grove Wetland Complex, and Bowmanville Creek valley is also consistent with the PPS. 4.2 Provincial Growth Plan 4.2.1 The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. The Growth Plan states that new development taking place in designated Greenfield Areas will be planned, designated, zoned and designed in a manner that: 857 REPORT NO.: PSD-028-08 Page 8 a) contributes to creating healthy communities; b) creates street configurations, densities and an urban form that support walking, cycling, and the early integration and sustained viability of transit services; c) provides a diverse mix of land uses, including residential and employment uses, to support vibrant neighbourhoods; and d) creates high quality public open spaces with site design and urban design standards that support opportunities for transit, walking and cycling. Designated Greenfield Areas will be planned to achieve a minimum density target of not less than 50 residentsljobs combined per hectare. The density target must be measured over the entire Greenfield Area excluding environmentally sensitive features. 4.2.2 The Transportation system will be planned and managed to: a) provide connectivity among transportation modes for moving people and goods; b) offer a balance of transportation choices that reduces reliance upon any single mode and promotes transit, cycling and walking; and c) be sustainable, by encouraging the most financially and environmentally appropriate mode for trip making. 4.2.3 The Growth Plan also encourages the expansion of transit services to areas that have achieved, or will be planned so as to achieve, transit supportive residential and employment densities together with a mix of residential, office, institutional and commercial development where possible. 4.2.4 Municipalities shall ensure that pedestrian and bicycle networks are integrated into transportation planning to provide safe, comfortable travel for pedestrians and bicyclists within existing communities and new development. Linkages shall be provided between intensification areas, adjacent neighbourhoods and transit stations including dedicated lanes for bicyclists on the major street network were feasible. 4.2.5 The Clarington Official Plan amendment, the Brookhill Secondary Plan and the Urban Design Guidelines conform to the Provincial Growth Plan. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan 5.1.1 The Durham Regional Official Plan designates the Brookhill Neighbourhood as "Living Area" and "Major Open Space System". The lands designated as "Living Area" shall be used predominantly for housing purposes. However, a mix of uses such as certain home occupations, convenience stores, public and recreational uses, limited office development and retailing of goods and services may also be permitted in "Living Areas" provided there are appropriate provisions and designations in the area municipal Official Plan. 858 REPORT NO.: PSD-028-08 Page 9 5.1.2 In consideration of development applications in designated "Living Areas", regard shall be had for the intent of this plan to achieve the following: . A compact urban form; . The use of good urban design principles; . The provision of convenient pedestrian access to public transit, educational facilities and parks; and . The grid pattern of roads. 5.1.3 The lands associated with the Bowmanville Creek valley and the Maple Grove Wetland Complex, are designated as "Major Open Space" system with an Environmental Sensitive Area overlay. The predominant use of lands within this designation shall be for conservation, recreation, reforestation and agriculture and farm related uses. The policies of the Secondary Plan reserve the Bowmanville Creek valley and Maple Grove Wetland complex in a manner consistent with the Durham Regional Official Plan. 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates lands subject to the Brookhill Secondary Plan as "Future Urban Residential", "Environmental Protection Area", "Urban Residential" with various symbols for Medium Density, Neighbourhood Parks, two public elementary schools and one separate elementary school. The portion of the Secondary Plan designated as Future Urban Residential Area in the Clarington Official Plan can only be considered in the contex1 of a comprehensive review and update of the Official Plan undertaken by the Municipality. 5.2.2 The Official Plan requires the preparation of a subwatershed study prior to the municipal approval of the Plan of Subdivision. A subwatershed study assesses the interactions of the natural environment with existing and planned future uses within a specific drainage area using an ecosystem approach. A subwatershed study for the Brookhill Neighbourhood was undertaken and finalized in 2005. The proposed amendment incorporates recommendations from that Study. The Official Plan requires protection of significant natural heritage features identified on Map C. The Secondary Plan preserves and protects the Maple Grove Wetland Complex, Bowmanville Creek Valley and Brookhill Tributaries. Policies have been included in the Secondary Plan to require an EIS where development is proposed in proximity to the Provincially Significant Wetlands or any other environmental feature identified in the Clarington Official Plan. 5.2.3 Residential development shall proceed based on population allocations and housing targets identified in the Official Plan. At the present time, the Brookhill Neighbourhood has a population allocation of 4500 and a housing target of 1750, being 1325 low density units, 350 medium density units, and 75 units for intensification. The amendment to the Official Plan to implement the Brookhill Secondary Plan alters the neighbourhood boundary by incorporating a portion of the Knox Neighbourhood west of the Bowmanville Creek. The population allocations and housing targets for both Neighbourhoods require amendments as noted in Section 4.3 of this report. 859 REPORT NO.: PSD-028-08 Page 10 5.2.4 Residential development will be consistent with the low and medium density ranges provided for in the Clarington Official Plan, Low density range is 10 to 30 units per net hectare (uph) and medium density range is 31-60 uph. The Official Plan also states that those areas where there are environmental constraints associated with the Lake Iroquois Beach, lower densities are necessary. 5.2.5 The transportation policies of the Clarington Official Plan encourage public transit, walking and cycling as forms of travel. The road network is based on the grid system which reinforces and complements land use patterns. Right-of-way widths for public roads shall allow for the placement of utilities, municipal services, cycling lanes, sidewalks and landscaped boulevards. The transportation system in the Brookhill Secondary Plan complies with the policies of the Clarington Official Plan. The road network is based on a modified grid system that promotes permeability and interconnectivity between the neighbourhoods and the Bowmanville West Town Centre. 6.0 PUBLIC MEETING AND SUBMISSIONS 6.1 A statutory Public Meeting for the proposed Official Plan Amendment and Draft Secondary Plan was held on November 5, 2007. The following is a summary of comments made at the Public Meeting and written submissions received subsequent to the meeting. One resident enquired as to whether or not alternative heating types such as shared facility hook up, were considered for the Brookhill Neighbourhood. One individual representing his family's interests owns lands within the Future Urban Residential Area of the Secondary Planning Area. Although the family is supportive of the policies, he did request that the lands be rezoned as soon as possible so development could proceed. Another individual speaking on behalf of development interests supported the general principles in the draft document, but did express some concerns with the widths of the rear lanes. He demonstrated that the lane widths as proposed by staff were, in fact, too wide and would promote higher speeds. A resident living on Regional Road 57, north of Highway 2 inquired about the timing of available municipal water to his home and who would pay for the connection. A number of residents on Maple Grove Road enquired about the probability of their lands being included in the Bowmanville Urban Area boundary and included in the Secondary Planning Area boundary. 860 REPORT NO.: PSD-028-08 Page 11 7.0 AGENCY COMMENTS 7.1 The Secondary Plan was a collaborative effort by municipal departments and various external agencies through the Design Charrette process. This process afforded each department and agency the opportunity to express their interests and concerns and provide comment on the principles and neighbourhood design. The draft Official Plan Amendment and Draft Brookhill Secondary Plan and Urban Design Guidelines were circulated to various agencies and departments for comment on November 6,2007. 7.2 The Clarington Emergency and Fire Services had expressed concerns with reduced local road right-of-way widths and introductions of public rear lanes. Through ongoing discussions and reviewing both issues in other communities, the Emergency and Fire Services Department have offered no objections to the reduction of the 18.0 metre local road and public rear lanes for the Brookhill Secondary Plan Area only. They do remain concerned that an accumulation of snow and illegally parked vehicles will restrict access for emergency vehicles. Parking should be strictly prohibited within the public rear lane. 7.3 The Clarington Engineering Services Department has provided detailed comments throughout the process from both an Engineering and Parks perspective. Generally, Engineering Services is supportive of an 18 metre road allowance provided that they are only used where there is no through traffic condition. Rear lanes are supported but only on a trial basis in the Brookhill Secondary Plan Area. This is discussed further in Section 8.3.1 of this Report. Other comments respecting Parks have been addressed. 7.4 The Region of Durham provided comments on the proposed Official Plan amendment, Secondary Plan and Urban Design Guidelines. The 2005 Provincial Policy Statement (PPS) requires healthy, liveable and safe communities that are sustained by accommodating an appropriate range and mix of residential, employment, recreation and open space uses to meet long term needs. The proposed amendment designates lands for a mix of residential, open space/park, retail and service uses and community facilities. The environmental areas associated with Bowmanville Creek and Brookhill Tributary are also appropriately designated in the Secondary Plan and as such the amendment is consistent with the PPS. A guiding principle in The Growth Plan for the Greater Golden Horseshoe (GGH) is build compact, vibrant and complete communities. Population and growth will be accommodated by encouraging cities and towns to develop as complete communities with a diverse mix of uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and services. The Secondary Plan Area is outside the Bowmanville built-urban area boundary, and is therefore designated as Greenfield Area. The Region, in examining the GGH, stated that the Secondary Plan and Urban Design Guidelines appear to be consistent. 861 REPORT NO.: PSD-028-08 Page 12 The Official Plan Amendment including the Secondary Plan were. reviewed for conformity with the Regional Official Plan. The subject lands are designated as "Living Area" and "Major Open Space". The lands designated as "Living Area" shall be used predominantly for housing purposes. However, a mix of uses such as certain home occupations, convenience stores and certain public and recreational uses which are compatible with their surroundings are permitted. Limited office development and retailing of goods and services in appropriate locations as mixed use developments may also be permitted in Living Area designation provided there are appropriate provisions and designations in the area municipal Official Plan. The Brookhill Tributary and the Bowmanville Creek Valley are designated as Major Open Space System with an Environmental Sensitive Area overlay. The proposed polices in the Secondary Plan to protect these features are consistent with the Durham Regional Official Plan. With respect to Regional Services, the Secondary Plan Area will require the ex1ension of feedermains on Longworth Avenue and on Green Road. Reserve capacity within the Bowmanville Water Supply Plant is available to accommodate growth up to 2016, however the Region will only allocate and commit to plant capacity upon execution of serVicing/subdivision agreement. There is sanitary sewer capacity to serve the Brookhill Secondary Plan Area. Sanitary sewers to service lands west of Regional Road 57 are located on Clarington Boulevard. The lands east of Regional Road 57 will be serviced through the trunk sewer located at Waverly Road and Old Highway NO.2. Appropriate easements shall be required to accommodate a tunnel underneath the CPR rail and King Street to service these lands. There is reserve capacity within the Port Darlington Water Pollution Control Plant to accommodate new growth until 2011. The Region will only allocate capacity upon execution of servicing/subdivision agreements. The proposed transportation network provides an appropriate hierarchy of road to balance the access and mobility requirements to the Brookhill neighbourhood. Regional Road 57 is a Type "A" Arterial Road. The policies for restricting access to this road are appropriate. New traffic signals shall only be installed where approved by the Region. Consent will be required for streets cape elements placed by the Municipality in the Region's right-of-way. A Transportation Impact Study shall be required in the approval process, on a application-by-application basis to assess transportation impacts on regional roads. Finally, the Region has advised that the proposed amendment is of Regional interest and therefore is not exempt from Regional approval. 862 REPORT NO.: PSD-028-08 Page 13 7.5 The Central Lake Ontario Conservation Authority has offered no objection to the Brookhill Secondary Plan and Urban Design Guidelines as well as the amendment to the Clarington Official Plan. The Land Use (Map A) and Greenlands and Open Space (Map B) and policies in the Secondary Plan are consistent with the findings and recommendations in the Brookhill Subwatershed Study. 7.6 The Peterborough Victoria Northumberland and Clarington Catholic District School Board has noted that the identified location of the separate school site is very strategically placed, as a great number of the students enrolled at this school would be walkers, reducing the need for bussing. The plan meets the criteria of the School Board. 7.7 The Kawartha Pine Ridge District School Board has also offered no objection to the location of the Public Elementary school site at this time. 7.8 Veridian Connections and Bell Canada have offered no objection. 8.0 STAFF COMMENTS 8.1 New Urbanism approach goes beyond creating an aesthetically pleasing environment and a neighbourhood with a unique character. Implementing the elements of new urbanism provides economic, social, health and environmental benefits. A key principle is obtaining a mix in the form and type of development within a neighbourhood providing a variety of housing types and housing prices. This allows for people to buy their first home, in the community, raise a family and then downsize, once children have left the home. The economy of land use inherent with a new urbanism approach can result in better utilized infrastructure and public transit system. 8.2 Brookhill will be one of the most significant development areas in the Municipality over the next twenty years. The emerging West Town Centre provides the opportunity for close ties to a strong commercial town centre, recreational facilities and a transit hub. Making the connections between a residential community like Brookhill and the West Town Centre will be important to implementing the Provincial Policy Statement and Growth Plan. 8.3 New Urbanism is not a new planning concept. However, it is does require changes to current zoning, urban design and road standards and profiles. Many of the comments and concerns raised by agencies have been incorporated into the Secondary Plan and/or Urban Design Guidelines. There are two issues however, that were significant, the 18.0 metre road right-of-way and the introduction of, and width of public rear lanes. The following section provides an overview of the rear lanes issues and resolution by Operations, Engineering and Emergency Fire Services, 863 REPORT NO.: PSD-028-08 Page 14 8.4 Rear Lanes Issues Public rear lanes are introduced in limited locations in the Brookhill Secondary Plan in the Village Corridor designation areas. The rear lane policies allow limited vehicular access to higher order streets such as Arterial or Collector Roads thereby allowing traffic to flow through these areas. It also promotes a more pleasing streetscape, because it eliminates garages facing onto the street and buildings with porches can move closer to the street. The sizes of backyards are not compromised as a result of rear lanes. The use of rear lanes are also efficient for garbage, blue box and green bin pick up as only one trip is required down the centre of the lane. There has been considerable discussion with other departments regarding the introduction of public rear lanes and the profile of the lanes. The Operations Department was concerned with the ability to manoeuvre snow ploughs through rear lane rights-of- way, the ability to store snow with rights-of-way, and providing an appropriate level of service to residents, given that the lanes would be ploughed only after the higher order roads were complete. Emergency and Fire Services also was concerned with ability to access the rear lane in the event of a large accumulation of snow or an illegally parked vehicle that will restrict access for emergency vehicles. The Engineering Staff was concerned that rear lanes were too narrow to appropriately accommodate adequate pavement width, and utilities. In addition they expressed concerns with sight lines for drivers backing out of garages. A rear lane profile was prepared to alleviate concerns with snow storage, parking and visibility for cars backing out of garages and was contained in the November 2007 public meeting report. This profile included a 9.0 metre right-of-way width, 6.0 metre wide drive aisle and 1.5 metres on either side for utilities. In addition, a 2.5 metre setback to garage to accommodate additional parking and provide an appropriate setback for sight visibility for drivers as they manoeuvre vehicles in and out of the garages. This wider profile was not consistent with the recommendations of the Municipality's consultant and was opposed by one of the developer/landowners within Brookhill. At the public meeting Council asked staff to review the Highway Traffic Act (HTA) in respect of traffic accidents in rear lanes. Solution On February 8th, 2008, Staff and some Members of Council visited communities in Markham where rear lanes have been used for approximately 10 years. The rear lanes have a 8.5 metre right-of-way width, 5.5 metre pavement width, 1.5 metres for utilities and a 0.6 metre setback to the garage. This tour came shortly after a large accumulation of snow. The snow storage did not hamper the pavement right-of-way, allowing for traffic movements. There also appeared to be sufficient distance from the garage to the pavement for vehicles to manoeuvre in and out of garages. The reduction in setback from the right-of-way and the garage of 0.6 metres does not allow for the parking of vehicles because there simply is not sufficient space. 864 REPORT NO.: PSD-028-08 Page 15 The HTA states that every driver or street car operator entering a highway from a private road or driveway shall yield the right-of-way to all traffic approaching on the highway so closely that to enter would constitute an immediate hazard. The driver of a car does proceed with caution when backing up a vehicle, whether they are backing onto a drive aisle (I.e. in a shopping mall) or public roadway. The 8.5 metre right-of-way profile associated with rear lanes will inherently slow down the driver to a reasonable speed at which he would be able to stop in a reasonable distance. The rear lanes profiles as original proposed and currently recommended are shown on Attachment No. 3. 8.5 18.0 Metre Local Roads Issue In the Official Plan, the minimum Local Road right-of-way width is 20.0 metres. The amendment proposes to provide a range in the right-of-way from 18.0 metres to 20.0 metres. When combined with reduced setback for buildings, an 18.0 metre Local Road can slow traffic and provide a street space that is and feels safer for the pedestrian and provides for more efficient use of land. The Engineering Services Department raised concerns with 18.0 metre right-of-way widths, as it may cause problems with on-street parking and it is difficult to accommodate utilities within the street profile. Resolution Upon further discussion and re-examination, Engineering Department has agreed that 18.0 metres can be used in instances where there is no through traffic movements. Utilities can be off set to one side of the right-of-way, and the 8.5 metre pavement width remains the same as the 20.0 metre right-of-way, so it is equally efficient to maintain and on-street parking is not compromised. 8.6 The Brookhill Secondary Plan has policies related into pedestrian friendly, compact, transit supportive development to support environmental sustainability. Additional policies have been added to promote energy conservation and environmental sustainability through site planning, urban design and the use of energy efficient materials and landscaping. . New residential buildings in Brookhill shall adhere in design, construction and operation to a minimum rating of 80 or more in accordance with Natural Resources Canada "EnerGuide for New Homes" certification or equivalent certification system. Residential home builders shall be encouraged to install Energy Star appliances and fix1ures to reduce water consumption and provide devices to capture rainwater for outdoor irrigation purposes. Residential uses shall be encouraged to use solar collectors for use of heating or cooling of a structure, domestic hot water or swimming pools to reduce the demand. Developers will be required to submit an Energy Conservation, Efficiency and 865 REPORT NO.: PSD-028-08 Page 16 Sustainability Plan prior to approval of a development application. Commercial and institutional buildings will be encouraged to be LEED certified. 9.0 CONCLUSIONS 9.1 The Brookhill Community Secondary Plan and Urban Design Guidelines will serve to guide future development in this area providing for attractive and efficient community based on New Urbanism principles. It is respectfully recommended that Amendment No.60 to the Clarington Official Plan be ADOPTED and that the By-law adopting Amendment No. 60 be PASSED. Attachment: Attachment 1- Key Map Attachment 2- Demonstration Plan Attachment 3- Rear Lane Street Profiles Attachment 4- Amendment No 60 to the Clarington Official Plan Attachment 5- By-law to Adopt Amendment 60 866 REPORT NO.: PSD-028-08 Page 17 List of interested parties to be advised of Council's decision: Greg Milosh Louis Bertrand Steve Neshevich Rich Neshevich Donald & Joyce Luck Frances Westgarth Ted & Maria Roeloffzen Myra Douglas Victor Shearing Bill Allison Ken Allison Larry and Irene Grabowski Bruce Fischer Cora Tonno Bob Annaert Kelvin Whalen Rev Frank Lockhart Eloisa Liquiran Steven Wimmer Peter Smith Nick Mensink Rudi & Matteo Barrese Wayne & Cathy Bolahood Harold & Jean Hoskin Allan Frank Doug & Leslie Allingham Ermioni Sawchuck Randy Miller Gerry & Louise Lens Hannu Halminin Mr. & Mrs. Farmer Jose Brito AI O'Reilly Erwin Waldinsperger S. Coyne 867 NASH ROAD c ~ << z w w << CJ BROOKHIl,;;l,;; , SECONDARY , PLANNING AREA 80WMANVIL!LE WEST-=-TOWN:CE-NTRE ATTACHMENT 1 TO REPORT PSD-028-08 It{ 1I'~l! 8 .... II> < COPA 2007-0013 Clarington Official Plan Amendment 868 r", Brookhlll Nel h Municipart 9 bourhood I y of Clarington Demonstration Plan EB TnePlonningPati Ja nership nuory 19.2007 86 I I I I I I , I I oc I I oc I 0 0 Cl Cl I OC I I OC , OC OC 0 0 I u I I u I ~ LANE ~ I -l I I :J I l- I- :J :J GARAGE I I I I GARAGE --, ~1.5....; f- 5.5m -1H .5 - t- 0.6m Setback J ~ 805m - lo.6m Setback Recommended Rear Lane Profile I I I I I I I I I oc I I oc I 0 0 Cl Cl I oc I , oc I oc oc 0 0 I u I I u I ~ LANE ~ I :J I I :J I i= i= GARAGE :J :J GARAGE I 1 I I , - k'- t- 2.5m -; H.5.., 6.0m -: H.5- I- 2.5m-: I' Setback t- 9.0m -; Setback "~"'.... ~ 14.0m --, Draft Official Plan Amendment Rear Lane Profile . REAR LANE PROFILES ATTACHMENT 3 TO REPORT PSD-028-08 870 ATTACHMENT 4 TO REPORT PSD-028-08 I AMENDMENT NO. 60 TO THE CLARINGTON OFFICIAL PLAN PURPOSE: To implement the recommendations of the Brookhill Subwatershed Study and to introduce the Brookhill Secondary Plan into the Municipality of Clarington Official Plan. BASIS: This amendment is based on Brookhill Subwatershed Study, September 2005 prepared by Aquafor Beech Limited and the Brookhill Secondary Plan, and the Demonstration Plan and Urban Design Guidelines, August 2007 prepared by The Planning Partnership and their transportation and engineering sub- consultants and as further reviewed by Municipal Staff. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended as follows: "1. In Section 9.4.5, Table 9-2 "Housing Targets by Neighbourhood" by amending the targets for Neighbourhoods N9 Knox and N11 Brookhill and amending all corresponding totals as follows: TOTAL 12400 1800 22,200 2. In Section 19.7.2 e) by deleting the words "generally be 20 metres" and replace it with the words "shall generally be between 18 and 20 metres." 3. By adding a new Section 19.8 as follows: "19.8 PUBLIC REAR LANES 19.8.1 Public Rear Lanes are permitted where they are identified in a Secondary Plan. Rear Lanes shall be used on a limited basis to access a private garage or parking space and to promote through traffic movements on Arterial and Collector Roads, where individual direct access is limited. 871 19.8.2 Public Rear Lanes shall have a minimum right-of- way width of 8.5 metres; 4. By renumbering the original Sections 19.8, 19.9, 19.10,19.11 and 19.12 accordingly. 5. By Amending Map A1 (Darlington) - Land Use Darlington Rural Area as shown on Exhibit "A" to this amendment. 6. By Amending Map A3 - Land Use Bowmanville Urban Area as shown on Exhibit "B" to this amendment. 7. By Amending Map B3 - Transportation Bowmanville Urban Area as shown on Exhibit "C" to this amendment. 8. By Amending Map C1- Natural Heritage System - South Darlington as shown on Exhibit "D" to this amendment. 9. By Amending Map H2- Neighbourhood Planning Units - Bowmanville Urban Area as shown on Exhibit "E" to this amendment. 1 O. By amending Part VI, Section 3) by adding the following: "h) Brookhill Secondary Plan". 11. By adding a new secondary plan to Part VI as follows: 872 Exhibit "A", Amendment No. 60 To the Municipality of Clarington Official Plan, Map A1, Land Use, Darlington Rural Area HIGH 873 Exhibit "B", Amendment No. 60 To the Municipality of Clarington Official Plan, Map A3, Land Use, Bowmanville Urban Area Add "Medium Density" Symbol @ .@ @ @ o Ii Delete Tributary And Associated Environmental Protection Area 874 Exhibit "C", Amendment No. 60 To The Municipality of Clarington Official Plan, Map 83, Transportation, Bowmanville Urban Area ------ - I -...... ...~...__._- --,...... I . I o 200 400 600 BOO m 200 m . - --..., . . I : . ~ I : ---r-----------1 I I I I . , I .-nnr I I . LAKE ONl.'IIi'/O URBAN BOUNDoIRY FREEWAY lYPE A ARTERIAL MAP 83 TRANSPORTATION BOWMANVILLE URBAN AREA - - - - TYPE B ARf'ER1AL. ------------ 'TYPE C ARTERtAL OFFICIAL PlAN MUNICIPAUTY OF ClARlNGTON JANUARY 2. 2007 REFER TO SECTION 19 I THIS CONSOUDATION IS PROVIDED fOR CON'letENCE .1 AND REPRESENTS REQUESTED MODIFICATIONS N<<l APe): EXIS'nNG . o FUtURE . FREEWAY INTERCtWICE (\ GRADE SEPARATION ..' COlJ..ECTOR RCWl - - - - - - REGIONAL TRANSIT SPINE . ...... . . tNTER-REGIONAL. TRANSIT UNE .. GO STAT10N Exhibit "0", Amendment No. 60 To the Municipality of Clarington Official Plan, Map C1, Natural Heritage System, South Darlington I Grove !:i o J: Exhibit "E" , Amendment No. 60 To The Municipality of Clarington Official Plan, Map H2, Neighbourhood Planning Units, Bowmanville Urban Area I I I I o 200 400 eoo 800 m 200 m ,....---- Change Population From "5650" To "5350" I I I I ~ '" III "' ~ I I I I I I I I ~I '" BASEUNE ROAD HIGHWAY ~7 ~I ~I I - - - URBAN BOUNDNlY NElGHBOURHOOO BOUNDNlY (1000) POPULATION ON7:4R/O MAP H2 NEIGHBOURHOOD PLANNING UNITS BOWMANVILLE URBAN AREA OFFICIAl PlAN MUNICIPAUlY OF ClARlNGTON JANUARY 2. 2007 REFER TO SECTIONS 5 AND 9 I THS C<>lSOUllAllON ~ - FOR CXlfMNlEN(E 0IIlY1> 7 7 .-HD REPRESENTS REOUESTED MODIFICATIONS MIl APPRCW~ "BROOKHILL NEIGHBOURHOOD SECONDARY PLAN 1. INTRODUCTION 1.1 The Brookhill Neighbourhood is located north of the Bowmanville West Town Centre, and south of Nash Road. Its easterly boundary is the Bowmanville Creek valley and the historic community of Bowmanville. Its westerly boundary is the limit of the Urban Area for Bowmanville. The area for the Brookhill Neighbourhood is about 300 hectares. Approximately one third of the area contains natural features. The limits of the Secondary Plan Area are identified on Schedules 'A' and 'B' to this Secondary Plan. The area bounded by Longworth Avenue to the south, Nash Road to the north, Regional Road 57 to the east and urban area boundary to the west, is deferred in the Secondary Plan until the completion of the Clarington Official Plan Review, beyond 2008. The purpose of this Secondary Plan is to provide a detailed land use plan and policies to establish principles and structure, goals and objectives for development within the Brookhill Community. New development will be carried out in accordance with the policies of the Clarington Official Plan, the policies of this Secondary Plan, the Brookhill Community Demonstration Plan and Urban Design Guidelines contained in Appendix II. 2. PRINCIPLES AND COMMUNITY STRUCTURE 2.1 PRINCIPLES The Brookhill Secondary Plan is based on the principles of New Urbanism. New Urbanism is a planning approach that incorporates the best features of the 19th and 20th century small town design, while addressing modern planning and engineering concerns such as traffic, pollution and urban sprawl. This Plan is based on a community design that is diverse in use and population, is scaled to the pedestrian, can accommodate private automobiles and transit and has a well defined and high quality public realm including the roads, greenland systems and public buildings. The Brookhill Secondary Plan achieves the policies of the Province of Ontario with respect to efficient, cost-effective development and land use patterns, the conservation of natural and cultural heritage features, the protection of public health and safety and the achievement of minimum 878 development densities as articulated in the Planning Act. Further, this Secondary Plan is expected to achieve the goals and objectives of the Municipality of Clarington Official Plan. Fundamental to the development of this Secondary Plan is the achievement of a transit supportive community structure and the achievement of a minimum net density of 50 residents and/or jobs per hectare. A primary principle inherent in the design of the Brookhill Secondary Planning Area is the conservation of existing natural heritage features and cultural heritage landscapes. These features and landscapes are conserved and integrated within the overall design strategy. 2.1.1 Design Principles The Brookhill Secondary Plan is based on the following design principles: a) Focus i. The Brookhill community is adjacent to the Bowmanville West Town Centre. It will be multi-centered and will comprise a Village Corridor and Neighbourhoods with Neighbourhood Commons. ii. Each neighbourhood has edges and a distinct higher intensity, and a mixed use focus that is within a 5 minute walk of the majority of residents. b) Greenlands i. A variety of parks for recreational activities are provided. ii. Parks, natural heritage features and stormwater management facilities shall form a connected green lands system. iii. Stormwater management facilities shall be designed as landscape amenities, as well as perform their functional requirements. c) Connections/Linkages i. The community will have a continuous system of trails for walking and cycling. ii. Roads will be designed for pedestrians, cyclists, transit, as well as cars. 879 iii. Pedestrian connections adjacent to significant natural features shall be planned to anticipate use and to avoid impact on the identified features' environmental functions. iv. All roads will be designed as important components of the public realm and will be lined with trees and have sidewalks. v. The community and its neighbourhoods will be linked to the existing built areas in Clarington. vi. Community design is based on a modified grid system to enable ease of access and improved connections through the community. d) Uses i. A diversity in housing types will be provided to achieve densities anticipated in the Official Plan and articulated in Provincial Policy. ii. Development will support transit and commercial activity. iii. A mix of uses will be provided so that people have the choice to work, shop and enjoy community facilities in the neighbourhood. e) Infrastructure i. Municipal services shall be provided in a cost effective and efficient manner. f) Environmental Sustainability and Energy Conservation i. Community design shall incorporate, to the maximum extent feasible, state of the art environmental, energy and water conservation measures. ii. Techniques to maximize energy efficiency should be integrated into the design of buildings, streetscapes and parks. g) Design Excellence i. The buildings, streetscapes, parks and open spaces and infrastructure should be distinctive and aesthetically pleasing. 880 2.2 COMMUNITY STRUCTURE 2.2.1 The community structure of the Brookhill Secondary Plan is based on achieving the principles identified in Section 2.1 of this Plan. The components of the Brookhill Secondary Plan that define its urban structure are identified below. a) Neighbourhoods - Neighbourhoods are self-contained areas with a mix of housing types, land uses and activities. Neighbourhoods must be cohesive and comprehensible to their residents. Neighbourhoods are edged either by natural features or the primary road network, giving each Neighbourhood a unique identity. The edge of each Neighbourhood is typically beyond the 400 metre radius from the Neighbourhood Commons Area, and the lowest density of development is anticipated between the 400 metre radius and the edge of the Neighbourhood. Neighbourhoods have a mix of low and medium density housing types as well as public open space features. Residential densities, lot sizes and building types shall vary throughout each Neighbourhood to achieve the variety and character typical of older, traditional neighbourhoods. The highest densities shall occur adjacent to the Type C Arterial Road network and within the Neighbourhood Commons Area and the Village Corridor. Lower density housing shall be adjacent to identified natural features, and toward the edges of the Neighbourhoods. Public open spaces are located to define the character and structure of each Neighbourhood. Neighbourhood Parks are located adjacent to planned community facilities and/or integrated with adjacent natural heritage features. Parkettes and urban squares are dispersed throughout each Neighbourhood and are located on visible road frontages. b) Neighbourhood Commons Area - The focus of each Neighbourhood is a Neighbourhood Commons Area with the potential to accommodate low and medium density forms of housing, a Neighbourhood Park, grouped postal facilities, transit stops, and offices, Iivelwork units and other conveniences of daily life. c) Village Corridor - The Village Corridor is the primary focal point of the community. It is comprised of a mix of uses including higher density residential development, schools and an array of live/work, retail, office and community facilities. This combination of uses 881 creates a rich and vibrant environment that is active every day, all day. The Village Corridor connects the neighbourhoods within the Brookhill Community. It is an area where residents of various Neighbourhoods interact. The Village Corridor is expected to accommodate the primary transit routes connecting the Neighbourhoods together and to the rest of the Municipality of Clarington. d) The Public Realm - The public realm includes institutional/civic uses the greenlands network and the road network. All of these components of the public realm are significant organizing elements in the pattern of development. They are located to provide interest and excitement within the community. The design of all elements of the public realm must be to the highest quality possible. i) InstitutionaVCivic Uses - Roads and blocks create a hierarchy of public spaces and locations for institutional and civic uses. Institutional/civic uses occupy important places, overlooking a square or terminating a road vista. These views and vistas provide scenic interest and orientation. H) Public Open Space - The public open space system is a major attribute of the Brookhill Secondary Plan area. It is integrated with the natural heritage features and storm water management facilities. A trail network connects the Neighbourhoods together, and connects Brookhill to the wider community of Clarington. Hi) Natural Heritage Features/Storm Water Management Facilities - Existing natural features are conserved and incorporated into the greenlands system. The naturalization of the Brookhill tributary shall reclaim the natural environment from past farming practices, improve downstream fisheries and contribute to the overall esthetics of the Brookhill Community. Storm water management facilities are treated as public assets. The ponds will be designed and planted with native upland, flood tolerant shoreline and aquatic species to provide enhanced wildlife habitat. Ponds and the overall drainage system are incorporated into the greenlands system. iv) Roads and Lanes - Roads playa multi-functional role in the Brookhill Secondary Plan Area by providing for a variety of activities and services, to meet the needs of residents and businesses. Roads provide access for pedestrians and bicycles, opportunities for vistas and view corridors and pedestrian amenity areas, and space for parking, utilities and services. 882 In the Village Corridor, garages are removed from the front of the dwellings and placed to the rear of the lot, accessed by a system of rear lanes. This dramatically improves the visual quality of the streetscape by reducing the impact of garage doors and facilitates traffic flow along the road network. Rear lanes also provide access to coach houses, routes for service infrastructure and garbage pick-up and may provide additional passive recreational space. Regional Road 57 is a major regional transportation corridor It is intended to be a Green Corridor with no direct access provided for any individual development proposal or residential land use. Signalized intersections will be installed, where approved by the Region, to provide access to existing development and the primary road network within the Brookhill Community. Reverse frontage development will not be permitted adjacent to Regional Road 57. It shall have sidewalks on both sides and bicycle lanes. Additional tree plantings and vegetated berms shall be incorporated into the road allowance or in adjacent areas to promote an attractive and safe pedestrian movements. 3. GOALS 3.1 To establish the Brookhill Secondary Plan Area as a vibrant, pedestrian oriented residential community based on principles of New Urbanism. 3.2 To provide up to 2,800 dwelling units upon full build out of the Brookhill Secondary Plan Area. 3.3 To achieve a minimum net density of 50 residents and/or jobs per hectare across the Brookhill Secondary Planning Area. 3.4 To promote high quality design practices centered on energy conservation, efficiency and environmental sustainability. 3.5 To recognize the importance of the natural features of the Brookhill Secondary Plan Area as contributing to the quality of life for local residents. 4. OBJECTIVES 4.1 LAND USE AND BUILT FORM a) To accommodate a mix of uses including opportunities for a variety of housing types, limited retail/commercial uses, and community facilities. 883 b) To ensure a complete and integrated community comprised of: i) an appropriate mix of compatible land uses that meet the daily needs of all residents; ii) compatibility of building types, achieved through consideration of their scale, massing and relationship to each other. c) To encourage a high quality and consistent level of urban design for the public and private realm through adherence to the principles, policies and requirements of this Secondary Plan, the Demonstration Plan and the Urban Design Guidelines. d) To create an urban environment that provides for safe, functional and attractive residential neighbourhoods. e) To provide for community facilities/schools that are visible, accessible and serve the needs of residents. f) To encourage multi-functional, shared use of public lands and buildings. 4.2 THE GREENLANDS SYSTEM a) To provide a functional and highly interconnected greenlands system for the community that is accessible and visible to residents. b) To provide opportunities for recreational and naturalized links within the Brookhill Secondary Planning Area and to the wider community of Clarington. c) To preserve and enhance existing natural and cultural heritage features including significant vegetation, topographic features and scenic views, heritage buildings and archaeological resources, and to promote the ecological restoration of linkages between these features. d) To provide a continuous Greenland system linking, natural features, public parks, storm water management facilities and a full array of community amenities. 4.3 TRANSPORTATION a) Ta develop a transportation system that provides a variety of connections to the balance of the urban area. b) To create a highly inter-connected network of roads and lanes that provides for ease of access, orientation and safety for both pedestrians and vehicles. 884 c) To create a linked trail system composed of roads, lanes and open spaces, sidewalks, off-road trails and bicycle lanes. d) To ensure that the required components of the transportation system be in place and operative prior to or coincident with development. e) To phase the implementation of transit services based on acceptable operational and financial criteria. 4.4 SERVICES a) To ensure that services, including water, sanitary sewer and storm water management systems, electrical power, streetlights, natural gas and communication services are in place and operative, prior to or coincident with the development of the land. b) To ensure that storm water management facilities are designed to fulfill their functional purpose and are treated as aesthetic components of the greenlands system and that they do not negatively impact on natural heritage features or cultural heritage landscapes at any time in the land development process. 4.5 ENVIRONMENTAL SUSTAINABILlTY AND ENERGY CONSERVATION a) To encourage development within the Brookhill Secondary Plan Area that is consistent with programs to reduce energy consumption, water consumption and promote waste reduction. b) Energy conservation will be encouraged through appropriate site planning, urban design and the use of energy efficient materials and landscaping. c) To encourage that all new residential buildings that are constructed within the Brookhill Secondary Plan Area adhere in design, construction and operation to a minimum rating of 80 or more in accordance with Natural Resources Canada "EnerGuide for New Houses" or equivalent certification system. d) To undertake frequent reviews of available energy certification and rating systems to ensure that development within the Brookhill Secondary Plan Area complies with the most current environmental and energy conservation standards and programs. e) To encourage commercial, institutional and government buildings to be LEED certified or to demonstrate environmental and energy conservation measures from pre-construction to operation. 885 f) To encourage residential uses to use solar collectors and other alternative sources of energy for use of heating or cooling of a structure, domestic hot water or swimming pools to reduce the demand on the provincial power supply. g) To encourage builders to install Energy Star rated appliances, high efficiency fixtures to reduce indoor water consumption and capture rainwater or recycled site water for irrigation purposes. 5. GENERAL POLICIES The land use designations for the Brookhill Secondary Plan Area shown on Map A of this Secondary Plan establish the general pattern of development. A more detailed pattern of land use is established on the Demonstration Plan and Urban Design Guidelines (Appendix II). 5.1 HOUSING a) This Secondary Plan provides opportunities for a broad range of housing forms in the Secondary Plan Area and within each neighbourhood as follows: i) Neighbourhoods shall be predominantly comprised of single and semi-detached dwellings; ii) Neighbourhood Commons Area shall include a mix of low and medium density house forms, including street, block or stacked townhouses; and iii) The Village Corridor shall include the greatest concentration of medium and higher density house forms including housing in Iivelwork units and apartments in stand alone or in mixed use buildings. Street, block or stacked townhouses are permitted. b) Each application submitted for proposed draft plan of subdivision shall include the distribution of housing by house form and will identify, in detail, the composition and distribution of the anticipated housing stock and its relationship to the achievement of the housing mix objectives of this Secondary Plan, and the Provincial requirement to achieve a minimum net density of 50 residents and/or jobs per hectare within the Secondary Plan Area. 5.2 EMPLOYMENT a) The Secondary Plan Area shall accommodate a range of small and moderately scaled retail, office uses and a range of institutional activities. Employment opportunities will be located in the Village 886 Corridor through permission for commercial and institutional activities. Within the Neighbourhood Commons Area and Low Density Residential Area, live/work and home occupations will also contribute to the supply of employment opportunities. b) Development approvals for lands intended to accommodate mixed use or live/work buildings will be monitored to ensure that short- term housing approvals do not preclude opportunities for the development of employment generating land uses in the longer- term. 5.3 CUL rURAL HERITAGE a) The conservation and enhancement of significant cultural heritage resources shall be consistent with the provisions of Chapter 8 in the Municipality of Clarington Official Plan and all relevant Provincial legislation and policy directives. b) Prior to on-site grading, construction of infrastructure or development approval, an Archaeological Assessment shall be completed to the satisfaction of the Municipality and the Archaeology and Heritage Planning Unit of the Ministry of Citizenship, Culture and Recreation. c) No grading or other disturbance shall take place on any site within the Brookhill Community Secondary Plan Area prior to the issuance of a letter of clearance from the Ministry of Citizenship, Culture and Recreation. 6. LAND USE POLICIES 6.1 LOW DENSITY RESIDENTIAL 6.1.1 Unless otherwise specified in the Secondary Plan, residential development shall be in accordance with Section 9 of the Clarington Official Plan. 6.1.2 Low Density Residential shall accommodate a range of housing types. Permitted residential building types shall include detached and semi- detached dwellings. 6.1.3 Coach houses are permitted in restricted areas within the Low Density Residential designation. Coach houses shall generally be in the form of residential uses on the second storey of a detached garage where individual lots have access to a rear lane, and where the side yard abuts a public road. 887 6.1.4 Building heights shall generally not exceed 3.5 storeys, or 9.5 metres. 6.1.5 Residential development shall contribute to the overall appearance of the streetscape. Garage doors shall not dominate the view of the streetscape. Front and exterior side yard porches shall be encouraged. 6.1.6 Individual site access for any permitted residential use adjacent to any Arterial Road shall be discouraged. Residential uses fronting on an Arterial Road or Collector Road may be developed on the basis of public rear lanes. Reverse frontage development shall not be permitted within the Low Density Residential designation. 6.1.7 Residential development adjacent to Regional Road 57 shall not have any individual access on the Arterial Road. Further, a variety of interface techniques may be permitted, including window roads and/or flankage lots, however a landscaped berm must be provided, creating a 'Green Corridor' concept for the Regional Road 57 right-of-way. Noise attenuation fencing will be discouraged. 6.1.8 Large Lot Residential An existing large lot residential development is located east of Regional Road 57 and south of Longworth Avenue. Lots in this area are generally 4000 square metres or larger and privately serviced with well and septic. Development and redevelopment of lands within this designation shall be on full municipal services subject to policies in the Clarington Official Plan. It is the intention of this Plan to maintain the existing character and lot size for these lands. 6.2 MEDIUM DENSITY RESIDENTIAL 6.2.1 The Medium Density Residential designation shall be developed in accordance with the policies in Section 9.4 of the Municipality of Clarington Official Plan. 6.3 NEIGHBOURHOOD COMMONS AREAS 6.3.1 At least one Neighbourhood Commons Areas shall be required in each Neighbourhood. Locations for the Neighbourhood Commons Areas designation are identified on Map A of this Secondary Plan. 6.3.2 Each Neighbourhood Commons Area may include a range of medium density housing types, as well as a Neighbourhood Park. Permitted residential building types include street, block or stacked townhouses, 888 and small plex-type (e.g. quattroplex) multiple unit buildings. Home occupation uses are also permitted. 6.3.3 Buildings within a Neighbourhood Commons Areas shall generally range in height from 2.5 to 4.0 storeys, or between 7.5 to 13.5 metres. 6.3.4 Development within the Neighbourhood Commons Areas designation will address the road, and garage doors/service facilities shall not dominate the view of the streetscape. Front and exterior side yard porches shall be encouraged on all ground-related residential units. 6.4 VILLAGE CORRIDOR 6.4.1 The Village Corridor shall be the primary focus of the Secondary Plan Area. The Village Carridor will incorporate institutional, retail and service commercial, recreational and cultural uses as well as ground related housing and residential apartment buildings within a mixed use context . 6.4.2 Development in the Village Corridor designation may be in either single use or mixed use buildings. 6.4.3 Permitted residential building types include street, block or stacked townhouses, small plex-type(e.g. quattroplex) multiple unit buildings and low-rise apartment buildings. Apartment units may be permitted in either stand-alone residential buildings or above the ground floor in a mixed use building. Live/work units shall also be permitted. 6.4.4 Retail and service commercial development shall only be permitted on the ground floor of a mixed use building. Individual retail and service commercial uses shall generally be limited in size to a maximum of approximately 500 square metres each; and, 6.4.5 The following retail and service commercial land uses are specifically prohibited: a) drive-throughs; b) any use that requires the outdoor display or storage of goods, with the exception of a seasonal garden centre, associated with another permitted use; c) night clubs or banquet halls; d) all automobile related uses (sales, service, gas bars, car washes); 889 e) amusement arcades; f) places of entertainment; g) adult live entertainment parlour; h) body rub parlour; and, i) taxi establishments. 6.4.6 Buildings heights shall be within a range of 3 to 6 storeys, or between 8.0 to 20.0 metres. 6.4.7. All development within the Village Corridor designation shall be oriented towards the street. Garage doors/service facilities shall generally be prohibited from facing the public street. Front and exterior side yard porches shall be encouraged on all ground-related residential units. 6.4.8 Development, with the exception of any institutional use, abutting an Arterial or Collector Roads shall be on the basis of rear lane access. Other development within the Village Corridor designation may include rear lane access. Parking lots shall not be located between the building and the street within the Village Corridor designation. 6.4.9 To facilitate appropriate development within the Village Corridor designation, the Municipality may consider a 'development incentives' package. Development incentives may include reduced parking and/or parkland standards, or other incentives to encourage mixed use development. 6.5 ENVIRONMENTAL PROTECTION AREA 6.5.1 The natural heritage features within the Secondary Plan Area are identified as Environmental Protection Area on Map 'B' to this Secondary Plan. Lands designated Environmental Protection Area shall be subject to the policies Official Plan. 6.5.2 No development shall be permitted in Environment Protection Areas, except passive recreation, environmental restoration and uses related to erosion control and storm water management. 6.5.3. The naturalization of the Brookhi/l Tributary is required in accordance with a naturalization plan to be prepared by the proponent and approved by the Municipality of Clarington. 890 6.5.4 An Environmental Impact Study shall be undertaken for development proposals including any necessary infrastructure and roads proposed within, the Lake Iroquois Beach, or within 120 metres of the boundary of a wetland or wetland complex or 30 metres of the Environmental Protection Area designation. The Environmental Impact Study shall be prepared in accordance with the Official Plan. 6.5.5 Environmental Protection Overlay Designation a) The Environmental Protection Overlay designation identifies the areas adjacent to the identified Provincially Significant Wetlands. This designation incorporates the lands within 100 metres from the identified Provincially Significant Wetlands (an additional 70 metres from the Environmental Protection Area). b) Lands within the Environmental Protection Overlay designation shall require the preparation of an Environmental Impact Study to determine the actual buffer required between the Environmental Protection Area designation and the limit of urban development. The Environmental Impact Study shall be undertaken in accordance with the Official Plan policies. 6.6 PARKS AND OPEN SPACE 6.6.1 Parks and Open Space designation shall include lands within the following categories: a) Neighbourhood Parks; b) Urban SquareslParkettes; and, c) Green RoadsfGatewaysfGreenways. 6.6.2 Parks shall be established in accordance with the following: a) Neighbourhood Parks shall form the central focus of each of the identified Neighbourhood Commons Areas within the Village Corridor and within the overall Community. Neighbourhood Parks shall perform an array of functions within the community and shall range in size and design, depending upon their planned role and function. The Neighbourhood Park shall be a minimum of 0.75 hectare in size, and shall be surrounded on at least two sides, and preferably three or four sides, by public roads. The Neighbourhood Parks are to be accepted as part of the parkland dedication required under the Planning Act. 891 b) Urban Squares/Parkettes - are smaller components of the open space network and will be identified in the required development applications; and, c) Green Roads/Gateways/Greenways are small scale open space feature provided as linkages within the open space system or as entrance features to the community to provide for connecting pedestrian and bicycle routes and special identity features within the Secondary Plan Area. 6.6.3 Dedication of lands for Neighbourhood Parks and Parkettes shall be in accordance with the Official Plan. 6.6.4 Dedication of lands for Green Streets/Gateways/Greenways shall be considered on a case-by-case basis subject to a review of their individual function and contribution to the neighbourhood as fulfilling parkland dedication requirements. 6.6.5 In addition to the publicly owned lands which form the Parks and Open Space designation individual developments in the Village Corridor may be required to provide an Urban Square as part of the design approval. These privately owned lands will help create pedestrian scale entrance features for individual developments, creating a sense of place and add\ng to the urban environment. 7. COMMUNITY FACILITIES 7.1 Community Facilities are shown symbolically on Map A of this Secondary Plan. A more detailed pattern of community facilities are established on the Demonstration Plan and Urban Design Guidelines (Appendix II). 7.2 SCHOOLS a) Elementary school sites are permitted within the Village Corridor designation on Map A. Schools support the community structure and patterns of land use. The configuration of school sites will be defined in consultation with the School Boards through application for site plan approval. b) Where a school site adjoins a Neighbourhood Park, the school site shall be sized and designed to provide on-site recreational and athletic uses for the school and to facilitate potential joint use between the Municipality and the respective School Board. 892 c) The Municipality will cooperate with the School Boards efforts to maximize the area available for on-site recreational and athletic use through the construction of multiple storey buildings that permit smaller building floor plates. d) In the event that all or part of a school site should not be required by a School Board, the following alternate uses shall be permitted in order of priority: i) The Municipality of Clarington shall be given the first opportunity to purchase all or part of the school site; government agencies and community groups with identified needs shall have the second right of refusal: ii) institutional uses such as private schools, Places of Worship, government buildings, community and recreational facilities, housing for seniors and/or cultural buildings (e.g. museum, art gallery) shall be investigated; or, iii) Residential uses, shall be developed in accordance with the Village Corridor designation. e) School sites and buildings will be developed in accordance with the following policies and the Demonstration Plan and Urban Design Guidelines: i) Joint use sites and multiple use buildings will be encouraged wherever possible. The Municipality will work with the School Boards to achieve appropriate and efficient site designs, and to maximize public service and safety; ji) Elementary schools shall be located within the Village Corridor designation and on a Type B or C Arterial or Collector Road to be accessible by residents in more than one neighbourhood; and iii) Parking and loading areas will be provided and access points designed in a manner that will minimize conflicts between pedestrian and vehicular traffic and will enhance the aesthetic character of the Neighbourhood. 7.3 PLACES OF WORSHIP a) Places of Worship shall be permitted within the Village Corridor designation. Site criteria include: i) A minimum site size of 0.5 hectare and a maximum site size of 2.0 hectares; and, 893 ii) Primary frontage on a Type 'B' or 'C' Arterial Road or Collector Raad. b) Sites for a Place of Worship may be pre-zoned, with a 'Hold' prefix to permit a place of worship, accessory uses and appropriate alternative uses. 8. URBAN DESIGN AND AMENITY POLICIES 8.1 GENERAL PROVISIONS The Secondary Plan is designed based on achieving a community that is diverse in use and population, is scaled to the pedestrian, can accommodate private automobiles and transit, and has a well defined and high quality public ream. The Secondary Plan is premised on high quality urban design, including measures to ensure: a) the provision of a clearly defined public realm; b) a standardized and highly interconnected pattern of lotting for development blocks; c) consistent built form; d) safety, accessibility and comfort in the pedestrian environment; e) support for bicycling lanes, routes and stands throughout the community; f) achievement of an overall density within the community of at least 50 residents and employees per net hectare; and, g) support for transit services throughout the community. 8.2 PUBLIC REALM The public realm compromises public roads, lanes, open spaces/parks, natural heritage features and their associated buffers, storm water management facilities, and the public use activity areas of other public lands and private development sites and buildings. 894 8.2.1 Roads and Lanes a) Roads and lanes will: i) provide access for vehicles, pedestrians and bicycles, opportunities for vistas and view corridors and pedestrian amenity areas and space for utilities and services; ii) be subject to comprehensive streetscape requirements including landscaping, that will ensure that the public realm is consistent in quality and design; and; iii) be aligned to create a modified rectilinear grid pattern that defines development blocks and establishes a highly inter- connected and permeable network that maximizes accessibility and support for transit. 8.2.2 Views and Focal Points a) The preservation, enhancement and creation of significant views and focal points shall be encouraged by: i) preserving and enhancing views to natural features including woodlots, topographic features, water bodies and across open spaces; ii) providing opportunities for views of important public buildings, heritage buildings, open spaces and parks, natural heritage features and other landmarks; and, iii) providing for sites that terminate road and view corridors. b) To recognize the importance of public and institutional buildings in the community and to enhance their status these buildings are encouraged to be sited at the following locations: i) within the Village Corridor and the Neighbourhood Commons Areas; ii) at the termination of a road or view corridor; iii) at road intersections; and iv) on sites that enjoy prominence due to topographic and natural features. 895 8.2.3 Location of Buildings with Respect to Roads and Open Space a) To reinforce the road, lane and block pattern established by this Secondary Plan, the fOllowing measures will be employed: i) buildings will be aligned parallel to a public road; ii) buildings will be located in proximity to the property line adjoining the public road; Hi) buildings on corner sites will be sited and massed toward the intersection of the adjoining public roads; iv) siting and massing of buildings will provide a consistent relationship, continuity and enclosure to the public roads; v) siting and massing of buildings will contribute to and reinforce the comfort, safety, and amenity of the public roads; vi) buildings located adjacent to, or at the edge of parks and open spaces, will provide opportunities for overlook onto the parks and open spaces; vii) the massing, siting and scale of buildings located adjacent to, or along the edge of a park or open space will create a degree of enclosure or definition appropriate to the type of park or open space they enclose; and viii) buildings of significant public use or architectural merit may be sited to specifically differ from the surrounding urban fabric in order to emphasize their importance as landmarks. 8.3 PRIVATE SECTOR DEVELOPMENT 8.3.1 Development Blocks and Lots a) All the available urban lands are to be subdivided into a series of development blocks and lots, defined by a modified rectilinear grid system or public roads and lanes. b) The size and configuration of each development block will: i) be appropriate for its intended use; ii) facilitate and promote pedestrian movement; Hi) provide a sufficient number and, where appropriate, a range of building lots to achieve cost effective and efficient development. 896 c) Each development lot in a block will: i) have frontage on a public road or lane; and ii) be of sufficient size and appropriate configuration to accommodate development that reflects the planning and urban design policies set out in this Secondary Plan and companion Demonstration Plan and Urban Design Guidelines. d) Notwithstanding the provIsions of this Secondary Plan, development lots within either the Neighbourhood Commons Areas or Village Corridor designations, having substantial frontage on a Collector or Type B or C Arterial Road, may be permitted to have a second access to parking provided: i) the lot contains a camprehensively designed mixed use development; ii) the principal access to the required services areas on the lot is from a rear lane; iii) the need for a second access to parking can be demonstrated to be necessary to facilitate the development pattern, but will not interfere with, or promote unsafe traffic and pedestrian movement; and iv) the development pattern is otherwise in conformity with the provisions of this Secondary Plan, the Demonstration Plan and Urban Design Guidelines. 8.3.2 Built Form a) Building compatibility - over time, new development will be compatible with adjacent and neighbouring development by ensuring that the siting and massing of new buildings does not result in undue adverse impacts on adjacent properties particularity in regard to adequate privacy conditions for residential buildings and their outdoor amenity areas. To ensure that building compatibility is achieved, the implementing zoning by-laws for this secondary plan will establish consistent relationships between buildings and their associated property limits. 897 b) Location of Building Entrances - To support public transit and for reasons of public safety and convenience, primary entrances shall be clearly visible and located on a public road frontage or onto public open spaces. Access from sidewalks and public open space areas to primary building entrances shall be convenient and direct, with minimum changes in grade, and shall be generally accessible to people who are mobility challenged. c) Parking and Servicing- To minimize disruptions to the safety and attractiveness of the Types Band C Arterials and Collector Road, a system of rear lanes may provide the primary access for on-site parking and servicing functions. d) To enhance the quality and safety of the public roadscapes throughout the Secondary Plan Area, the construction of parking lots/structures which occupy significant proportions of the at-grade frontage of public roads shall not be permitted. e) To reduce the impact of surface parking and to provide at grade amenity areas the provision of structured parking shall be encouraged for higher density forms of development in the Village Corridor and Neighbourhood Commons Areas designations. Where it is not feasible to locate parking in structures either below or above grade, parking should be located to the rear of the principle buildings and/or within the exterior side yard. 8.3.3 Pedestrian Environment a) Public Safety - To promote safety and security in public places, including roads, parks and open space, schools, public transit routes and the public use activity areas of buildings, the following measures are necessary: i) the design and siting of new buildings shall provide opportunities for visual overlook and ease of physical access to adjacent roads, parks and open spaces: ii) clear, unobstructed views to parks and open spaces shall be provided from the adjoining roads; and, iii) appropriate lighting, visibility and opportunities for informal surveillance shall be provided for all walkways, parking lots, garages and outdoor amenity areas. 898 b) Pedestrian Circulation - To ensure ease of access for the pedestrian and the enjoyment of public roads and other outdoor spaces, the following measures are necessary: i) public-oriented spaces and activity areas, including entrances, terraces and porches, will be oriented toward public roads; ii) provision of a consistent level af landscape design, incorporating such elements as appropriate paving, planting, fencing, street furniture, lighting, and signage, and iii) avoiding the location of building ventilation systems in pedestrian areas. 9. TRANSPORTATION POLICIES 9.1 The transportation network in the Brookhill Secondary Planning Area shall be developed in accordance with Map A and provisions and standards established through this Secondary Plan, the Demonstration Plan and Urban Design Guidelines. It shall include public roads, public rear lanes, transit, and bicycle and pedestrian routes and facilities. 9.2 Road classifications and right-of-way requirements shall be consistent with Appendix I and the design details shall be confirmed through the required Internal Traffic Study; 9.3 Minor revisions to transportation routes to incorporate design features such as streetscaping and bikeways may be made without further amendment to this Secondary Plan, provided that the principles of permeability and inter-connectivity are maintained to the satisfaction of the Municipality. 9.4 ROAD NETWORK POLICES 9.4.1 Regional Road 57 bisects the Secondary Plan area. It will become part of a key component of the transit system for the area, linking it to the rest of the Municipality of Clarington. The Municipality supports the ultimate function and design for this road and the broader Region, as an urban arterial. 9.4.2 The Municipality shall encourage the Region of Durham to pursue road designs for Regional Road 57 that implement the "Green Corridor" concept and balance functional requirements with the objectives of this 899 Secondary Plan in regard to roads as a significant element of the public realm and shall include the provision of sidewalks and bicycle lanes on both sides of the right-of-way, in accordance with the recommendations of the Demonstration Plan and Urban Design Guidelines. 9.4.3 No development shall be permitted individual direct access to Regional Road 57. 9.4.4 The proposed system of Arterial and Collector Roads are shown on Map A. The design requirements for these roads are identified Demonstration Plan and the Urban Design Guidelines and may be further refined through the Functional Servicing Study and Internal Traffic Study. 9.4.5 The Local Road pattern is identified on The Demonstration Plan included in Appendix 2. This pattern is conceptual only, and has no formal status, other than it demonstrates the key principles of permeability and inter- connectivity. Changes to the identified Local Road pattern shall not require any further amendment to this Secondary Plan, provided that the principles of permeability and inter-connectivity are achieved to the satisfaction of the Municipality. 9.4.6 The Collector and Local road system shall be designed to encourage external traffic to utilize arterial roads to access the Bowmanville West Town Centre. The design of all roads within plans of subdivision shall implement the recommendations of the required Internal Traffic Study, including recommendations for traffic calming measures. 9.5 PUBLIC REAR LANES 9.5.1 Public rear lanes shall be used on a limited basis to access a private garage or parking space and to promote through traffic movements on Arterial and Collector Roads, where individual direct access is limited. 9.5.2 Public rear lanes shall be designed to have a right-of-way width of 8.5 metres. 9.5.3 Public utilities may be located within public rear lanes subject to functional and design standards established by the Municipality. 9.6 PUBLIC TRANSIT 9. 6.1 The Municipality, in conjunction with the Region of Durham shall endeavour to implement a public transportation system that connects the Secondary Planning Area with adjacent residential and commercial areas. 899001 9.6.2 Transit routes shall serve and link the Neighbourhood Commons Areas with the Village Corridor. A transit stop at the centre of each Neighbourhood is encouraged so as to be within 400 metres of most households within a neighbourhood. 9.6.3 To facilitate the development of a transit supportive urban structure, the following measures shall be reflected in development proposals, including the subdivision of land: i) provision of a local road pattern and related pedestrian routes that provide for direct pedestrian access to transit routes and stops; ii) provision for transit stops and incorporation of busbays where appropriate into road design requirements; and, iii) transit waiting areas incorporated into buildings located adjacent to transit stops. 9.7 PEDESTRIAN AND BICYCLE PATH SYSTEM 9.7.1 Pedestrian and bicycle path systems serve the Secondary Planning Area and should link with other pathway systems in the Municipality. These shall be developed in accordance with the conceptual trails network identified in the Demonstration Plan and Urban Design Guidelines (Appendix II). 9.7.2 The Municipality shall require that the recreational trail system along the Brookhill Tributary and accessing the Bowmanville Creek Valley Trail to be constructed as a condition of draft approval for any plan of subdivision, or site plan approval and through appropriate cost-sharing arrangements. 9.8 PARKING 9.8.1 On-street parking will be encouraged at appropriate locations on all roads, with the exception of Type A and Type B Arterials in order to provide for anticipated parking needs and to assist in calming traffic movement and thereby enhancing pedestrian safety. 9.8.2 Off-street parking for all uses shall be required and shall be provided on- site in accordance with the provisions of the implementing zoning by-law. 899002 9.8.3 Subject to the findings and recommendations of an Intemal Traffic Study, on-street parking may be approved at certain locations for specified times of the day to satisfy a portion of the parking requirements of adjacent non-residential development. 10. MUNICIPAL SERVICES 10.2.1 All new development within the Secondary Planning area shall proceed on the basis of the sequential extension of full municipal services in accordance with the municipal capital works program. 10.2.2 The Municipality will work with the landowners and the Region of Durham to develop a plan for the phasing of extensions to the existing services within the Brookhill Secondary Plan Area. A phasing plan shall be prepared as part of the Functional Servicing Plan by development proponents at the time an application for draft plan of subdivision is submitted. 10.2.3 The location of Stormwater Management Facilities is shown on Map A of the Secondary Plan. The approximate size and locations have been determined through the Brookhill Subwatershed Plan. The exact location and size will be determined through the Functional Servicing Study and in accordance with Section 20 of the Official Plan. Storm water facilities shall be constructed in accordance with the provisions of the Demonstration Plan and Urban Design Guidelines (Appendix II) to this Secondary Plan. The design of such facilities shall be based on the following considerations: i) stormwater will be considered as a resource, not a waste product; ii) stormwater facilities will be designed to maintain environmental and ecological integrity, and to provide a net benefit to the environment; iii) where existing streams are within the Environmental Protection Area designation, they are to be retained in naturalized, open channels in accordance with natural channel design principles; and, iv) stormwater facilities will be designed to provide community amenities. 899003 11.0 IMPLEMENTATION 11.1 GENERAL a) This Secondary Plan shall be implemented in accordance with the provisions of the Planning Act, other applicable Provincial legislation, and the provisions of the Municipality of Clarington Official Plan. b) Approval of development applications shall be conditional upon commitments from the appropriate authorities and the proponents of development to the timing and funding of the required road and transportation facilities, parks and recreation facilities. These works shall be provided for in the subdivision and site plan agreements. Phasing of the development, based on the completion of the extemal road works, may be required by the Municipality of Clarington. c) Approval of development applications shall also be conditional upon commitments from the appropriate authorities and the proponents of development to the timing and funding of required storm water management, sanitary sewer and water supply facilities. These works shall be provided for in subdivision and site plan agreements. Phasing of development, based on the completion of extemal sewer and water services, may be implemented if required by the Municipality of Clarington. d) Development within the Secondary Plan Area shall be consistent with programs intended to reduce the consumption of energy and water and to promote waste reduction. An Energy Conservation and Sustainability Plan will be prepared by development proponents to outline the specific commitments for sustainability. 11.2 FINANCIAL AGREEMENTS a) The capital works program for Brookhill is generally outlined through the Development Charges Background Study as amended from time to time. Specific timing of works may vary depending on the rate of growth and the Municipality's ability to incorporate required works in it's capital budget and forecast. b) Prior to the approval of any development, the Municipality of Clarington shall be satisfied as to the availability of water supply and sewer capacity to accommodate the said development. c) Prior to the registration of any phase of a draft plan of subdivision: i) the Municipality shall have approved any necessary capital works for that phase of development in its capital budget; ii) the owner shall have entered into a Subdivision Agreement with the Municipality of Clarington that will identify among other 899004 things, the capital expenditures associated with servicing the lands. d) Prior to any development approvals, an assessment of infrastructure cost requirements to accommodate the Secondary Plan development including development phasing, and timing shall be undertaken to the satisfaction of the Municipality of Clarington. 11.3 REQUIRED STUDIES 11.3.1 General a) This Secondary Plan identifies the fOllowing studies, plans, and assessments that may need to be completed to the satisfaction of the Municipality of Clarington and any agency have jurisdiction, prior to the approval of development applications within parts of, or the entire, Secondary Plan Area. The Municipality shall determine the need for the following studies, plans and assessments, and when in the approvals process they may be required on an application-by-application basis: i. Storm Water Management Implementation Plan; ii. Functional Servicing Plans; iii. Environmental Impact Studies; iv. Archaeological Surveys/Assessments; v. Tree Preservation Plans; vi. Noise Assessment(s); vii. Internal Traffic Impact Study; viii. Traffic Impact Study ix. Energy Conservation and Sustainability Plan; x. Landscaping Plan: and xi. Brookhill Tributary Naturalization/Remediation Plan xii. Community Theme and Urban Design Implementation Plan xiii. Architectural Guidelines Additional study requirements may be identified by the Municipality as development within the Secondary Plan Area proceeds. 899005 11.3.2 Community Theme and Urban Design Implementation Plan Prior to the approval of a development in the Brookhill Neighbourhood an urban design brief shall be prepared to confirm and control the intended pattern of development within the Neighbourhood. The Community Theme and Urban Design Implementation Plan shall include: a) the proposed pattern of roads and development blocks and distribution of land uses; b) the proposed network of roads, transit, pedestrian and bicycle routes; c) a Roadscape Plan, that articulates specific urban design issues to be addressed in implementing zoning by-laws, plan(s) of subdivision or site plan approvals; d) the location of specific features, sites and residential lots within the Neighbourhood such as corner lots and T-intersections that require specific lot and building placement, orientation and architectural features; e) design concepts for community theming including gateway treatment, landscape treatment including the "green corridor" treatment for Regional Road 57, light fixture standards, fencing details, sidewalk details and related design issues that provide for overall community theme; f) a Parks and Open Space Master Plan, that identifies the location and configuration of uses such as school sites, parks, trails, open space buffers, environmental and cultural heritage features; g) where applicable, the anticipated boundaries of implementing plans of subdivision; and, h) in the case of a school site, the proposed pattern of alternate land use, in the event that the site is not required for school use. 11.3.3 Architectural Guidelines It is the intent of the Plan to create an identifiable character for the Brookhill Community. Architectural Guidelines shall be prepared for the Brookhill Secondary Plan Area. a) all development within each Neighbourhood shall be subject to urban design and architectural guidelines; b) provision for compliance with the guidelines shall be incorporated into all subdivision, site plan or similar development agreements; 899006 c) a program to ensure compliance with the guidelines shall be established among the landowners group and the Municipality and shall ensure integration with other required planning approvals. Confirmation of compliance with the guidelines shall be required prior to the issuance of building permits; and, d) such guidelines may be reviewed and amended from time to time provided that any amendments shall conform to the principles and policies of this Secondary Plan and the Demonstration and Urban Design Guidelines (Appendix II) and shall be prepared to the satisfaction of the Municipality of Clarington. e) It is the intent of this Secondary Plan to achieve the agreement of all public agencies involved in any aspect of development in the Secondary Plan Area, to comply with the policies of this Secondary Plan, the regulations in the Zoning By-law, and the Demonstration Plan and Urban Design Guidelines (Appendix II) in order to achieve the goal, objectives, principles and policies of this Secondary Plan. 11.4 Future Development Area The lands identified as Future Development Area include proposed land uses that will come into effect after a further amendment to this Plan and subsequent to a comprehensive review of the Clarington Official Plan. Until such time, only the Environmental Protection Area and the Separate Elementary School designations are in force and effect. All other land uses are subject to the Future Urban Residential designation and policies of the Clarington Official Plan. 12.0 INTERPRETATION 12.1 It is intended that the Brookhill Secondary Plan Area be developed in accordance with the policies of this Secondary Plan and the Official Plan of the Municipality of Clarington. Where there is a conflict between the principles, objectives and/or policies, the policies of this Secondary Plan and the Official Plan of the Municipality of Clarington, the principles, objectives and/or policies of this Secondary Plan shall prevail. 12.2 Inherent to the Brookhill Secondary Plan is the principle of flexibility, provided that the general intent and structure of the Plan are maintained to the satisfaction of the Municipality. As such, it is the intent of the Municipality to permit some flexibility in the interpretation of the policies, regulations and numerical requirements of this Secondary Plan and the appended Demonstration Plan and Urban Design Guidelines (Appendix II) except where this Secondary Plan is explicitly intended to be prescriptive. 899007 12.3 The boundaries between land use designations are to be considered approximate except where they meet with roads, river valleys or other clearly defined physical features. Where the general intent of this Secondary Plan is maintained, to the satisfaction of the Municipality, minor boundary adjustments will not require an Amendment to this Secondary Plan. 12.4 Development within the Brookhill Secondary Plan Area will be guided by a detailed series of policies, regulations and guidelines that will create a livable and diverse community that is sympathetic to the environmental context. The Demonstration Plan and Urban Design Guidelines (Appendix II) provide the foundation for the development of the Brookhill Secondary Plan Area and the basis for the policy framework of this Secondary Plan. The following text and maps, identified as Map A - Land Use and Transportation Plan and Map B - Greenlands and Open Space attached hereto constitute the Brookhill Secondary Plan as established and adopted by Amendment No. 60 to the Municipality of Clarington Official Plan." IMPLEMENTATION: The provisions set forth in the Clarington Official Plan, as amended, regarding the implementation of the Plan, shall apply in regard to this amendment. INTERPRETATION: The provisions set forth in the Clarington Official Plan, as amended, regarding the interpretation of the Plan, shall apply in regard to this amendment. 899008 t -............................... ........n...................... ................................ ........n...................... ................................ .....................,.......... ................................ ................................ ................................ ................................ .............................. ...:::.........::::::::..:::::;:..: .......... ........... .MN...~..':':.......N.... ... .... .....M.....M.. ... DURHM, =~_.~.- ..~~~-._- ~. - - - BROOKHlLL SECONDARY PLANNING AREA I2Zl VUAGECORRlOOR _ NEIGHIlO~ COMMONS AAEA = LOW DENSITY RESIIlENTlAL E::::::::I I*Z,~N MEDIUM DENSITY RESlllENI1AL Hii~1 ENVIRONMENTAL PROTECTION AAEA fiIIIID ENVIRONMENTAL PROTECTION OVERLAY IZ::I PARKS A/'IJ OPEN SPACE m!!(j STORMWATER MANAGEMENT POND . . . . . _SPECIAL POLICY AREA ARTERIAL ROAD TYPE A ARTERIAL ROAD lYPE B - ARTERIAL ROAD TYPE C t- --.---- COLLECTOR ROAD " r;;i MAPA LAND USE AND TRANSPORTATION PLAN BROOKHILl NEIGHBOURHOOD SECONDARY PlAN PUBUC ELEMENTARY SCHOOl SEPARATE ELEMENTARY SCHOOL MARCH 10. 2008 I THIS CONSOl..IlA~ IS PRCM:lED FOR corMHENCE MY I HID REPRESENTS REOUESTED MClOIf1C'.ATlONS ANJ NlfIROVN..S 899009 , ~~ r - - - BROOKHtLL SECONDARY PLANNING AFEA "'a~1 ENVIRONMENTAL PROTECTION MEA _ PARKSANOOI'ENSPACE F:-:-:-:-l STORMWATER MANAGEtoENT POND +- TRAILS . PUBUC ELEMENTARY SCHOOl Ii SEP.......TE ElEMENTARY SCHOOl MAPB GREENLANDS AND OPEN SPACE BROOKHILL NEIGHBOURHOOD SECONDARY PlAN NOVEMBER 5 . 2007 I THIS ~TD1 IS F'RCMDED ~ cotMJrtENCt ONlY I ~D REPRESENTS REOl6TED I<<lDlFICA11ONS NfJ APPROYALS 899010 APPENDIX I Road Standards and profiles Brookhill Secondary Plan Type A Arterial 19.5 m (2@3.5 36.0- 2@ 8.25 m 3.0 m path Ves 2 Sides (Regional Road 57) m, 2@3.75m, 50.0m in boulevard median/lell turn (1 Side) lane 5.0m Type 8 Arterial 19.5 m (2@3.5 30.0- 2@8.25 m No 3.0 m path Ves 2 Sides No m, 2@3.75m) 36.0m in boulevard 1 Side Type C Arterial 17.0 m (2@3.5 30.0m 2@6.5 m 2 Sides 1.5min Ves 2 Sides No Rear with Medians m, 2 parking @ boulevard lane/access 2.5 m, (2 Sides) median 4.0m Collector 13.0 m (2@3.5 26.0m 2@6.5 m 2 Sides Ves 2 Sides Optional m, 2 parking @ (optional) 3.0m Collector 12.0 m (2@3.5 23.0m 2@5.5 m 2 Sides No 2 Sides Ves m. 2 parking @ 2.5m Local Road 8.5m 20.0m 2 5.75m 1 Side No No 1 Side Ves Local Road 8.5m 18.0m 1@4.0m,1 1 Side No No 1 Side Ves 5.5m Public Lanewa 5.5m 8.5m 2 1.5m No No No No No March 2008 899011 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 APPENDIX II Brookhill Community Secondary Plan Area Demonstration Plan and Urban Design Guidelines 1- I 'i~.'~ -- --- - . ... . ;.., ,J .:. .f" ~.' The Planning Partnership URS Canada Inc. Aquafor Beech Poulos and Chung The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 1 899012 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Table of Contents 1.0 Introduction 2.0 The Demonstration Plan 3.0 Design Guidelines for the Public Realm 3.1 General 3.2 Roads Arterial Roads Collectar Roads Local Roads Lanes Green Streets Round-a-bouts 3.3 Guidelines to Support Transit 3.4 Guidelines for Greenlands Natural Features and Woodlots Neighbourhood Parks Urban Squares/Parkettes Round-a-bouts Storm Water Management Facilities 4.0 Design Guidelines for the Private Realm 4.1 All Development Development Blocks and Lots Built Form Location of Buildings with Respect to Roads and Open Space 4.2 Residential 8uildings Single and Semi-Detached Houses Townhouses Apartments 4.3 Guidelines for Public/Institutional Buildings 4.4 Commercial/Mixed Use Buildings The Planning Partnership. URS Canada Inc. . Aquafor Beech' Poulos and Chung 2 899013 Urban Design Guidelines - Srookhill Secondary Plan Area March 2008 1.0 Introduction The Brookhill Secondary Plan Area is designed based on achieving a community that is diverse in use and population, is scaled to the pedestrian, can accommodate private automobiles and transit vehicles, and has a well designed and high quality public realm. The Plan is also premised on achieving high quality urban design, including measures to ensure: . a standardized and highly interconnected pattern of lotting for development blocks; . consistent built form; . safety, accessibility and comfort in the pedestrian environment; . achievement of an overall density of at least 50 residents and employees per net hectare; and, . support for transit services throughout the community. This Demonstration Plan and Urban Design Guidelines document have been prepared in conjunction with the Brookhill Secondary Plan. The purpose of this document is to provide a demonstration of how the principles of the Secondary Plan could be realistically applied to future development and further detail as to how the Municipality's vision and design objectives are to be achieved. The Urban Design Guidelines provide design principles and specific guidelines for both the public and private sectors. While they are intended as a reference, they indicate the Municipality of Clarington's expectations with respect to the character, quality and form of development in the Brookhill Community. The guidelines also provide the Municipality of Clarington's staff with an objective, consistent evaluation framework to assess development applications. The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 3 899014 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 2.0 The Demonstration Plan The Demonstration Plan identifies four neighbourhoods. They are described as follows: · Neighbourhood 1 (as shown on the Demonstration Plan) is south of Longworth Avenue and west of Green Road. It incorporates approximately 57 gross hectares of land, of which about 24 hectares (42 percent) is developable. Neighbourhood 1 will accommodate a range of uses and building forms including single and semi-detached houses, coach houses, as well as medium density building forms such as stacked townhouses, and small multiple unit buildings as shown on Schedule 'B'. The overall density of Neighbourhood 1 will be in excess of 50 residents and employees per net hectare; · Neighbourhood 2 (as shown on the Demonstration Plan) is located south of Longworth Avenue, west of Durham Highway 57 and east of Clarington Boulevard. It incorporates approximately 80 gross hectares of land, of which about 22 (28 percent) is considered developable. Neighbourhood 2 will accommodate a range of uses and building forms including single and semi- detached houses, coach houses, as well as medium density building forms such as stacked townhouses, and small multipie unit buildings. It will also be able to accommodate live-work units within the Village Corridor as shawn on Schedule 'B'. The overall density of Neighbourhood 2 will be in excess of 50 residents and employees per net hectare; . Neighbourhood 3 (as shown on the Demonstration Plan) is located immediately north of Neighbourhood 2. It incorporates approximately 69 gross hectares of land, of which about 27 hectares (39 percent) is considered developable. Neighbourhood 3 will accommodate a range of uses and building forms including single and semi-detached houses, coach hauses, as well as medium density building forms such as stacked townhauses, and small multiple unit buildings It will also be able ta accommodate live-work units within the Village Corridor as shown an Schedule 'B'. The overall density of Neighbourhood 3 will be within range of 50 residents and employees per net hectare; . Neighbourhood 4 (as shown on the Demonstration Plan) is located narth of Neighbourhood 1 and abuts lands designated as Environmental Protection Area on the north, west and east. It incorporates approximately 102 gross hectares of land, of which about 12 hectares (12 percent) is considered developable. Recognizing the unique surround environmental features, Neighbourhood 4 is lower density, accommodating single and semi-detached houses and coach houses. · Neighbourhoods 3 and 4 are designated Future Urban Residential and will not be developed until such time as they are re-designated in accordance with the palicies of the Clarington Official Plan and detail land uses established. The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung ~99015 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 The Demonstration Plan illustrates the planning principles that are inherent to the Secondary Plan. It is one example of how the Secondary Plan might be implemented within the Secondary Plan Area. The Demonstration Plan itself has no formal status and does not require any formal Amendment process to implement an alternative design solutian, or solutions at any time in the future. The Demonstration Plan for the Brookhill Study Area, was the result of a design process that was carried out over a 4-day workshop held in Municipality of Clarington (Fall 2005). The Plan developed at the workshop has been subsequently refined as additional information was received over subsequent months. The Demonstration Plan, which appears on the following page, includes the following features: . Neighbourhood Commons Area that are within a 5-minute walk of the majority of the community and provide local retail services and a neighbaurhood focus; . a linked green lands system that connects natural/environmental features, open spaces, parks, schools, storm water management ponds and the Neighbourhood Commons Area; . protection of all significant natural heritage features while incorporating them into a larger system providing for pedestrian and cycling trails; . reinforcing Neighbourhood Commons Area by focusing medium and higher density residential uses in a live-work format and institutional uses on adjacent lands; and, . a highly interconnected road pattem with a collector road system that is within a 5-minute walking distance of most future residents, which is specifically intended to support future transit services in the community. The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung E!,99016 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 3.0 Design Guidelines for the Public Realm The public realm within the Braokhill Secondary Plan Area comprises public roads, lanes, open spaces/parks, natural heritage features and their associated buffers, storm water management facilities and the public use activity areas of other public lands and private development sites and buildings. Further, it is the intent of the Plan to link all of the components of the public realm with a connected system of trails, bicycle paths and sidewalks. This section of the document provides general guidance for the design of all the components of the public realm. These Guidelines are to be read in conjunction with the policies of the Brookhill Secondary Plan. 3.1 General 1. To promote safety and security in public places, including roads, parks and open spaces, schools, public transit routes and the public use activity areas of buildings, the following measures are necessary: . the design and siting of new buildings shall provide opportunities for visual overlook and ease of physical access to adjacent roads, parks and open spaces; . clear, unobstructed views to parks and open spaces shall be provided from the adjoining roads; . appropriate lighting, visibility and opportunities for informal surveillance shall be provided for all walkways, parking lots, garages and outdoor amenity areas; and, . public use activity areas located within buildings shall be located at-grade and oriented to the public road. 2. To ensure ease of access for the pedestrian and the enjoyment of public roads and other outdoor spaces, the following measures are necessary: . the principle access to the required service areas on the lot is from the exterior side yard, . public-oriented spaces and activity areas, including building entrances, terraces and porches, will be oriented toward public roads; . pravision of a consistent level of streetscape design, incorporating such elements as appropriate paving, planting, fencing, street furniture, lighting and signage; and, . avoiding the location of building ventilation systems and other utilities such as gas/electrical metres in pedestrian areas. The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 6 899017 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 3.2 Roads General 1. Provide a grid of arterial, collector and local roads and associated public open spaces that organize development, is pedestrian friendly, is highly connected and supports transit. 2. Ensure that the road pattern establishes development blocks that achieve an orderly pattern of development and visual diversity. 3. Provide access for vehicles, pedestrians and bicycles, opportunities for vistas, view corridors and pedestrian amenity areas, and space for utilities and services. 4. Design all streetscape elements such as paving patterns, seating, and signage, to be consistent and complementary to the character of the community. 5. Design street lighting with regard for vehicular and pedestrian requirements so that the size, height, and style of lighting reflect the hierarchy of the road. 6. Locate all utilities underground. Where components of utilities must be located above ground, they should be located either in a rear lane or along the street tree planting line to minimize clutter and disruption of the road's character. Residential umts define tile street edge Utilizing lanes for more tl1an garage access A residential road with street trees and planted centre median The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 7 899018 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Arterial Roads Type A Arterial - Regional Road 57 Regional Road 57 bisects the Secondary Plan Area, its surrounding neighbourhoods and the broader Municipality of Glarington. It will accommodate a range of travel modes, including passenger vehicles, transit and pedestrians. 1. Regional Road 57 shall have a maximum right-of-way of 36.0 to 50.0 metres. 2. The road surface, including a medianlleft-turn lane, shall be a maximum of 19.5 metres. 3. Regional Road 57 shall be designed as a 'Green Corridor'. Boulevards on both sides of the pavement area shall be a minimum of 8.25 metres, and will include a grass verge, a double row of street trees, 2.0 metre sidewalks on both sides and a 3.0 bicycle lane on one side. 4. A centre median shall be a minimum of 5.0 metres. It will include street trees, shrubs and ground covers. 5. Transit facilities may be accommodated on Regional Road 57. 6. Individual, direct access from any development site to Regional Road 57 shall not be permitted. 7. Buildings that abut Regional Road 57 shall present a facade with architectural detailing and landscape features that address the Durham Highway 57 frontage. Reverse frontage development shall not be permitted adjacent to Regional Road 57. (Diagram to be inserted) The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 8 899019 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Type B Arterial Roads Type B Arterial Roads provide important connections between residential neighbourhoods and other community functions. They accommodate a range of travel modes, including passenger vehicles, transit and pedestrians. 1. Type B Arterial Roads shall have a maximum right-of-way width of 30.0 to 36.0 metres. 2. The road surface shall be a maximum of 19.5 metres. 3. Boulevards on both sides of the pavement area shall be a minimum af 8.25 metres, and will include a grass verge, a double row of street trees, 2.0 metre sidewalks an both sides and a 3.0 bicycle lane on one side. 4. Transit facilities may be accommodated on any Type B Arterial Roads. 5. Individual direct access to any development site abutting a Type B Arterial Roads shall be limited to minimize disruptions to traffic flow and to maximize safety and the attractiveness of the road. Within any area designated as a Village Corridor or Neighbourhood Commons Area within the Brookhill Secandary Plan, individual direct access from a Type B Arterial Road to any development site shall be limited and subject to approval. 6. Buildings that abut Type B Arterial Roads shall present a facade with architectural detailing and landscape features that address the road frontage. Reverse frontage development shall not be permitted adjacent to any Type B Arterial Roads. (Diagram to be inserted) The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 9 899020 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Type C Arterial Roads Type C Arterial Roads provide important connections between residential neighbourhoods and other community functions. They typically define the community structure. Type C Arterial Roads with Median 1. Type C Arterial Roads with a median shall have a maximum right-of-way width of 30.0 metres. 2. The road surface, including a median and an aptional parking lane (2.5 metres) in each direction shall be a maximum of 17.0 metres. 3. Boulevards on both sides of the pavement area shall be a minimum of 6.5 metres and will include a grass verge, street trees, 2.0 metre sidewalks on both sides and 1.5 metre bicycle lanes on both sides. 4. A centre median shall be a minimum of 4.0 metres. It will include street trees, shrubs and graund covers. 5. Transit facilities may be accommodated on any Type C Arterial Road. 6. Individual direct access to any development site abutting a Type C Arterial Road shall be limited to minimize disruptions to traffic flow and to maximize safety and the attractiveness of the road. Within any area designated as a Village Corridor or Neighbourhood Commons Area within the Brookhill Secandary Plan, individual direct access from a Type C Arterial Road to any development site shall be limited and subject to approval. 7. Buildings that abut Type C Arterial Roads with medians shall present a facade with architectural detailing and landscape features that address the road frontage. Reverse frontage development shall not be permitted adjacent to any Type C Arterial Road. (Diagram to be inserted) The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 10 899021 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Collector Roads 1. Collector Roads with no medians shall have a maximum right-of-way of 23 to 26.0 metres. 2. Road surface should be 13.0 metres, including an optional 3.0 metre on-street parking on both sides of the road for major collectors. 3. The raad surface, including parking lanes on both sides of the road shall be a maximum of 12.0 metres. 4. Boulevards on bath sides of the pavement shall be a minimum of 5.5 metres and will accommodate a grass verge with street trees and 1.5 metre sidewalks on both sides. 5. Transit faciiities may be located on any Collector Road. 6. Individual direct access to any development site shall be limited to minimize disruptions to traffic flow and to maximize safety and the attractiveness of the road. Within any area designated as a Village Corridor, or Neighbourhood Commons Area within the Brookhill Community Secondary Plan, individual direct access to any development site shall be limited and subject to approval. 7. Buildings that abut Callector Roads shall present a facade with architectural detailing and landscape features that address the road frontage. Reverse frontage development shall not be permitted adjacent to any Collector Road. (Diagram to be inserted) The Planning Partnership' URS Canada Inc. . Aquafor Beech. Poulos and Chung 11 899022 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Local Roads Local Roads connect to Collector roads and link with public spaces. Local Road 1. Local Roads should be designed with a maximum right-of-way width of 18.0 to 20.0 metres. 2. The road surface, including a parking lane on one side of the road (that could alternate to both sides of the road) shall be a maximum of 8.5 metres. 3. 80ulevards on both sides of the pavement shall be a maximum af 5.75 metres and will accommodate a grass verge with street trees and 1.5 metre sidewalks on both sides. 4. Individual direct access onto Local Roads is permitted. 5. Buildings that abut Local Roads shall present a facade with architectural detailing and landscape features that address the road frontage. 6. Local Roads that are intended for use over shorter distances may be designed with a reduced maximum right-of-way width of 18.0 metres, with reduced boulevard widths of 4.0 metres on one side and 5.5 metres on the other side to accommodate utilities. (Diagram to be inserted) The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 12 899023 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Lanes Lanes provide access to private garage facilities. 1. Lanes should be provided on roads where garages and front driveways will detract from the character of a special location, such as along the Type C Arterial or Collector Roads which connects the Village Corridor and Neighbourhood Commons Area; 2. Lanes shall have a maximum right-of-way of 8.5 metres. 3. The road surface shall be a maximum of 5.5 metres and shall include a 1.5 metre utility corridor on either side of the lane. 4. The use of permeable materials shall be encouraged in lane construction in areas where sufficient drainage exists. 5. The garage shall be set back a minimum of 0.6 metres from the lane right-of-way. (Diagram to be inserted) The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 13 899024 Urban Design Guidelines - Srookhill Secondary Plan Area March 2008 Round-a-bouts Round-a-bouts are intended to calm traffic and direct traffic flows without necessarily requiring stop signs at intersections. The open spaces created in the round-a- bouts add to the character of the neighbourhoods they are located in. 1. Whenever Raund-a-bouts are used, they should be significant landscape features, as well as traffic calming devices. 2. The design of a Round-a-bouts should ensure ease of snow removal and maintenance. 3. The minimum radius for a Round-a-bouts should be in accordance (Diagram to be inserted) Round-a-bout with mountable apron and planting The Planning Partnership' URS Canada Inc. . Aquafor Beech. Poulos and Chung 14 89902.5 Urban Design Guidelines - BrookhiU Secondary Plan Area March 2008 3.3 Guidelines to Support Transit 1. Transit stops should be located as close to intersections as possible, and their location coordinated with neighbourhood trail connections and building entrances. 2. Transit shelters should be designed with transparent sides for maximum visibility to and from the interior, so that transit users can see approaching buses and to maximize pedestrian safety. 3. Shelters should be located on the boulevard adjacent to the pavement to maximize passenger convenience. 4. Curbside transit stop loading areas should be a clear, hard surface area 1.5 to 2 metres wide in front of a shelter should be provided to permit safe exit by passengers, including wheelchair users. In all cases, shelters should be set back 0.5 metres minimum from curbs and sidewalks to protect them from damage by snowplows. 5. Surface texture changes should be provided at transit stops to assist the visually challenged in locating the stop and/or shelter location. 6. Where four-sided transit shelters are not possible, overhead open-air canopies should be provided to protect transit users from sun, rain and snow. 7. Benches and other roadside furniture such as waste baskets, bike racks, telephones, notice boards, newspaper boxes and refuse containers should be concentrated at bus stops within the Village Corridor and Neighbourhood Commons Area to maximize their barrier free utility and create active public space. Transit sMlter with transparent sides prOVides maximum visibility , , h.... Transit shelter with over/lead canopy The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 15 ~91;ifi.')r- .... \... u,.." \) Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 3.3 Guidelines for Greenlands The Green/ands System is a major functional and aesthetic component of a neighbourhood and should be designed to provide a fair distribution of amenity spaces for a range of users. in a linked network. Natural Heritage Features 1. Significant natural heritage features within the Secondary Plan Area shall be protected and integrated into the community greenlands system. 2. Natural heritage features should be physically and visually accessible from the abutting roads. 3. Preservation of existing vegetation should be encouraged. Where necessary, indigenous and ecologically complementary planting should be encouraged in keeping with Naturalization/Remediation Plan. Neighbourhood Parks 1. Neighbourhood Parks within the Secondary Plan Area are expected to be diverse in scale, function and character. Currently, 8 Neighbourhood Parks have been identified on the Demonstration Plan. They range in size from 0.5 of a hectare to 3.5 hectares. (See Greenlands and Open Space Plan) 2. Each Neighbourhood Park is located to perform a particular function within its context. Generally, they are located to be a neighbourhood focal point, are adjacent to a school and/or are integrated with an adjacent natural heritage feature. 3. Neighbourhood Parks will provide opportunities for active and passive recreation for residents within a 400-metre radius (a 5 minute walk). Generally, they may include elements such as play structures, informal playgrounds, seating, hard surface areas, shaded areas under tree canopies or open air structures, group mailboxes, lighting, distinctive tree, shrub and ground cover planting. 4. Neighbourhood Parks should have significant road frontage on all four sides. At a minimum, parks shall front on at least two public roads. 5. Pedestrian access to parks should be clearly defined with landscape or architectural elements to ensure an appealing park presence. ~ ~F~~t'f>I'E-':;;:~' /~~+~';;'-"N"";'~~'; " , ""~~.;" .",,~-if-"'" Retaining natura! heritage features contnbute:J to sense of place Residential units from direCtly onto a parI< 11"" Community mailbox adjacent to a park The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 16 899027 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 6. Parks will be designed with appropriate visual and spatial buffers from adjacent residential areas. 7. Where fencing is required, the design should be consistent around the perimeter of the park. 8. Street trees should be planted along the edge of parks, while not screening the view into parks. 9. Seating and shade areas should be designed in concert with pathways and play areas. Urban Squares/Parkettes 1. An Urban Square is a small publicly accessible, primarily hard-surfaced open space built in conjunction with an adjacent building. A Parkette is a small component of the public open space system, that is typically soft surfaced and green. A parkette is most likely a park that connects larger pieces of the greenlands system. 2. Urban Squares/Parkettes shall be dispersed throughout the community. They are expected to provide key connecting links, and enhance the overall green lands system. 3. Urban Square/Parkettes should be located on visible road frontages and their entries should be clearly defined through landscape treatment and built form elements. 4. Design should provide a focal area or feature that gives character and provides for a range of passive and informal uses. 5. Pathways within Urban Squares/Parkettes should connect to pedestrian sidewalks and trails. 6. View corridors terminating at an Urban Square/Parkette should be highlighted through landscape treatment and/or built form elements. 7. Plant material and construction materials should contribute to the distinctive character of Urban Squares/Parkettes. 8. Community mailboxes and information boards should be considered in Urban Squares/Parkettes. Street trees enhance the visual appearance at the park Neighbourhood parkette LandsCEped gateway The Planning Partnership. URS Canada Inc. . Aquafor Beech' p,,",W u,," ~"""" 17 899028 Urban Design Guidelines - Srookhill Secondary Plan Area March 2008 Gateways 1. Streetscaping features at identified gateway corners shall include enhanced landscaping and coordinated fencing to frame the entry into the community (See Greenlands and Open Space Plan). 2. Gateway features. such as community signage, low walls, fencing or enhanced landscape treatment, shall be incorporated in the design of entry road intersection and shall be coordinated in design and materials with adjacent structures and consistent along main road right-of-way. 3. Primary roads into the community should include a planted centre median and other design features to signify their importance. 4. Intersections should have distinctive surface treatment for pedestrian crossings, including wider sidewalks and connections to bus shelters 5. Noise attenuation features should be the last option for uses flanking onto the gateway sites. Where they occur, the material and architectural details shall compliment the adjacent structures, include landscaping and reflect the fencing details of community-wide fence standards. . Trail System 1. The highly interconnected trails system is identified conceptually on the Greenlands and Open Space Plan. The trails system includes trails within natural features, storm water management facilities, open spaces and parks and the road system - sidewalks and bicycle paths. 2. Trail design and type will be based on each site's sensitivity in order to minimize environmental impacts. 3. Trails for pedestrians and cyclists shall be a maximum of 3.0 metres wide. Pedestrian-only-trails shall be a maximum of 2.0 metres wide. 4. Trails will be designed to accommodate a range of users and abilities. Slopes, where possible, should be under 5 percent. Curb-cuts must be provided to improve access at road crossings. 5. Trails should be clearly signed regarding permitted use and speed. Wayfinding signage shall be provided throughout the trail network. 6. Benches and garbage receptacles should be provided at trail heads and at regular intervals along the route. Trarlsystem "'.'~~_ t-~. p .~'. .,,~ . .-. .2!~:' ;1:>(. .' ~., ,~..".' '-- ~ ~ o-v /....... .' '..,. . <'f;oo.. -t:t' ~,' \.:- ~ '.: -' ; :=....;.;.~-r; ~ J.~ll i)r ~.. :/'. .' . .:?:$!i.,:I -# ' '~1.1r..<1~.'1"~~' :~.. . ~ .., ~ . ....-..e . "',,. - .- ~',jij - '..A'.'~- :~~----_...........- _: , .----::.... _ -iiiiiiii .....: -- -. ' ., T.ra;,'s provide oDpottuniries for recreation 7. Trails located in proximity to sensitive natural features, or adjacent to storm water management facilities should incorporate interpretive signage at various locations to The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 18 899029 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 promote stewardship initiatives that will protect and enhance the features and functions of the natural environment. Storm Water Management Facilities 1. Storm water management facilities will be key features within the community contributing to the appearance and ambience, while achieving functional objectives related to flow moderation and water quality. 2. Ponds should be designed as multi-celled systems with a sediment fore bay or alternative pre-treatment system and wet pond component and will be designed to achieve water quality and quantity control targets set out by the Conservation Authority and the Municipality of Clarington. 3. Where possible, ponds should include a permanent pool with an average depth of 1.2 to 1.5 metres and isolated deeper sections. Water depth will be varied and the length of the flow path from inlet to outlet maximized to enhance effectiveness and mitigate re-suspension of accumulated sediments. Ponds will achieve water quality targets by settling out sediments and contaminants, diluting storm water and arresting contaminants through biological uptake. 4. Native species and flood tolerant water's edge plants, including a mixture of herbaceous and woody vegetation, shall be planted to stabilize banks of ponds. The perimeter of the permanent pool shall be planted with emergent, strand and submergent species to improve the aesthetics and enhance the performance of the facility. 5. Ponds are envisioned to blend with the natural landscape, therefore, geometric forms and standard slope gradients will be avoided in favour of organic shapes and landform grading designed to replicate natural landforms in the area. Inlet and outlet structures will be concealed using a combination of planting, grading and natural stone. 6. Where there is a need to discourage public access to areas around the perimeter of the ponds, living fences and barrier plantings will be utilized in place of fencing. Barrier plantings will be comprised of multiple rows of predominantly thorn bearing shrub species planted at a spacing of 0.6 to 0.9 metres contingent on species. Barrier plantings will be installed along the crest of steep slopes, adjacent deep-water areas and around inlet and outlet structures. 7. Ponds will not be fenced, but rather will be designed with trails, overlooks and interpretive sign age so that they are an integral part of the green lands system. Ponds provide opportuntties to create unique neigflboumood features . . '.. " ~. .~- ......1 - ;t ~ "....'..... _....~---~ ...... .. .,,~ ,I....:~.,J,......,... ~:. ,t ~lfl:.~ - .....i:t""',"":~ --. - -... . '.~ .. Playground adjacent to a stann water management feature A pedestri8llfcyc/ing rra" ad}acent to a pond ~~.,~~. . ,-.- " \tl ~ ;,., ',-t .. . "'- -.' "-.....' , .;;",C.'.:'~"':'. ~~i~: ~...... .'.;.~\ Pond ennancmg nafuraf !andsame The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 19 899030 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 4.0 Design Guidelines for the Private Realm The private realm within the Brookhill Community Plan Area is comprised of the built form development blocks and their relationship to open space and road with respect to their location. The residential, institutional and commercial/mixed use buildings within a community cantribute to its character and can assist in further defining and complementing the public realm. This section of the document provides general guidance for the design of built form and how it should address the streetscape and open space in the private realm. These Guidelines are to be read in conjunction with the policies of the Brookhill Secondary Plan. 4.1 All Development Development Blocks and Lots 1. All the available urban lands are to be subdivided into a series of development blocks, defined by a modified rectilinear grid system of public roads and lanes. 2. The size and configuration of each development block will: . be appropriate to its intended use; . facilitate and promote pedestrian movement; and, . provide a sufficient number and, where appropriate, a range of building lots to achieve cost effective and efficient development. 3. Each development lot in a block will: . have frontage on a public road; and, . be of sufficient size and appropriate configuration to accommodate development that reflects the planning and urban design policies set out in this Secondary Plan and companion Demonstration Plan and the Urban Design Guidelines. 4. Development lots within either the Neighbourhood Commons Area or Village Corridor designations, having substantial frontage on an Arterial Road, may be permitted to have a second access to parking from a Collector Road provided: . the lot contains a comprehensively designed mixed use development; . the principle access to the required service areas on the lot is from the exterior side yard, . the need for a second access to parking can be demonstrated to be necessary to facilitate the development pattern, but will not interfere with, or promote unsafe traffic and pedestrian movement; and, . the development pattern is otherwise consistent with the provisions of this Secondary Plan and the Demonstration Plan and the Urban Design Guidelines. The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 20 899031 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Built Form 1. A full range af housing types and tenures should be provided to make a variety of housing options available to the community. 2. Development should be designed to achieve a high degree of environmental sustainability within the community. 3. Architectural styles of individual units and blocks should be sensitive to and complement each other. 4. A variety of architectural elements such as entry porches, dormers, material detailing will be employed to create a distinctive character for each block. 5. New development will be compatible with adjacent and neighbouring development by ensuring that the siting and massing of new buildings does not result in undue adverse impacts on adjacent properties particularly in regard to adequate privacy conditions for residential buildings and their outdoor amenity areas. To ensure that building compatibility is achieved, the implementing zoning by-laws will establish consistent relationships between buildings and their associated property limits. 6. To support public transit and for reasons of public safety and convenience, primary building entrances to principle buildings shall be clearly visible and located on a public road or onto public open spaces. Access from sidewalks and public open space areas to primary building entrances shall be convenient and direct, with minimum changes in grade, and shall be accessible to people who are mobility challenged. 7. To minimize disruptions to traffic flow and to maximize safety and the attractiveness of the Arterial and the Collector Roads, individual direct vehicular access shall be minimized, and, in some cases prohibited, in accordance with the policies of this Secondary Plan. 8. To enhance the quality and safety of the public streetscapes the construction of parking lots/structures which occupy significant proportions of the at-grade frontage of public roads shall not be permitted. 9. To reduce the impact of surface parking and to provide at grade amenity areas the provision of structured parking shall be encouraged for higher density forms of development in the Village Corridor and Neighbourhood Commons Area designations. Where it is not feasible to locate parking in structures either below or above grade, parking should be located to the rear of principle buildings and/or within the exterior side yard. The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung 21 899032 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 Location of Buildings with Respect to Roads and Open Space 1. To reinforce the road, lane and block pattern, the following measures will be employed: . all buildings will be aligned parallel to a public road; . buildings will be located in proximity to the property line adjoining the public road; . siting and massing of buildings will provide a consistent relationship, continuity and enclosure to the public roads; . buildings located adjacent to, or at the edge of parks and open spaces will provide opportunities for overlook into the open space; . the massing, siting and scale of buildings located adjacent to, or along the edge of a park or open space will create a degree of enclosure or definition appropriate to the type of open space they enclose; and, . buildings of significant public use or architectural merit may be sited to specifically differ from the surrounding urban fabric in order to emphasize their importance as landmarks. 4.2 Residential Buildings Single Detached & Semi-Detached Houses 1. 8uildings must have front and exterior side facades parallel to the road with front doors, windows and entry features facing the road to create a consistent street wall. 2. The setback to the main building face should be from 3.0 to 6.0 metres from the edge of the right-of-way. The setback to a main building face, which could be the main front wall, second floor room over or beside the garage, or significant element such as a roofed porch or verandah. 3. Garages shall be set behind or flush with the main building face or accessed from a rear lane. Garage doors facing a public road, shall be set back a minimum of 6.0 metres from the road right-of-way. This guideline does not apply to Lanes. 4. Corner lots and homes facing or abutting parks are priority lots within the neighbourhood. The design of these homes shall include the following considerations: . where sides or f1ankage of buildings are visible, they should have windows, materials, and other architectural treatments equal to the front elevation of the house; . the main front entrance should be located on the exterior side elevation, corner windows and wrap- around porches should be included to emphasize a corner location: and The USI} of f.ghl ana acl~ coloors prodiJUS vr$Ua! rnlere!;! Building projectiOfll:., such olS portheS., {:H'O'llCe r:an$.(J()na! D/Ji!r:UIfl elemenrs The Planning Partnership' URS Canada Inc. . Aquafor Beech, Poulos and Chung S:(')f;Ie dftt.acfled "OUSt> vdrn ~'l[eg'a!ed g8f~ 22 899033 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 . fencing around front and/or exterior side yards should not block the view of the sidewalk from the house; their height shall be limited to 1.2 metres, and they should be primarily open structures, not solid walls. 6. Porches, stairs, canopies and other entrance features can encroach into the required setbacks. 7. Entry features and other architectural elements shall be incorporated into the front elevation of the house to reduce the visual dominance of the garage and the front drive. 8. Shared or grouped driveways will be encouraged to reduce the amount of asphalt on front yards Stacked Townhouses 1. The siting, massing, and facade design of townhouse units shall be coordinated on a block-by-block basis. 2. The elevation of the townhouse block shall be articulated in a manner that provides variation between units, and reinforces common characteristics that visually unites the block. 3. Variety in the design of roofs is required to break up the massing of townhouse blocks. 4. The massing and built form of townhouse units adjacent to single/semi-detached dwellings shall be broken down with architectural elements to promote visual integration. 5. Garages should be accessed from a rear Lane. Were they are not, garages should be paired to allow for more substantial front yard green space. Garages shall not protrude beyond the main front wall of the dwelling unit. 6. Side and rear elevations visible from public areas shall have upgraded facade treatments. 7. Corner unit designs are encouraged to provide significant corner features such as a wrap-around porch, wall articulation, turret or bay window. 7. Buildings sited at the end of view corridor, such as at a "T" intersection, elbow roads, traffic circles and on prime corner lots should be designed with significant architectural elements. ~. ~i" 1'_' :)., . .,...- . ~-:'tlt: :"~~"1r g~ I~.jjl" .,~,~ ... ~ :_- ,~_,;J:- '.'!-o'.... t:____ :.......;o:-~- _ Varial/()n J;' roorconflgiJfa~'on create3 d:re~'ry on s(r&etsc:spe Townhouses with garages on rear Jane Low rise apartment complex with Imerlor courtyard .... Apartment building onented to publiC road The Planning Partnership' URS Canada Inc. . Aquafor Beech, Poulos and Chung aY9034 Urban Design Guidelines - Brookhill Secondary Plan Area Ma rc h 2008 Apartments Apartment buildings should be oriented to front, face and feature the public road. A substantial portion of the building should front the public road at a minimum setback. 1. 2. 3. 4. 5. 4.3 Entrances should be located and oriented to public roads. Permanent parking, loading and service areas should be located in side or rear yards and set back from the front facade of the building. A visitor drop off area should be located at the front of the building. Rooftop mechanical equipment should be screened with materials that are complementary to the building. Guidelines for Publicllnstitutional Buildings Public/Institutional uses form an important aspect of community identity. Buildings serving these uses act as important built landmarks in the community. Careful attention must be paid to the design ofthese structures to ensure that they reflect the built quality and integrate with the scale of the surrounding neighbourhood. 1. Publicllnstitutional buildings should be sited prominently and where possible, should terminate views. 2. Public/Institutional buildings should front on Arterial or Collector Roads and be located close to the road to reinforce the street wall and define intersections. 3. Public/Institutional buildings should set a high standard of architectural design and reflect the scale and character of surrounding neighbourhoods. 4. Special landscape features are encouraged to distinguish important landmark buildings at the pedestrian level. 5. Public/Institutional buildings should be designed as special landmark buildings with high quality design, materials and finishes. The site should be well landscaped in recognition of their prominent locations and status as landmark buildings. 6. Public/Institutional buildings should be located close to the road right-of-way to reinforce the road edge to create a visually dominant feature in the community. 7. The front door of all Public/Institutional buildings shall be connected with a walkway to the sidewalk on the road. School iocated ad/acent to natura! features Projecting enrry and lower element emphasize the main entrance The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 24 899035 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 8. Parking should be located at the side or rear of the building. 9. Drop-off areas should be provided for buses and cars at the side of the building, but may be located in the front of the building subject to building design and site plan considerations. 10. Consideration for a road lay-by should be given for buses and cars. 11. Rooftop mechanical equipment should be screened with materials that are complementary to the building or through parepet height where applicable. 4.4 Commercial/Mixed Use Buildings 1. Retail! commercial uses will be encouraged at the ground level and office commercial and residential uses are encouraged on the upper levels of buildings that front the square. 2. Both the residential and commercial components of buildings should be of quality construction and architectural details and should respond to neighbouring structures in massing, height and materials. 3. The side and rear of buildings abutting low to medium density residential properties should be of similar height as the residential dwellings or should be stepped to maintain an appropriate scale in relation to adjacent residential uses. 4. 8uildings should be oriented to front, face and feature public roads, especially with buildings located at corners. 5. Building facades along the public roads should be articulated with colour, material variations, windows and other treatments of the wall plane to provide a high quality of design, detail, and variety. The design treatment of flanking facades visible from the road should be similar to that of the front facade. 6. All facades that overlook roads and open spaces should have windows. Reflective mirror glass should not be used for windows at grade. 7. Building facades should be treated as pedestrian areas and public spaces: . pedestrian areas in front of the buildings should be wide and well-landscaped with furniture, lighting and planting; . tree planting should be carefully planned with signage to avoid conflicts; . canopies should be considered to provide weather protection to pedestrians; and, . planting should be in large continuous planting beds. Mixed use building ove-rfooking onto PUbl;c road . ~ VariatiOns in CO!ours and materials creste a VlSU8fty appealing facade Similar f1liJteria/s and COIO(/rs encourage Integration betvleen different use::; The Planning Partnership' URS Canada Inc. . Aquafor Beech' Poulos and Chung 25 899036 Urban Design Guidelines - Brookhill Secondary Plan Area March 2008 8. Building entrances should be prominent and linked to sidewalk through walkways, covered porches or hard-surfaced patios. 9. Ground level floor-to-floor height should allow for conversion from residential to commercial uses. 10. The front yard could be either hard or soft surface, depending on use and should include a low, visually permeable fence at the edge of the sidewalk to define the semi-private areas and A ciearpedestrian route, enhanced by to add continuity to the streetscape. tree planting in retail plaza parking lot 11. A variety of roof shapes should be considered to avoid the 1- monotony of flat roofs. 12. All utility equipment, rooftop mechanical equipment, hydro transformers and garbage storage facilities should be incorporated into the design of a building. If this is not possible, equipment should be positioned so as not to be visible from the public road and screened with materials that are complementary to the building design. 13. Parking areas should be designed in small sections and include lighting, substantial landscaping, and special paving to break up expanses of parking and to provide places for pedestrian connections. 14. Trees, shrubs and groundcovers should be planted at grade in wide, continuous planting beds that serve to define pods of parking and provide the preliminary pedestrian circulation. Landscape treatment screens surface parking areas 15. Parking areas should be screened from view from roads, open spaces and adjacent residential areas with low fencing and planting. 16. Parking areas should be located at the side or rear of the development and set back from the road right-of-way. 17. Shared parking facilities will be encouraged in the calculation of required parking in Village Corridor. 18. On-street parking will be allowed in the calculation of required parking for live/work units in the Village Corridor. 19. Servicing and loading areas should be located behind buildings and be screened from view. Conflicts between shipping vehicles and pedestrians must be minimized through signage and delineation of the pedestrian right-of- way. 20. Signage should provide a high level of clarity, visibility, and visual interest and shall complement the architecture of the building(s) in its scale, materials, consistency, and design. The Planning Partnership. URS Canada Inc. . Aquafor Beech. Poulos and Chung A variety of compfementing signage add interest to the facade 26 899037 Brookhlll Nel Municipality grbOUrhood o Clanngton Demonstration Plan EB The Planning P ortnershi Januorv19.~ 899a18 ATTACHMENT 5 TO REPORT PSD-028-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to adopt Amendment No. 60 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to include the Brookhill Secondary Plan and Urban Design Guidelines in Section 6 of the Clarington Official Plan; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 60 to the Clarington Official Plan being attached Explanatory T ex! is hereby adopted. 2. That this By-law shall come into force and take effect on the date of the passing thereof. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abemethy, Mayor Patti L. Barrie, Municipal Clerk 899039 CI!Jliggton REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 17, 2008 Report #: PSD-029-08 File #: PLN 33.1 By-law #: Subject: WASTE DIVERSION OPPORTUNITIES IN MULTI-RESIDENTIAL PROJECTS AND INDUSTRIAL, COMMERCIAL AND INSTITUTIONAL PROJECTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-029-08 be received; 2. THAT the Municipality encourage that future multi-residential projects provide for facilities that could handle three waste streams; 3. THAT Staff be authorized to consult with multi-residential development proponents in Clarington on the proposed Site Plan Approval Guidelines for Waste Collection Ares in Multi-Residential Projects and to implement such Guidelines subject to refinements that may be made through the consultation process; and 4. THAT a copy of this report be forwarded to the Kawartha Pine Ridge District School Board and the Peterborough Victoria Northumberland and Clarington Catholic District School Board for information and consideration in future building projects. Submitted by: Davi J. me, M.C.I.P., R.P.P. Director of Planning Services Reviewed by: (")~~ Franklin Wu, Chief Administrative Officer DJC'sn March 12, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 899040 REPORT NO.: PSD-029-08 PAGE 2 1.0 BACKGROUND Council requested information on the Municipal site plan approval process as it relates to waste diversion. Under the current framework, municipalities of more than 5000 residents are to provide a Blue Box program and a Leaf and Yard composting program for residents. It is a municipal decision as to what materials are collected under the Blue Box program. There is no requirement for waste diversion programs from residences receiving private collection services. Similarly, there is no requirement for the industrial, commercial or institutional (ICI) sector to divert or recycle waste. However, if garbage collection is provided by a municipality, they can determine the level of service, including the recycling requirements. 2.0 SITE PLAN APPROVAL - CURRENT PRACTICE Under the Planning Act, the site plan approval process allows garbage collection facilities to be addressed in approving any plans. As a condition to the approval for site plan applications, a municipality may require the owner of the land to provide, to the satisfaction of and at no expense to the municipality, a number of facilities including the following: "7. Vaults, central storage and collection areas and other facilities and enclosures for the storage of garbage and other waste material." As the Planning Department processes site plan applications for multi-residential projects, we have ensured that garbage buildings can accommodate up to two bins. The purpose of this was to provide the opportunity for two waste streams - recycling and residual waste. To date, the food waste/compostable waste stream has not been addressed in any approvals. The Green Bin program is still relatively new for the detached hames and since all new multi-residential projects have private waste disposal, there is no requirement for handling the compostable waste stream. Many of the requirements and practical details of operating such a program in a multi-residential project have not been widely tested and implemented. However, given the waste diversion objectives for Durham, it is beneficial to consider future changes how three waste streams can be addressed as part of site plan approval. This would be done in coordination with the Region's review and comments on applications. The waste disposal needs and practices of the ICI sector are quite diverse. At this time, it would be difficult to provide for specific site plan policies. 899041 REPORT NO.: PSD-029-08 PAGE 3 Schools, however, are one area where there could be a strongly encouragement provided to handle three waste streams and establish environmentally sustainable practices in the younger generation. This would need to be explored further with the School Boards. It is recommended that this report be forwarded to the School Boards for cansideration of providing appropriate facilities to handle three waste streams in future construction projects. New Municipal facilities are another type of project where the Municipality could implement collection procedures and facilities for three waste streams. 3.0 RECENT CHANGES TO SITE PLAN REVIEW On December 2007, the Region provided to the area municipalities "Guidelines for Waste Collection Services on Private Property". An extract from this document is attached. The Regional Guidelines were developed to outline the physical design requirements that would be a pre-condition for the Region to extend collection services for recycling and green bin food waste at apartment building and townhouse developments. This Guideline includes the design . information for storage areas, collection areas, access routes and general requirements for Regional waste collection. The Region has requested that in the future all relevant site plan applicants contact them to review the requirements. The site plan requirements address the storage areas, use of compactors and waste handling systems, the collection areas and the access routes. We have advised Regional staff that any comments should be submitted as part of the Region's consolidated comments on development applications. 4.0 PROPOSED SITE PLAN POLICY ON WASTE FACILITIES IN MULTI-RESIDENTIAL While the Region and Municipality cannot enforce waste diversion in multi-residential buildings at this point in time, the Municipality has authority through the site plan approval process to require appropriate provision of facilities for waste collection. In the anticipation of greater waste diversion efforts, it is recommended that the Municipality formally adopt a policy that would require that provisions be made for three waste streams in multi-residential projects. The attached policy is provided in draft. It is requested that Council authorize staff to consult with the multi-residential development proponents before finalizing. Attachments: Attachment 1 - Proposed Draft Site Plan Approval Guidelines for Waste Collection Areas in Multi-Residential Projects Durham Region Guidelines for Waste Collection Services on Private Property Attachment 2 - 899042 ATTACHMENT 1 TO REPORT PSD-029-08 Draft Site Plan Approval Guidelines for Waste Collection Areas in Multi-Residential Projects Introduction At the present time, source-separation of recycling and food waste is not mandatory for multi- residential projects. However, as the Province of Ontario and the Region of Durham furthers waste diversion efforts, it is necessary to encourage increased voluntary waste diversion efforts and to possibly prepare for the time when it will be mandatory. It is also possible at the present time for the owners of multi-residential projects to request collection services through the Regional Municipality of Durham. It has been found to be difficult to retrofit existing developments to be able to accommodate multiple waste streams from source separation. The purpose of these guidelines is to provide the requirements for appropriate rooms and access for three waste streams. These site plan approval guidelines are to work in tandem with the Region of Durham "Guidelines for Waste Collection Services on Private Property" (Appendix A) Multi-Residential Waste Facilities General Every multi-residential project where waste is to be stored in a central location shall provide accessible rooms or storage areas for recyclable materials (Blue Box) and food waste/compostables (Green Bin) and residual garbage, regardless of whether that development project will be currently participating in a waste diversion program of the Region of Durham. Every applicant for a multi-residential project shall consult with the Regional Municipality of Durham during the pre-consultation phase with respect to the design of such facilities. DesiQn Principles The following requirements shall guide the location and design of these facilities: 1. Areas for collecting and loading solid waste shall include adequate, accessible and convenient space for collecting and loading three waste streams - recyclables, food waste/compostables and residual garbage. 2. Residential waste must be securely stored inside an enclosed structure so as to contain any litter. Waste storage areas shall be easily accessible by residents in a well-lit, secure and barrier-free environment. Facilities for recyclables and food waste shall be at least as convenient for depositing, collecting and loading as residual garbage waste. 3. Wherever feasible, waste storage areas for recyclables and food waste shall be adjacent to residual garbage waste collection areas. 899043 4. Separate waste storage buildings shall be constructed fully enclosed with brick or architectural block with the same architectural style and colour scheme as the main building with overhead roll-up doors for garbage loading. 5. Waste storage rooms within a residential building must be ventilated, rodent-proof and separated from living spaces. 6. If a facility plans to install garbage shuts, three shuts will be provided for the three waste streams. 7. Signage shall be posted to clearly identify all garbage, recycling, and food waste collection and loading areas and all the materials accepted therein. Signs shall be placed at all points of direct access to the recycling and food waste areas and on or adjacent to recyclable and food waste containers. Collection areas must be kept clear of obstructions and clearly marked as a "No Parking" area. Site Plan Aareement The Municipality's site plan agreement will provide appropriate clauses for the following: a. Property owners are to actively promote recycling, food waste composting and other waste diversion efforts; b. Property owners shall post waste information and collection procedures; c. Property owners shall maintain waste collection areas to be safe and clean; and d. Property owners are responsible for all waste collection, processing, composting, haulage and disposal until such time as the property is approved for Regional collection services. 899044 ATTACHMENT 2 TO REPORT PSD-029-08 Guidelines For Waste Collection Services On Private Property Guidelines For Waste Collection Services on Private Property EXTRACT ONLY FULL COPY AVAILABLE January 2008 1 899045 Guidelines For Waste Collection Services On Private Property Table of Contents Introduction.................... ........................................ ....................... ................. .............3 1. Site Plan Requirements ........................................................ .......................................3 2. Definitions................................................................................................................... 4 3. General Waste Collection Requirements....................................................................6 4. Requirements for Waste Collection Services from High Rise Buildings.............. 5. Requirements for Waste Collection Services from Townhouses....................... 6. Revisions to the Waste Collection Guidelines............................................. 7. Distribution of Waste Collection Guidelines.............................................. Appendix "A". Waste Collection Vehicle and Container Dimensions "B". Dimensions for a "T" Turnaround "C". Dimensions for a Cul-de-sac Turnaround "D". Application for Waste Collection Services On Private Property January 2008 2 899046 Guidelines For Waste Collection Services On Private Property Introduction The purpose of this document is to ensure that owners, planners, developers and contractors of high rise buildings or townhouse complexes are familiar with proper waste collection and waste storage systems and further that the provision for these are considered in the development of all residential multi residential projects. These requirements must be met before the Region will consider private property waste collection services to any development. In addition to the requirements set out in this document, Municipal and Region site plan requirements, Waste Collection By-law, Building and Fire Codes and any other applicable Regulations are also required. These guidelines are the minimum requirements only and the Region reserves the right to enact additional requirements during their review of development projects. The Region also reserve the right to designate the type of collection to be provided, access and storage required on a case by case basis. If the Region determines that a development does not meet the requirements contained within this document then Regional waste collection services will not be considered or approved. The Provincial 3Rs Regulations require residential multi-unit developments to implement source separation programs for standard Blue Box recyclable materials that are generated within the facility. When planning waste management facilities, consideration should be given to a design that encourages recycling and other waste reduction programs. The Region has introduced aggressive waste reduction programs such as Blue Box recycling and kitchen food waste Green Bin composting in our communities. It is imperative these types of recycling and composting programs should be easy to use and readily accessible to all residents. Building and site plans should also provide adequate and efficient waste handling and storage facilities for all wastes and be located conveniently within the building structure or on the property site for easy and barrier free access by residents and collection vehicles. 1. Site Plan Requirements To ensure site plans have incorporated all guidelines as they pertain to waste collection services, applicants must include information that describes the following: . Proposed waste handling system for recyclables, compostables and garbage . Access routes for waste collection vehicles on private property; . Waste collection area; . Garbage rooms, containers and storage facilities; . Recycling rooms, containers and storage facilities; . Food waste rooms, containers and storage facilities; . Size, number and type of waste containers/totes to be used; January 2008 3 899047 Guidelines For Waste Collection Services On Private Property . Above ground features such as parking areas in relation to the access route; . Number of dwelling units and number of stories. The applicant must submit a completed "Application for Waste Collection Services on Private Property", a copy of which is attached as Appendix "D" to the Region's Waste Management Division for review and consideration before any collection of waste will commence. The Region will inspect and evaluate the details in an "Application for Waste Collection Service on Private Property". Before any application is approved, the development must be more than 75% fully occupied and Construction completed. If and when the Region approves a development for waste collection on private property, service will be scheduled to commence in approximately 4 to 6 weeks at the beginning of a new month. 2. Definitions a) "Municipality" or "Municipal" means the municipality of the Region of Durham or any of the following area municipalities Municipality of Clarington, Township ofUxbridge, Township ofScugog, Township of Brock, City ofOshawa, Town of Ajax, Town of Whitby and the City of Pickering. b) "Collectible" means any residential waste material which may be collected pursuant to Region and/or Municipal by-law. c) "Collection Pad" means an extemallevel-surface concrete pad used as a waste collection point. d) "Collection Area" means a location on private property designated exclusively for collection of residential waste materials. e) "Commercial Property" means an establishment used for the purpose of retail, service, entertainment, recreation or offices and includes an institution. f) "Contractor" means any person or business which has entered into a contract with the Region for the collection of waste on behalf of the Region. g) "Blue Box recyclables" means those residential wastes designated by the Region as part of the Blue Box program and which are not to be collected as garbage or as a compostable. January 2008 4 899048 Cl~glOn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 17,2008 Resolutian #: Report #: EGD-014-08 File#: By-law #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2008. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . 1. THAT Report EGD-014-08 be received for information. S"bm,tred bY' ~ A. S. Cannella, C.E.T. Director of Engineering Services Reviewed by: 6 I - -Q Q -=-~ Franklin Wu Chief Administrative Officer ASC*RP*bb March 05, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-1824 901 REPORT NO.: EGD-014-08 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of FEBRUARY 2008, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF FEBRUARY 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 31 $5,807,839 65 $10,812,068 -46.3% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 5 $297,000 4 $142,000 109.2% Institutional 1 $17.000 0 $0 NJA Agricultural 2 $218,440 1 $10,000 2,084.4% Demolition 2 $0 3 $0 N/A TOTAL 41 $6,340,279 73 $10.964,068 -42.2% YEAR TO DATE 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 64 $16,989,432 104 $16,677,012 1.9% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 10 $654,500 5 $232,000 182.1% Institutional 3 $375,000 0 $0 N/A Agricultural 2 $218,440 1 $10,000 2,084.4% Demolition 4 $0 6 $0 N/A TOTAL 103 $18,237,372 116 $16,919,012 . 7.8% . 902 REPORT NO.: EGD-014-08 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner I Applicant Construction Type Location Value 903 REPORT NO.: EGD-014-08 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "FEBRUARY and "YEAR TO DATE". Dwelling Unit Type "FEBRUARY' 200S o Townhouse 0% Dwelling Unit Type "YEAR TO DATE 200S" o Townhous e o Apartment 0% 6 Semi. Detached 24% 19 Single Detached 76% 0% 18 Semi- Detached 26% 52 Single Detached 74% . Single Detached 19 . Semi.Detached 6 o Townhouse 0 o Apartment 0 . Single Detached 52 . Sem~Detached 1S DTownhouse 0 DApartment 0 The following is a historical comparison of the building permits issued for the month of "FEBRUARY" and "YEAR TO DATE" for a three year period. Historical Data for Month of "FEBRUARY'" Historical Data "YEAR TO DATE" $5,000,000 2008 2007 2006 $20,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000.000 $4,000,000 $2,000,000 $0 $15,000,000 $10,000,000 . Value 2008 $6,340,279 2007 $10,964,068 2006 $4,389,613 $0 .VaIue $18,237,372 $16,919,012 $7,548,773 904 REPORT NO.: EGD-014-08 PAGE 5 PERMIT REVENUES 2008 2007 February Year to Date February Year to Date I PERMIT FEES $45,376 $128,695 $83,779 $132,286 INSPECTION SERVICES 2008 2007 February Year to Date February Year to Date Building Inspections 453 867 453 917 Plumbing & Heating Inspections 413 1,011 392 824 Pool Enclosure Inspections 0 0 0 0 TOTAL 866 1,878 845 1,741 NUMBER OF NEW RESIDENTIAL UNITS 2008 . 2007 February Year to Date February Year to Date Single Detached 19 52 20 35 Semi-Detached 6 18 38 38 Townhouse 0 0 0 12 Apartments 0 0 0 0 .~ TOTAL 25 70 58 85 905 REPORT NO.: EGD-014-08 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON i YEAR: 2008 (to end of 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 AREA February) Bowmanville 40 451 608 307 587 468 345 312 188 184 313 Courtice 23 82 126 241 173 180 133 129 231 296 254 Newcastle 1 77 84 202 191 123 131 76 110 78 4 Wilmot Creek 3 16 15 15 25 29 38 24 19 21 33 Orono 2 1 1 1 2 0 1 0 0 1 0 Darlington 0 6 7 14 15 13 17 47 102 31 14 Clarke 1 11 12 13 10 16 15 9 17 17 12 Burketon 0 0 0 1 1 1 1 0 1 0 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Ennisklllen . 0 0 1 1 1 0 2 5 7 6 3 Hampton 0 1 1 0 0 3 3 1 1 2 1 Haydon 0 0 0 0 0 0 0 0 0 1 1 Kendal 0 1 0 0 1 0 3 2 0 1 0 Kirby 0 0 0 0 0 0 0 0 0 0 0 leskard o . 0 0 0 0 0 1 0 0 1 0 Maple Grove 0 0 0 0 0 1 0 0 0 0 0 Mitchell Corners 0 1 0 0 1 0 0 0 0 0 0 Newtonville 0 2 2 4 5 3 3 0 3 1 0 Sollna 0 6 3 3 3 3 1 1 0 0 0 Tyrone 0 0 0 0 0 3 9 3 0 0 0 TOTALS 70 655 860 802 1,015 843 701 609 679 640 636 906 CI@ggton REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday March 17,2008 Resolution #: Report #: EGD-015-08 File#: By-law #: Subject: MEARNS AVENUE AND CONCESSION ROAD #3 RECONSTRUCTION PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the fOllowing: 1. THAT Report EGD-015-08 be received; and 2. THAT all those who attended the Public Information Centre and who have contacted the Municipality be informed of this report. Respectfully by, ~ Submitted by: A.S. Cannella Director of Engineering Services o ~Q...: ~ Reviewed by: Franklin Wu Chief Administrative Officer ASC~o~b March 11, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T 905-623-3379 F 905-623-9282 907 Report EGD-015-08 Page 2 1.0 BACKGROUND 1.1 Mearns Avenue is classified as a Type C Arterial road in Clarington's official plan . and is included in the road reconstruction program for 2008. Concession Road #3 is classified as a Type B Arterial road in the official plan and will be reconstructed in conjunction with Mearns Avenue. The proposed reconstruction will provide for the urbanization of Mearns Avenue from Sprucewood Crescent to Concession Road. Reconstruction also allows for the urbanization and elimination of obstructed vehicular movements on Concession Road #3 from Mearns Avenue to approximately 500m west of Mearns Avenue. In addition the installation of sidewalk from Sprucewood Crescent to Ireland Street on the west side of Mearns Avenue has been included in the scope of the project. Mearns Avenue and Concession Road #3 are currently rural in nature and both projects are included in Clarington's DC By-law for reconstruction. The reconstruction will also include the installation of storm sewers, sidewalks in required areas, landscaping and street lighting on Concession Road #3. Street lighting on Mearns Avenue was previously approved as part of the 2007 street lighting contract. The Municipality is currently working with the Canadian Pacific Railway (CP Rail) in order to improve the safety conditions at the railway crossing on Meams Avenue between Sprucewood Crescent and Longworth Avenue. Our goal is to encourage the railway to work with us to make these improvements in conjunction with our reconstruction. Discussions are still ongoing. 908 Report EGD-015-08 Page 3 2.0 APPROACH Both Mearns Avenue and Concession Road #3 were included in the approved 2008 Capital Budget and preliminary designs have been completed. To assess suitable reconstruction measures for both Municipal projects and to obtain local resident input to the design process, a Public Information Centre was held. The public was notified of the meeting by newspaper advertisement and through the circulation of notices. In order to complete the improvements at the level railway crossing, the Municipality is currently attempting to receive a cost sharing proposal from the railway. These discussions are ongoing and a meeting will be held in early April with Transport Canada, the Municipality, and CP Rail to assess the eligibility of certain costs. 3.0 INFORMATION CENTRES Information Centre, February 5, 2008 At the meeting the following documentation and plans were presented for discussion: . Existing Road Condition Base Plans, showing proposed road works with aerial photography as a background for both Clarington projects; . A typical road section for urban designs with storm sewer locations and the location of a limited amount of watermain to be installed by the Region of Durham; . A Tree Assessment Report was available for reading. . Photographs of existing conditions throughout the project site. In all, approximately sixteen people registered at the meeting and the attendance register and comment sheets are on file with the Engineering Services Department and available for review. 909 Report EGD-015-08 Page 4 The design proposals for the work presented were well received by the majority of those who attended and many interested observers provided positive feedback. Concerns raised were relating to: . SNOW CLEARING - on newly installed sidewalk along the lots fronting onto Mearns Avenue. The concerns with respect to the sidewalk snow clearing are currently being discussed with the Operations Department . RAILWAY LEVEL CROSSING SAFETY - several of those in attendance raised additional concerns about the need to improve safety at the railway level crossing. With respect to safety at the railway level crossing the Municipality is working with CP Rail towards the installation of drop-arms at the level crossing to improve the safety conditions. Safety improvements may also include the installation of a pedestrian maze as is being proposed at all four quadrants of the level crossing to increase pedestrian awareness and to avoid direct crossings. . SCHOOL CHILDREN - One resident had questions about how school children would be able to walk to Harold Longworth Public School from south of the railway, and had concerns about access during construction and railway crossing safety: The Municipality's consultant, TSH, contacted Harold Longworth Public School to confirm that there are no students attending the school who live south of the railway tracks. 910 Report EGD-015-08 Page 5 4.0 DISCUSSION 4.1 As a result of the Information Centre, detailed design and tendering will proceed based on the comments received for the work that is being proposed by the Municipality. 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RaI3~\ .!l111 J IJ .1liiIH~ rmi !~ :111111111 SprucewoodCrescent rlllllllllllllll~ ~\ j( N, \ ~,\ - '\ - \ - i j - W~E I ~ "' E s , -;' Ii ~~\\~h, . I-I~ . 'j!-ijl'(:',',','O!. ~ 8 BOWM~NVI;;E n RH "'\' \ _., .l!I!~" J.~~I 1-: I ) ~ l, DRAWN BY, EL I DAlE, March 11, 2008 KEY MAP REPORT EGD-015-08 ATTACHMENT NO.1 912 G:\PMS-Base\Atlachments\Meams Ave & Cone Rd 3.mxd ~!~il1gron REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 17,2008 Report #: ESD-004-08 File# 10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - FEBRUARY 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report ESD-004-08 be received for information. Submitted by: ../~l", J- Gordon Weir, AMCT, CMMlll Director Emergency & Fire Services Reviewed by: O~~~ Franklin Wu. Chief Administrative Officer GW*sr CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F 905)623-6506 1101 REPORT NO: ESD-004-08 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month February 2008. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 279 calls during this period and recorded total fire loss at $712,000. A breakdown of calls responded to follows in the table attached. Attachment: Activity Report Response Categories 1102 CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT Period: February 1, 2008 00:00:00 to February 29, 2008 23:59:59 CALL TYPE VOLUME STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 CALL CALL TYPE BOVIIMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN TYPE PERCENTAGE TOTALS PROPERTY FIRE 0 2 1 1 1 5 1.8% CALLS BURNING 3 0 1 0 1 5 1.8% COMPLAINTS FALSE FIRE 31 5 0 2 0 38 13.6% CALLS PUBLIC HAZARD 19 1 0 10 1 31 11.1% CALLS RESCUE CALLS 18 8 10 11 1 48 17.2% MEDICAL ASSIST 73 11 8 41 2 135 48.4% CALLS MISCELLANEOUS 5 7 0 4 1 17 6.1% CALLS TOTAL FOR 149 34 20 69 7 279 100.0% MONTH YEAR TO DATE 310 75 38 159 20 602 YEAR TO DATE 53.4% 12.2% 7.2% .24.7% 2.5% 100.0% PERCENTAGE STANDYBY 3 1 4 CALLS DOLLAR LOSS $0 $200,000 $4,000 $500,000 $8,000 $712,000 APPARATUS CALL VOLUME STATION 1 PUMPER 1 SCAT 1 PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1 316 123 152 18 2 0 9 12 STATION 2 PUMPER 2 TANKER 2 48 33 15 STATION 3 PUMPER 3 TANKER 3 UTILITY 3 38 24 14 0 STATION 4 PUMPER 4 PUMPER 44 TANKER 4 Aerial 4 113 105 4 1 3 STATION 5 PUMPER 5 TANKER 5 13 10 3 528 228 152 89 35 0 12 ~21 Ml RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion - No Fire; Overpressure Rupture - No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion-No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions- Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment - Malfunction, Alarm Equipment - Accidental, Human - Malicious, Human - Perceived Emergency, Human -Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak - Natural Gas, Gas Leak - Propane, Gas Leak - Refrigeration, Gas Leak - Miscellaneous, Spill- Gasoline or Fuel, Spill - Toxic Chemical, Spill- Miscellaneous, Radio-active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses 1104 ~~!1linglOn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 17,2008 Resolution #: Report #: CSD-003-08 File#: By-law #: Subject: COMMUNITY SERVICES - 2007 YEAR END REVIEW Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-003-08 be received for information. Submitted by: J~;1l P. aruana Dytor of Community Services JPC/SMfTUEM/SC/SM/GAlWG. Reviewed bYO ~~. Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L lC 3A6 T (905)623-3379 F (905)623-5506 1201 REPORT NO.: CSO-o03-o8 PAGE 2 1.0 BACKGROUND 1.1 The Community Services Department is responsible for planning, implementing and evaluating municipal recreation and leisure programs and facilities. This report is intended to provide Council with an overview of the activities associated with the Department's Recreation Services and Facilities Divisions during 2007. 2.0 RECREATION SERVICES DIVISION 2.1 Over the course of 2007, this Division offered residents of Clarington over 1,400 registered classes in aquatics and fitness, as well as, youth and adult recreation programs. In addition to our structured programming, the Division is also responsible for the Department's drop-in programs, special events, memberships, public swims and recreational skating. 2.2 Recreation Services also provides opportunities for approximately 170 part time staff positions, the majority of which are filled by local youth. These are positions of substantial responsibility as parents entrust their children to our care and safety. 3.0 AQUATICS 3.1 Burlington Cup i) The Lifesaving Society of Canada has a recognition program for all affiliates who offer their programs. For each program run by the Municipality, points are awarded based on the number of candidates who successfully complete the program. These popular programs include the Bronze awards (Star, Medallion, Cross), First Aid/CPR and advanced lifesaving (NLS) and leadership (Instructor course). iI) Placed in categories based on population, Clarington competes for the Burlington Cup, which is for affiliates with a population between 50,000 and 100,000 in Ontario. iii) In 2007, Clarington operated the 5th largest lifesaving program, a two place improvement over 2006. Competing against affiliates such as Pickering, Halton Hills, Ajax and Newmarket, this standing is an excellent achievement, and a conscious effort of staff to promote lifesaving and drowning prevention programs. 1202 REPORT NO.: CSD-003-08 PAGE 3 iv) Standings for the Burlington Cup: 1st City of Pickering 2nd Town of Halton Hills 3rd Town of Ajax 4th Town of Newmarket 5th Municipality of Clarington 6th City of Brantford 7th Town of Caledon 8th Norfolk County 9th City of Kawartha Lakes 10th City of Sault Ste Marie 3.2 Heat Relief Swims i) In an effort to offer relief from the heat to the residents, the Municipality of Clarington offers Heat Relief swims during the months of July and August. These swims provide free recreational swimming at all Municipal pools when the temperature exceeds 30 degrees Celsius and/or the Humidex reaches 40 degrees Celsius or higher. Hours of operation are extended until 9:00 p.m. Ii) In 2007, seven Heat Relief Swims were offered; these swims were a success in terms of patrons using the pools to cool off. A total number of 2,321 patrons utilized the four municipal pools on these days. 3.3 Aquatic Portfolio Statistics i) Overall, Aquatic programs at all aquatic facilities remain popular. In 2006, 5,729 participants were registered for swimming programs compared to 6,175 in 2007, representing a 7% increase. Preschool Swim Kids Leadershi Adult 2,085 2,289 358 722 2,341 2,296 321 771 2,581 2,597 261 736 Ii) The Community Services Department offers a wide variety of swims at its indoor facilities. More popular swims include Adult, Lane, Adult/Lane, Public and Family swims. 1203 REPORT NO.: CSD-003-08 PAGE 4 iii) Statistics for 2007 swims were as follows: Adult Lane AdulULane Public Famil 855 1,243 7,029 9,644 n/a 962 4,454 5,624 28,859 3,545 iv) Over the past year, staff have noticed a decrease in the number of participants attending swims at both paols. This trend has been identified in neighbouring municipalities in Durham. Additionally, the City of Oshawa has built two new leisure concept aquatic facilities in the past 18 months, which may have impacted the number of users at the Courtice Community Complex. v) To lessen the impact of the decrease, staff made adjustments to the swim schedule where necessary, including changing swim times and types of swim, as well as adjusting the number of staff on deck, without compromising patron safety. Additionally, staff will be placing a renewed emphasis on marketing and promotion for the facilities in upcoming months. 3.4 School Board Swimming Lessons i) Since September of 1997, the Community Services Department has offered a customized program for the Boards of Education within Clarington and promoted these programs to be implemented into the school's curriculum. Participation in the Municipality of Clarington School Board program has increased over the years and continues to be a popular activity. ii) At the present time, the Municipality traditionally reserves 15 one-hour time periods from mid-September to mid-June. Response from parents and teachers continues to be positive. iii) Participating schools vary in both the grade level and the number of students using the program. Some schools designate swimming for certain grade levels, usually Grades 3, 4 or 5. Other more enthusiastic schools give each grade the opportunity to attend every school year. 1204 REPORT NO.: CSD-003-08 PAGE 5 iv) The School Board Swim Program targets members of the community who may not normally be reached through municipal swimming lessons, perhaps due to shift work or irregular schedules not allowing them to attend evening and weekend classes, and ability to pay. v) Partnerships such as the School Board Swim Program not only benefit the children by providing exposure to water safety, but assist the staff as well, ensuring maximum daytime usage of both Municipal pools, and by freeing up spaces for residents in Municipal lessons, who may not have been able to be accommodated during high demand sessions. vi) Changes to end of day dismissal times at various schools have had an impact on the number of classes participating both this year and last school year. Early dismissal impacts the ability of some schools to book late afternoon time slots and return back to the school in time. This creates an increasing demand on earlier time slots. Staff continue to monitor this situation. vii) Statistics for the 2006-07 school year were as follows: Colle e Park Durham Christian Dr. Emil Stowe Dr. MacGillivra Dr. Ross Tille Enniskillen Good She herd Harold Lon worth Homeschool John M. James Newcastle St. Jose h's S.T. Worden Vincent Masse Waverle 46 34 50 141 185 27 544 83 24 47 75 29 59 180 76 3,4,5 1,2,3,4 4,5 2,3,4 3,4,5 3,4 3,4,5,6 3,4,5 2,3,4,5,6,7,8 3 3,4,5 3 3 3,4,5 3,4 1205 REPORT NO.: CsD-003-08 PAGE 6 4.0 FITNESS PROGRAMS 4.1 Fitness and Youth i) In 2007, the Municipality of Clarington continued to see an increased interest in youth use of the Courtice Fitness Training Facility. ii) The Department was able to offer aerobics programs in our Fall 2007 line-up geared specifically for youth ages 12-17 years. We offered Youth Yoga and Youth Spin, both of which were well received. 4.2 SummerActive i) Twice a year, the Federal Government, and in Ontario through Parks and Recreation Ontario, runs campaigns called WinterActive and SummerActive to encourage residents to become physically active. ii) In June 2007, the Courtice Fitness Training Facility facilitated an event for its members as part of SummerActive. This event was the "Race Across Canada". In total, 72 members participated in this activity. iii) Participants were encouraged to track their cardiovascular exercise throughout the month of June. Their progress was plotted on a map of Canada. For each "trip" across Canada, participants were eligible to enter their name in a draw for a mountain bike (funded by Durham Lives!). iv) The event was motivational to encourage the members to be physically active. As a result of the success of this event, the Municipality of Clarington was awarded a Community Participation Award from Parks and Recreation Ontario. (see Attachment #1) 4.3 Team Training i) Throughout the early part of 2007, staff at the Courtice Fitness Training Facility was contacted by community organizations to offer a conditioning program geared for sports teams, that being primarily youth sports teams. ii) The types of activities that are focused on are speed, power, strength, balance and agility in a sport specific manner so the athletes can dominate in their sport. A better conditioned athlete will have fewer chances for injury so it's important to continually modify the program to 1206 REPORT NO.: CsD-003-08 PAGE 7 challenge and improve their performance. As well, the off-ice time is a wonderful opportunity for the team to bond outside of the game. iii) The program was officially implemented in October 2007 and was well received by local sports teams. Primarily through word of mouth we were able to provide a total of 29 dry land training sessions to six teams. iv) Through a grant managed by Durham Lives! which focuses on youth involvement in physical activity, we sent two fitness staff to a certification workshop for a Sport Conditioning course with Can Fit Pro and Twist Conditioning. 4.4 10-visit Pass Option i) In September 2007, the Fitness Facility introduced a flexible 10-visit option for fitness centre use and aerobics class participation. The passes provide the choice for participants to pick and choose the days and times of their workouts and/or attend a variety of classes on the aerobics schedule, without committing to a full membership or session of classes. ii) This program has proven to be quite popular with our clientele, with 123 10-visit passes being sold since its implementation in September 2007. 4.5 Learn to Run i) In Spring 2007, we introduced a Learn to Run clinic which blossomed into the addition of an Intermediate Run clinic in the Fall of 2007. Due to much demand, we are pleased to introduce a Half Marathon Program to our Spring 2008 lineup. ii) The Learn to Run programs offered individuals with another alternative to meeting their fitness goals through our facility. As a bonus to becoming more physically fit, participants also forge lasting relationships and bonds with other runners and the instructors. iii) The half marathon program is specifically designed to assist individuals in making the transition from shorter distance runs through to the half marathon distance. Everyone is welcome no matter what their speed. The half marathon training program is 22 weeks and will prepare the runners to participate in a fall half marathon (Scotiabank Toronto Waterfront Half Marathon, September 28, 2008). 1207 REPORT NO.: CsD-003-08 PAGE 8 4.6 Fitness Membership Sales i) Membership sales remained consistent compared to 2006. In 2008, staff will be focusing on increasing the overall membership base. There will be a focused effort on both member retention and member recruitment initiatives throughout the year. ii) In 2007, aerobics registrations remained consistent over past years. In some cases modifications to the class schedule have been made to incorporate the trends in the industry towards youth fitness, mind-body exercise and specialty programs for 2008 by which we will encourage a wider variety of clientele. Aerobic Registrants Comparison 2005-2007 70. ,.. ... so. ... 3.. 2.. . 1208 REPORT NO.: CSO-003-08 PAGE 9 iii) Our fitness day passes continued to be a popular choice for many in 2007. We anticipate the introduction of the 10-visit Fitness Centre pass may shift some of the fitness day pass purchases in 2008 as it is a popular choice for school groups and those who are frequent day pass purchasers. iv) Personal Training Packages continue to be a popular item enjoyed by regular clients. In 2008, we would like to encourage a wider number of clients to register for personal training packages by offering combined incentive programs such as "The Biggest Loser", etc. 4.7 World Record Walk i) On October 3,2007, the Municipality of Clarington took part in a potentially world record breaking event. Walkers across Canada walked at least 1 kilometer simultaneously at 12:30 p.m EST that day in an effort to shatter a record currently owned by Western Australia of 100,915. ii) In the event organized by our Community Services Department, 319 walkers participated in our walk which began and ended at the Municipal Administrative Centre. Our event contributed to the national total of 231,635 walkers (160,048 of which were in Ontario alone!). Hi) By all intents and purposes, it appears as though Canada has broken the world record; however, at the time of this report, we are still awaiting confirmation from the Guinness Book of World Records. 5.0 RECREATION PROGRAMS 5.1 Job Opportunity Fair i) The Community Services Department hosted our first Job Opportunity Fair in Clarington at the Rickard Recreation Complex on Sunday, March 25, 2007. The objective of the day was to help create a larger pool of better qualified part time candidates; by all accounts this was achieved. We had over 200 youth in attendance and were able to collect over 300 resumes and applications for a variety of positions within the department. This was the first event of its kind to be offered by the Municipality. 1209 REPORT NO.: CsD-003-08 PAGE 10 ii) This year's event was held on March 1, 2008 at Courtice Community Complex from 9:00 a.m. to 5:00 p.m. The committee built on a successful first year and invited Emergency and Fire Services and Operations Departments to participate. Also, to promote the event, staff went to Durham College and three local high schools during the lunch hour. The event was well attended throughout the day. Community Services staff had the opportunity to interview 439 potential candidates. 5.2 Canadian Tire Jumpstart i) The Canadian Tire JumpStart program was created by Canadian Tire Foundations for Families. In partnership with the Community Services Department, the program's goal is to provide financially disadvantaged children 4 to 18 years of age with the opportunity to participate in sports and recreation activities. ii) Our role is to identify the children in the local community who are in need, determine their eligibility for the JumpStart program and if so, JumpStart will disburse funds to assist in covering the sport or program registration costs. iii) The program is funded primarily through a variety of fundraising initiatives including national events which raises funds for distribution at the local community level. Additional funds will be raised through the Canadian Tire. network of businesses and through sponsorships and partnerships with their vendor partners. iv) In 2007, the Municipality of Clarington had over $4,300 available to its residents through JumpStart, which provided 10 children the opportunity to participate in sport and recreation activities in Clarington. 5.3 Camp Programs 5.3.1 March Break Camp i) For many years, the Municipality of Clarington has offered a March Break program to its residents. This year's March Break activities included day camps at Rickard Recreation Complex and Courtice Community Complex for 4 -12 year aids; a Trip Camp for 8 -14 year aids which picked up participants at both locations and for the third straight year, we offered a Sports Camp for 8-14 year aids at the Bowmanville Indoor Soccer Centre. ii) Each day participants took part in a variety of activities including arts and crafts, sports, special events and trips planned around themes, as well as swimming and skating. The feedback from the participants, parents and 1210 REPORT NO.: CsD-003-08. pAGE 11 staff confirmed that the programs were well received, and full of activities that were enjoyable for everyone. 5.3.2 P.A. Day Camps i) In 2007, PA Day Camps were introduced. The one day camp took place at South Courtice Arena on Friday April 25, 2007 from 8:30 a.m. - 4:30 p.m.; extended care was available from 7:30 a.m.-8:30 a.m. and 4:30 p.m.-5:30 p.m. to assist parents who required extra care before and after camp. The PA Day camp was initially offered as a trial program. It was very well received by the participants with over 20 participants taking part. Participants had the opportunity to take part in arts and crafts, active and passive games as well as ice skating. As a result of the success of this camp and the interest expressed by parents we are planning to offer four PA Day camps in 2008 at various facilities throughout the Municipality. 5.3.3 Summer Camps i) For a number of years, the Community Services Department has offered summer camp programs to our residents. These camps serve a wide range of children and youth from 4-16 years of age. There are a variety of camp opportunities including; Leadership Camp, Drama Camp, Trip Camp, Sports Camp, Day Camps, Mobile Playground and Skateboard Camp. Over 1,400 participants took advantage of our registered camp programs this past summer. ii) In the summer of 2007 we employed a total of 32 students as camp supervisors and counsellors. They brought a wide range of knowledge, experience, leadership and enthusiasm to the team. Staff received 35 hours of pre-camp training in areas such as leadership development, team building, recognizing child abuse, customer service, program planning, behaviour management, conflict resolution and administrative responsibilities. All staff were required to be certified in First Aid and CPR as well as supplying current criminal reference checks. iii) In order to accommodate working parents, our extended hours service was provided again this year. Early drop off started at 7:30 a.m. and pick up ran as late as 5:30 p.m. This service was available at all of our registered camp locations. There were 247 campers who took advantage of this throughout the summer. iv) This summer, camp participants were offered several trips that were tied into the theme of the week for the program. A conscious effort was made to focus the trips on local attractions and to minimize travel time. Trips included Clarington Cineplex Odeon, Cedar Park, and Quarry Lakes Golf. 1211 REPORT NO.: CsD-003-08 PAGE 12 v) Leadership Camp was held at the South Courtice Arena and was once again a huge success. Participants were introduced to a wide range of topics such as goal setting, motivation, team building, conflict resolution, leadership, and were encouraged to develop their communication skills and self-esteem. Upon successful completion of this camp, participants received a Certificate of Completion and Certification in First Aid and CPR. Participants were then encouraged to test their new skills by volunteering in the day camp programs. vi) Once again we partnered with the YMCA Early Years staff to continue in delivering a comprehensive Mobile Playground program to the community each week of the summer. YMCA Early Years and Community Services each committed one van and two staff. The drop-in style program offers a less structured option to our day camps for participants and caregivers. The two "Funmobiles" each visited a different location every day and delivered games, activities and crafts appropriate to the participants. No pre-registration was required and often parents/caregivers would come to the park and socialize as their children participated. The Mobile Playground rotated through eleven different parks weekly during the summer which included: Tyrone Park, Orono Park, Guildwood Park, Walbridge Park, West Side Park, Roswell Park, Kendal Park, Ina Brown Parkette, Avondale Park, Elliot Park and Haydon Hall. The program numbers were good. Visits were extremely well received at all locations with over 4,300 people visiting the playground throughout the summer. vii) The camp programs will continue to accommodate as many individuals in the Municipality of Clarington as possible. The Department continues to revise and improve the camp program each year, achieving the underlying goal of providing quality programs at a reasonable fee. 1212 REPORT NO.: CsD-003-08 PAGE 13 Trone Park Orono Park Walbrid e Park, Newcastle West Side Park, Bowmanville Roswell Park, Courtice 5.4 Movie in the Park On Saturday June 23, 2007 Community Services hosted a Movie-in-the-Park at the Garnet B. Rickard Recreation Complex. This was the second year thatwe have offered this free evening out for families in the community. Participants were encouraged to bring their lawn chairs and blankets and enjoy the movie "Open Season" under the stars with their family. The turn out for this event was excellent with over 250 people in attendance. Our staff provided games and activities prior to the sun going down and also sold concessions throughout the movie. Plans are already in the works to host another Movie-in-the-Park again this June. 5.5 Summer Job Subsidy Program i) The Summer Jobs Service is a student job subsidy program created by the Province of Ontario and is facilitated in the Durham Region through the John Howard Society. This is the sixth year that the Community Services Department has facilitated the program on behalf of the municipality. The program provides up to a $2.00 per hour wage subsidy to employers who employ students for the summer. The program also posts jobs which are subsidized by the program in the Summer Jobs Service job bank for student access. The Summer Jobs Service program offers free training to students in areas such as job search and self- marketing skills. This program is designed to help eligible youth prepare for employment, gain employment experience and stay in school. The Summer Jobs Service program is targeted to students aged 15-24 years (up to 29 for a person with a disability) who are currently attending school and plan to return to school in the fall. It should be noted that eligibility does not guarantee the employer will receive $2.00 per hour per student as the total funds are distributed by formula to the participating employers. 1213 REPORT NO.: CsD-003-OS PAGE 14 ii) In early spring, the Community Services Department submitted an application to the Summer Jobs Service program on behalf of the Municipality of Clarington. There were 94 requests for student positions put forward; we received approval for 46 students into the program. Student's hours were then tracked and invoices were forwarded to the Summer Jobs Service program throughout the summer season. iii) The subsidy that the Municipality received was $26,785.10. Departments do not budget for this revenue as the program is not guaranteed from year to year. The funds are recognized in a miscellaneous revenue account specific to each department. 2007 Summer Job Subsidy - FundinQ Received bv Department $600.00 $19,201.10 $720.00 $5,760.00 $504.00 ""'lI"2. 6' ""S"""'O"" ;i~5~;'_,;,:^,,~r;~"__iii~~,.L ,1'1 iv) Employer packages for the 2008 Summer Jobs Service Program will be available soon and the Community Services Department intends to submit an application on behalf of the municipality once again this spring. 5.6 Portfolio Statistics i) Program participant figures for 2007: . 771 children 6-16 years of age attended our after school drop-in program at South Courtice Arena . 1,236 children 8-14 years of age attended our drop-in basketball programs in Courtice and Newcastle . Our birthday party program continues to be very popular with both parents and children. In 2007 we hosted over 60 birthday parties (Saturdays and Sundays, January to May and September to December). Below is a statistical comparison of 2006 and 2007. 1214 REPORT NO.: CsD-003-OS PAGE 15 . Our Pre-teen dances at the Courtice Community Complex were once again very popular and experienced a slight growth in attendance over 2006. . In 2007 we had a total of 11,752 participants attend our public skate programs throughout the municipality. Below is an attendance comparison by arena for 2006 and 2007. 5,210 3,563 8,219 14,876 6,927 11,752 6.0 COMMUNITY SERVICE . 6.1 The mandate of the Community Service portfolio is to provide support, guidance, facilitation and training, as required, to assist the community in the provision of recreation and leisure services. 2007 was a challenging year as staff were also tasked with the marketing, promoting, programming and operation of Total Hockey. Although programs, events and marketing opportunities had to be developed to raise the profile of this new and exciting attraction, staff were also attentive to the support and guidance of our other community partners. 6.2 Total Hockey i) 2007 was a busy year as Total Hockey enjoyed its first full year of operation. Every attemptwas made to capitalize on our core targets for business: schools, older adults and the hockey community. Staff were proactive in reaching out to the community and were involved in numerous events and presentations including hosting the first ever game of the UOIT varsity hockey team and speaking to many schools and service clubs. Peter Puck was present at community events including Maplefest, Applefest, Clarington Family Safety Day and Racing Against Drugs. 1215 REPORT NO.: CsD-003-0S PAGE 16 Book signings and autograph sessions were hosted where Clarington residents were able to get up close and personnel with NHL stars Mat Stajan, Ian White, Carlo Colaiacovo, Keith Premeau, as well as, female superstars Jayna Hefford, Vicky Sunohara and Sommer West. ii) One of the highlights of a most interesting year was the unveiling of a new exhibit within Total Hockey. 'Local Heroes of Hockey' married the best players to have called Clarington home, from 1896 Stanley Cup champion Fred Higginbotham, to NHL and WHA players, to Major Junior stars and looking towards to the future. The display was launched with an emotional evening involving the local heroes, invited guests and the media in the Peter Puck Theatre. iii) The Mayor's Golf Classic took place at the Bowmanville Golf and Country Club on August 9th, organized and hosted by Total Hockey. On a beautiful day with eighteen holes to play, many with a hockey-themed twist, participants mingled with hockey stars Johnny Bower, Brian Conacher, Brian McFarlane and Bryan Bickell as well as Rick Campanelli from Global's E Now and local radio morning hosts Jerry Archer (KX96) and Terry Johnston (CKDO). As they say, 'a great time was had by all.' iv) Re/MAX Spirit continued their sponsorship of Total Hockey, and were joined by Don Breen during 2007. Don Breen, a local sportsman, generously sponsored the Local Heroes of Hockey exhibit in memory of his recently deceased wife. 6.2 Clarington Sports Hall of Fame i) October 19 - 21 marked the fifth annual Clarington Sports Hall of Fame weekend. This weekend has grown to become one of the highlights of the local sporting community, thanks to our partners St. Marys, Ontario Power Generation and the Bowmanville Eagles. ii) The Eagles hosted Hall of Fame alumni at the Hall of Fame hockey game Friday night and the new inductees at Sunday's game. On Saturday, over 300 guests witnessed the induction of this year's most worthy recipients, Athletes Dustin Reid and Susie Rowe, Builders George Sainsbury and the Orono Figure Skating Club and in the Team category, the Bowmanville Eagles 1980/81. Everyone was then entertained by the humorous and often moving anecdotes of guest speaker George Chuvalo. jii) The Friday evening Alumni Night continues to grow each year as previous inductees take advantage of the opportunity to reminisce with friends and team mates and share their recollections of past glories. This year over 50 alumni joined us then were treated to the Bowmanville Eagles Hall of Fame game. 1216 REPORT NO.: CsD-003-0S PAGE 17 6.3 Community Development i) The mandate of the Community Development portfolio is to provide support, guidance, facilitation and training, as required, to assist the community in the provision of recreation and leisure services. 6.3.1 Winter WonderLearn i) The Community Services Department was once again actively involved in the fourth annual Winter WonderLearn. Over 1,600 local residents enjoyed perfect winter weather and the informative displays, hayrides and activities offered as part of this February event at the Courtice Community Complex. 6.3.2 Kids of Steel i) After a six year absence, the Clarington Kids of Steel was reborn, due to the efforts of a dedicated group of volunteers lead by Derrick McKay. Staff worked with Derrick and his committee to develop a business plan and then to facilitate the event. ii) On August 26, 129 young triathletes from across the province descended on Courtice Community Complex and enjoyed an excellent, well organized event. The Ontario Association of Triathletes, in their post game evaluation stated "Great job for a first event" and "This event has a future!" 6.3.3 Breakfast with Santa i) 2007 was the 5th year that staff have partnered with Ontario Early Years to offer the Breakfast with Santa program. From humble beginnings at South Courtice Arena in 2003, through growing pains at Courtice Community Complex, Breakfast with Santa was ready to move to the vast expanse of the Garnet B. Rickard Recreation Complex in 2007. Children and their families (544) enjoyed a hot breakfast, games and activities culminating with a visit with Santa Claus. The event was without a doubt. the best ever, due in part to the excellent facilities at Garnet B. Rickard Recreation Complex. 6.3.4 Wilmot Creek Homeowners Association i) Staff continued their work with the Wilmot Creek Homeowners Association to develop a more efficient scheduling and programming model for the recreation activities offered within their community. In August, the new model was presented to the general membership and implemented with the new fall season of activities. This model has allowed the Wilmot Creek Activity Group to deal with the many and varied demands from their members in a more efficient and equitable manner. 1217 REPORT NO.: CsD-003-OS PAGE1S 6.3.5 Municipal Grant Review i) Staff conducted a review of the Municipal Grant program and reported to Council in September. The report confirmed that the Municipal Grant Policy is an effective vehicle which allows Council to acknowledge and support the efforts of the volunteer community and the not-far-profit agencies that provide services which benefit the community at large. Revisions were recommended to the policy which would ensure that the Municipal Grant program would provide the maximum benefits and support to the community in a fiscally responsible manner. It was also acknowledged that the policy must continue to evolve as the community grows and evolves. ii) On November 27'h a public meeting was held to present the revised Municipal Grant Policy to the community. The meeting was attended by 41 people representing 33 different community groups or agencies. Staff presented the revisions and the rational for the changes and then answered questions from the floor. The evening was very well received by those in attendance. 7.0 FACILITIES DIVISION 7.1 BACKGROUND The Facilities Division is responsible for the operations and maintenance of recreation facilities managed by the Community Services Department. This includes permitting of arenas, swimming pools, indoor soccer and multi-purpose rooms. The Division is also responsible for concessions, pro shops and vending operations in our facilities. This section is intended to provide Council with an update on the activities and highlights of the Facilities Division for 2007. 7.2 Supporting the Facilities Manager, the Division is staffed by three Facilities Supervisors and one Food Services Co-ordinator. The supervisors each manage two indoor recreation facilities, while the co-ordinator is responsible for concession and vending functions in all facilities. Along with the other full time staff, the Division requires approximately 85 part time staff to help operate the facilities. 8.0 FACILITIES PERMITTING 8.1 Our facilities booking office, located at South Courtice Arena, issues the annual facility rental contracts. The majority of facility usage is permitted to Clarington based minor sport users. Staff has developed a close working relationship with the minor sport groups and remain in close contact throughout their respective seasons. 1218 REPORT NO.: CsD-003-0S PAGE 19 S.2 2007 hourly ice and floor rental statistics are as follows: ~~ 6595 1236 1970 276 1923 81 243 n 6208 1439 1890 315 1679 174 293 5897* 1560 1417** 255 1560*** 109 485 * No rep hockey tournaments in 2006/07 season/House League cancellation of week night 10-11 pm at SCA for 2007/08 season ** Does not include ticket ice hours (reported separately in 8.5) *.* Late night, evening and weekend rentals affected by recent construction of 8 ice pads in Oshawa S.3 2007 swimming pool rental statistics are as follows: 8.4 2007 indoor soccer/outdoor lacrosse rental statistics are as follows: , Youth Soccer Adult Soccer Other Youth Lacrosse 1238 302 41 143 1287 432 17 110 1191 585 34 151 8.5 In addition to private and community group rentals, the department provides a variety of public programs to residents in our arena facilities. 2007 statistics are as follows: 1219 REPORT NO.: CsD-003-0S PAGE 20 245 141 o o 222 490 289 349 213 o o 293 615 285 412 298 15 471 280 609 272 9.0 PUBLIC ACCESS DEFIBRILLATOR PROGRAM 9.1 The Public Access Defibrillator program continued to expand during 2007. In December AED units were installed at the Darlington Sports Centre and Clarington Fitness Centre to achieve our goal of having units in place at all recreation facilities by the end of 2007. 9.2 This phased-in approach was initially funded through the annual capital budget over the last three years. However, we received a great deal of support from local sport organizations and one generous private citizen who were interested in assisting with this program. In the end we received funding for four of the six units we installed in our facilities. 9.3 On May 1, 2007 the Heart and Stroke Foundation of Ontario announced a province-wide program allowing municipalities to apply for funding to assist with the purchase of AED units and related training costs. The $3 million program was made possible through the Ministry of Health Promotion. 9.4 In May 2007 a grant application was submitted by the Cardiac Safe Community Program, on behalf of Durham Region municipalities which included four units for Clarington. In November confirmation was received that ten units were approved for Durham Region including three units for our department. The final details are being worked on with HSFO and funding of up to $10,000.00 is expected in 2008. 10.0 CREATING HEALTHY ENVIRONMENTS FOR YOUTH (CHEY) 10.1 The department continues to be a partner in this Durham Lives Coalition initiative. Since September 2006 when we started the "Healthy Eating in Arenas Project" we have expanded to the point where we are now offering healthier choice options at all of our recreation facility concessions. Following the lead taken by Clarington and Scugog the program has expanded to include Pickering, Ajax, Oshawa and Brock. 1220 REPORT NO.: CsD-003-OS PAGE 21 10.2 In June 2007, the Health Eating in Arenas Project was the National Award Recipient of the "Speaking of Food and Healthy Living Award" sponsored by Kraft Foods of Canada and Dieticians of Canada. 11.0 ANNUAL CAPITAL PROJECT PROGRAM 11.1 The Facilities Division is not only responsible for the day-to-day operation of the Municipality's recreation facilities; it also administers the Division's capital maintenance program. Significant in scope, this program ensures our facilities are structurally sound and physical plants are maintained to industry standards. 11.2 Every five years, each facility undergoes a building audit, conducted by consulting engineers. This document provides information related to the structure and physical plant that enables staff to maintain our assets pro-actively, forming the basis for the current year's capital budget and three year forecast, which is approved each year through the budget process. 11.3 Various facility projects such as security system and fire safety upgrades, refrigeration and HVAC system preventative maintenance, pool filtration system overhauls, ice resurfacer and janitorial equipment purchases to name a few, have all been completed through the course of 2007. 12.0 RECREATION FACILITY CONSTRUCTION 12.1 The Department continues to manage the construction of recreation facilities with staff working with our architects Shore, Tilbe Irwin & Partners and Aquicon Construction on the Newcastle & District Recreation Compl.ex. 12.2 This project commenced in October 2006 and has progressed steadily from that time. Despite weather and labour disputes that have challenged the project schedule, the facility is scheduled to be complete for public use in September 2008. 12.3 With a total cost of $17,155,000.00, the project remains on schedule. 12.4 A detailed status report on this project is scheduled for Spring 2008. 13.0 HYDRO ONE POWER SAVER BUSINESS INCENTIVE PROGRAM 13.1 In June 2007, the department submitted a project application for funding from this Hydro One program for the replacement of two rooftop HVAC units at Garnet Rickard Complex. The requested funding totalled $3,000.00 to install two-15 ton energy efficient air conditioning units. The incentive was based on $100 per ton of refrigeration. The department is awaiting final approval of the submission early in 2008. 1221 REPORT NO.: CsD-003-0S PAGE 22 14.0 DURHAM REGION WATER APPEAL 14.1 In 2007, the department retained the services of Durham Energy Specialist Limited to complete a study on water consumption at Garnet Rickard Complex, South Courtice Arena and Bowmanville Indoor Soccer. In addition to water usage a component of monthly water charges includes a cost for sewer usage. It is our intention to prepare information to substantiate a request for future water bill cost reductions. 14.2 These facilities have been identified for this study as they all use a significant amount of water that does not make it to the sanitary sewer system. At the Garnet Rickard Complex and South Courtice Arena the majority of ice making and resurfacing water does not get to the sanitary sewer. South Courtice Arena and Bowmanville Indoor Soccer have outdoor underground field irrigation systems which are in the same situation. 14.3 Upon completion of the study, we will be submitting a written appeal to Durham Region requesting a reduction in monthly sewer usage charges at these facilities. 15.0 COMMENTS 15.1 Through the dedication of our full time and part time staff and the many community volunteers who assist them, the residents of Clarington can proudly participate in a variety of recreation experiences. In 2008, the completion of the Department's Strategic Plan will further identify areas of potential development and growth, assisting staff in ensuring quality recreational opportunities for a growing and diverse population. Attachment # 1 - Community Participation Award from Parks and Recreation Ontario 1222 . ~ t ':. . 1I i .. ;1 :. ,'" ) - -, J 1 fJ (' >~,~' ::', "j: Parks and RCI.:n..'<ltiun Ontario II't'i [',glinton A"enu~ East Suite 406 Torol1to. Ontario MJC JCh Tel: 416-426-7142 FllX; .J.16426.7371 CSD-003-08 Attachment #1 Angela Evelyn Municipality of Clarington 2950 Courtice Road Courtice, ON L 1 E 2H8 '0 ij -; 'l~"r December 10, 2007 Dear Angela, I would like thank you, your colleagues and the Municipality of Clarington for taking part in the 2007 SummerActive Challenge. This year's SummerActive campaign was a huge success with over 150,000 Ontarians participating in hundreds of events and personal activities. You are to be commended for your contribution to the campaign and your commitment to promote the benefits of physical activity, healthy eating and living smoke free. Please accept the enclosed commemorative plaque, which acknowledges the SummerActive Fitness Incentive event and your efforts in helping your community take steps towards healthy living. We would be happy to formally present this token of our appreciation at a convenient meeting or event. Please let us know if it is possible to either attend one of your council meetings or another event for this purpose and, we will make every effort to have a PRO representative make a public prese'litatien. If you have any questions or would like to arrange for a PRO representative at your event please contact Fotini Iriotakis at 416.426.7313 or firiotakis@prontarlo.org. On behalf of Parks and Recreation Ontario, thank you again for your contribution to the SummerActive Campaign. We look forward to your involvement in future campaigns and your continued support of the healthy living movement. Sincerelv, ---.' '>~.... ..-:...._~.7---": Frank Prospero President Parks and Recreation Ontario 1223 CI!J!igglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 17, 2008 Report #: COD-014-08 File#_ By-law # Subject: RFP 2007-7, MUNICIPAL BANKING SERVICES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-014-01 be received; 2. THAT the contract for Banking Services (excluding payroll), for the Municipality of Clarington be awarded to the Toronto Dominion Bank; 3. THAT the contract be awarded for a three (3) year term with an option to renew for an additional two (2) years; 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute an agreement with the Toronto Dominion Bank be forwarded to Council for approval; and 5. THAT the Mayor and Clerk and / or Director of Finance as appropriate be authorized to sign all necessary documentation. Submitted by: Reviewed by: d~-~ Franklin Wu, Chief Administrative Officer NMT*MM*JS*km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, SOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 0 14 1 REPORT NO.: COD-014-08 PAGE 2 BACKGROUND AND COMMENT Request for Proposal RFP2007-7 Banking Services was publicly advertised and invited for the provision of municipal banking services as required by the Municipality of Clarington, including the Clarington Public Library and the Clarington Museums and Archives. The term of the agreement is for a period of three (3) years with an option to extend for two (2) additional one (1) year terms. A total of seven (7) banking or credit organizations obtained the bid document and two bids were received and reviewed by the evaluation team consisting of staff from Finance, Purchasing, the Library and the Museum and Archives. A summary of estimated costs on an annualized basis for services required by the municipality for the two banks submitting a proposal is attached as Schedule "B". As stipulated in the proposal document, proponents were evaluated based on the following criteria: 1. Previous Bank Experience 2. Total Price 3. Banking Services 4. Bank locations 5. Completeness of Proposal 6. Innovative techniques with respect to Banking Services 7. Information Technology Each banking establishment submitted comprehensive proposals addressing all issues contained in the bid document. However, based on the overall high score, the evaluation committee's recommendation is to award the contract to Toronto Dominion Bank. The Toronto Dominion Bank will provide an overall lower monthly fee for the standard banking services, the lowest merchant visa rate, and the highest interest rate on surplus funds. The interest rate charged for the Municipality's line of credit is marginally higher but past experience indicates that this feature has not been used. 1402 REPORT NO.: COD-014-08 PAGE 3 During the past several years the Clarington Public Library and the Clarington Museums and Archives have also been dealing with the Toronto Dominion Bank. However, some of the rates and the processes have differed from that enjoyed by the Municipality. With the introduction of a new agreement the rates, level of service and the contacts for service and information will be consistent for all three agencies. It is therefore recommended that the Toronto Dominion Bank be awarded the contract for Banking Services for the Municipality of Clarington. They have provided satisfactory service to the Municipality of Clarington for the past five (5) year period. The contract provides that should services not be carried out satisfactorily, the contract can be terminated by either party within ninety (90) days written notice. Attachments: Attachment 1 - Schedule "A", By-law Attachment 1 - Schedule "B" 1403 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Toronto Dominion Bank. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Toronto Dominion Bank, Oshawa, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2008. By-law read a third time and finally passed this day of ,2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1404 CJN:..ilJgton Municipality of Clarington SCHEDULE "B" BID SUMMARY RFP2007-7 MUNICIPAL BANKING SERVICES Monthly Fee: $2,579.65/ month $3,427.75/ month Standard Account Activity, Electronic Funds, Transfers, Debit Terminal Fees and Credit Card Services Bank Interest Prime Prime Less 1.70 % Less 1.75 % Line of Credit Prime Prime Less 0.50 % Less 0.75 % Merchant Visa 1.78 % 1.79 % 1405 ClfJlmglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 17,2008 Report #: COD-016-08 File#_ By-law # Subject: BOWMANVILLE TENNIS CLUB - LEASE RENEWAL Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-016-08 be received; 2. THAT the Manager of Purchasing be authorized to proceed with the formal negotiations of a new lease agreement with the Bowmanville Tennis Club as set out herein, and report back to Council for approval to execute the final agreement; and 3. THAT a copy of this report be sent to: Clarington Older Adults Centre Board and Bowmanville Tennis Club. Submitted by: Reviewed by: a~~ Franklin Wu, Chief Administrative Officer Marie Marano, H.RSc.. C.M.O., Directo of Corporate Services MM\FHIJDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1406 REPORT NO.: COO-016-08 PAGE 2 BACKGROUND AND COMMENT On December 31, 2007 the 20 year lease between Bowmanville Tennis Club and the Municipality of Clarington for the lease of the tennis courts located and the Clarington Beech Centre, expired. In anticipation of the expiry discussions were initiated to determine the Tennis Club's interest in renewing the lease for a further term. The duration of which is to be determined. By way of an update, the original lease, made January 1, 1988 was between the Tennis Club and the Lions Club of Bowmanville, the owner of the facility. In 1998 the Municipality of Clarington acquired the facility including the lease of the Bowmanville Tennis Club and assigned the lease to the Clarington Older Adults Centre Board. In 2001, in a restructuring the Clarington Beech Centre was established as a community recreation centre under the Community Recreation Centre Act. In so doing all leases held by the Clarington Older Adults Centre Board were surrendered to the Municipality. Accordingly, the Municipality is involved and takes the lead role in the leasing of spaces at the Beech Centre. A copy of GP&A Report FND-011-01, Schedule "A" dealing with the establishment of the Clarington Beech Centre Board and the memorandum of understanding (Schedule "B") between the Clarington Older Adults Centre Board and the Municipality of Clarington is attached for background information. As noted above, preliminary discussion was initiated by the Municipality with the Bowmanville Tennis Club, to determine their interest in a new lease arrangement. Included in this process was a discussion with the Clarington Older Adults Centre Board to alert them to the potential renewal and solicit their comments with respect to the lease arrangement. Subsequent to this discussion the attached letter, Schedule "C", was forwarded by the Clarington Older Adults Centre Board Executive Director to the Purchasing Manager. To summarize the content of the letter, the Clarington Older Adults Centre Board is raising an issue with respect to parking and requesting that a parking study be completed. In addition, the Clarington Older Adults Centre Board is requesting Clarington Older Adults Centre Board and staff be included in all lease negotiations pertaining to the property and further that the negotiations with the Tennis Club be placed on hold until the Clarington Older Adults Centre Board request is addressed by municipal staff and Council. 1407 REPORT NO.: COO-016-08 PAGE 3 As the Clarington Older Adults Centre Board letter was written with an expectation of a response the Purchasing Manager acknowledged the letter and provided comments with respect to the lease renewal process. An undertaking was given that the matter would be referred to Council. A copy of this letter is appended as Schedule "0". Given the above, staff is providing this report to apprise Council of the situation, the current status of the lease discussion and to request Council's endorsement of the proposed approach to deal with the Tennis Club lease and the Clarington Older Adults Centre Board concerns. For clarification on receipt of the Clarington Older Adults Centre Board letter and prior to responding staff confirmed that the Engineering Department is in the process of completing a parking study as part of the Beech Avenue Reconstruction Plan. This study will make reasonable assumptions with the programming information provided by the Clarington Older Adults Centre Board to consider the impact on parking during the seasons when the tennis courts are in use. However, the results of study will not be available for several weeks. With spring and the start of outdoor tennis fast approaching, staff are recommending that formal negotiations with the tennis club commence immediately with municipal staff taking the lead role as the lessor. As part of the process any concerns of the Clarington Older Adults Centre Board will be addressed in the negotiations with a view to ensuring the two tenants co-exist on good terms with respect for each others lease arrangements and use of facilities. On completion of the process a report will be provided outlining the results of the negotiations and requesting authorization for the Mayor and Clerk to execute the agreement. 1408 ... SCHEDULE "A" ~~w:mgton REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Report #: MONDAY. DECEMBER 3.2001 Resolution #: FND-011-01 File#: By-Law #: ESTABLISHMENT OF CLARINGTON BEECH CENTRE BOARD Subject: Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 3. 4. 5 1. THAT Report FND-011-01 be received: 2. THAT Council approve a By-Law to provide for the establishment. maintenance and operations of the Beech Centre as a community recreation centre pursuant to the Community Recreation Centres Act and that the appropriate By-Law be passed (to be forwarded directly to Council); THAT Council appoint Donald Welsh. Viola Ashton. Maurice Richards. Janice Williams and Jack Eilbeck. as members of the committee of management of the Beech Centre Community Recreation Centre: THAT the Municipality continue to be responsible for Capital Improvements through the annual Capital Budget process and maintenance of the building envelope and the Clarington 8eech Centre Hall Board be responsible for the operation of the Centre pursuant to the Memorandum of Understanding; THAT Council approve the acceptance by the Municipality of the surrender of the lease between the Corporation of the MUnicipality of Clarington and the Clarlngton Older Adult Association (COM) dated October 1. 1998 and pass the appropriate By-Law Ito be forwarded directly to CounCil): THA T Council aoprove the execu::on of a Memoranaum of Understanding between the MuniCipality of Clanngton and Clarlngton Older Adult Association. containing terms consistent with the prinCiPles set out In Section 8 0 of this report. as well as such other terms. as are conSidered necessary by the Chief .';dminlstratlve Officer tJ orotect Ire Munlcipalitv s Interests ana that tre attaChed By-law authorizing the Mayor and the MuniCipal Clerk to execute me SCHEDULE" A" '. PAGE 2 REPORT NO.: FNO-011-01 Memorandum on behalf of the MUnicipality. be passed (to be forwarded directly to Council): and 7. THAT a copy of this report be sent to: . Clarington Older Adult Association; The Lions Club of Bowmanville; The Bowmanville Tennis Club; and Durham Region Community Care Association. . . . submitted by; Reviewed by: 0 ~~k...=:-t.c.. Franklin Wu Chief Administrative Officer NT/DH/hjl '. 14 20 ~ < SCHEDULE "A" REPORT NO.: FNO-011-01 PAGE 3 BACKGROUND 1 0 Purchase of Beech Centre from the Lions Club of Bowmanville ~ 1 The property on which the Beech Centre is located was acquired by the MUnicipality from the Lions Club of Bowmanville ('"Lions Club") in early 1998. The title transferred to the Municipality was encumbered, among other things, by a lease which the Lions Club had made to the Bowmanville Tennis Club in 1988 ("Tennis Courts Lease"). This lease was of the tennis courts and the area enclosed by the immediately surrounding fence. The term of the Tennis Courts Lease expires on January 1. 2008, however. it may be terminated earlier. by either party on one year's notice. Rent is payable yearly. The amount of the rent on January 1, 1992 was $1.000. The rent is to be adjusted annually by reference to the Consumer Price Index (all items). 12 Subsequent to the completion of the purchase from the Lions Club. the Municipality proceeded to renovate and add to the then existing building to make it suitable for use as the Older Adult Centre. as provided for in the 1997 Capital Budget. 13 As a result of insurance considerations from the Municipality's insurance provider at the time. as well as considerations relating to Ministry of Municipal Affairs and Housing. the Clarington Older Adult Association (COAA) was formally incorporated as a non-profit company and undertook to operate the facility and programs. on behalf of the Municipality. This was formalized through the establishment of a lease with COAA. which included the parameters under which they would provide thiS service to the residents of Clarington. The solicitor has advised that it would be prudent at this time to clarify the position of the Clarington Beech Centre by establishing it as a Community Recreation Centre. under the Community Recreation Centres Act. It would be maintained and operated by a committee of management ("hall board"), appointed by CouncIl. This change would . require the surrender of the lease by Clarlngton Older Adult ASSOCiation. The Association would obtain occupancy permits from the hall board. to allow the ASSOCiation to occupy portions of the Beech Centre. This would resolve the assessment status respecting the portion of the Beech Centre leased to the Association. Properties which are owned and occupied by the Municipality or a local board of the Municipality are exempt from assessment and municipal. regional and education taxation. The community recreation centre board of management of the Beech Centre would be a local board of the Municipality. Head Lease to Clarington Older Adult Association A lease ('Head Lease') was made by the Municipality to the Clarlngton Older Adult ASSOCiation. effective as of October 1 1998. The premises that were leased Included nterlor areas of the bUilding and exterior areas of the property shown on plans attachea to the Lease. The leased premises excluded the structure of the building. exterior walls. bearing walls. fenestration and doors. as well as mechanical systems. the heating and ventilation system. and electrical and plumbing systems The Head Lease IS Subject to the outstanding TenniS Courts Lease to the Bowmanvilie TenniS Club. SCHEDULE "A" ,'. REPORT NO.: FND-011-01 PAGE 4 2.2 The Head Lease provides that: . the term of the lease is ten years commencing on October 1. 1998. The tenant has the option to renew for a further five years on two occasions. for a total of an additional ten years: . the premises are to be used for the purposes of a social and activity centre for older adults who are residents of the Municipality; however the tenant can license any person to use the "social facilities" whether or not the licensees are older adults, for a fee; . the Municipality is not responsible for any of the tenant's costs. etc. in respect of persons employed under employment contracts made by the tenant: . the "basic rent" is $2.00 for the term of the lease and renewals; however, "additional rent" including municipal. regional and education taxes, if any. and utilities are the tenant's responsibility and if not paid by the tenant. are payable to the Municipality as rent so that non-payment of any of them can result in the termination of the lease; . the Municipality has the duty to repair the premises while the tenant is responsible for heating, keeping the premises in a clean condition, snow removal. maintenance of the gardens and waste removal: . the tenant must obtain and maintain contents and general liability insurance at its cost; . sub-leases of the premises and an assignment of the lease require the prior consent of the Municipality which may be unreasonably withheld; . sub-leases and licenses of portions of the premises to the Durham Region Commumty Care Association C'Durham Community Care.) and the Lions Club to be made by the tenant are consented to by the Municipality up-front in the lease; . the Tenms Courts Lease is assigned to the Clarington Older Adult ASSOCiation. with the result that the rent to be paid under that lease is paid to the Association for its use; and . the lease also contains extensive provisions respectmg the financial affairs of the tenant. and reports. including an auditors report. which are required to be made to the Mumcipality at specified times. :: c Sub-Leasees at Beech Centre :: 1 Staff have met With a representative of Durham Commumty Care. the Lions Club and the Bowmanville TenniS Club. They have been updated as to their potential assessment status for 2002. They nave also been aovlseO that If they are a reglstereo eiiglble :~anty. there IS a rebate orogram established unoer Section 4421 (1) of the Munlclcal .. SCHEDULE" A" REPORT NO.: FND-011-01 PAGE 5 Act and Region of Durham By-Law #46-2001. Registered charities in any of the industrial or commercial property tax classes are eligible for a property tax rebate equal to 40% of the property taxes paid. The groups have been provided with copies of the application forms. 3.2 Sub-lease and License to Lions Club The sub-lease and license by the Clarington Older Adult Association to the Lions Club, which the Municipal consented to in the Head Lease. was made as of October 1, 1998. The premises sub-leased to the Lions Club comprise of the Day Nursery Facilities and a storage room on the second floor of the building. The license to the Lions Club includes the non-exclusive use of the Billiard Room on specified days and certain other portions of the building, for not more than twenty-four dinner meetings of the members of the Lions Club plus twelve meetings of the directors of the Club and ten meetings of the Executive Committee of the Lioness members of the Club. This license includes the right to use the kitchen facilities and equipment. 3.3 This sub-lease and license also provides for: · a term offive years from October 1, 1998; · an option to renew for a further term of one year on the same terms and conditions provided that the sub-landlord has not first given notice to the sub-tenant that the sub-lease and license will expire at the end of the 5 year term: · rent of $20,000.00 for each of the first three years and $20.500.00 for each of the last two years of the term. The rent accrues to the benefit of the Clarington Older Adult Association as sub-landlord: · the Lions Club is to pay all municipal. regional and education taxes, as well as telephone charges. which are .'additional rent" as in the case of the Head Lease: . if either the premises or the sub-tenant are exempt from municipal taxes. the sub-tenant is to pay the sub-landlord the amount that would have been paid but for the exemption: · the sub-landlord is responsible for the repair of the premises and licensed area. the cost of heating the premises and the cost of providing electricity and water services: and . the sub-tenant is responsible for the maintenance of the premises 4 0 Sub-lease and License to Durham Region Community Care Association 4 1 The sub-lease and license by the Clanngton Older Adult ASSOCiation to Durham Community Care was also made as of October 1. 1998. The premises sub-leased :ompnse 1.386 square feet of office space on the first floor of the bUilding Also Durham SCHEDULE "A"" REPORT NO.: FND-011-01 PAGE 6 Community Care has the license to use the Board Room and certain other areas and facilities of the Beech Centre on a non-exclusive basis. 42 This sub-lease and license provides for: . a term of ten years with recognition that the sub-landlord and/or sub-tenant may negotiate a renewal for a further term: . the basic rent is $15.000.00 each year which includes expenses for heat. electricity, water. taxes and snow removal, which are the responsibility of the sub-landlord. Increases in charges for water and electricity are to be paid by the sub-tenant; . the basic rent is to be adjusted annually by reference to the Consumer Price Index for Metropolitan Toronto (all items); and . the sub-tenant is responsible for telephone charges. 5.0 Recommended Revised Financial Arrangements 5.1 As a result of the surrender of the Clarington Older Adult Association Head Lease to the Municipality. rent from the sub-leases and. licenses and the Tennis Court lease will no longer accrue to the benefit of the Clarington Older Adult Association. This would necessitate certain changes to the financial arrangements between the Municipality and the Association. 5.2 In order to ensure all parties are in the same financial position, some revised financial arrangements are proposed. 5.3 The funds from the long-term sub-leases and licenses referred to in Section 4.0 which Will be payable to the MUnicipality. They will be used to offset a contract for management services I approximately $12.000) and to cover the utilities of the Beech Centre. The funds from the fees for occupancy permits will cover all the expenses for maintenance and repairs and telephone costs. accrued to the Clarington Beech Centre Board. All other revenues payable to the Clarington Older Adult Association will pay the balance of the wages and all other expenses incurred at the Beech Centre. that are pnmarily of a programming and fundraising nature. The above revised financial arrangements would continue while the sub-leases and licenses remain in place. No commitment is being made by the Municipality in the event that a sub-lease and license terminates. In those circumstances the hall board would have to address the shortfall In funding either through their own means or via a request to the Council at that time. :: 4 Furniture and Fixtures Any assets purchased at the lime of construcllon. as part of the construction costs shOUld be transferred to the Clanngton Beech Centre hall board. Any assets purchased :y the Clanngton Older Adult Association since their Inception would remain reflected on the Associations finanCial statements. '. SCHEDULE" A" REPORT NO.: FND-011-01 PAGE 7 6.0 Insurance Issues 6.1 The Municipality participates in the Durham Municipal Insurance Pool. Under the current policy. the Clarington Beech Centre Board is automatically covered under the Municipalitys Master policy as a board of the Municipality. As the Clarington Older Adult Association will continue to do fundraising and programming functions, the question was raised as to whether the MuniCipality's insurance coverage could be extended to incorporate the entire Clarington Older Adult Association. This will require discussion and approval of the Board of Durham Municipal Insurance Pool. The next Pool meeting is several weeks away. Staff will continue to investigate this option and notify the Clarington Older Adult Association subsequent to the next meeting of the Durham Municipal Insurance Pool. 7.0 Recommended Revised Legal Arrangements 7.1 The recommended revisions to the legal arrangements are the following: . the Head Lease by the Municipality to the Clarington Older Adutt Association will be surrendered with the result that the sub-leases and licenses. referred to in Section 4.0. will become. in effect. direct leases from the Municipality to the Lions Club and Durham Community Care, respectively; . the obligations and rights of the Clarington Older Adult Association under the sub-leases and licenses including the right to receive rent. will become the obligations and rights of the Municipality; . Clarington Older Adult Association will assign the lease to the Bowmanville Tennis Club to the Municipality together with the right to the rent payable by the tenant under it; , . the present Council will state its intention to appoint and for its successors to apPoint 5 members to the hall board who are nominated by the board of directors of the ASSOCiation who are members of the boara of directors and 2 members of Council: · the Clarington Older Adult Association will continue to pursue its present purposes which include seeking grants and operating raffles for its charitable purposes. It will continue to employ an executive director and others, provided that they are not employees of the Municipality; and . a Memorandum of Understanding will be executed by the Municipality and Clarington Older Adult Association dealing With the appointment of members of a hall board which IS to be established by the Municipality for the BeeCh Centre. under the Community Recreation Centre Act. ana for the revised financial arrangements between the Municipality and the Association. referred to In Section 5 0 The intent is to keep the Association financially whole. SCHEDULE" A" REPORT NO.: FND-011-01 PAGE 8 8.0 Principles for Memorandum of Understanding The principles that are to be addressed in a Memorandum of Understanding between the Municipality and Clanngton Older Adult Association are the following: . the surrender of the lease by the Association to the Municipality. no later than December 31.2001: . indemnification by the Association of the Municipality respecting performance of the Association's obligations under the sub-leases and licenses and licenses to the Lions Club and Durham Community Care. respectively: . if possible. insurance coverage to be provided to the Association under the Municipality's policies of property and general liability insurance. as discussed in Section 6.0; . Council will create a community recreation center for the Beech Centre to be managed and operated by a hall board under the Community Recreation Centres Act. of 7 members, of whom 2 are members of Council: . the present Council will state its intention that without fettering a successor Council. so long as the Association continues to provide older adult programming in the Beech Centre acceptable to Council. the non-Councillor members of the hall board will be appointed by Council from the then members of the board of directors of the Association, after consultation with the board of directors of the Association; . the haH board will have supervisory responsibility of the maintenance and operation of the Beech Centre in a manner that is consistent with the rights and responsibilities of the sub-tenants under the sub-leases and licenses to the Lions Club and Durham Community Care. respectively. and to the Bowmanvtlle Tennis Club under the Tennis Court Lease. all as consistent With the Community Recreation Centres Act. Appropnate provIsions satisfactory to the Director of FinancelTreasurer respecting finanCial management. audits and reports Will be included in the By-Law establishing the Beech Centre as a community recreation center; . the By-Law IS also intended to contain provisions that will allow the hall board to permit the Association to occupy the portion of the Beech Centre now leased to it for purposes under temporary occupancy permits on terms that are as close as is legally pOSSible. in the opinion of the Municipality's solicitor. to the intent of the relevant provisions of the Head Lease of the Beech Centre to the Clanngton Older Adult AssoCiation: . ,f the sub-leases and licenses of space to U'Ie L..:on S Club and/or Durnam Community Care are terminated. the MUniCipality Will consult With the ASSOCiation before deciding whether or not the use of that space should be made available to the ASSOCiation by the issuance of occupancy permits: , SCHEDULE "A" REPORT NO.: FND-011-01 PAGE 9 . the Municipality will consult with the Association before deciding to refrain from terminating the Lion's Club sub-lease and license and before deciding to negotiate a renewal of the term of the sub-lease to Durham Community Care; and . revised financial arrangements consistent with Section 5.0. 9.0 The Clarington Older Adult Association concurs with the contents of this report. SCHEDULE" A" REPORT NO.: FND-011-01 PAGE 10 Interested party to be advised of Council's decision: Clarington Older Adult Association 26 Beech Avenue Bowmanvllle, Ontario L1 C 3A2 The Lions Club of Bowmanville C/o The Beech Centre 26 Beech Avenue Bowmanville, Ontario L 1C 3A2 Durham Region Community Care Association C/o The Beech Centre 26 Beech Avenue Bowmanville. Ontario L1 C 3A2 The Bowmanville Tennis Club C/o The Beech Centre 26 Beech Avenue Bowmanville. Ontario L1C 3A2 CORPORATION OF THE MUNICIPALITY OF CLARINGTON ~o TEMPERANCE STREE: :::O'NMANVILLE. ONTARIO L 1 C cA6 T9051623-3379 F . 905 ,623-0603 ~ c ( SCHEDULE "B" 2001. THIS MEMORANDUM OF UNDERSTANDING made as of this 20th day of December BETWEEN: CLARINGTON OLDER ADUL T ASSOCIATION (hereinafter called the "Association") - and- THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON (hereinafter called the "Municipality") WHEREAS: A. The Municipality acquired title in fee simple to the lands and premises more particularly described as Part I on Reference Plan 40R-14445 from The Lions Club of Bowmanville ("Lions Club") by transfer registered as Instrument No. D508035 in the Land Registry Office for the Land Titles Division of Durham (No. 40), subject to the previsions of a lease dated January I, 1988 made by the Lions Club to The Bowmanville Tennis Club respecting certain tennis courts and associated lands ("Tennis Courts Lease"); B. The Municipality then proceeded to add to and renovate the existing building which was part of the premises referred to in Recital A. to make it suitable for use as an Older Adult C ~nrre in Bowmanville; C. By lease made as of October 1,1998 ("Lease"), the Municipality leased the lands comprising Part I on Reference Plan 40R-14445 to the Association together with premises which comprise portions of the Building ("Premises") to the Association. The Premises are identified on the drawings contained in Schedule "A" attached to and forming part of this Memorandum of Understanding. The Premises are outlined on the floor plans contained in Schedule "A" in purple. The lands which are leased to the Association are outlined in green on the site plan also contained in Schedule "A" hereto. The Premises do not include the structure of the Building, the ~xterior walls. bearing walls. fenestration and doors of the Building from their interior face. mechanical systems, the "HVAC System" (as hereafter defined), the electrical systems. and th~ plumbing system within or serving the Building. The lands and Premises are hereafter retelTed to as the "Clarington Beech Centre". c c SCHEDULE "B" 2 D. The Lease, among other things, provides for a term often (10) years with options to renew subject to certain terms and conditions, a "basic rent" (as defmed in the lease) of two ($2.00) dollars, and "additional rent" (as described in the lease) also payable by the Association to the Municipality ("Lease"); E. The Lease prohibits the assignment of it or the sub-lease of the lands and premises described in it by the Association without the consent of the Municipality. It also contains the consent of the Municipality to sub-leases and licenses of portions of the Clarington Beech Centre to Durham Region Community Care Association ("Durham Community Care") and the Lions Club, respectively, by the Association; F. By sub-leases and licenses made as of October 1,1998, the Association sub-leased and licensed portions ofthe Clarington Beech Centre to Durham Community Care and the Lions Club, respectively, pursuant to the consents of the Municipality set out in the Lease; G. In the Lease, the Municipality also assigned to the Association the Tennis Courts Lease; H. The Association and the Municipality have agreed that the Association will surrender the Lease and will assign and release its interest in the Bowmanville Tennis Court Lease to the Municipality for a nominal consideration with the intent that relationships of landlord and tenant will be established between the Municipality, the Bowmanville Tennis Club, Durham Community Care, and the Lions Club; 1. At its meeting on December 10, 2001, the Municipality's Council approved the recommendations contained in Report FND-O 11-0 1 as amended by the Addendum to Report FND-OI1-01; J. The execution of this Memorandum of Understanding on behalf of the Municipality is authorized by By-Law No. 2001-216 passed by the Municipality's Council at its meeting on December 10, 2001. NOW THEREFORE in consideration of the premises herein contained and the sum of TWO DOLLARS ($2.00) and other good and valuable consideration (the receipt whereof by each of the parties is hereby acknowledged) covenant and agree as follows: Surrender of Lease 1, The Association will execute all documents considered necessary by the Municipality's Solicitor for a nominal consideration to effect on or before December 31. 2001 the surrender of its leasehold interest in the lands and premises more particularly described in the Lease between the Municipality and the Association made as of October I. 1998 of the lands referred to in Recital A and the Clarington Beech Centre as well as the assignment and release to the Municipality of its interest in the Tennis Couns Lease. , ~ C SCHEDULE "B" c Rieht of Removal of Certain Fixtures 'J (a) Notwithstanding the surrender to the Municipality of the Lease, the right of the Association to remove fixtures, equipment and personal property purchased on the account of the Association, from the land and premises leased to it by the Lease, shall continue until the Association ceases to make use of any portion of the Clarington Beech Centre pursuant to a valid occupancy permit issued by the "Clarington Beech Centre Board" (as defined in By-Law No. 2001-215) which the Council of the Municipality intends to appoint pursuant to the Community Recreation Centres Act. If the Association removes its fixtures, equipment and personal property as aforesaid, it shall, at its cost, restore the portion of the Clarington Beech Centre in or to which it or they are housed or affixed, or from which it or they are removed. If the Association does not remove its fixtures, equipment and personal property from the land and premises leased to the Association by the Lease, they shall become the absolute property of the Municipality without prior notice being given to the Association or compensation for it or them being paid by the Municipality to the Association and the Municipality shall be free to use or dispose of the same and to appropriate the proceeds of disposal to the Municipality's own use absolutely. 2. (b) Notwithstanding paragraph 4.1 of the Lease, the Municipality and the Association agree that their respective rights and duties respecting the Association's fixtures, equipment and personal property shall be determined exclusively under paragraph 2.(a) of this Memorandum of Understanding and not under paragraph 4.1 of the Lease on and after the effective date of the surrender of Lease, and that on and after such date the rights and duties of the parties under paragraph 4.1 of the Lease shall be deemed to have terminated. Indemnitv 3. (a) Notwithstanding the surrender of the Lease by the Association to the Municipality, the Association will indemnify and save harmless the Municipality and the "Landlord's Employees" (as defined in the Lease) from and against all liabilities, actions, proceedings, damages, claim, losses and expenses that the Municipality may incur or suffer in the same manner and to the same extent as is set out in paragraph 6.5 of the Lease provided that the Association's actions or omissions which cause or give rise to the duty to indemnify and save hannless the Municipality shall have occurred prior to the effective date of the surrender of the Lease to the Municipality. (b) In addition, the Association will indemnify and save harmless the Municipality from and against all liabilities. actions. proceedings, damages, claims, losses and expenses arising out of or caused by the breach by the Association of any of its duties as "Landlord" under either or both of the sub-leases and licenses to Durham Community Care and the Lions Club. respectively. The Association's acts or omission which cause or give rise to such breach shall have occurred prior to the effective date of the surrender of the Lease to the Municipality by the Association. ~ c (' SCHEDULE "B" 5 (viii) While the provisions of the sub-leases and licenses to Durham Community Care and the Lions Club continue in effect, the rent payable under them will be paid to the Municipality. These funds will be used to offset monies payable by the Municipality to the Association pursuant to an intended contract for the provision by the Association to the Clarington Beech Centre Board of management services to be described in the contract for the term of such contract. Effective Period 5. The provisions of the Memorandum of Understanding, except paragraph 2(a), 2(b) and 3(a) shall terminate and have no further effect on September 30, 2008. No Partnership. etc. 6. This Memorandum of Understanding is not intended nor shall it have the effect of establishing a partnership or joint venture of any kind between the parties to it or between the Clarington Beech Centre Board and the Association. PST and GST 7. The Association shall be responsible for the payment of Sales Taxes and Goods and Services Tax where applicable, in respect of goods and services sold by the Association. Debts 8. The Association acknowledges and agrees that the Municipality shall not be responsible for any debts incurred by the Association or by any person for whose conduct the Association is responsible in law. The Association shall not represent or suffer or permit anyone to represent to any person that the Municipality will be responsible for payment of any debt incurred or to be incurred by the Association. Parties to Act in Good Faith 9. The Parties shall act in good faith i~ exercising their respective rights and in performing their respective duties under this Memorandum of Understanding. Director of Operations 10. The Municipality's Director of Operations, on behalfofthe Municipality and the Clarington Beech Centre Board, shall be responsible for reviewing the Association's compliance or non-compliance with the provisions of this Memorandum of Understanding and any occupancy permits issued by the Association. " c ( SCHEDULE "B" 4 Statements ofIntentions 4. The Council of the Municipality hereby states its present intention without in any way fettering either it or a successor Council in the exercise of its legislative powers, that: (i) It will pass a By-Law to establish a community recreation centre for and appoint a committee of management ("Clarington Beech Centre Board") to manage and operate the land referred to in Recital A and the Clarington Beech Centre, subject to the sub-leases and licenses of portions thereof to Durham Community Care and the Lions Club, respectively, and the Tennis Courts Lease; (ii) The By-Laws will provide that the Clarington Beech Centre Board will consist of seven (7) members of whom five (5) shall be appointed by Council from the members of the board of directors of the Association, after Council first consults the board of directors, and two (2) shall be members of Council; (iii) The By-Law will authorize the Clarington Beech Centre Board to permit the Association to occupy the portion of the building known as ClaringtonBeech Centre under occupancy permits that are consistent with the intent of the Lease, for a nominal charge, provided that the terms of occupancy permits previously issued to the Association have been complied with by the Association; (Iv) The By-Law will provide for the delegation by the Municipality to the Clarington Beech Centre Board of responsibility on behalf of the Municipality for the maintenance and operation of the lands referred to in Recital A and the Clarington Beech Centre in a manner that is consistent with the provisions of the Community Recreation Centres Act and the rights and responsibilities of the parties to the sub-leases and licenses to Durham Community Care and the Lions Club, respectively, as well as the parties to the Bowmanville Tennis Court Lease; (v) If the sub-leases and licenses to the Durham Community Care and/or the Lions Club are terminated, the Municipality will consult with the board of directors of the Association before deciding whether the use of the portions of the Clarington Beech Centre now in their possession should be made available to the Association by the issuance of occupancy permits to it by the Clarington Beech Centre Board pursuant to paragraph 4(iii); (vi) The Municipality will consult with the board of directors of the Association before deciding to refrain from terminating the sub-lease and license to the Lions Club pursuant to the right to do so which is contained in the sub-lease and license; (vii) The Municipality will consult with the board of directors of the Association before deciding to negotiate a renewal of the sub-lease and license to Durham Community Care; and c SCHEDULE "B" ( 6 Municipality's or Association's Issues 11. The Association may appear as a disputant at meetings of the Municipality's Council or its General Purpose and Administration Committee, provided that the Municipality's Rules of Procedures in that regard are complied with. The Municipality and the Association shall act cooperatively and in good faith to resolve expeditiously issues that the Municipality, the Municipality's Director of Operations or the Association may raise. At all times the Clarington Beech Centre Board, the Municipality's Director of Operations and the Association shall receive complaints or suggestions respecting the Clarington Beech Centre or the lands referred to in Schedule "A" and their operation and use courteously and seek to address them efficiently. Rules Rel!:ardine: Use of Premises 12. The Clarington Beech Centre Board from time to time may give the Association written notice of rules regarding the use of the lands referred to in Schedule "A" and the Clarington Beech Centre, which shall be deemed to be part of this Memorandum of Understanding as if contained in it. The Association agrees to comply with such rules. Smoke Free 13. The Association shall not permit or suffer any person to smoke a tobacco product anywhere in the Clarington Beech Centre. Enurement. etc. 14. This Memorandum of Understanding shall be binding upon the Association, its successors, assigns and members and the Municipality, its successors and assigns. However, while this Memorandum of Understanding shall enure to the benefit of the Municipality, its successors and assigns, it shall enure only to the benefit of the Association and not to the Association's successors and assigns. Time of Essence 15. Time shall be of the essence of this Memorandum of Understanding in all respects and in every part of it. Severability 16. If any provision of this Memorandum of Understanding or part thereof is to any extent held or declared invalid, unenforceable or illegal, the remainder continues to be applicable to and enforceable by the parties. .' c SCHEDULE "B" C 7 Authoritv to Make Al!reement 17. The parties acknowledge and agree that the Municipality has authority to enter into this Memorandum of Understanding, that every provision is authorized by the law and is fully enforceable by the parties, and that this Memorandum of Understanding is made by the Municipality in reliance on the acknowledgement and agreement of the parties as aforesaid. Counterpart 18. This Memorandum of Understanding may be executed in counterpart by each of the parties hereto. .,~ IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals the day and year first above written and the parties hereto have hereunto affixed their corporate seals by the hands of their proper officers duly authorized in that behalf. CL~GTONOLDERADULT ASSOCIATION Per: z;., Jl', :J!?j'. ~.d J EHt/ Name: . Title:~ . .. Per: ~~~ ~. SCHE[)ULE "(;" Friday February 15th, 2008 Gerry Barber Purchasing Manager Municipality of Clarington 40 Temperance St. Bowmanville, ON LIC 3A6 CLARINGTON OLDER ADULT ASSOCIATION Dear Mr. Barber The C1arington Older Adult Centre Board would like to request that our board and staff be included in ALL lease negotiations pertaining to the property at 26 Beech Avenue in Bowmanville. This would include the Bowmanville Tennis Club, Bowmanville Lions Nursery School, and the Community Care. Our concern is that if we are not included in the negotiation process our organization will be unable to fully maximize the facility in which it currently operates. With this being said The Clarington Older Adult Centre Board would like to request a parking study be completed and a proposed Parking Plan be recommended to assist our organization with future programming requirements. We believe this is an essential step to ensure our organization continues to be on track to register over 1000 members and host approximately 150 Rental Functions while operating 7 days a week. Without a proper plan in place to accommodate this amount of traffic we will be unable to achieve "Our Mission: To promote the well-being of older adults through the provision of affordable programs and activities to the residents within the Municipality of Clarington." At this time we know the Bowmanville Tennis Club Lease is being negotiated so we request that all matters pertaining to this will be put on hold until the above request is addressed by Municipal Staff and Council. We look forward to your response, and further information. Sincerely, J!YA ~ Angie Darlison Executive Director Don Welsh Director eel Fred HOlVatn, Director of Operations Jim Abernathy, Mayor Municlpalfty of Clar1ngton Mary Novak, Councillor Representative Oarlngton Older Adult Centre Board Ron Hooper, Councillor ReprII.ntatlve Clarington Old.r Adult Centr. Board Skip Crosby, Municipal Repre.ntotive Clarington Old.r Adult Centre Board Clarlngton Old.r Adult Centre Board of Dlrecton 26 Beech Avenue, Bowmanville, ON 11 C 3A2 905.697.2856 Fax: 905.697.0739 coaa@bellnet.ca www.c1aringtonolderadults.ca I ~ I i a. f1 NJl]gIa COpy SCHEDULE "D" February 29,2008 Ms. Angie Darlison, Executive Director & Mr. Don Welsh, Director Clarington Older Adults Association 26 Beech Avenue Bowmanville, ON L 1 C 3A2 Dear Ms. Darlison & Mr. Welsh: RE: Lease Agreements Pertaining to the Prooerty at 26 Beech St. BowmanviJIe I am writing at this time to acknowledge your letter of February 15, 200S wherein you request involvement in all lease negotiations pertaining to the above address and request that a parking study be completed and a Parking Plan be provided to assist with future programming requirements. In addition, you have requested all matters pertaining to the Bowmanville Tennis Club lease be put on hold until municipal staff and Council have dealt with the above request. The following is a response to each point provided in your lelter. With respect to participating in the negotiations of leases pertaining to the above address, under the Memorandum of Understanding dated December 20, 2001 the Municipality undertakes to consult with the Board of Directors for the Association in matters relating to the sull-leases with the Durham Community Care and the Lions Club. Please rest assured that you will be consulted when the leases come up for review later this year. The parking study requested for 26 Beech Avenue falls under the purview of the Engineering Department. By copy of this letter, I am providing the Director of Engineering with a copy of your original letter. However, I understand that the Engineering Department is currently carrying out a parking study as part of the Beech Avenue reconstruction plan, but the results of the study will not be complete for several weeks. In view of your concerns, we will be including your letter as part of an information report to the General Purpose and Administration Committee meeting of March 17th on the status of associated leases. I will forward a copy of our report to you for information. If you wish to address the GP&A Committee or Council to speak to this matter, arrangements can be made by contacting the Municipal Clerk, Ms. Patti Barrie. With respect to the Bowmanville Tennis Club, their current lease has expired and as indicated in an earlier conversation I confirmed that they had expressed a desire to renew the lease for a further term, the length of which has yet to be determined. In addition, they have also indicated a desire to expand the area that they are leasing to include the garage currently on the property. They have also indicated a willingness to make repairs needed to stop the roof leaks. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T (905)623-3379 F (905)623-3330 Page 1012 SCHEDULE "D" When I called to discuss the Club's interest in renewing the lease, you expressed a couple of concems, one being the parking and the second being the use of the main building by Tennis Club Members. As noted during our conversation I undertook to keep you posted with respect to the progress on the lease and discuss your issues. Please note that at this point, there have not been any formal representations by the Municipality or the Bowmanville Tennis Club beyond telephone discussions. However, the season is fast approaching and the Tennis Club will be interested in resolving the lease issue as soon as possible to ensure they have adequate facilities for their members at the beginning of the season. With respect to the parking study I understand that the Engineering Department will consider the impact on parking during the tennis season. For the reason indicated, rapidly approaching season, I will pursue discussions with the Bowmanville Tennis Club with a view to arriving at acceptable terms for a renewed lease agreement in order to meet the opening of the tennis season. These discussions will include your concems about the use of your facility and the tentative nature of the discussions given your concerns and the need to have Council's approval to finalize the agreement. As noted during our first conversation about the Tennis Club I intend to keep you posted on the progress of the discussions with the Tennis Club and would welcome your comments. If you wish, I can be available to speak to the Board at their convenience. Please give me a call if you have any questions with respect to the above. erry Barber, C.P.P.O. Manager, Purchasing Services cc: Frank Wu, CAO Mayor Jim Abernethy Councillor Mary Novak Councillor Ron Hooper Fred Horvath, Director of Operations Marie Marano, Director of Corporate Services Tony Cannella, Director of Engineering Patti Barrie, Municipal Clerk Bruno Bianco, Design Engineer, Engineering Dept. Skip Crosby, Municipal Representative Clarington Older Adults Centre Board Attachment CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-3330 Page 2 of2 n ..a'i"'~ ,;.;r~,,":~.""b',2", 1:.,"f,C!' .'-',0...,1 "',"~'''';3'-'','i'..i:' ..'.,3 ;,o~:F >.. ':''', ClfJ!mglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: March 17, 2008 Resolution #: Report #: COD-017 -08 File#: By-law #: Subject: CL2008-8 DASHER BOARD REPLACEMENT - GARNET B. RICKARD RECREATION COMPLEX Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-017-08 be received; 2. THAT Sound Barriers, Mississauga, Ontario with a total bid in the amount of $175,900.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specification of Tender CL2008-8 be awarded the contract for the Dasher Board Replacement on Pad A of Garnet B. Rickard Recreation Complex as required by the Community Services Department; 3. THAT the additional funds of $25,900.00 be funded from the Community Services Capital Reserve Fund; and 4. THAT total funds required be drawn from 2008 Community Services Capital Account #110-42-421-84214-7401. ",'m'" by, ~~ ".B.5o, C.M.a. Director of Corporate Services Reviewed bY:U ~~ Franklin Wu Chief Administrative Officer ~ MM/JDBlsm 1409 REPORT NO.: COD-017-0S PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates, Whitby, Ontario for the Dasher Board Replacement for Pad A of Garnet B. Rickard Recreation Complex, as required by the Community Services Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule 'A' attached - Bid Summary. The lowest compliant bidder was Sound Barriers, Mississauga. Due to Budget constraints the optional pricing requested in the tender document was not taken into consideration for the award of this project. The total estimated project cost is $175,900.00 (excluding applicable G.S.T.). The funds will be drawn from Community Services 2008 Capital Account #110-42-421-84214-7401 with the additional funds of $25,900.00 to be financed from the Community Services Capital Reserve Fund. The low bidder has provided services at the Municipality of Clarington however not to the extent which this project requires. However, a review of the references provided by Sound Barriers for similar projects are positive. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Community Services. After further review and analysis of the bids by the Community Services Department, Totten Sims Hubicki Associates, Whitby (letter attached as Schedule 'B') and Purchasing, it was mutually agreed that the low bidder, Sound Barriers, Mississauga, Ontario be recommended for the contract for the Dasher Board Replacement at Garnet B. Rickard Recreation Complex. Attachments: Attachment 1 - Bid Summary Attachment 2 - Schedule "B", Letter from Totten Sims Hubicki CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-6506 1410 Schedule 'A" ClJJ!.-!!JgIDn Municipality of Clarington SCHEDULE "A" BID SUMMARY Tender CL2008-8 DASHER BOARD REPLACEMENT Sound Barriers Mississau a, ON Sport Systems Unlimited Corp. Waterloo, ON RAIT A SPORT "Division of THE WElMAR GROUP" Guelph, ON ~,:TOTALBI, .. .. STExdud $175,900.00 $187,770.00 $195,000.00 1411 II VH engineers architects planners March II. 2008 George Acorn Facility Manager Corporation of the Municipalily ofCllITington 40 Temperance Street Bowmanville. Ontario LIe 3A6 RE: Garnet B. Rickard Complex Dasherhoard Tender Review SCHEDULE" B" T 1I11~11 SIlTl:'> Huhll:kl AS~lICiales II "0' Ml.Ifrl~ Dnvt', ~Ulte 302 Ona\\'a Onmno. Canudn K2H 8S9 (613] 820-8282 Fa.x_ foDt 820-833R [-mall onawa:~,tshca 'Y."W"\",uhca Further to your request TSH has reviewed the tender submissions and documentation provided by Clarington in regards to the Dasherboard Replacement at the Gamet Rickard Complex. The following comments are made. . The three low bidders included Sound Barrier, Sport Systems and Raila Sports. . All three bidders have met the technical requirements of the tender. . The low bid of $ 175.900 is slightly higher than anticipated but considered within acceptable values. . The three low bids are within 9.7% of each other indicating competitive bidding. . TSI I have been involved in previous projects with the low bidder Sound Barriers and found their quality of workmanship to be acceptable. . The itemized separate costs provided in Sound Barrier's tender are considered excessive and significantly higher than the second low bid submitted by Sports Systems. Please do not hesitate to contact the undersigned should you have any questions or concerns. Yours very truly, o?- Tom Kara P. Eng. Associate Project Manager TSH Phone: Cell: 1-905-668-9363 1-905-767-1890 1-905-668-0221 www.tkarat<iltsh.ca Fax: Email: I:\PROJECT5\22-Projects\22-14472\&-TENDER\6-IDOC&A\Tender Review letter Mar 10, 2008.doc 'UH 1412 Clwil1glOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 17,2008 Report#: COD-018-08 File#_ By-law # Subject: PURCHASE OF A PRE-BUILT PUMPER Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-018-08 be received; 2. THAT the requirement for tendering in accordance with By-law 2006-127 be waived for this transaction; 3. THAT the Purchasing Manager be authorized to solicit expressions of interest from known fire truck manufacturers to determine the immediate availability of a new 1250 GPM Pumper; 4. THAT the Purchasing Manager be authorized to negotiate a purchase price for a selected unit; 5. THAT a report to Council be provided summarizing the results of the Request for the Expressions of Interest and providing a recommendation for the purchase of the selected unit; and . 6. THAT should the expression of interest process prove successful in this instance, the Purchasing Manager amend the Purchasing By-law to include the use of the expression of interest process for the acquisition of fire fighting vehicles as deemed appropriate. 1413 REPORT NO.: COD-018-08 PAGE 2 Submitted by: Reviewed by: d~ ()Q~ ~ ne Marano, H.B.Sc., C.M.O., Director of Corporate Services ~ddMM: Director of Emergency & Fire Services _~B Fred Horv~i RDMR, RRFA, Director of Operations Franklin Wu. Chief Administrative Officer MM\GWlFH\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1414 REPORT NO.: COD-018-08 PAGE 3 BACKGROUND AND COMMENT Fire and Emergency Services has provided funding in their 2008 Capital Budget for the replacement of a 1990 pumper. In the past the methods used to acquire new Fire trucks has included Public Tender, Request for Proposal and negotiation with selected manufacturers. Traditionally, the public process for the acquisition of a new unit from date of bid solicitation to delivery of the completed unit can take upwards of 12 to 18 months depending on the type of equipment required. In recent years, our bid solicitations have included a request for pricing on units built to our specification as well as an optional price for the supply of a pre-built unit or a unit that is under production with delivery within a couple of months. The preparation time for this type of solicitation is considerable since the specification must be comprehensive yet generic enough to allow competitive bidding. In many cases the alternate prices for pre-built units are better then those offered for the production of a unit to our specifications simply because the pre-built unit is constructed using standard design and components to a standard specification. As was the case in our last acquisition our recommendation was for the purchase of the pre-built unit. In view of the length of time involved in the formal competitive process and the benefits of obtaining an early delivery, staff are recommending an alternate method of acquisition to expedite the purchase and delivery. This process would include a request for expressions of interest from known manufacturers indicating the availability of pre- built units conforming to basic criteria, Le. 1250 GPM Pumper with accessories, the approximate cost and details with respect to the specifications. Purchasing and Fire Staff would review the submissions, select the unit providing the best combination of price and specification and proceed to negotiate a final delivered price for the unit with accessories. On completion of the negotiations a report to Council will be provided outlining the results of the process, the negotiations and seeking approval to proceed with an award. 1415 REPORT NO.: COD-01B-OB PAGE 4 Note, if a unit acceptable to the Fire and Emergency Services Department cannot be located using the proposed expression of interest process, a formal tender process will be undertaken. However, should this process be successful, it is recommended that the Purchasing By-law be amended to provide for the use of an expression of interest process for fire fighting equipment as deemed appropriate by the Purchasing Manager with a report to Council for the final award. In order to proceed on the basis of an expression of interest and negotiation, the requirements of the Purchasing By-law calling for a public tender process must be waived and Council authority to proceed with an expression of interest process provided. 1416 HANDOUTS I CIRCULATIONS FOR GP&A r (-'o'ur Mission ( ') ", / "-, ,./ To promote the well being of older adults through the provision of affordable programs and activities -........... 61.'''''0'' 01"" Adltlt"Asso".'o" I OJ. ". ~, ,f j', . ~I,j" " 0"".,111 .., '....~tuNl,..,~ ~':'" o.ill~. ~~...",,, ~'l; -.""'" \""~~'-*~~1. ,I C'":': ~.ii~T- -~-:':'- - - -- -....... '* - <~_ ,"" 'M .. .~~.I ~?J ~ '. \;. ,~. ' ,.A 'lI~' I ~ "" 1 II' L 'l:j~.".:l~ III Lr _ It, '-'""",.....i1"'- J - QJ ~r!'l''''' t!i r.L~..'~ '.1-('-::" l~~.l -;;~ft ".. , ", iIoAl ~ u~ 1 (prop-In Activiti~~ . Social Bridge, Euchre, Cribbage, 500 Cards, Progressive Euchre, Bid Euchre, Duplicate Bridge, Texas Holdem', Canasta, Bingo . Choir .. . Tuesday Lunch, Social Teas o Square Dancing, Social Dancing CD Mini-Putt, Billiards, Shuffleboard o Walking Outdoors [II ... Staff ( ) ( ) Executive Director: Angie Oarlison Program Coordinator: Jo Anne Spena Office Manager: Helen Bickle Tuesday Lunch I Clerical Support: Sarah Gibbs 16 + Paid Instructors & Contract Staff r ~~ \~. 2 / \ I Fundraisers and Events 2008 ) . Volunteer AppreCiation Night . Golf Banquet o Baseball Tournament and Banquet . Halloween Costume and Magic Show Party . Annual Auction . Christmas Dinner and Dance . Clarington Concert Band . Cycling Banquet . Variety Night . Vegas Night . Winter Rose Tea . Health and Wellness Expo :; (--\ / '\ Ne'^( P~ograms for\2008 Beginning Band Music Program Genealogy Internet Genealogy Evening Tai Chi I Qlgong Guitar Lessons Beginners Tai Chi Scrap Booking Lunch and Learn Sem inars Art Workshop Hearing Clinic French Lessons Healthy Cooking Guitar Lessons Level 2 Evening Yoga . Euchre Extravaganzas . Smile Theatre . Western Night ct Membership Breakfast . Senior Canadian Idol . Yard Sale . Strawberry Social . Open House . Dinner Theatre ct Raffle Draw . Car Rally . 50 + Lifestyle Show ~'-_. ,I ~[ ~riJ ...'/ I '~j ~ fSA11I'.;. -~ ... .~ ~:..; "., -"11 '" J. .-o;:~{ -~. '" ..~~ ~.~\\" " :1." h:i. )~.../.~.\,. , ',.,1 u::Jl ~., .': V " "'-'~~1 '. . /~ Stii.~. ~~', /~..~ . '!d~ ./~~lifl"\ 'I.'-~~~' / '\ Current\Funding (--') . '-. /' f." CurrentChaUenges ( ) . Membership Dues . Program Participation Fees . Fundraising Projects & Events o Municipality of Clarington 8 Provincial and Federal Grants (CIAF,OACAO) 8 Beech Centre Rental Incomes 8 Individual & Corporate Donations . Anticipated growth of the Association . Lack of Parking at 26 Beech Avenue . Program space limitations at 26 Beech Avenue (with current leases) . Program Cost increases . Volunteer fatigue - our current volunteers are aging and are less able to assist in all aspects of programming and administration . To provide services to all potential older adulls throughout the Municipality of Clarington (Le. Courtice. Hampton, Kendal, Newcastle Newtonville,) 3 Future Goal~ of COAA ) / . Increase annual membership . Increase satellite programming . Increase join programs (i.e. New Horizons Band, Clarington Concert Band, etc.) o Increase in community partnerships (i.e. Municifality of Clarington, Wilmont Creek, Community Care 0 Durham, Bowmanville Lions Club, Bowmanville Rotary, etc) c Increase the public's awareness of the Association . Increase community outreach to service older adults throughout ALL OF CLARINGTON . Secure funding to help support all activities of the Association . Increase our Sponsorships and Donations .. << 4 Mar 12, 2008 - General Purpose & Administration Committee Meeting Submitted by: Grant & Catharine Martin Re: Municipality of Clarington Official Plan - January 2007 Planning Department: Reports PSD 058-07 and PSD 059-07 Mayor, Members of Council and Planning Committee: I am addressing you to-day on behalf of the directly impacted residents of Rebecca Court listed below and others: Dave & Jane Passant Rick & Donna McCreary Mike & Caroline Dodds Denis & Kim Gleason Gord & Nancy Barnes Peter & Heather Abramczuk Gord & Rosemary Baker George & Cheryl Strilchuk Dan & Ruth Ross As long time residents of Clarington and homeowners on Rebecca Court, which is adjacent to the proposed Northglen Neighbourhood, we do not stand in opposition to the development, but do have concerns regarding the applications for amendments to the official plan (as per PSD 058-07 and PSD 059-07. We feel our concerns dated and presented on May 22, 2007 GP A meeting have still not been addressed. The concerns documented we believe are still valid and need to be acknowledged, ie: fencing, transition area, larger lots and architectural control (ie: housing with no siding adjacent to Rebecca Crt). We also are concerned as residents of Bowmanville on the impact to the infrastructure (roads, congested access points and services) with the proposed additional housing and population targets. I would ask the Major, Members of Council and Planning Committee acknowledge our outstanding concerns and these concerns be reviewed through this amendment process. We have attached the document submitted and presented May 22, 2007 as reference. May 22, 2007 - General Purpose & Administration Committee Meeting Submitted by: Grant & Catharine Martin Re: Municipality of Clarington Official Plan - January 2007 Planning Department: Reports PSD 058-07 and PSD 059-07 Mayor and Members of Council: I am addressing you to-day on behalf of the residents of Rebecca Court listed below: Dave & Jane Passant Peter & Heather Abramczuk Rick & Donna McCreary Gord & Rosemary Baker Mike & Caroline Dodds George & Cheryl Strilchuk As long time residents of Clarington and homeowners on Rebecca Court, which is adjacent to the proposed Northglen Neighbourhood, we do not stand in opposition to the development, but do have concerns regarding the applications for amendments to the official plan (as per PSD 058-07 and PSD 059-07. While understanding that the owners and developers of the property wish to get as much yield as possible, it is also our understanding that the role of our elected officials is ensure the key principles of sustainable development, healthy communities and growth management continue to be the priorities on which decisions are made. The Municipality of Clarington Official Plan dated January 2007 includes the following objectives and policies: Section 5.3.6 - The Municipality shall seek to ensure increased density for new neighbourhoods having regard for proposed measures to integrate existing residential areas with such neighbourhoods. Section 6.2.4 - To provide opportunities for residential intensification, which are physically compatible with and sensitive to the physical character of existing neighbourhoods. Section 9.5.5 - Natural features will be a key design consideration . . . Residential neighbourhoods will be "designed with nature" to minimize grade changes, preserve mature trees and enhance open space linkages. - Cultural heritage features will provide context for new development in existing neighbourhoods, new development will be compatible with and complementary to its context with regard to siting, height, scale and design. We understand that prior proposed Northglen Neighbourhood plans have included parkland and a school adjacent to Rebecca Court. In both of these cases, a distinct transition area from our existing community and the proposed development would have existed. Additionally, an appropriate barrier (fence) would have been installed to control the egress or exit from the proposed development and the existing residential lots. In Report PSD 058-07, Rebecca Court is identified as an "Estate Subdivision known as the Rills of Liberty". The lot sizes on Rebecca Court vary from 1.5 to 3 acres and most are generously treed. We believe the owner/developer will benefit from the fact that these lots will adjoin estate lots and the purchasers will benefit due to the approximately 350 feet of green space between their home and ours. In reference to the above points and, we ask that you, Mayor and Members of Council give sincere consideration to the requests outlined below. y Size of the proposed development lots which are adjacent to Rebecca Court properties be changed from the primarily proposed 15 m lot size to a minimum of 18 m front and back. y Retention and upgrading of the existing wire/post fence. While noise reduction will not be an issue, the fact that thousands of residents will be looking for a shortcut to Liberty Street will be. y The existing homes on Rebecca Court are all constructed from natural materials (ie, brick, stucco). Under Bill 51 and under The Places to Grow Plan, the municipality has the power of exterior design. We request you exercise that power and ensure the houses which will back onto the existing homes be all-brick, not more than 2 storeys high. y We would also request that any structure higher than 2 storeys be placed no closer than 500 metres from the existing properties on Rebecca Court. Additionally, we have concerns regarding the requested increase in housing and population for the proposed Northglen development. We understand the process for requesting an amendment, but we find it difficult to understand how the housing and growth forecasts of the Official Plan approved in January 2007 can accommodate an adjustment of this magnitude. The concern is how Northglen is obtaining their increase in numbers? Is it their rational to include 'Rills of Liberty' to obtain their density numbers? With these increases are they still obtaining their 70%, 20% and 10% density requirements, if Rills of Liberty was removed? Also, the proposed increase in number of units in the Official Plan was to have a projected growth to 110,000 persons by 2011, 130,000 by 2016, 24,300 units for 20 years between 1991- 2011 or an average of 1,200 units/yr. This amendment proposes significant increases above the approved projection. Does this the amendment support these planned projections and approved density requirements? Section 6.3.5 of the Official Plan states that proposals for residential intensification will be permitted where the following criteria are met: a) there are adequate municipal services to accommodate increased demands including water supply, sanitary and storm sewers, schools and parkland; b) the site is accessible to community facilities, shopping and public transit; c) there is capacity in the road systems to accommodate additional traffic; d) the proposal is physically compatible with the surrounding neighbourhood in terms of scale, massing, height, siting and shadowing; and e) there is adequate on-site parking. y As homeowners on Rebecca Court, our water pressure in 1994 was 65 psi; it currently sits at 50 psi. What impact will the request for increased density have in this regard? y Traffic on the main roads within Bowmanville at peak hours is already a problem. How do you plan on accommodating the additional vehicles that will be on our roads as a result of the ongoing development in Bowmanville, and specifically the thousands of vehicles that will result if the current Northglen proposal becomes reality? ie, Backups on the 401 currently exist at Liberty St. and Waverly/Hwy. 57 eastbound exits, due in large part to the volume and single lane feeder roads within Bowmanville (ie, Liberty St., Hwy. 57). Concession Rd. 3 and Highway 57 interchange will see a considerable increase in congestion and, in its current design, already poses a significant risk for motorists. As concerned citizens, we would appreciate your feedback on how the proposed amendments support the Municipality's development objectives as stated in Section 7.2 of the Official Plan. 1. Job Retention: Attain 1 job for every 3 residents in Clarington? 2. Balanced Growth: attain non -residential to residential assessment ratio of 25:75?