Loading...
HomeMy WebLinkAbout02/25/2008 C!iJ!ilJgron General Purpose and Administration Committee Minutes February 25, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 25,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor W. Woo Councillor C. Trim (Regional Business) Chief Administrative Officer, F. Wu Manager of Purchasing, Corporate Services, J. Barber Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Recreation Services Manager, Community Services, S. Meredith Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Foster represented the Municipality of Clarington at the award ceremony where Ontario Power Generation was awarded the Signature of Sustainability Award from the Wildlife Habitat Council. Councillor Foster informed the Committee of the Wetland Stomp and the Zion United Church Down East Night which will both be held on March 1, 2008. Councillor Foster informed the Committee that he had the pleasure of attending the Grand Opening of Preston Pub. General Purpose and Administration Committee Minutes February 25, 2008 Councillor Robinson informed the Committee that he attended the Official Opening of Summit Montessori School in Newcastle. Mayor Abernethy informed the Committee that the Polar Golf and Chili Cook-off was a tremendous success, and it surpassed all expectations. He is hopeful that this will become an annual event. Councillor Woo and Councillor Hooper were in attendance as well as other Regional Councillors. MINUTES Resolution #GPA-119-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 4, 2008, be approved. CARRIED PRESENTATIONS Bruce Taylor spoke to the Committee regarding the fundraising done on behalf of the Municipality of Clarington for the United Way. He informed the Committee of the members on the United Way Fundraising Committee, and that he and Jan Vreeker will be stepping down as Co-Chairs and will be replaced by Shari Cosburn and Laura Barta. Mayor Abernethy presented a cheque in the amount of $13,150.17 to Bob Howard, United Way. Philip Webster, Regulatory Program Director, Canadian Nuclear Safety Commission, addressed the Committee regarding the new licence application received by the Canadian Nuclear Safety Commission. Mr. Webster explained the process and the opportunity for public input. He informed the Committee the Canadian Nuclear Safety Commission (CNSC) is a quais-judicial agency and highlighted the agency's mandate, regulatory controls and organizational structure. Mr. Webster outlined the key stages of the licence application and the status of the OPG licence. He also informed the Committee of the expectations and requirements of the CNSC regarding Environmental Assessments, outlined various types of Environment Assessments including the screening study, the comprehensive study and the review panel, and reviewed the licensing process for new nuclear power plants which are; Licence to prepare site, Licence to construct site, Licence to Operate, Licence to Decommission and Licence to Abandon. - 2 - General Purpose and Administration Committee Minutes February 25, 2008 DELEGATIONS Jaison Gibson addressed the Committee regarding Social Reform. Mr. Gibson spoke regarding ideals from Blacklab, which is a local think tank that he is a member of. Mr. Gibson would like to see the ability to draw from an RRSP extended to existing home owners and not just first-time buyers. He stated this would encourage home owners to modernize their existing homes. He would like to see Clarington lead the way in creating more disposal income for families which would allow them to grow their own food. Mr. Gibson presented the Committee with a rope as a token from the willing pioneers of the community to help pull the rest of the community into the 21st century. Linda Gasser addressed the Committee regarding Addendum to Report FND-002-08. Ms. Gasser informed the Committee that she was pleased and relieved with the decision of Council to have the Region be responsible for the costs related to the required studies relating to Energy From Waste but requested clarification on who pays for what and feels that if money is required from the Region it should be considered a loan. She stated the two Regions should share all costs. Ms. Gasser requested that the Regional Councillors continue advocating for Clarington. Ms. Gasser requested that she be advised as to the expected completion date for all outstanding studies. Nick Mensink, Northglen, addressed the Committee regarding Report FND-007-08. Mr. Mensink requested that Report FND-007-08 be referred to the March 3, 2008 Council meeting, to allow developers more time to meet with staff and to get a better understanding of the recommendations in Report FND-007-08. Bob Schickedanz, Darlington Mills, addressed the Committee regarding Report FND-007-08. Mr. Schickedanz informed the Committee that he had just received the Report last Friday and requested that the Committee refer the Report to the March 3, 2008 Council meeting. Kelvin Whalen, Kaitlin Group on behalf of Port Darlington, addressed the Committee regarding Report FND-007-08. Mr. Whalen informed the Committee he received the Report late last week and his comments are preliminary. He would like to have more time to review the recommendations contained in Report FND-007-08 and the time to have discussions with staff for clarity of the recommendations. Mr. Whalen requested that the Report be deferred for two weeks. David Rice, Wilmot Creek Phase 8, was called but was not in attendance. Roslyn Houser, Metrus, North Newcastle Village, addressed the Committee regarding Report FND-007-08. Ms. Houser informed the Committee that the application from North Newcastle Village was put on hold over a year ago. She is pleased with the staff report and feels the recommendations contained in Report FND-007-08 are reasonable. She looks forward to the completion of the process for the application that has already been filed with the Municipality. - 3 - General Purpose and Administration Committee Minutes February 25, 2008 Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Report: Intention to Proceed with Future Highway Closure EGD-012-08 No one spoke in opposition to or support of Report EGD-012-08. Councillor Novak chaired this portion of the meeting. (b) Subject: Applicant: Report: Proposed Newcastle Village Community Improvement Plan Municipality of Clarington PSD-017-08 Isabel Little, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-017-08. Theresa Vanhaverbeke provided a brief overview of the expectations of the Committee. She informed the Committee that their top ten priorities are listed in the presentation provided by staff and that the Committee supports the recommendations contained in Report PSD-017 -08. She outlined some of the suggestions the Committee had with regards to the street lighting and mixed use buildings. Ms. Vanhaverbeke would like to see the historical character maintained but does not want to be too restrictive so that investors would be discouraged from setting up businesses in Newcastle. No one spoke in opposition to Report PSD-017-08. Ed Vanhaverbeke spoke in support of the application contained in Report PSD-017 -08. Mr. Vanhaverbeke stated the ideal of mixed use development is good; it is also one that is hard to implement. To help with this he suggested that incentives or assistance be given to developers to encourage the mixed use developments. Mr. Vanhaverbeke thanked staff for design work they completed for him and although he would like to see more of this done, he wants to ensure that creativity is not hindered in the process. Resolution #GPA-120-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11 :25 a.m. -4- General Purpose and Administration Committee Minutes February 25, 2008 PLANNING SERVICES DEPARTMENT NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN Resolution #GPA-121-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-017-08 be received; THAT the proposed Newcastle Village Community Improvement Plan contained in Attachment 1 to Report PSD-017-08 be received and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Plan; and THAT any interested party or delegation be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. WESTVALE - PHASE II, PLAN 40M-2353 Resolution #GPA-122-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-018-08 be received; THAT the request for Removal of Part Lot Control by Gage Park Developments Inc. with respect to Blocks 46, 47 and 48 inclusive on Plan 40M-2353, be approved and that the Part Lot Control By-law attached to Report PSD-018-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-O 18-08 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 31, 2008 ONTARIO MUNICIPAL BOARD HEARING OF JANUARY 31,2008 Resolution #GPA-123-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-019-08 be received; and -5- General Purpose and Administration Committee Minutes February 25, 2008 THAT Council concurs with the decisions of the Committee of Adjustment made on January 31, 2008, for applications A2008-0002 and A2008-0003 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CLARET INVESTMENTS LIMITED & 1361189 ONTARIO LIMITED HANCOCK ROAD SUBDIVISION 40M-2364 Resolution #GPA-124-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-020-08 be received; THAT the request for Removal of Part Lot Control by Claret Investments Limited and 1361189 Ontario Limited with respect to Lots 68 to 73 and 79 to 84 inclusive on Plan 40M-2364 be approved and that the Part Lot Control By-Law attached to Report PSD-020-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-020-08 and any delegations be advised of Council's decision. CARRIED PEER REVIEW CONSULTING TEAM COMPOSITION PORT GRANBY PROJECT Resolution #GPA-125-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-021-08 be received for information. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DON FARROW Resolution #GPA-126-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-022-08 be received; - 6 - General Purpose and Administration Committee Minutes February 25, 2008 THAT the request for Removal of Part Lot Control with respect to Lot 24, Block 'N' on C.G. Hanning's Plan, be approved and that the Part Lot Control By-law attached to Report PSD-022-08 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-022-08 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2008 Resolution #GPA-127-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-010-08 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY PORTIONS OF ROAD ALLOWANCES SITUATED IN PART LOTS 32 & 33, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON Resolution #GPA-128-08 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report EGD-012-08 be received; THAT the road allowances situated in Lot 32, Concession 2, former Township of Darlington, further identified as Parts 1 and 2 on Plan 40R-25183 and Part 1 on Plan 40R-25082 be closed and declared surplus and that the road allowance be conveyed to Prestonvale Road Land Corporation; THAT the applicants pay the appraised land value of $24,000.00 as well as all legal and other financial costs associated with the transaction; THAT Council pass the necessary by-laws to implement the recommendations of Report EGD-012-08; and THAT Prestonvale Road Land Corporation be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes February 25, 2008 ST. STEPHENS ESTATES SUBDIVISION PHASE 2 STAGE 1A, PLAN 40M-2048 (PART), AND PHASE 2 STAGE 2, PLAN 40M-2133, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY- LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-129-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report EGD-013-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133; and THAT Council approve the by-laws attached to Report EGD-013-08, assuming certain streets within Plan 40M-2048 and Plan 40M-2133 as public highways. CARRIED Mayor Abernethy chaired this portion of the meeting. OPERATIONS DEPARTMENT 2007 WINTER REPORT Resolution #GPA-130-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report OPD-001-08 be received for information. CARRIED BOWMANVILLE CENOTAPH Resolution #GPA-131-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-002-08 be received; - 8 - General Purpose and Administration Committee Minutes February 25, 2008 THAT Staff be authorized to inscribe the word "Peacekeepers" along the east face of the monument; and THAT Royal Canadian Legion Branch 178 Bowmanville be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JANUARY 2008 Resolution #GPA-132-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report ESD-003-08 be received for information. CARRIED Resolution #GPA-133-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee recess for one hour. CARRIED The meeting resumed at 1 :05 p.m. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT BOWMANVILLE - CLARINGTON CENTRE FOR THE PERFORMING ARTS Resolution #GPA-134-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-001-08 be received; THAT the request for space at 40 Temperance Street for the purpose of a performing arts centre be denied; and THAT Carol Davidson and Peggy Clark be advised of Council's decision. CARRIED -9- General Purpose and Administration Committee Minutes February 25, 2008 DONATION - PUBLIC ACCESS DEFIBRILLATOR Resolution #GPA-135-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CSD-002-08 be received; THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley; and THAT the family of the late Barbara Standley be formally thanked for the donation. CARRIED 2008 MUNICIPAL GRANTS Sharon Meredith provided the Committee with a verbal update on the Grant Program policy changes and highlighted three applications of particular interest. Resolution #GP A-136-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-005-08 be received; THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. (SEE FOLLOWING MOTIONS) BOWMANVILLE HORTICULTURAL SOCIETY Resolution #GPA-137-008 Moved by Councillor Foster, seconded by Counicllor Hooper THAT the Bowmanville Horticultural Society be approved for a grant in the amount of $500.00. CARRIED - 10 - General Purpose and Administration Committee Minutes February 25, 2008 CLARINGTON ARTS AND MUSIC FESTIVAL Resolution #GP A-138-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the Clarington Arts and Music Festival be approved for a grant in the amount of $500.00. MOTION LOST Resolution #GPA-139-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Clarington Arts and Music Festival be approved for a grant in the amount of $750.00. CARRIED CLARINGTON FARMERS' MARKET Resolution #GPA-140-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Clarington Farmers' Market be approved for a grant in the amount of $1,000.00. CARRIED COURTICE HORTICULTURAL CLUB Resolution #GPA-141-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Courtice Horticultural Club be approved for a grant in the amount of $500.00. CARRIED ECOLOGY GARDEN/BOWMANVILLE COMMUNITY ORGANIC GARDEN Resolution #GPA-142-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Ecology Garden/Bowmanville Community Organic Garden be approved for a grant in the amount of $500.00. CARRIED - 11 - General Purpose and Administration Committee Minutes February 25, 2008 NEWCASTLE HORTICULTURAL SOCIETY Resolution #GPA-143-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Newcastle Horticultural Society be approved for a grant in the amount of $800.00. CARRIED NEWCASTLE SANTA PARADE COMMITTEE Resolution #GPA-144-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Newcastle Santa Parade Committee be approved for a grant in the amount of $2,500.00. CARRIED NEWCASTLE VILLAGE AND HISTORICAL SOCIETY Resolution #GPA-145-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Newcastle Village and Historical Society be approved for a grant in the amount of $1 ,500.00. CARRIED NEWTONVILLE'S MUSIC NIGHT IN THE PARK Resolution #GPA-146-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newtonville's Music Night in the Park be approved for a grant in the amount of $750.00. CARRIED - 12 - General Purpose and Administration Committee Minutes February 25, 2008 ORONO HORTICULTURAL SOCIETY Resolution #GPA-147-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Orono Horticultural Society be approved for a grant in the amount of $500.00. CARRIED ROTARY CLUB OF COURTICE- CANADA DAY IN CLARINGTON Resolution #GPA-148-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Rotary Club of Courtice - Canada Day in Clarington be approved for a grant in the amount of $5,000.00. CARRIED ROYAL CANADIAN LEGION MUSEUM FUND Resolution #GPA-149-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Royal Canadian Legion Museum Fund be approved for a grant in the amount of $2,000.00. CARRIED HAMPTON HALL BOARD Resolution #GPA-150-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Hampton Hall Board be approved for a grant in the amount of $2,500.00. CARRIED - 13 - General Purpose and Administration Committee Minutes February 25, 2008 KENDAL COMMUNITY CENTRE Resolution #GAP-151-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT the Kendal Community Centre be approved for a grant in the amount of $2,500,00, CARRIED NEWCASTLE MEMORIAL ARENA MANAGEMENT BOARD Resolution #GPA-152-08 Moved by Councillor Woo, seconded by Councillor Foster THAT the Newcastle Memorial Arena Management Board be approved for a grant in the amount of $5,000,00, CARRIED NEWTONVILLE COMMUNITY HALL Resolution #GPA-153-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newtonville Community Hall be approved for a grant in the amount of $2,500,00, CARRIED ORONO TOWN HALL BOARD Resolution #GPA-154-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Orono Town Hall Board be approved for a grant in the amount of $2,500.00. CARRIED - 14- General Purpose and Administration Committee Minutes February 25, 2008 TYRONE COMMUNITY CENTRE Resolution #GPA-155-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Tyrone Community Centre be approved for a grant in the amount of $2,500.00. CARRIED BOWMANVILLE NEW HORIZONS BAND Resolution #GAP-156-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the Bowmanville New Horizons Band be approved for a grant in the amount of $500.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-157-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the Clarington Concert Band be approved for a grant in the amount of $750.00. CARRIED CLARINGTON MINOR LACROSSE ASSOCIATION Resolution #GPA-158-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Clarington Minor Lacrosse Association be approved for a grant in the amount of $1 ,500.00. CARRIED - 15 - General Purpose and Administration Committee Minutes February 25, 2008 CLARINGTON PROJECT - A PROJECT OF COMMUNITY LIVING OSHAWAlCLARINGTON Resolution #GPA-159-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the Clarington Project - A Project of Community Living Oshawa/Clarington be approved for a grant in the amount of $750.00. CARRIED CLARINGTON SWIM CLUB Resolution #GAP-160-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Clarington Swim Club be approved for a grant in the amount of $1,500.00. MOTION LOST Resolution #GPA-161-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Clarington Swim Club be approved for a grant in the amount of $1 ,000.00. CARRIED COURTICE KIDS MUL TISPORT SERIES Resolution #GPA-162-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Courtice Kids Multisport Series be approved for a grant in the amount of $1,000.00. CARRIED KENDAL EAGLES Resolution #GPA-163-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Kendal Eagles be approved for a grant in the amount of $3,500.00. CARRIED -16 - General Purpose and Administration Committee Minutes February 25, 2008 NEWCASTLE SKATING CLUB Resolution #GPA-164-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Newcastle Skating Club be approved for a grant in the amount of $1,500.00. MOTION WITHDRAWN Resolution #GPA-165-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Newcastle Skating Club be approved for a grant in the amount of $1 ,000.00. CARRIED OAK RIDGES TRAIL ASSOCIATION Resolution #GPA-166-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. CARRIED ORONO AMATEUR ATHLETIC ASSOCATION Resolution #GPA-167-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Orono Amateur Athletic Association be approved for a grant in the amount of $2,500.00. CARRIED ORONO FIGURE SKATING CLUB Resloution #GPA-168-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,000.00. MOTION LOST - 17 - General Purpose and Administration Committee Minutes February 25, 2008 Resolution #GPA-169-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED CANADIAN MENTAL HEALTH DURHAM Resolution #GPA-170-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Canadian Mental Health Durham be approved for a grant in the amount of $1,000.00. CARRIED CANADIAN RED CROSS REGION OF DURHAM Resolution #GPA-171-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the Canadian Red Cross Region of Durham request for a grant in the amount of $5,000.00 be denied. CARRIED CLARINGTON EAST FOOD BANK Resolution #GPA-172-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Clarington East Food Bank be approved for a grant in the amount of $1,000.00. CARRIED CLARINGTON FIDDLE CLUB Resolution #GPA-173-08 Moved by Councillor Novak, seconded by Mayor Abernethy THAT the Clarington Fiddle Club be approved for a grant in the amount of $750.00. CARRIED - 18 - General Purpose and Administration Committee Minutes February 25, 2008 DRIFTWOOD THEATRE GROUP Resolution #GPA-174-08 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Driftwood Theatre Group be approved for a grant in the amount of $500.00. CARRIED LATENITE PRODUCTIONS Resolution #GPA-175-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the Latenite Productions request for a grant in the amount of $5,000.00 be denied. CARRIED LEARNING DISABILITIES ASSOCIATION Resolution #GPA-176-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Learning Disabilities Association be approved for a grant in the amount of $750.00. CARRIED LUKE'S PLACE SUPPORT AND RESOURCE CENTRE Resolution #GPA-177-08 Moved by Councillor Novak, seconded by Councillor Woo THAT Luke's Place Support and Resource Centre be approved for a grant in the amount of $500.00. CARRIED - 19 - General Purpose and Administration Committee Minutes February 25, 2008 ONTARIO VOLUNTEER EMERGENCY RESPONSE TEAM Resolution #GPA-178-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Ontario Volunteer Emergency Response Team be approved for a grant in the amount of $2,000.00. CARRIED SOLlNA HALL BOARD Resolution #GPA-179-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Solina Hall Board be approved for a grant in the amount of $2,500.00. CARRIED The foregoing resolution #GPA-136-08 was then put to a vote and CARRIED. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CLARINGTON ANIMAL SHELTER - MICROCHIP PROGRAM Resolution #GPA-180-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report CLD-008-08 be received; THAT a microchip program for cats and dogs adopted through the Clarington Animal Shelter be endorsed; and THAT a by-law be passed to amend By-law 2006-227 to increase the adoption fees of cats and dogs by $10.00 to cover the costs associated with the microchip program. CARRIED - 20- General Purpose and Administration Committee Minutes February 25, 2008 RESPONSIBLE PET OWNER BY-LAW - FEE AMENDMENT Resolution #GPA-181-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CLD-009-08 be received; and THAT a by-law be passed to amend Schedule A to By-law 2006-227 to include the fees for the transferring of a cat in the same amount as set out for the transferring of a dog. CARRIED MUNICIPAL SERVICE BOARDS Resolution #GPA-182-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report CLD-01 0-08 be received; THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; THAT the appropriate by-laws attached to Report CLD-010-08 as Attachments NO.1 through 4 be forwarded to Council for passage; THAT an additional member of Council be appointed to each of the Newcastle Arena Board and to the Orono Arena Board; and THAT one of the following applicants be appointed to fill the vacancy on the Newcastle Arena Board: a) James Gosleigh b) Gary Oliver SEE FOLLOWING MOTIONS Resolution #GPA-182-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT the foregoing recommendations be divided to consider paragraphs 1,2 and 3 separately from paragraphs 4 and 5. CARRIED - 21 - General Purpose and Administration Committee Minutes February 25, 2008 Resolution #GPA-183-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-010-08 be received; THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; and THAT the appropriate by-laws attached to Report CLD-010-08 as Attachments NO.1 through 4 be forwarded to Council for passage. CARRIED Resolution #GPA-184-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Councillor Trim be appointed to both the Newcastle Arena Board and to the Orono Arena Board. CARRIED Resolution #GPA-185-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the foregoing resolution #GPA-184-08 be rescinded. CARRIED Resolution #GPA-186-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Mayor Abernethy be appointed to both the Newcastle Arena Board and to the Orono Arena Board. CARRIED Resolution #GPA-187-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Gary Oliver be appointed to fill the vacancy on the Newcastle Arena Board. CARRIED - 22- General Purpose and Administration Committee Minutes February 25, 2008 Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT JOHN HOWARD SOCIETY - LEASE EXTENSION AND COMMUNITY LIVING OSHAWA I CLARINGTON - LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Resolution #GPA-188-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-005-08 be received; THAT the Lease Extension from the John Howard Society for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; THAT the Lease Extension from the Community Living Oshawa I Clarington for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; and THAT the By-laws attached to Report COD-005-08, marked Schedule "A" and "B", authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be forwarded to Council for approval. CARRIED MECHANICAL EQUIPMENT MAINTENANCE AGREEMENT EXTENSION TRI-AIR SYSTEMS, MARKHAM Resoultion #GPA-189-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-006-08 be received; and THAT the decision to extend the existing agreement with Tri-Air Systems, Markham for the on-going maintenance and repair of HVAC systems to May 31,2008 be endorsed. CARRIED - 23 - General Purpose and Administration Committee Minutes February 25, 2008 PUBLIC SECTOR SALARY DISCLOSURE ACT Resoultion #GPA-190-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report COD-010-08 be received for information; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2007. CARRIED FINANCE DEPARTMENT CASH ACTIVITY - FOURTH QUARTER OF 2007 Resolution #GPA-191-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-005-08 be received; THAT in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2007, as shown on the attached schedule; and THAT part "A" of the expenditures for the fourth quarter of the year be confirmed. CARRIED CONFIDENTIAL REPORT CONCERNING A lEGAL AND PERSONAL FINANCIAL MATTER RESPECTING AN IDENTIFIABLE INDIVIDUAL Resolution #GPA-192-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the recommendations contained in Confidential Report FND-006-08 be approved. CARRIED - 24- General Purpose and Administration Committee Minutes February 25, 2008 FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT AREAS Resolution #GPA-193-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-007-08 be received; THAT the Financial Impact Analysis of New Development prepared by Hemson Consulting Ltd., dated February 2008 be received; THAT applications for draft plans of subdivision exceeding 100 units be required to submit a phasing plan with the proposed application; THAT the Municipality adopt a policy to require a separate subdivision agreement for each phase of registration of a draft approved plan of subdivision so as to ensure that growth can be better linked to the capital budget process, and that this be implemented through a condition of draft approval; and THAT any delegations and interested parties be advised of Council's decision. MOTION TABLED (See Following Motion) Resolution #GPA-194-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the foregoing resolution #GPA-193-08 be tabled until the March 3, 2008 Council meeting. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS EFW - PEER REVIEW & ECONOMIC STUDIES COSTS TO DATE Resolution #GPA-195-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Addendum to Report FND-002-08 be received; and - 25- General Purpose and Administration Committee Minutes February 25, 2008 THAT Staff provide a further report to Committee at such time as the resolution raised at the Region of Durham Finance Committee of February 5, 2008 regarding Clarington's due diligence/peer review funding is determined by Regional Council. CARRIED PRESENTATION - PHILIP WEBSTER, NEW LICENCE APPLICATION RECEIVED BY THE CANADIAN NUCLEAR SAFETY COMMISSION Resolution #GPA-196-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the delegation of Mr. Philip Webster be received with thanks. CARRIED DELEGATION - JAISON GIBSON - SOCIAL REFORM Resolution #GPA-197-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the delegation of Mr. Jaison Gibson be received with thanks. CARRIED OTHER BUSINESS DELEGATION - LINDA GASSER - ADDENDUM TO REPORT FND-002-08 Resolution #GPA-198-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Ms. Linda Gasser's request for the expected completion dates of all outstanding studies related to the EFW Project be referred to the Director of Planning Services. CARRIED COMMUNICATIONS There were no matters dealt with under this section of the agenda. - 26 - General Purpose and Administration Committee Minutes February 25, 2008 ADJOURNMENT Resolution #GPA-199-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 2:45 p.m. CARRIED .~ ~ ~~ olt1 ERK . - 27-