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HomeMy WebLinkAbout03/03/2008 CJ!JlilJ.gtnn DATE: MONDAY, MARCH 3, 2008 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETING Minutes of a regular meeting of Council held February 11, 2008 PRESENTATION a) Patrick McNeil, Senior Vice-President, Nuclear Generation Development, Ontario Power Generation - Darlington B Environmental Assessment Update DELEGATIONS (List as of Time of Publication) a) June Clark - Honouring Mabel Emma Bruce (Correspondence Item D - 14) b) Libby Racansky - Hancock Neighbourhood (Correspondence Item D - 16) c) Bryce Jordan, Sernas Associates, on behalf of Roslyn Houser, North Newcastle Village - Report FND-007-08 - Financial Impact Analysis of New Development Areas (Item 2 of Unfinished Business) d) Mark Canning and Brian Bradshaw, Latenite Productions - Report CSD-005-08 - 2008 Municipal Grants (Item 47 of Report #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T 905-623-3379 Council Agenda -2- March 3, 2008 COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Agricultural Advisory Committee dated December 13, 2007 and January 10, 2008 I - 2 Minutes of the Clarington Living Green Community Advisory Committee dated November 27,2007, and January 22,2008 I - 3 Minutes of the Clarington Traffic Management Advisory Committee dated November 15, 2007, and January 17, 2008 I - 4 Minutes of the Clarington Museums and Archives Board dated January 9, 2008 I - 5 Minutes of the Durham Nuclear Health Committee (DNHC) dated January 18, 2008 I - 6 Minutes of the Santa Claus Parade Committee dated December 5, 2007 1_ 7 P. M. Madill, Regional Clerk, Regional Municipality of Durham- Authorization to Negotiate Short Term Contracts for Regional Waste Collection and Processing Services in the Townships of Brock, Scugog, and Uxbridge and the Municipality of Clarington I - 8 Ministry of Municipal Affairs and Housing News Release - Consultation on fire Sprinklers 1-9 PeterW. Irvine - Total Hockey 1-10 M. de Rond, Director of Legislative and Information ServicesfTown Clerk, Town of Ajax - Earth Hour 1- 11 P. M. Madill, Regional Clerk, Regional Municipality of Durham ~ Energy-from-Waste facility Preferred Site 1-12 Jay C. Hope, Deputy Minister, Emergency Planning and Management, Ministry of Community Safety and Correctional Services - Municipal Requirements of the Emergency Management and Civil Protection Act, and Ontario Regulation 380104 I - 13 Kristin D. McKinnon-Rutherford - Letter to the Editor of the Orono Times regarding Energy-from-Waste Council. Agenda -3- March 3, 2008 I - 14 Libby Racansky - Pollution from Energy-From-Waste Facility I - 15 Association of Municipalities of Ontario Member Communication - Additional Infrastructure Funding for Municipalities 1-16 Fred Archibald, President, Archibald Orchards & Estate Winery - 9th Annual Fruit Wine & Food Festival 1- 17 DurhamIYork Residual Waste Study Fact Sheets on Energy-From- Waste Receive for Direction D - 1 John Durant, Associate Executive Director, Child Find Ontario - 17th Annual Green Ribbon of Hope ™ Campaign D - 2 Sally Barrie, Administrator, Community Care Durham - Community Care Tag Days D - 3 Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre - 2008 Events D - 4 Sheila Carson, President, Teachers of English as a Second Language Association of Ontario - English as a Second Language Week D - 5 Derrick Mckay, Race Director, Courtice Kids Multisport Series - "Splash and Dash" Swim/Run Event and the "Courtice Kids of Steel Triathlon" D - 6 Anita Moore, Town Clerk, Town of Newmarket - Misuse of Disabled Parking Permits and Spaces D - 7 Angie Darlison, Executive Director and Don Welsh, Director, Clarington Older Adult Association - On-Street Parking on Beech Avenue D - 8 Marilyn Casselman, Deputy Clerk/Planner, The Corporation of the Township of Bonnechere Valley - Ownership of Municipal Drinking Water Systems D - 9 John A. Baird, Township of Greater Madawaska - Logging on Crown Lands D - 10 Natalie Garnett, Clerk, Township of Galway-Cavendish & Harvey- Banning of Handguns Council Agenda -4- March 3, 2008 D - 11 Hazel McCallion, Mayor, City of Mississauga - Residential Fire Sprinklers D - 12 Jim Burns, County Warden, Western Ontario Wardens' Caucus - Farm Tax Rebate Program D - 13 Pamela Malott, Manager of Corporate and Legislative Services and Town Clerk, Town of Amherstburg - Lead Testing of Municipal Drinking Water D - 14 Connie Kelly, President, Bowmanville Nurses' Association - Honouring Mabel Emma Bruce D - 15 Bev Oda, M.P. - Honouring Mabel Emma Bruce D - 16 Libby Racansky - Hancock Neighbourhood D - 17 Mayor Pat Perkins, Town of Whitby - Waste Diversion Challenge D - 18 Regis Labeaume, Mayor, Quebec City - Quebec City 400th Anniversary Celebration D - 19 Alexandra Bennett, Precautionary Principle - Canadian Council of Ministers of the Environment (CCME) Guidelines for Extended Producer Responsibility COMMITTEE REPORT 1. General Purpose and Administration Committee Report of February 25,2008 STAFF REPORTS BUSINESS ARISING FROM NOTICE OF MOTION UNFINISHED BUSINESS 1. Confidential Verbal Report of the Solicitor concerning a Property Matter 2. Staff Report FND-007 -08 - Financial Impact Analysis of New Development Areas Council Agenda BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT - 5- March 3, 2008 Cggton Council Meeting Minutes FEBRUARY 11, 2008 Minutes of a regular meeting of Council held on February 11, 2008, at 7:00 p.m., in the Council Chambers, and reconvened at 5:00 p.m. on February 13, 2008. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo, re-attended at 5:08 p.m. on February 13, 2008 Chief Administrative Officer, F. Wu Internal Auditor, L. Barta, attended at 5:00 p.m., February 13, 2008 Deputy Fire Chief, M. Berney, attended until 11 :06 p.m., February 11, 2008 Administrative Assistant to the Director of Engineering Services, J. Bilenduke, attended until 9: 15 p.m., February 11, 2008 Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana, attended until 11 :06 p.m., February 11, 2008 Director of Planning Services, D. Crome Manager of Parks, B. Genosko, attended at 6:45 p.m., February 13, 2008 Deputy Fire Chief, B. Hesson, attended at 5:00 p.m., February 13, 2008 Director of Operations, F. Horvath, attended until 6:45 p.m., February 13, 2008 Manager of Special Projects, F. Langmaid, attended until 7:20 p.m., February 13, 2008 Director of Corporate Services, M. Marano, attended until 11 :06 p.m., February 11, 2008 Recreation Services Manager, S. Meredith, attended at 5:00 p.m., February 13, 2008 Manager of Community Planning and Design, C. Salazar, attended until 8:30 p.m., February 11, 2008 Corporate Safety and Project Manager, B. Taylor, attended at 5:00 p.m., February 13, 2008 Director of FinancefTreasurer, N. Taylor, attended until 11 :06 p.m., February 11, 2008 Council Meeting Minutes - 2- February 11, 2008 Manager of IT Services, R. Van Dyk, attended until 8:50 p.m. February 11, 2008 Administrative Assistant to the Clerk, C. Fleming, attended until 11 :1 0 p.m. February 13, 2008 Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy indicated he would be stating a pecuniary interest with respect to Item 1 (c) of Report #1. Later in the meeting, Councillor Novak stated a declaration of pecuniary interest with respect to the delegation of Dave Renaud. ANNOUNCEMENTS Councillor Novak announced changes to the Aspen Springs, Liberty North and Townline Road transit routes. _ Councillor Hooper extended condolences to the family of Norman Hannan, Member of the Clarington Accessibility Advisory Committee who passed away on the weekend. Councillor Hooper extended congratulations to Jim Richards on receiving the Ontario Medal for Good Citizenship in recognition of his devotion to educating the public and the government on the importance of our natural environment. Councillor Robinson added that Mr. Richards is one of only 13 Ontarians to receive this prestigious award and requested that Mr. Richards be publicly recognized at the next televised meeting of Council. Councillor Woo announced the Association of Hospital Volunteers - Bowmanville will be hosting a Spaghetti Dinner and Auction on Saturday, February 16, 2008 at Trinity United Church in Bowmanville, Tickets are $25 and all proceeds support the hospital. Councillor Woo announced the Mayor's First Annual Polar Chili Golf Classic will be held at the Bowmanville High School on Saturday, February 16, 2008, with proceeds in support of the Clarington Project. Mayor Abernethy added tickets are $35 and local restaurants will be participating in the chilli cook-off after the tournament. Councillor Woo advised on Saturday, February 9, 2008, the Brampton Thunder Women's Hockey Team beat the Mississauga Chiefs captained by Bowmanville's Summer West. The game was held in conjunction with Hockey Day in Clarington. Mayor Abernethy invited Members of Council who travelled to Bumaby, British Columbia to tour the Energy-From-Waste facility to provide a short synopsis of their findings. Council Meeting Minutes - 3- February 11, 2008 Councillor Foster thanked the Region of Durham for organizing the recent trip to Burnaby, B.C. to view their Energy-From-Waste facility. He stated that although the facility was well-run and the western politicians believe they are doing the right thing, his thoughts and concerns remain the same regarding incineration. Councillor Novak provided a brief overview of the EFW Facility in Burnaby noting it is located in a heavily commercial/industrialized area along the Fraser River. She stated the facility, which is ISO 140001 Certified, has undergone a $7 million upgrade and processes 280,000 tonnes of garbage. Councillor Novak noted the refuse bunker is self-contained, the emissions are regulated and monitored and monthly reports are submitted to the Ministry of the Environment. Councillor Novak stated there has been nO measurable impact resulting from the facility and in 14 years, they have not received a serious complaint. She stated however, that Controller education and training were key and that politicians are contemplating three new facilities because of the economic benefits. In summary, she felt the information was useful and the trip was worthwhile. Councillor Trim stated the Burnaby facility opened in 1988 and for the first two years of operation they had a Community Advisory Committee that has been subsequently disbanded as they felt it was no longer necessary. He advised both the inside and outside of the facility are clean and there was no smell. Councillor Trim stated the facility operates on a 24/7 basis with 80 trucks per day in 24 hour period. He noted bottom ash is 17% of the total waste and at the end of the bottom ash they do recover some metal material which they sell to a company that produces reinforced steel. He also noted that fly ash comprising 3 to 4% goes back into the municipal solid waste stream once it is treated. Councillor Trim advised the nearest landfill is a 370 . kilometre round-trip from Vancouver and that garbage from aircraft using the Vancouver International Airport, cruise ships, ocean freighters, hospital and police refuse is incinerated at this facility. Mayor Abernethy stated waste disposal is not unique to this area and that Vancouver faces the same challenges as we do. Mayor Abernethy quoted B.C. local newspaper articles from the Surrey Leader - "Metro Vancouver Dumps Interior Landfill" and the Ash-Cache Journal "Incinerators Key to Waste Strategy". Resolution #C-059-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the order of the agenda be altered to allow for consideration of Delegations (a), (b), (c), (d) and (z) and Committee Report #1 following the Public Hearing. "CARRIED" Council Meeting Minutes -4- February 11, 2008 MINUTES Resolution #C-060-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on January 28,2008, be approved. "CARRIED" PUBLIC HEARING Ari Rotman - Request for Review of Kennel Licence Requirements - Report CLD-007 -08 (Staff Report # 1) Mayor Abernethy outlined the purpose and format of the public hearing. Ari Rotman, Owner, Dog Days Camp, addressed Council to appeal the requirements of By-law 2006-228 concerning floor drainage and to correct information contained in Clerk's Report CLD-007-08. In response to statements contained in the staff report, Mr. Rotman confirmed that an all purpose cleaner and bleach are used to sanitize all. floor surfaces, the radiant floor hearing system is comprised of a series of plastic tubes imbedded in the concrete floor which provide comfort to the animals, the stalls are larger than most kennels and all dogs boarded are taken outside three times per day reducing the potential for dogs to urinate or defecate in the stalls. He noted however, that if accidents occur, the stalls are large enough that the dog does not have to lie in the excrement. Mr. Rotman submitted photographs of the kennel showing the floor and rows of stalls. Mr. Rotman stated that during the inspection of his kennel, he was not told of any potential problems or deficiencies pertaining to the floor or drainage and by the time he was notified of the problem, the work had been completed. Mr. Rotman submitted invoices dated January 8, 2007 and March 31, 2007 for the tiling work. Mr. Rotman stated he signed an agreement with the Municipality during the development of the kennel and that no part of the agreement mentions the requirement for drains or a septic system. Mr. Rotman summarized by stating he provides a safe and sanitary environment for dogs boarded at his kennel, that he followed all the rules and guidelines set forth by the Municipality when developing the facility and that he feels he is being singled-out as other kennels have not received orders to install drains. In light of the evidence submitted, Mr. Rotman feels that he should not have to undergo a costly and unnecessary alteration of his kennel facility. In response to questions, Mr. Rotman stated he did not take part in the review of the Kennel Licensing By-law due to personal time constraints, that his kennel has procedures in place designed to prevent the spread of disease and cross- contamination, that he did not contact the Municipality prior to installing the tile as it was an issue of aesthetics and it would be cost prohibitive to make any changes to the flooring regardless of whether an extension to comply was approved. Council Meeting Minutes - 5- February 11, 2008 DELEGATIONS Colleen Konoby addressed Council concerning Item 2 of Report # 1 - Application to Amend the Clarington Zoning By-law and proposed Draft Plan of Subdivision submitted by William Tonno Construction Limited and Kingsberry Properties stating in 2002, she petitioned the neighbourhood concerning the development proposal noting all but one of the residents she contacted were against the development. Ms. Konoby stated her main concern is the destruction of the woodlands, stream and the accompanying ecosystems. She is also opposed to the construction of the public school as she feels it will devalue her property and potentially increase crime in the neighbourhood. She also stated that some homeowners paid a premium for lots backing onto the woodland and that the construction of townhouses will negatively affect property values. Ms. Konoby also expressed concern that children will walk on lawns where there are no sidewalks, causing property damage. In response to a question regarding whether purchasers had discussed with the developer the designation of the property as future residential, Ms. Konoby stated some purchasers were first time homeowners and may not have checked into this. Beth Kelly, Development Manager, Valiant Property Management, addressed Council concerning Item 1 of Unfinished Business - Request for Exemption to the Municipality's Sign By-law for the West Bowmanville Shopping Centre. Ms. Kelly stated the proposed sign will be located to the west of the building currently under construction and to the east of a future building. She requested Council to reconsider their request for a larger pylon sign noting Home Depot is entitled to 50% of the sign face which does not allow much room for the remaining tenants of the development. Ms. Kelly stated by permitting the larger far,:ade, smaller tenants will be able to advertise their stores and not use A-signs. Ms. Kelly provided a comparison of sites advising the Townline Centre is 7 acres and a 13.2 square metre sign was permitted noting the West Bowmanville Shopping Centre site is 19 acres. Ms. Kelly stated her Company is dealing with a national tenant and one of the major issues is the pylon sign and there is a chance they could lose the tenant if this .is not approved. Ms. Kelly circulated photographs of competitors' signage in Oshawa and Whitby. She urged Council to approve their request for a 13.2 sq.m. total sign area for the West Bowmanville Shopping Centre. In response to questions, Ms. Kelly stated that although they are permitted a sign on Green Road, their staff feel it is not a good location for a sign. She confirmed that when dealing with national tenants, signage is a major part of the agreement as they have already designed what they want on the pylon signs. Ms. Kelly agreed that visibility is key and that a larger sign eliminates the need for a cluster of smaller signs. Ms. Kelly could not guarantee in perpetuity that a sign would not be placed on Green Road in the future. Council Meeting Minutes - 6- February 11, 2008 Helen Bajorek-MacDonald and Elva Reid, Members of the Clarington Green Community Advisory Committee addressed Council presenting a brief video on "Earth Hour", a world-wide initiative designed to reduce global warming. The focus of "Earth Hour" is to turn off all non-essential lighting for one hour on Saturday, March 29, 2008, at 8:00 p.m. Ms. Bajorik-MacDonald stated small changes can make a difference in our community and around the world. She encouraged Members of Council and the public to join in the cause against global warming by "going over to the dark side" by thinking about the aesthetic benefits, going outside and looking at the stars and by challenging each other to make a significant impact. Ms. Bajorik-MacDonald requested Council to issue a challenge to other municipalities in Durham Region to participate in "Earth Hour". Resolution #C-061-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the order of the agenda be altered to allow for consideration of Correspondence Item D - 9 at this time. "CARRIED" D - 9 Amanda Hoffman requesting Council to consider participating in a global movement called "Earth Hour", an event to raise awareness on climate change and global warming initiated in Sydney, Australia in 2007, where over 2.1 million people and businesses turned out the lights for one hour on March 31,2007, to reduce their energy consumption. Further information on Earth Hour 2008, set for 8:00 p.m., March 29, 2008, can be obtained at www.earthhour.orq. Resolution #C-062-08 Moved by Councillor Novak, seconded by Councillor Robinson WHEREAS climate change and energy consumption are two of the biggest environmental threats to our planet; WHEREAS participating in Earth Hour is about creating and demonstrating leadership for making a difference towards climate change and energy conservation by switching out lights for one hour on the 29 March 2008; WHEREAS participation in Earth Hour is a symbolic gesture that recognizes the threat of climate change, recognizes that it is a global problem, recognizes that individuals can help to mitigate the problem, and that collectively we can make a difference; Council Meeting Minutes - 7- February 11, 2008 WHEREAS participating in Earth Hour would demonstrate the Municipality's commitment to reducing greenhouse gas emissions and energy consumption and highlight how small conservation efforts can add up to substantial energy . savings and reductions in greenhouse gas emissions; WHEREAS Earth Hour provides Clarington with the occasion to build a positive image and demonstrate environmental leadership; and WHEREAS, the Clarington Green Community Advisory Committee considers Earth Hour an important initiative to raise community awareness about climate change and energy conservation: THEREFORE BE IT RESOLVED by the Council of the Municipality of Clarington: 1. THAT at 8:00 pm on March 29, 2008, the Municipality of Clarington will join other cities around the world in literally "turning out the lights" by shutting off all non-essential lighting in all of its buildings, where feasible, and without jeopardizing safety, for one full hour; 2. THAT the Municipality of Clarington's participation in Earth Hour be widely promoted in order to raise awareness about this important issue and in order to encourage every individual, household and business in Clarington, and beyond, to join in by turning off their lights for one hour at 8:00 pm on March 29, 2008; 3. THAT the Green Community Advisory Committee work with the Municipality to promote this event; and 4. THAT the Municipality of Clarington issue a challenge to all other municipalities in Durham Region to participate.in Earth Hour. "CARRIED" Terry Graham, Member, Newcastle Lions Club, addressed Council concerning Correspondence Item 12 providing information on the "No Child Without" partnership between Lions International and Medic Alert to provide free medic alert bracelets to elementary school children. Mr. Graham stated children with medical conditions are most vulnerable and face risks every time they leave their homes. He noted this program provides assurances that vital medical information is readily available should an emergency situation arise. Mr. Graham stated the program is supported by donations and a commitment of $2 million from the Federal Government. Mr. Graham advised the official program launch will take place at St. Francis of Assisi School on February 14, 2008. Council Meeting Minutes - 8- February 11, 2008 Kim Bulloch addressed Council concerning Item 6 of Report #1 - Courtice Skate Park Naming. Ms. Bulloch advised she is Robert Pionteck's mother and thanked Council for the tribute. Ms. Bulloch outlined reasons why the park should be named in Rob's honour and focused on how Rob exemplified the criteria to name this park. She noted that at a very early age Rob dreamed of becoming a professional skateboarder and how she was able to watch him turn his dreams into a reality as a professional skater with Addidas Canada. Ms. Bulloch highlighted Rob's commitment to.the sport, his mentoring of younger enthusiasts and his modest nature. Ms. Bulloch stated it would be fitting to name the park after a him as a huge contributor and by doing so it would serve as a reminder to others that with hard work and dedication they too can make their dreams a reality. COMMITTEE REPORT'S) Report #1 - General Purpose and Administration Committee Report February 4, 2008 Mayor Abernethy stated a pecuniary interest with respect to Item 1 (c) of Report #1 as it relates to the 2006 Municipal Elections. Mayor Abernethy vacated his chair and refrained from discussion and voting on this matter. Councillor Novak chaired this portion of the meeting. Resolution #C-063-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the General Purpose and Administration Committee Report of February 4, 2008, be approved. "CARRIED" Mayor Abernethy resumed the Chair. Resolution #C-064-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Council recess for eight minutes. "CARRIED" The meeting resumed at 8:58 p.m. Council Meeting Minutes -9- February 11, 2008 PRESENTATIONS John Stoner, Chair, Samuel Wilmot Nature Area Advisory Committee addressed Council to provide an update on the Committee's 2008 Initiatives. Mr. Stoner indicated one of the major initiatives was the development of the PowerPoint slide show being presented to Council this evening which was prepared in conjunction with Peter Windolf and Jennifer O'Donnell of the Engineering Services Department. Mr. Stoner provided background information on the inception of the nature area which consists of 77 hectares of land located between the CN Railway and Lake Ontario, Toronto Street to the east and Cobbledick Road to the west. Mr. Stoner highlighted the significance of the nature area in providing a wide range of landscape types for visual interest, providing a habitat for a wide range of birds and wildlife, providing recreational opportunities for fishing, bird watching and walking and fostering education through use of signage and development of educational programs. Mr. Stoner reviewed the Nature Area Concept Plan comprised of a series of zones based on the site's natural environmental areas and reviewed the recommended action for each zone. Mr. Stoner also reviewed the Goals and Objectives to promote Regional ecosystem objectives, to protect and enhance the ecological integrity of the existing natural areas, to provide opportunities for public use of the site, to establish a management framework and to promote public stewardship and highlighted what has been accomplished and future projects. In summary, Mr. Stoner encouraged the community to become involved by volunteering, promoting environmentally-friendly behaviour and encouraging responsible use of the Nature Area. Prior to hearing from invited presenters, Mayor Abernethy explained that this is the first in a series of presentations regarding Exploring our Waste Solutions, discussing incineration, landfill and zero waste and that tonight's presenters would focus on Energy-From-Waste. Magnus SchOnning, First Secretary, Embassy of Sweden, addressed Council presenting a PowerPoint slide show entitled "Sustainable Waste Management in Sweden". Mr. Schonning provided a comparison of waste between Sweden and Ontario including waste collected, percentages of hazardous waste, landfill, composting, recycling and recovery an<;i incineration; and a summary of air pollutants and climate issues between Sweden and Canada. Mr. SchOnning highlighted the Swedish ambitions and goals to reduce the total generation of all waste, to utilize materials/energy from waste as efficiently as possible, to reduce toa minimum the waste going to landfills and to minimize the environmental impact of waste. Mr. SchOnning reviewed the waste hierarchy to reduce, reuse, recycle, recover and landfill and provided an in-depth review of each component. Mr. Schonning responded to concerns regarding energy-from-waste advising that dioxin emissions from spontaneous non-controlled landfill fires are much higher than from controlled combustion; and when reviewing health aspects of incineration, it is important that research be recent and that comparisons be relevant. Mr. SchOnning highlighted specific details regarding waste incineration in Jonkoping, Sweden, the C02 benefits of incineration, district heating in Sweden and financial costs of incineration. In conclusion, Mr. SchOnning stated that incineration will not lead to an increase of Council Meeting Minutes - 10- February 11, 2008 harmful emissions; that health effects will be negligible; that C02 emissions will decrease as a result of the replacement of fossil fuels and reduction of methane gas from landfills; and that good recycling is a precondition of efficient incineration. He further stated that although the cost is high, return on investment should be reached within 5 to 10 years and that by building congeneration plants and creating district energy networks the energy will be utilized as efficiently as possible. In response to questions, Mr. Schonning indicated he was invited here this evening as representatives of the Swedish Embassy have been showing Canadians that there are altemative ways to deal with the environment and sustainability. He confirmed that when asked to speak about waste management, it is their duty to respond with accurate and factual information based on their experience. Mr. SchOnning stated he promotes sustainable waste management and is not a promoter of one technology. Resolution #C-065-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow for the meeting to continue beyond the 11 :00 p.m. curfew, in order to complete the Agenda. "MOTION LOST" Resolution #C-066-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting recess and reconvene at 5:00 p.m. on Wednesday, February 13, 2008. "CARRIED" The meeting recessed at 11 :06 p.m., Monday, February 11, 2008, and reconvened at 5:00 p.m. on Wednesday, February 13, 2008. Jayne Pilot and Clive Ford, Co-Chairs, Algonquin Power Energy From Waste Facility Public Liaison Committee were called but were not present. Council Meeting Minutes . 11 - February 11, 2008 Edward E. Goertzen, Member, Durham Region Waste Management Advisory Committee, addressed Council regarding the Region of Durham's Long Term Waste Management Plan. Mr. Goertzen stated the Committee, formed in 1997, was comprised of 15 members of the general public and 15 members of staff who met regularly for two years to review various options for disposal of residual waste. Mr. Goertzen confirmed that cost and impact to health and the environment were considered during the review and that the Committee consensus was that incineration was the most viable option. Mr. Goertzen stated recently some members of the Advisory Committee met to reflect on the path the Region has taken since that time and have concluded that the Region has followed the plan and that recycling, yard waste and composting are all meeting and/or exceeding the interim targets. Mr. Goertzen stated that ideally he favours a zero waste option but feels the level of citizen support currently does not make it practical. He feels that to meet the goal of zero waste there needs to be a plan with interim steps and targets. Mr. Goertzen outlined a step-by-step process to achieve zero waste by having politicians "get on board", by redesignating apartments and condos as commercial buildings thereby eliminating the municipality's responsibility for their waste disposal, by reducing the amount of waste to be picked up to one bag per month, and by retuming unnecessary packaging to the supplier. Ed Goertzen advised, in response to concerns regarding air quality, that air pollution from diesel trucks transporting garbage daily will far exceed that from an incinerator monitored and using the most modern technology. In summary, Mr. Goertzen stated in order to achieve zero waste the public simply has to challenge itself to prove that the incinerator is not needed. In response to questions, Mr. Goertzen stated population projections were reviewed during the course of the study and that Durham could accept garbage from York in the interim as there needs to be a consistent waste stream to keep it going but that he feels York will eventually construct their own facility. In response to further questions, Mr. Goertzen confirmed that the Advisory Committee started with a blank slate and that they had no input into the banning of landfill or had any input from any interest or lobby groups. He further stated that he did not see any problem with the current technology and that it may be improved in the future and thatthe Environmental study will determine the best option. Steve Plaice, Jacques Whitford Limited, addressed Council concerning the Durham Region Energy-From-Waste Environmental Process. Through use of a PowerPoint presentation, Mr. Plaice provided an overview of the EA process in Ontario, the process for the DurhamlYork Energy-From-Waste Residual Study, the work completed to date, and what needs to be done to bring the study to fruition. Mr. Plaice confirmed that there will always be a residual that requires landfill based on the technology available today and that once the preferred approach is chosen, various methods to process the waste will be considered. In moving forward, the work now becomes more site specific to confirm that the assumptions used were correct. Mr. Plaice stated initiation into a site specific risk assessment has started and that a business case is scheduled to be completed in mid- 2008 in response to questions of Council Meeting Minutes - 12 - February 11, 2008 safety and cost. He further advised a review of disposal of bottom ash will be conducted as part of the site specific studies. Mr. Plaice stated that all work completed to date indicates that a facility can be operated on the Clarington 01 site and that key questions can only be answered by proceeding with the site specific studies. In response to a question concerning what would be required before the operation of the facility could be deemed unsafe, Mr. Plaice stated if the studies concluded that the criteria could not be achieved, for example if the projected emissions coming from the facility were too much of a burden on the air quality, it would cause the Region to question to move forward as they would not be able to get a Certificate of Approval. In response to further questioning concerning the order in which steps of the process have been undertaken, Mr. Plaice confirmed that the Ministry the Environment has indicated that the adjustment to the process was minor in nature. He further confirmed that any questions received in writing or as part of a public information session must be addressed as part of the EA process. DELEGATIONS Resolution #C-067-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Kim Smegal, Pat Gostlin and Bruce Wood to address Council. "CARRIED" Jeremy Woodcock addressed Council concerning Exploring Our Waste Solutions stating he feels that the building of an incinerator would be a step backwards when currently there have not been any human studies conducted on local industries. He expressed concern that the entire process appears to be focusing on Sweden and that the public is not aware of the facilities that are being closed in the United States and that only the positives about new technology are being conveyed to the public. Mr. Woodcock questioned the cost to human health and what repair costs would be to address a breakdown in technology noting lead levels exceeded Ontario limits for eleven months at the Whitby Steel Plant where he is employed. Mr. Woodcock feels that these issues need to be dealt with before bringing in more industries. Wendy Bracken addressed Council concerning the DurhamlYork Residual Waste Study expressing concern that Mayor Abernethy did not support the official position of Clarington's Municipal Council at the Regional Council meeting of January 23, 2008, and voted to endorse the Clarington 01 site in opposition to Council's resolution to delay the final selection of the preferred site. Ms. Bracken believes that Mayor Abernethy has contravened Council's Procedural By-law and requested an apology from the Mayor for this breach and requested that from this point forward the official position of Clarington Council be upheld. Council Meeting Minutes - 13 - February 11, 2008 In response to a question, Wendy Bracken stated the idea to have experts brought in is good, however, she did not feel a Council meeting was the proper forum and preferred that a Public Information Session be held. Kristin Robinson addressed Council concerning Energy-From-Waste to voice her concerns regarding the presentations to Council this evening as she feels there was insufficient time to advise the public and that this is not the proper venue as the public is not able to ask questions of the presenters directly. Ms. Robinson advised she has requested Mayor Abernethy to clarify his position on why he voted to endorse the Clarington 01 site at the Regional Council meeting of January 23, 2008, but has not received a reply. Ms. Robinson also stated she felt the presentation by the Peel Liaison Group to the Joint Waste Management Group was very misleading and has requested clarification of statements made by the presenters. Ms.'Robinson stated she has visited the Peel site and was dismayed to learn that no sorting of garbage occurs before the residual waste is dumped into the incinerator" and that although the Peel facility operates under the Ministry of the Environment guidelines only three toxins are monitored and that testing is only conducted once per year. In response to questions, Ms. Robinson stated that according to the Ministry's website, the Peel facility had non-compliance issues twice in 2005, and that 2 Yz months' notice is provided prior to emissions testing. Ms. Robinson stated she feels it would be less expensive to set up recycling facilities than to build an incinerator. Resolution #C-068-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 7:33 p.m. Resolution #C-069-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Cathrine McKeever to address Council. "CARRIED" Council Meeting Minutes - 14- February 11, 2008 Kevin LeGrand addressed Council concerning Exploring our Waste Solutions. Through use of a PowerPoint slide show Mr. LeGrand highlighted the Waste to Energy process, engineered landfill and outlined LEED (Leadership in Energy and Environmental Design). Mr. LeGrand stated incineration is the opposite of sustainability, converts only a fraction of the energy expended to produce electricity and although the primary object is to reduce weight and volume it still requires the ash to be landfilled. Mr. LeGrand stated cogeneration is critical to success and that unless a district heating system is in place, such a facility is not a good option. Mr. LeGrand circulated an article from the Construction Comment, October 2007, highlighting the Springhill Landfill, which noted the bulk of the waste handled at the site is from the construction and demolition industry and that there is not much that goes through the site that isn't re-purposed in some way. Mr. LeGrand responded to questions concerning LEED Certification.' Nadia McLean-Gagnon addressed Council concerning Energy-From-Waste stating she does not believe that burning waste is the answer and feels that many people have convinced themselves that this is a logical and sustainable waste strategy. Ms. McLean-Gagnon advised, as a teacher, she has been working hard to educate her students and feels it is time for everyone to be involved including other.levels of government, schools, business and industry to attain a sustainable solution. Ms. McLean-Gagon stated her biggest concern is for the health of her students and children as they will become the innocent victims of incineration. She urged Council to consider the future of the children when making decisions. In response to a question, Ms. McLean-Gagnon confirmed she would like to see a public information session held with experts for both sides in attendance. Wayne Ellis addressed Council on behalf of Louis Bertrand concerning Energy-From- Waste expressing concern that the process lacks transparency, and that despite the fact that Reports prepared by the project team contained significant flaws, the public is told that the process must continue. He feels that to blindly follow the process is to accept the empty reassurances of the incineration industry. He urged Mayor Abernethy and Clarington's Regional representatives to protect the interest of Clarington's health, economy and sustainability. Mr. Ellis stated the garbage crisis is an artificially manufactured scare tactic as the Province is addressing the closing of the Michigan border and the establishment of 30 new landfill sites in Ontario. In response to a question, Mr. Ellis stated he has been advised by a senior staff member of the Ministry of the Environment that the cities of Timmins, North Bay, Sudbury, Thunder Bay and Espanola are five sites that can be publicly disclosed and that locations in Southern Ontario are being reviewed. Council Meeting Minutes - 15- February 11, 2008 Paul Andre Larose addressed Council concerning Energy-From-Waste expressing concern with the lack of vision at the decision-making level forthe wellbeing of current and future generations. Dr. Larose feels that deteriorating public and personal health, ravages to local agriculture, significant tax increases and property value depreciation, and regression of the country's environmental commitments did not receive proper attention.. He feels that decision making is not being done in the best interest of the population, that the process has been conducted in an insidious way and that the public is losing faith in the democratic process. Dr. Larose urged Regional Councillors to recognize the serious adverse consequences on health, the environment, property values, and taxation of the proposed incinerator and act accordingly. Kerry Meydam addressed Council concerning Energy-From-Waste stating she is disappointed in the process as she feels Councillors are more interested in completing it quickly than ensuring a thorough process is undertaken. She expressed concern that sound suggestions have been ignored with the excuse that the process must move along because the Michigan border is closing in 2010. Ms. Meydam feels Regional Council has failed in not having a back-up plan or not considering alternatives to incineration. She noted interested residents nave provided alternatives but feel no one is listening and that the public is told there are only two options. She expressed concern that a Zero Waste Strategy was not included in the Alternatives To Study. Ms. Meydam stated the Provincial Government is in favour ofincineration and she feels that the Ministry of the Environment will ensure that the guidelines comply. Ms. Meydam questioned why new technology regarding landfill has not be investigated. Doug Anderson addressed Council concerning Energy-From~Waste stating he currently recycles 80-85% and feels he could achieve 90% diversion if the Region would add more programs. Mr. Anderson feels that if the municipality would adopt a regulatory role, it could achieve whatever diversion rate it imposes. He feels that increased-diversionwoald have been the preferred option for the majority but that it seems that it cannot be accomplished within the timeframe. Mr. Anderson stated he has developed a proposal that is low tech and is achievable in a short time frame and encouraged Members of Council to contact him for information. He feels that any new incinerator will meet current standards, however they are nowhere near adequate. Mr. Anderson stated the incinerator will have significant impacts on the community and feels there will be continuous retrofits required throughout the life of the facility. In response to questions, Mr. Anderson stated he feels that money is the best incentive noting if the public had to pay for what goes into the garbage, there would be less of it and an incinerator would not be needed to burn 5% of the garbage. He also feels that more responsibility should be placed on the consumer and producer. Council Meeting Minutes - 16 - February 11, 2008 Alexandra Bennett addressed Council concerning Energy-From-Waste expressing concern that Sweden did not state that emissions are in microns and that at2.5 microns they are only capturing 5 to 30% of toxins and that they did not address the part they are playing in Project Nano. Ms. Bennett feels that any health assessment that does not take into account eating local produce or fish is very misleading. She also stated the greatest effect would be the death of infants noting Sweden has the highest cancer rate in the world. In response to questions concerning government standards, Ms. Bennett replied that our standards are not high enough noting that there are increased childhood deaths around every operating EU incinerator. Elaine Gillies addressed Council concerning Exploring our Waste Solutions stating she is in favour of holding a public forum. Ms. Gillies feels expanding on the three or four R's is the best way to go as there will be no encouragement to recycle with incineration. Ms. Gillies stated if diversion can be increased to 70% it would leave the same amount of residual as an incinerator. She further advised that her biggest concern is with air quality as the most toxic molecules are formed when plastics are burned. She noted the baseline measurements are higher for Courtice than East Gwillimbury and that the Ministry of the Environment guidelines are not as strict as in . the European Union. Shirley Crago addressed Council concerning Energy-From-Waste stating diversion is the only acceptable way as it preserves the land, natural resources and health of the citizens. Through use of a PowerPoint presentation, Ms. Crago outlined Markham's "Mission Green Recycling Guide" which is more inclusive than Durham's program and also highlighted the Region of York's 2006 Waste Diversion Rates indicating Markham's 2006 waste diversion rate of 69%. Ms. Crago expressed concern that 66% of the people have not heard of the incinerator and that approximately 25 to 30 Regional Councillors will deny the population the right to clean, safe air and health. Councillor Novak stated a pecuniary interest with the delegation of Dave Renaud as General Motors of Canada was mentioned and she has a relationship with General Motors. Councillor Novak vacated her chair and did not take part in discussion on the matter. Council Meeting Minutes - 17- February 11, 2008 Dave Renaud, CAW Durham Region Environment Council, addressed Council concerning Energy-From-Waste, advising 800 CAW delegates voted unanimously in December 2007 to oppose the principle of waste incineration and that this resolution would be forwarded to the CLC in May for debate. Mr. Renaud stated the precautionary principle should be applied to the case for incineration. He advised the prevention attitude requires the examination of the entire life cycle of products and encourages producer responsibility. Mr. Renaud advised of forums hosted by the CAW where the public were provided with the opportunity to ask questions of field experts and stated it would be beneficial for the municipality, in partnership with the Region, to host an impartial debate. Mr. Renaud.advised there is the potential to produce 2000 jobs in the area of research, stabilized landfill as well as potential for partnerships with the UOIT and Durham College. In response to questions, Mr. Renaud stated he believes incineration is the wrong way to go, that extended producer responsibility is required and that efforts should start at the municipal level. Cecil MacKesey addressed Council concerning Energy-From-Waste stating Sweden now feels recycling is a better solution to incineration. He expressed concern that the delegate from the Swedish Embassy could not respond to questions regarding the safety of incinerators. Mr. MacKesey stated incinerators cause cancer and release toxins into the environment. He advised of the increased likelihood of developing cancer when living in close proximity to an incinerator. Mr. MacKesey thanked Clarington's local Councillors for declaring Clarington an .Unwilling Host" Community and cautioned the construction of an incinerator will leave a legacy of death. In response to questions, Mr. MacKesey outlined his experience in occupational- health and safety and stated he has concerns with the EA process and what will be needed before the facility will be deemed unsafe. Sandra Lawrence addressed Council concerning Energy-From-Waste stating she is not in favour of incineration as she feels even with modern technology here is always a fear that something will go wrong. She questioned what would be done to protect schools from contaminated air, what measures would be taken if a school had to be locked down as a result of an accident, and what would become of Darlington Park's beautiful campground if an incinerator is located next to it. Ms. Lawrence feels that the recent decision to reduce garbage by 30% is a start. She expressed concern that garbage would have to be imported to keep the fire running and questioned who would be responsible for clean-up should a truck carrying toxic ash be involved in an - accident. She urged Council to vote "NO" to incineration. . Edward Lawrence addressed Council concerning Energy-From-Waste expressing concern that an incinerator will decrease air and water quality. He stated that recycling is working and that if a 70% diversion can be reached it would not be necessary to build a $250 million dollar facility to process 30% of the Region's residual garbage. Mr. Lawrence also feels that producers should be forced to use environmentally-friendly packaging. Council Meeting Minutes - 18- February 11, 2008 John Muto addressed Council concerning Energy-From-Waste expressing concern that his children will live in the shadow of the incinerator if it is built in the Courtice location. Mr. Muto stated numerous studies have proven the link between increased cancer, birth defects and heart disease as a result of toxic emissions. He questioned the logic of not considering the effect of ultrafine particulate simply because there is no current means to measure it and why politicians are not taking a precautionary approach to incineration. Mr. Muto feels that Regional Councillors appear to have a single purpose to adopt Energy-From-Waste as the only solution and are not giving the same consideration to other alternatives. Councillor Novak rose on a Point of Order regarding statements made by John Muto. Mr. Muto was requested to retract disrespectful statements and declined to do so thereby ending his delegation. Bill Craig was called but was not present. Renata Anderson advised prior to the meeting that she would no~ be speaking. Steve Conway was called but was not present. Jim Richards addressed Council concerning Energy-From-Waste stating he endorses the idea of hosting an impartial debate on incineration. He questioned why Clarington's Regional representatives have not supported the official position of Clarington Council at the Regional level and feels that Regional Councillors are negligent in representing the wishes of the electorate. Mr. Richards feels that Mayor Abernethy is in violation of By-law 2007-227 and stated that he will be filing an official complaint to the Ombudsman. Kim Smegal was called but was not present. Pat Gostlin addressed Council concerning Energy-From-Waste on behalf of the Durham Chapter of the Council of Canadians, a non partisan citizens' organization to protect and promote Canadian sovereignty and democracy, stating the more she learns about incineration the more she realizes it is both hazardous and wasteful. Ms. Gostlin stated more energy can be saved by recycling paper, plastics and textiles and that materials that are diverted can be re-used. She noted all Energy-From- Waste facilities release toxic chemicals and nanoparticles and that Ministry of the Environment guidelines are lax and that only eight chemicals are tested. Ms. Gostlin questioned where the remaining toxic ash will be disposed of. She advised that waste incinerators destroy valuable resources and promote a throw-away mindset and will rob the health and wealth of future generations. Ms. Gostlin urged Council to say "NO" to incineration. Council Meeting Minutes - 19- February 11, 2008 Bruce Wood addressed Council concerning Energy-From-Waste stating he is against an incinerator being built and especially in the chosen location. Mr. Wood advised as a pilot he sees first hand the haze that envelops the area and stated the effluence from the stack will directly impact the area. He feels the pollution will affect the entire population and that there will be increases in respiratory illnesses. Cathrine McKeever addressed Council concerning Energy-From-Waste stating even. with a 95% diversion rate there will still be 100,000 tonnes of garbage to be dealt with. She stated if Council decides to conduct a public rneeting she would like to see technical experts in attendance. Ms. McKeever stated her family puts out only one bag of garbage per month and that blame needs to be placed on those who are not recycling. She expressed concern that there is too much contradictory information circulating and a forum would be a beneficial way to provide accurate information to the public. COMMUNICATIONS Resolution #C-070-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the communications to be received for information, including Hand-out Items I - 15 to I - 21 inclusive, be approved. "CARRIED" I - 1 Minutes of the Newcastle Memorial Arena Management Board dated January 8, 2008 I - 2 Minutes of the Clarington Heritage Committee dated January 15, 2008 I - 3 Minutes of the Kawartha ConServation Authority dated December 12, 2007, January 16, 2008, and January 22,2008 Council Meeting Minutes - 20- February 11, 2008 I - 4 Kristin D. McKinnon-Rutherford forwarding the following information concerning the proposed Energy-From-Waste facility: a) Correspondence dated January 24, 2008, outlining facts that were not provided by Mr. Magnus Schonning during his delegation to Regional Council on January 23, 2008, including the Swedish government's export of fly ash, import of waste, taxation of incineration to encourage diversion, and the release of toxic emissions from their 29 incinerators; refuting comments of Cliff Curtis, Commissioner of Works regarding emissions! environmental guidelines for Ontario being the same as those in Europe and the maximum rate of diversion achievable; refuting claims of Mr. Ed McLellan; identifying serious methodological limitations to the generic health study; attaching a report on Nova Scotia's waste management system; and expressing concern with the process undertaken regarding the initiative. b) Correspondence dated January 24,2008, addressing the issue of due diligence regarding the proposed incinerator; identifying intimidation and information manipulation from the pro-incinerator supporters; expressing concern with the lack of response concerning where toxic ash will end up; and offering a reminder that the issue is not incineration vs. landfill but disposal vs. diversion and that a comprehensive diversion coupled with economic development and extended producer responsibility is a better option than incineration and landfill. c) Correspondence dated January 29, 2008, clarifying the per capita C02 emissions for Sweden and Canada of 5.98 and 23.68 tons respectively; and advising of information released from the Heart and Stroke Foundation indicating a direct link between fine particulate matter and heart disease and stroke. d) Correspondence dated January 29, 2008, clarifying Nova Scotia's achievements in waste diversion between 1996 and 2004; and attaching the source document "Status Report 2004 of Solid Waste-Resource Management in Nova Scotia: Nova Scotia, A World Leader in Recycling". e) Correspondence dated January 29, 2008, forwarding an article entitled "Minas Basin Pulp and Power - One of Nova Scotia's Best Green Secrets" highlighting a partnership in environmental and economic sustainability. Council Meeting Minutes - 21 - February 11, 2008 f) Correspondence dated January 29, 2008, thanking Clarington's local Councillors for declaring Clarington an "Unwilling Host" community to the proposed incinerator. g) Correspondence dated January 31, 2008, providing websites for information on alternatives to landfill and incineration and reminding Council of the waste resource conference being held in Nova Scotia this April. I - 5 Correspondence has been received from individuals/groups listed below in opposition to the proposed Energy-From-Waste facility due to the impact on human health, global warming and the economy; encouraging investigation into alternative waste diversion programs; and thanking Council for declaring Clarington an "Unwilling Host" community. (Copies of all correspondence are on file in.the Municipal Clerk's Department.) a) Jim Robinson b) Julia Potocnik c) Daniel Reiff and Dr. Kimberley Clow d) Linda and Mike Bryant e) The Duffy Family I - 6 Fred Meinecke forwarding information from the Confederation of European Waste-to-Energy Plants, an organization representing 340 Waste-to-Energy Plants from 16 European and one American company whose facilities treat waste in an environmentally sound way and produce energy which is delivered to citizens and industry. I - 7 Myno Van Dyke forwarding information from independent studies conducted by Columbia University outlining and comparing the health risks of Waste- to-Energy facilities; advising there are over 600 Waste- to-Energy facilities operating worldwide with modern facilities producing very little pollution, and supplying 27 million people in Europe with electricity; stating that he feels committing to Zero Waste is easy to say but is not practical or realistic and that consumers need to change their habits and start thinking pro-actively. Mr. Van Dyke indicates that he is not opposed to using modern Waste-to-Energy facilities and that local governments should see every side of the argument and learn from others with the same waste management problems. Council Meeting Minutes - 22- February 11, 2008 I - 8 Denis Kelly, Regional Clerk, York Region, advising Council that on January 24, 2008, York Regional Council passed the following resolution pertaining to the DurhamlYork Residual Waste Environmental Assessment Study Recommendation of Preferred Location: "It is recommended that Council approve the consultantteam's recommendation, Clarington 01, as the preferred site of the location of the DurhamIYork energy from waste facility for submission to the Ministry of the Environment as part of the Individual Environmental Assessment." and, advising that a copy of Council's correspondence dated January 21, 2008, requesting deferral of the site selection has been forwarded to the next meeting of the DurhamlYork Joint Waste Management Group for consideration. I - 9 Dr. Ken Connelly, President and CEO, Goodwill, advising of critical roles Goodwill plays in reducing poverty in Ontario by facilitating a transfer of wealth, by providing access to work and by supporting community building; reflecting on 2007 in which 255 people were provided with jobs through Goodwill REACH (Real Employment to Achieve Community Health); thanking Council for their ongoing interest and support; and, welcoming 2008, their 73rd yearof providing work opportunities to people in the community who need them the most. . I - 10 Libby Racansky expressing concern that the provisions of the Planning Act and Greenbelt Act have been violated concerning the extension of municipal services along Hancock Road as the planning process was not adhered to; suggesting further expansion of the urban boundary should not be considered due to the poor shape of the Black-Farewell watershed; and questioning why Council is in favour of extending services when current infrastructure is not maintained. I - 11 The Bowmanville Santa Claus Parade Committee extending appreciation to the Municipality for continued support of the parade and for use of the Old Fire Hall. 1-12 Terry Graham, Newcastle Lions Club, outlining the "No Child Without" proposal, a partnership between Medic Alert and Lions International providing free medic alert bracelets to elementary school children between the ages of 4 and 14. Council Meeting Minutes - 23- February 11, 2008 I - 13 Martha A. Pettit, Deputy Clerk, Town of Whitby, advising Council that on January 28, 2008, the Town of Whitby passed the following resolution pertaining to Increase Waste Diversion Challenge: "1. That the Town of Whitby accept a challenge from the Municipality of Clarington to divert the greatest amount of waste going into landfill; and . 2. That the matter of waste, waste diversion and recycling by the industrial commercial and institutional sectors be referred to Public Works staff and that a report be brought forward with options for Council's consideration." 1-14 Eleanor Hastie, Marketing Coordinator, White Cliffe Terrace Retirement Residence, advising that White Cliffe Terrace is planning to "get on board" to support "Earth Hour" on March 29, 2008, an initiative to turn the tide on global warming by shutting off lights and appliances and using energy efficient light bulbs to reduce emissions, and requesting Councilto encourage all businesses and families in the community to join in the event. . I - 15 Carl Zmozynski requesting clarification as to whether Mayor Abernethy himself invited four presenters in support of incineration and arranged for a media release despite the official position taken by Clarington Council on January 28,2008 to.declare that Clarington will not be a willing host to the proposed incinerator and that presenters opposing incineration were not invited to the meeting. I - 16 Sean Keane stating that elected officials are to act on behalf of the community they represent and to leave their personal ambitions and interests behind in decision-making. Mr. Keane expresses concern that the proposed incinerator will have adverse health effects on present and future residents, suggests that Members of Council who are in favour of the facility should sign a personal guarantee to its safety and financial welfare of residents; and requesting the truth on what it is, how safe it is and how much it will cost. . I - 17 Jason Cooke questioning why only presenters who are pro- incineration were invited to tonight's Council meeting and requesting a response to his previous inquiries regarding Energy-From-Waste. Council Meeting Minutes - 24- February 11, 2008 I - 18 Francis Kiernicki expressing serious concerns with the proposed Energy-From-Waste facility stating as a professional in the field of waste management he sees on a daily basis the type of waste that goes into the waste stream and feels funding could be better spent on a massive re-education program to amend the purchasing habits of individuals and product packaging of manufacturers; expressing concern with the health hazards associated with incineration and the disposal of toxic ash; and requesting Council to oppose the project and champion a better cause. I - 19 John Oates expressing concern with Mr. Magnus Sch5nning's presentation to Regional Council on January 23, 2008, as he was responding to technical matters concerning Energy-From-Waste when local professional people were being ignored; requesting Mr. Sch5nning's presentation to Clarington Council address specific questions regarding the safety and cost effectiveness of the facility; and urging Council to ensure crucial questions regarding the safety and cost are answered accurately. I - 20 Steve Oake expressing concern that Members of Council want to force an incineration facility when there isn't even a recycling facility in Clarington and that they should be taking into account the public's concerns and listening to the opinions of medical experts and environmental professionals when making decisions concerning the health and welfare of residents and taxpayers they are representing; and advising if an incinerator is built in Courtice they will not vote for any of the Councillors in favour of incineration and that they support a state of the art recycling facility as an alternative. I - 21 Erwin Wadinsperger advising he is in support of an Energy-From- Waste facility provided that the location and technology meet the highest standards and that all physical, social and economic considerations adhere to a combined Provincial/Federal Environmental Assessment. CORRESPONDENCE FOR DIRECTION Resolution #C-071-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Correspondence Items including Handout Item D - 12 be approved as per the agenda, with the exception of Items D - 1, and D - 5 to D - 8, inclusive, D -10, D - 11 and D - 12. "CARRIED" Council Meeting Minutes - 25- February 11, 2008 D - 2 Darina Landa, Co-ordinator, Fundraising Events, Multiple Sclerosis Society of Canada, requesting permission to hold the 2008 Bowmanville Super Cities WALK for MS on Sunday, April 13, 2008, in support of finding a cause and cure for multiple sclerosis and to enable those living with MS to enhance their quality of life; enclosing a route map for the event and a copy of the Certificate of Insurance; and, requesting to hang a promotional banner across Highway 2. The walk will begin and end at Bowmanville High School commencing at 9:30 a.m. with 350 walkers expected to participate. (Request to hold the WALK for MS approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department, and approval granted to display the banner across Highway 2) D - 3 Scott Jeffery, President, and Donna Donaldson, Executive Officer, Durham Region Home Builders' Association, inviting Mayor Abernethy to attend their "Mayors and Members" evening on March 18, 2008, and requesting April 2008 be proclaimed "New Homes Month" in Clarington in recognition of new home construction and ownership as a basic factor in economic progress and quality of life. (Proclaimed) D - 4 Michael Chan, Minister, Ministry of Citizenship and Immigration, advising that nominations for the Newcomer Champion Awards, a program recognizing outstanding individuals or groups who contribute to the understanding and sharing of Ontario's cultural diversity and provide welcoming communities for the benefit of newcomers, are being accepted until March 14,2008. Nomination forms and information on the awards is available on the Ministry's website at www.citizenship.qov.on.ca. (Correspondence referred to the Municipal Clerk to place an ad in the local newspapers) D - 1 Jim Richards tendering his resignation from the Samuel Wilmot Nature Area Advisory Committee as he feels the committee is . redundant as Council has not provided any funding supportto the Committee to ensure Clarington's natural resources are preserved. and protected. Council Meeting Minutes - 26- February 11, 2008 Resolution #C-072-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Correspondence Item D - 1 be received with regret, and referred to the Municipal Clerk. "CARRIED" D - 5 Marion Saunders, Chair, Lakeridge Health Corporation Board of Trustees, advising their 2008 membership campaign will run from February 3 to March 31, 2008, requesting Council to endorse the 2008 Campaign; encouraging Clarington residents to show support for their hospital by becoming members of Lakeridge Health; and, requesting Council's approval to place brochures and applications in municipal facilities and other locations during the campaign period. Resolution #C-073-08 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS Lakeridge Health serves over half a million residents in Durham Region at 19 different sites, including three hospitals in Bowmanville, Oshawa, and Port Perry, and two specialty sites (Lakeridge Health Whitby and Pinewood Addiction Treatment Centre), and the R. S. McLaughlin Durham Regional Cancer Centre; AND WHEREAS key improvements to care like the redevelopment of the Emergency Department, Critical Care Unit and Diagnostic Imaging suites at Lakeridge Health Bowmanville are vital to the health of our hospital; AND WHEREAS, there is a need for greater resources to reduce the $279 gap in hospital funding per Durham resident, and to keep up with our growing and aging community; AND WHEREAS the support of our community through hospital memberships is important in demonstrating that our patients, staff, physicians and volunteers deserve fair and equal access to health care services: THEREFORE BE IT RESOLVED THAT the Municipality of Clarington Council hereby supports Lakeridge Health's 2008 membership campaign, which runs February 3 to March 31; Council Meeting Minutes - 27- February 11, 2008 AND FURTHERMORE, THAT Clarington Council encourages local residents to show they support the dedicated and caring staff, physicians and volunteers at our hospital, by becoming a member of Lakeridge Health and purchasing a $10 membership. "CARRIED" D - 6 Ginette Bertrand, Clerk, Corporation of the Township of Russell, advising Council that on January 21,2008, the Township of Russell passed the following resolution pertaining to the calculation of municipal debt capacity: . "WHEREAS Ontario municipalities are subject to a borrowing capacity based on 25% of their previous year taxation revenues; AND WHEREAS the calculation of the debt capacity includes debts for public utilities such as waterworks and sanitary sewer; AND WHEREAS the public utilities debts are reimbursed through user fees, which have no impact on the operation of a municipality's general fund; THEREFORE BE IT RESOLVED THAT the Towns.hip of Russell hereby petitions the Provincial Government to consider amending the formula used to calculate a municipality's debt capacity by excluding debts for public utilities in order to allow a municipality to increase the financing of capital projects such as roads, bridges and other municipal infrastructures which are reimbursed through property taxes; and BE IT ALSO RESOLVED THAT a request for support be forwarded to every municipality in Ontario and that they forward their support to the Minister of Municipal Affairs, the Finance Minister, AFMO, AMO, OGRA and to the Township of Russell." Resolution #C-074-08 Moved by Councillor Foster, seconded by Councillor Trim THAT the resolution from the Township of Russell with respect to the calculation of municipal debt capacity be received for information. "CARRIED" Council Meeting Minutes - 28- February 11, 2008 D - 7 Marisa Kraus, Manager, LCBO Agency Store Program, advising since 2002, the community of Hampton has had an existing agency store that sells alcohol to consumers who do not have reasonable access to an LCBO store; advising LCBO will be initiating the public tendering process for the community of Hampton for a new term to ensure all retail businesses in the area have equal opportunity to sell LCBO products; and, requesting the Municipality to forward any objections regarding the matter by February 29, 2008. The correspondence noted only one authorization will be granted within a community. Resolution #C-075-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Council endorse the actions taken by the LCBO Agency Store Program in initiating the public tendering process for a new term for the Hampton agency store. "CARRIED" D - 8 Carolyn Downs, City Clerk, City of Kingston, advising Council that on January 22, 2008, the City of Kingston passed the following resolution pertaining to the "BUY-A-NET Malaria Prevention Group": "WHEREAS malaria is the leading killer of children in Africa, taking a child's life every 30 seconds; and WHEREAS on April 25th, 2000, at the African Summit in Abuja, Nigeria, Africa Malaria Day was declared as April 25th as a commitment by all nations to halve the burden of malaria by 2010; and, WHEREAS April 25th is also known and recognized as World Malaria Day by the international community; and, WHEREAS the United Nations acknowledges the importance of the need to halt and begin to reverse the incidence of malaria not only as a goal in itself, but as an essential path toward achieving all the Millennium Development Goals by the target day of 2015; and, WHEREAS Canadian citizens make an immense contribution to improving quality of life in communities around the world through their efforts as volunteers and supporters of international cooperation and partnership; and, Council Meeting Minutes - 29- February 11, 2008 WHEREAS the City of Kingston is committed to international cooperation and partnership to improve the quality of life of all people; and, WHEREAS 'BUY-A-NET Malaria Prevention Group', a Kingston based registered charitable Canadian citizen-driven volunteer initiative, believes that together, as united citizens against malaria, we can prevent malaria and alleviate the pain and suffering inflicted upon people (particularly children and pregnant women) in Africa through the procurement and distribution of long lasting insecticide treated bed nets and anti-malaria medicines free-of-charge, one village at a time; and, WHEREAS the City of Kingston was host to the first annual Canadian event in support of World Malaria Day; and, WHEREAS Kingston was the first city in Canada to proclaim April . 25th as World Malaria Day; and, WHEREAS the City of Kingston urges organizations and citizens of Kingston to consider contributing what they can to prevent the incidence of malaria in Africa; and, WHEREAS the designation of Fort Henry in Kingston and the Rideau Canal as a UNESCO World Heritage Destination has a connection to malaria in that 1 OO's of workers died building this infrastructure that is so important to Canadian history and our quality of life; and, WHEREAS it takes so little to make a difference; for $350.00 a village in Africa can be provided with bed nets thereby greatly reducing the incidence of malaria; THEREFORE BE IT RESOLVED THAT the Mayor and City Councillors kick-off a City of Kingston drive to "net a village" in Africa by encouraging personal contributions to the campaign; and, BE IT FURTHER RESOLVED THAT Mayor Harvey Rosen and City Council urge all citizens of Kingston and of all .ontario municipalities to adopt a village by considering a contribution to prevent the incidence of malaria in Africa; and, BE IT FURTHER RESOLVED THAT Mayor Harvey Rosen and City Council recognize April 25th, 2008, as World Malaria Day and urge the Canadian Federation of Municipalities to also pass a resolution endorsing the recognition of April 25th, 2008, as World Malaria Day and to encourage its member municipalities to "Net a Village" in Africa." Council Meeting Minutes - 30- February 11, 2008 Resolution #C-076-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT the resolution from the City of Kingston with respect to the "BUY -A-NET Malaria Prevention Group" be received for information. "CARRIED" Correspondence Item D - 9 was considered earlier in the meeting (see Page 6). D - 10 Susan Greatrix, City Clerk, City of Waterloo, advising Council that on January 14, 2008, the City of Waterloo passed the following resolution pertaining to the Canadian Broadcasting Corporation: 'WHEREAS the Federal Heritage Committee noted that the Canadian Broadcasting Corporation ("CBC") needs to do more in the area of local programming; AND WHEREAS the CBC is seeking increased federal funding to establish thirteen new regional CBC radio stations; AND WHEREAS Waterloo Region is one of the recommended designated areas; AND WHEREAS these Regional radio stations would be part of the CBC Radio One Network providing local morning and late afternoon programming created and broadcast locally; the remainder of the programming would be nationally produced and broadcast; AND WHEREAS a Waterloo Region CBC radio station would provide local broadcast morning and afternoon programs to tell local stories, focus on public affairs and inform debate on local issues to national and international media providing access to the country and the world. NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Waterloo is supportive of a Waterloo Region CBC radio station which recognizes the Region as one of the fastest growing areas, with its own cultural, economic and educational identity, which as an under serviced area, should have increased access to local public broadcasting services providing distinct coverage of local and regional news, culture and public affairs; Council Meeting Minutes - 31 - February 11, 2008 AND FURTHER THAT Waterloo City Council call on the Federal Government and Heritage Minister to include sustainable funding to ensure this service can be provided for the Region of Waterloo and other regional radio stations; AND FURTHER THAT this resolution be circulated to the Region of Waterloo Members of Parliament, the House of Commons Standing Committee on Canadian Heritage, the Prime Minister, the Minister of Heritage, the Chair of the eBC, the President of the CBC, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities. AND THAT municipalities consider a motion in support of this initiative." Resolution #C-077-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the resolution from the City of Waterloo with respect to the Canadian Broadcasting Corporation be received for information. "CARRIED" D - 11 Diane Higgs, requesting clarification as to why Council is divided on the EFW process regarding the proposed incinerator as she assumes that the environmental process will simply provide further information which she is interested in hearing the findings. Resolution #C-078-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Correspondence Item D - 11 be received for information. "CARRIED" D - 12 Ashley McCrae urging Council to participate in Earth Hour on March 29,2008, a global initiative promoted by the World Wildlife Fund to save power and show international unity against global warming by turning off non-essential power from 8:00 p.m. to 9:00 p.m. Council Meeting Minutes - 32- February 11, 2008 Resolution #C-079-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Ashley McCrae be advised of Council's direction concerning Correspondence ItemD-9. "CARRIED" STAFF REPORT/S) Report # 1 - Report CLD-007-08 - Request for Review of Kennel Licence Requirements . Resolution #C-080-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-007-08 be received; THAT the licencing requirements set out in the Kennel Licencing By-law 2006-228 be upheld; THAT Mr. Ari Rotman's appeal to the licencing requirements be denied; and THAT Mr. Ari Rotman be advised of Council's decision. "CARRIED" Report #2 - Confidential Verbal Report of the Chief Administrative Officer, Director of Emergency Services/Fire Chief and Director of Corporate Services and Human Resources concerning a Labour Relations Matter Resolution #C-081-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the Confidential Verbal Report of the Chief Administrative Officer, Director of Emergency Services/Fire Chief and Director of Corporate Services and Human Resources concerning a Labour Relations Matter be referred to the end of the agenda. to be considered during a "closed" session of Council. "CARRIED" Council Meeting Minutes - 33- February 11, 2008 Report #3 - Confidential Verbal Report of the Solicitor concerning a Property Matter Resolution #C-082-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the memorandum received from the Solicitor pertaining to his Confidential Verbal Report concerning a Property Matter be received. (See Following Motion) Resolution #C-083-08 Moved by Councillor Foster, seconded by Councillor Novak THAT the Confidential Verbal Report of the Solicitor concerning a Property Matter be tabled until the March 3, 2008, Council meeting. "CARRIED" BUSINESS ARISING FROM NOTICE OF MOTION There was no Business Arising from Notice of Motion considered under this section of the Agenda. UNFINISHED BUSINESS Bob Hann, Valiant Property Management - Request for Exemption to the Municipality's Sign By-law ~ West Bowmanville Shopping Centre Resolution. #C-084-08 Moved by Councillor Trim, seconded by Councillor Novak THAT an increase in the size of the Clarington Place/Home Depot Pylon sign to 144 square feet (approximately 8' x 18') be approved in principle, subject to the submission of a Site Plan Amendment application for no additional fee. "MOTION LOST" Council Meeting Minutes - 34- February 11, 2008 Resolution #C-085-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT an increase in the size of the Clarington Place/Home Depot Pylon sign to a maximum of 10.2 square metres be approved in principle, subject to the submission of a Site Plan Amendment application for no additional fee. "CARRIED" Resolution #C-086-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the delegations of Jeremy Woodcock, Wendy Bracken, Kristin Robinson, Kevin LeGrand, Nadia McLean-Gagnon, Wayne Ellis on behalf of Louis Bertrand, Paul Andre Larose, Kerry Meydam, Doug Anderson, Alexandra Bennet, Elaine Gillies, Shirley Crago, Dave Renaud, Cecil MacKesey, Sandra Lawrence, Edward Lawrence, John Muto, Jim Richards, Pat Gostlin, Bruce Wood and Cathrine McKeever concerning Energy-From-Waste be received with thanks and that Council extend appreciation to each individual. "CARRIED" Resolution #C-087-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Rules of Procedure be suspended to allow for the meeting to continue beyond the 11 :00 p.m. curfew. "CARRIED" BY.LAWS Resolution #C-088-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce the following By-laws 2008-024 to 2008-027, inclusive; 2008-024 Being a By-law to amend By-law 2005-145, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors Council Meeting Minutes - 35- February 11, 2008 2008-025 Being a By-law to appoint an individual as Parking Enforcement Officer and to repeal By-law 2002-163 2008-026 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Bell Mobility Inc., Mississauga, Ontario, to enter into agreement for the Provision of Cellular Services and Related Hardware 2008-027 Being a By-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation ("OIPC") for funding from the Municipal Infrastructure Investment Initiative for a new eligible capital project of the Corporation of Municipality of Clarington (the "Municipality"), and to approve the expenditure of funds on said eligible capital project THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Robinson presented a cheque from the Newcastle Arena Board in the . amount of $15,069 to repay the loan received from the Municipality. He also stated that a new Zamboni has been purchased through fundraising efforts and at no cost to the Municipality. Resolution #C-089-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Rules of Procedure be suspended to allow for the introduction of an item of new business at this time. "CARRIED" Resolution #C-090-08 Moved by Councillor Novak, seconded by Councillor Woo THAT Councillor Trim be appointed as Deputy Mayor for the period February 13, 2008 to February 24, 2008. "CARRI ED" Council Meeting Minutes - 36- February 11, 2008 Resolution #C-091-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT the meeting be "closed" in order to consider a Confidential Verbal Report of the Chief Administrative Officer, Director of Emergency Services/Fire Chief and Director of Corporate Services and Human Resources concerning a Labour Relations Matter. "CARRIED" The meeting resumed in open session at 11 :20 p.m. Resolution #C-092-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-028 being a by-law to amend the by- law to appoint an Acting Head of Council to act in the place of the Head of Council for the Municipality of Clarington and that the by-law be read a first, second and third time and finally passed. "CARRIED" ~ayor Abernethy and Councillor Novak made disclosures of pecuniary interest earlier in the meeting and refrained from voting on the Confirming By-law. Councillor Trim chaired this portion of the meeting. CONFIRMING BY-LAW Resolution #C-093-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2008-029, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 11th day of February, 2008; and reconvened on the 13th day of February, 2008 and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" . - 37- Council Meeting Minutes ADJOURNMENT Resolution #C-094-08 Moved by Councillor Robinson, seconded by Woo THAT the meeting adjourn at 11 :25 p.m. "CARRIED" MAYOR February 11, 2008 MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS March 3, 2008 a) June Clark - Honouring Mabel Emma Bruce (Correspondence Item D - 14) b) Libby Racansky - Hancock Neighbourhood (Correspondence Item D - 16) c) Bryce Jordan, Sernas Associates, on behalf of Roslyn Houser, North Newcastle Village - Report FND-007-08 - Financial Impact Analysis of New Development Areas (Item 2 of Unfinished Business) d) Mark Canning and Brian Bradshaw, Latenite Productions - Report CSD-005-08 - 2008 Municipal Grants (Item 47 of Report #1) SUMMARY OF CORRESPONDENCE MARCH 3, 2008 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Clarington Agricultural Advisory Committee dated December 13, 2007 and January 10, 2008. (Copies attached) I - 2 Minutes of the Clarington Living Green Community Advisory Committee dated November 27,2007, and January 22, 2008. (Copies attached) I - 3 Minutes of the Clarington Traffic Management Advisory Committee dated November 15, 2007, and January 17, 2008. (Copies attached) I - 4 Minutes of the Clarington Museums and Archives Board dated January 9, 2008. (Copy attached) I - 5 Minutes of the Durham Nuclear Health Committee (DNHC) dated January 18, 2008. (Copy attached) I - 6 Minutes of the Santa Claus Parade Committee dated December 5, 2007. (Copy attached) 1-7 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on January 23, 2008, Regional Council passed the following resolution pertaining to Short Term Contracts for Regional Waste Collection and Processing Services in the Townships of Brock, Scugog, and Uxbridge and the Municipality of Clarington: "a) THAT Finance staff be authorized to negotiate a short term contract with Miller Waste Systems for waste collection and processing services in the Townships of Brock, Scugog and Uxbridge from November 5, 2008, to Monday, March 30, 2009, where all Blue Box recyclables are delivered to the Regional Municipality of Durham's new Material Recovery Facility; b) THAT Finance staff be authorized to negotiate a short term contract with Waste Management of Canada for waste collection, processing and disposal services in the Municipality of Clarington from October 1, 2008, to Monday, March 30, 2009, where all residential garbage and bulky goods waste are delivered to the Region's Landfill Site in Brock Township; Summary of Correspondence - 2 - March 3, 2008 c) THAT should the terms and conditions of the negotiated short term contracts, as noted in a) and b) above, be substantially different than those of the existing contracts or should the proposed prices exceed a standard inflationary adjustment, then a subsequent report be presented to Regional Council for consideration of alternate solutions; d) THAT Part 0) of Council's resolution of March 28, 2007 and the Joint Committee's resolution of March 20, 2007 with respect to Joint Report #2007-J-09 be rescinded because the start dates for the new waste collection tenders for weekly Blue Box recycling, weekly Green Bin composting and bi-weekly garbage collection service for the Municipality of Clarington and the Townships of Brock, Scugog and Uxbridge are being extended from October 1, 2008 (Clarington) and November 5, 2008 (Brock, Scugog and Uxbridge) to March 31, 2009, once existing waste collection contracts have expired; and e) THAT, subject to approval of the foregoing paragraph, Part 0) of Council's resolution of March 28, 2007 and the Joint Committee's resolution of'March 20, 2007 with respect to Joint Report #2007- J-09 now read as follows: '0) THAT new waste collection tenders be issued for (a) the weekly collection of Green Bin kitchen compost, (b) the weekly collection of Blue Box recyclables, and (c) the once every two week collection of garbage waste, with the standard four (4) garbage bag limit, in the Municipality of Clarington, and the combined areas of the Townships of Scugog, Uxbridge, and Brock, to be effective March 31, 2009, once existing waste collection contracts have expired'. " Summary of Correspondence - 3 - March 3, 2008 I - 8 Ministry of Municipal Affairs and Housing News Release dated February 13, 2008, advising the Province will hold public consultation and information sessions on proposed changes to the Building Code that would require fire sprinkler systems in newly constructed multiple-unit residential buildings higher than three storeys to build awareness about fire safety across the province, to highlight fire safety challenges and home fire safety practices, and to discuss common misconceptions regarding residential sprinkler systems. A public consultation paper will be available on February 15, 2008, at http://www.ontario.ca/buildinQcode and interested parties will have until May 1, 2008 to submit comments. Public consultation sessions will be held in late March and early April. Information on locations will be posted at www.ofm.Qov.on.ca. 1- 9 PeterW. Irvine, advising he recently visited Clarington's Total Hockey and was very impressed with the display and found it very entertaining; and, hoping that Council can find a way to reverse their decision to close this great total hockey experience. I - 10M. de Rond, Director of Legislative and Information ServiceslTown Clerk, Town of Ajax, advising Council that on February 11, 2008, the Town of Ajax passed the following resolution pertaining to Earth Hour: "THAT the Town of Ajax participate in the International Earth Hour Challenge on March 29, 2008, from 8 p.m. to 9 p.m., to raise public awareness of climate change; THAT Town of Ajax staff and members of the Ajax Environmental Advisory Committee initiate a public awareness campaign to encourage local residents and businesses to participate in the Earth Hour Challenge; THAT this report be forwarded to area municipalities and to the Municipality of the Region of Durham to encourage participation in the Earth Hour Challenge from a region-wide perspective." 1-11 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on January 23, 2008, the Region of Durham passed the following resolution pertaining to the Energy-From-Waste Facility Preferred Site: "a) THAT the Consultant Team's recommendation, Clarington 01, be approved as the preferred site of the location of the DurhamlYork Energy-From-Waste Facility for submission to the Ministry of the Environment as part of the Individual Environmental Assessment. Summary of Correspondence - 4 - March 3, 2008 b) THAT the Joint Waste Management Group of the Regions of York and Durham be requested to agree to protect the health and safety of the residents of Clarington and Durham by incorporating into the design and installation of the EFW facility the most modern and state of the art emission control technologies that meet or exceed the European Union EU monitoring and measurement standards; c) THAT the Joint Waste Management Group of the Regions of York and Durham be requested to commit to including in the Request for Proposals and Certificate of Approval, Maximum Achievable Control Technology (MACT) for the emission standards and monitoring of the EFW facility; and d) THAT the Region of Durham agrees to continue to support an aggressive residual waste diversion and recycling program in order to achieve and/or exceed on or before December 2010, a 70% diversion recycling rate for the entire Region and that such aggressive programs shall continue beyond 2010," 1-12 Jay C. Hope, Deputy Minister, Emergency Planning and Management, Ministry of Community Safety and Correctional Services, advising that in 2007, the Municipality of Clarington fulfilled the municipal requirements of the Emergency Management and Civil Protection Act, and Ontario Regulation 380/04; commending Council and staff for their efforts in building a disaster-resilient community; and, requesting that emphasis on personal preparedness be a priority during Emergency Preparedness Week, May 4 to 11, 2008. I - 13 Kristin D. McKinnon-Rutherford forwarding a copy of her letter to the editor of the Orono Times in response to an opinion published on February 13, 2008, by Myno Van Dyke regarding incineration in Europe and providing a reminder of the upcoming Nova Scotia Waste Resource Management Symposium to be held in mid April. 1-14 Libby Racansky requesting Andrea Stoner, Project Co-ordinator, DurhamIYork Residual Waste Study, to respond to whether the Project Team can still claim that pollution from the Clarington 01 Energy-From-Waste site will only reach or be deposited within one kilometre of the preferred site as she has photographs of the plume from the St. Marys Cement operation showing pollution from the facility reaching areas 15 km from that site and feels a similar situation would result from the Energy-From-Waste facility depending on the wind and stack height. Summary of Correspondence - 5 - March 3, 2008 I - 15 Association of Municipalities of Ontario Member Communication dated February 25, 2008, advising that Premier McGuinty has announced that $150 million in additional infrastructure funding support for Ontario municipalities will be available under the Municipal Infrastructure Investment Initiative (Mill), a program announced last December as part of the Finance Minister's Fall Economic Statement to the Legislature. Funding announcements under the program, which was open to all classes of construction-ready municipally- owned infrastructure projects, except public transit, will be made by March 31, 2008, to existing applications submitted by the February 15, 2008 deadline. 1- 16 Fred Archibald, President, Archibald Orchards & Estate Winery, advising that the 9th Annual Fruit Wine & Food Festival will be held at Archibald Orchards, on Saturday, May 31, 2008, from noon to 5:00 p.m. The event has been organized to raise funds for the Big Brothers & Sisters of Clarington and to promote wine and food matching. 1- 17 Durham/York Residual Waste Study Fact Sheet highlighting what an Energy-From-Waste (EFW)/Incineration Facility will mean to the Local Agricultural Community; indicating that the Region of Durham recognizes the importance of its Agricultural community and is undertaking a full Environmental Assessment to ensure an EFW /Incineration facility will not jeopardize this important part of society; and, stating concentrations of any chemicals from the facility will not present a risk to local agricultural operations, farmers fields, produce or livestock. CORRESPONDENCE FOR DIRECTION D - 1 John Durant, Associate Executive Director, Child Find Ontario, advising of the 17th Annual Green Ribbon of Hope ™ Campaign, a campaign aimed at bringing awareness to the community regarding the issue of missing children and how one can safeguard their child from predators, on-line or on the streets; offering to provide green ribbons and flyers free of charge; and requesting that the month of May be proclaimed "Missing Children's Month" and that May 25, 2008, be proclaimed "National Missing Children's Day". (Motion to Proclaim) Summary of Correspondence - 6 - March 3, 2008 D - 2 Sally Barrie, Administrator, Community Care Durham, requesting Council to proclaim June 5, 6 and 7, 2008, as "Community Care Tag Days", in support of local Community Care programs including home support, respite and mental health programs in Clarington. (Motion to approve Tag Days for June 5, 6 and 7, 2008) D - 3 Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre, requesting approval for the closure of King Street from Scugog Road to George Street, Temperance Street from Church Street to the hole in the wall, and Division Street from the municipal parking lot entrance to the Royal Bank Parking Lot for the following 2008 events: Maple Festival and All That Jazz Fabulous Fifties Festival August Moonlight Madness Apples Festival and Craft Sale Christmas Moonlight Magic Friday, May 2, at 8:00 p.m. (Temperance Street from King Street to Church Street) and as above from 9:00 p.m. until Saturday, May 3, at 7:30 p.m. Friday, June 20 (Temperance Street from King Street to Church Street from 4:00 p.m. until 9:45 p.m.) and as above on Saturday, June 21 from 5:00 a.m. until 8:00 p.m. Friday, August 15, from 5:00 p.m. until August 16 at 12:30 a.m., as above Friday, October 17 (Temperance Street from King Street to the hole in the wall at 7:00 p.m., Temperance Street from King Street to Church Street at 8:00 p.m.), and as above from 9:00 p.m. until Saturday, October 18 at 8:00 p.m. Friday, December 5 (Temperance Street from King Street to Church Street at 4:30 p.m.) and as above from 5:30 p.m. until 11 :30 p.m. Summary of Correspondence - 7 - March 3, 2008 and requesting permission to close the 20 King Street East Parking lot from 7:00 a.m. until 3:00 p.m. on March 22nd to facilitate the Easter Egg Hunt and Lion's Club Easter Brunch. (Motion to approve provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) D - 4 Sheila Carson, President, Teachers of English as a Second Language Association of Ontario, requesting the week of November 9 to 15, 2008, be proclaimed "English as a Second Language Week" in Clarington, and inviting Members of Council to participate in their annual conference to be held November 13 to 15, 2008, which provides professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens and visitors wishing to improve their ability to communicate in English. (Motion to Proclaim) D - 5 Derrick Mckay, Race Director, Courtice Kids Multisport Series, requesting permission to hold a "Splash and Dash" swim/run event on June 22, 2008, and the "Courtice Kids of Steel Triathlon" on August 17, 2008. Both events are scheduled to take place at the Courtice Community Complex starting at 9:00 a.m. Appropriate insurance coverage and road closure permits will be provided for the Triathlon event. . (Motion to approve request to hold the Splash and Dash event and the Courtice Kids of Steel Triathlon provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) D - 6 Anita Moore, Town Clerk, Town of Newmarket, advising Council that the Town of Newmarket at a meeting held February 11,2008, passed the following resolution pertaining to the Misuse of Disabled Parking Permits and Spaces: 'WHEREAS it is in the public interest to ensure that access to disabled parking spaces for persons with disabilities is readily available; AND WHEREAS it would appear that there is a misuse of disabled parking permits and parking spaces; Summary of Correspondence - 8 - March 3, 2008 AND WHEREAS the Provincial Government of Ontario supports quality of life for persons with disabilities through its Accessibility for Ontarians with Disabilities Act and Ontarians with Disabilities Act legislation; THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket, and supported by its Accessibility Advisory Committee, as follows: THAT the Premier of Ontario be requested to take action to eliminate the misuse of disabled parking permits and parking spaces, including but not limited to such actions as: . Ensure that Justices of the Peace enforce the minimum fines that apply to offenders . Provide for a two point penalty on the offender's driver's license . Establish penalties for the misuse of a disabled parking permit including fines and a two point penalty on the offender's driver's license . Require people who hold a disabled parking permit to obtain a special photo identification card . Provide for minimum fines for those who block disabled parking spaces (I.e. using disabled parking spaces for snow storage) . AND THAT a copy of this resolution be forwarded to the Premier of Ontario for action, the Attorney General, the Lieutenant Governor and to the Association of Municipalities of Ontario for email circulation to municipalities and their Accessibility Advisory Committees requesting their support." (Motion to refer correspondence to the Accessibility Advisory Committee) D - 7 Angie Darlison, Executive Director and Don Welsh, Director, Clarington Older Adult Association, expressing concern with changes to the original design objectives to providing on-street parking in front of the Centre and requesting a parking study be completed and a proposed Parking Plan be recommended to assist the Centre with future programming requirements. (Motion to refer correspondence to the Director of Engineering Services) Summary of Correspondence - 9 - March 3, 2008 D - 8 Marilyn Casselman, Deputy Clerk/Planner, The Corporation of the Township of Bonnechere Valley, advising Council that on February 19, 2008, the Corporation of the Township of Bonnechere Valley passed the following resolution pertaining to Ownership of Municipal Drinking Water Systems: 'WHEREAS the access to potable water is essential for the health and well being of society; AND WHEREAS the Province of Ontario assumes responsibility for the regulation and oversight of municipal drinking water systems which municipalities are compelled to own and operate; AND WHEREAS the Province of Ontario continuously modifies, adapts and changes regulations without regard to cost or the ability of the users of the system to financially support said changes; AND WHEREAS the users of the system could realize substantial cost savings by combining the operation of all municipal systems with the Province into a single corporate entity; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Bonnechere Valley requests that the Province of Ontario assume ownership of all municipal drinking water systems within the Province; AND FURTHER THAT the Province assume responsibility for the operation of all municipal drinking water systems subject to its regulations and oversight; BE IT FURTHER RESOLVED THAT this resolution be distributed to all municipalities within the Province of Ontario with a request that they pass a similar resolution for submission to Premier Dalton McGuinty, the Association of Ontario Municipalities and both the Ministry of Municipal Affairs and Housing and the Ministry of the Environment." (Motion for Direction) D - 9 John A. Baird, Township of Greater Madawaska, advising Council that on January 24, 2008, the Township of Greater Madawaska passed the following resolution pertaining to Logging on Crown Lands: 'WHEREAS the province contracts with logging companies to log Crown Land; and Summary of Correspondence - 10 - March .3, 2008 WHEREAS logging companies use municipal roads to draw logs; and WHEREAS many municipal roads are chip and tar only; and WHEREAS logging trucks cause wear and tear to municipal roads of all types; and WHEREAS the province does not compensate municipalities for harvesting of wood on crown lands; and WHEREAS neither the province nor the logging companies will take responsibility for municipal road damage while reaping huge profits from the harvesting of wood on Crown Lands; NOW THEREFORE BE IT RESOLVED THAT the Township of Greater Madawaska request the province to establish a system whereby revenue from stumpage fees paid to the province by the logging companies be used to compensate municipalities for damages sustained to municipal roads as a result of the logging companies use of municipal roads and further; THAT the province establishes the same system for compensating municipalities per tonne of logs in the same manner as currently occurs with aggregate extraction in municipalities and further: THAT this resolution be circulated to all MPP's for consideration and further: THAT this resolution be forwarded to all Ontario municipalities seeking support for the resolution with a request that the municipality be advised of any support received." (Motion for Direction) D - 10 Natalie Garnett, Clerk, Township of Galway-Cavendish & Harvey, advising Council that on January 22, 2008, the Township of Galway-Cavendish & Harvey passed the following resolution pertaining to the banning of handguns: 'WHEREAS handguns have the sole purpose of killing people; AND WHEREAS many lives are being lost by the use of handguns; NOW THEREFORE BE IT RESOLVED that the Township of Galway- Cavendish & Harvey petition the Government of Canada and the Province of Ontario to ban the ownership of handguns; Summary of Correspondence - 11 - March 3, 200B BE IT FURTHER RESOLVED that this resolution be forwarded to Prime Minister Stephen Harper, Premier Dalton McGuinty, Barry Devolin, MP, Laurie Scott, MPP, and to all Municipalities in the Province of Ontario for consideration and endorsement." (Motion for Direction) D - 11 Hazel McCallion, Mayor, City of Mississauga advising Council that on January 30, 2008, the City of Mississauga passed the following resolution pertaining to residential fire sprinklers: 'WHEREAS the Province of Ontario is the only provincial jurisdiction in Canada that does not require residential fire sprinklers in high-rise residential buildings; AND WHEREAS during an average year in Ontario almost 13,000 structure fires result in 90 deaths, 800 injuries and $347 million in property damage with 72% of these fires occurring in residential structures; AND WHEREAS fire sprinklers have a proven record of saving lives and reducing property loss; AND WHEREAS the Council of the City of Mississauga is on record as being in support of residential fire sprinklers (Council resolutions #431-92, #3-95 and #104-95); AND WHEREAS the Minister of Housing of Ontario is responsible for the formulation of requirements covering the safety regulations for new buildings in Ontario under the Building Code Act, and the Solicitor General of Ontario is responsible for the formulation of requirements covering the safety regulations for existing buildings in Ontario under the Fire Protection and Prevention Act; THEREFORE BE IT RESOLVED THAT the City of Mississauga petition the Minister of Housing for Ontario to ensure that the requirement for the installation of sprinkler protection be extended to include all new residential construction as defined under the Ontario Building Code; AND BE IT FURTHER RESOLVED THAT the Council of the City of Mississauga petition the Solicitor General for Ontario to include the requirements for residential sprinkler protection in the Ontario Fire Code; Summary of Correspondence - 12 - March 3, 2008 AND BE IT FURTHER RESOLVED THAT this resolution be circulated to the members of Provincial Parliament for Mississauga, the Canadian Association of Fire Chiefs, the Ontario Association of Fire Chiefs, the Association of Municipalities of Ontario and all member municipalities of the Greater Toronto Area." (Motion for Direction) D - 12 Jim Burns, County Warden, Western Ontario Wardens' Caucus, advising the Association of Municipalities of Ontario that the Western Ontario Wardens' Caucus recently passed the following resolution pertaining to the Farm Tax Rebate Program: 'WHEREAS the Province of Ontario moved from the Farm Tax Rebate Program to a 75% reduction in the agricultural properly tax rate reduction program in 1998, at a cost in excess of 100 million dollars annually to the municipalities of the Province; AND WHEREAS the Province agreed to maintain municipal agriculture property tax revenue when they moved from the rebate program to the reduced tax rate program; AND WHEREAS municipalities have not received equivalent agricultural property tax revenue compensation from the Province of Ontario; AND WHEREAS this failure of the Province of Ontario to provide equivalent compensation has negatively impacted the financial position of all municipalities in Ontario with an agricultural tax base, at the above-noted cost in excess of 100 million dollars; NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be petitioned to provide compensating revenue to the municipalities of Ontario that have been negatively impacted by the transaction from the Farm Tax Rebate Program to the agricultural property tax rate reduction program." (Motion for Direction) Summary of Correspondence - 13 - March 3, 2008 D - 13 Pamela Malott, Manager of Corporate and Legislative Services and Town Clerk, Town of Amherstburg, advising Council that on January 14, 2008, the Town of Amherstburg passed the following resolution pertaining to Lead Testing of Municipal Drinking Water: "WHEREAS the Ontario Government amended the existing Drinking Water Systems Regulation O. Reg. 170103, effective July 2007, mandating Municipalities to comply by performing additional tests at private residential taps to check for lead in the drinking water; AND WHEREAS on May 23'd, 2007 the Ministry of the Environment (M.O.E.) issued an order to The Town of Amherstburg and a number of Ontario municipalities to test their drinking water for lead content; AND WHEREAS the cost of the required testing for the Town of Amherstburg is approximately $ 40,000.00 including lab costs; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Amherstburg requests the Province of Ontario providing the immediate necessary funding to Ontario Municipalities to finance the costs of the mandated Lead Testing for Municipal Drinking Water: AND FURTHER THAT the motion be distributed through AMO to all Ontario Municipalities for support and copied to the Province of Ontario." (Motion for Direction) D - 14 Connie Kelly, President, Bowmanville Nurses' Association, requesting Council to recognize the work and dedication of Mabel Emma Bruce, a highly decorated Nursing Sister during World War One, the first Superintendent of Bowmanville Hospital, and the founder of the first training school for nurses at the Bowmanville Hospital, by renaming Lambert Street, south of Queen Street to Mabel Bruce Way with the installation of a veteran street sign; and/or the installation of a cairn recognizing Mabel Bruce on the lawn of the 1926 Nurses Residence at the corner of Queen and Lambert Streets. The Bowmanville Nurses' Association feels it would be appropriate to recognize Mabel Bruce during the 150th Anniversary of Bowmanville. (Motion for Direction) D - 15 Bev Oda, M.P., supporting the proposal to recognize Mabel Emma Bruce with a veteran street sign in her honour. Ms. Bruce was a highly decorated Nursing Sister during WWI who worked at the Bowmanville Hospital before enlisting to serve Canada overseas. (Motion for Direction) Summary of Correspondence - 14 - March 3, 2008 D - 16 Libby Racansky expressing concern that residents of the Hancock Neighbourhood were without power for 5 y" hours on Friday, February 15th with little warning to prepare, in addition to being without water for 30 days; that the private landowners have been put under the worst conditions of noise, dust, road and bridge damage as a result of the development of the subdivision; and requesting that revised Conditions of Approval contain a schedule outlining appropriate times when power would be permitted to be turned off to protect the health and well-being of residents and to avoid similar occurrences in the future. (Motion for Direction) D - 17 Mayor Pat Perkins, Town of Whitby, issuing a challenge to the Municipality of Clarington to a friendly competition in which the Municipality that achieves the highest waste diversion rate in 2008, will provide official congratulatory remarks at a 2009 televised Council meeting. (Motion for Direction) D - 18 Regis Labeaume, Mayor, Quebec City, inviting the Municipality to participate in a symbolic gesture to celebrate the 400th Anniversary of the founding of Quebec City by ringing the bells of communities across the country at 11 :00 a.m., Eastern Daylight Time on July 3, 2008. (Motion for Direction) D - 19 Alexandra Bennett, Precautionary Principle, forwarding the Canadian Council of Ministers of the Environment (CCME) guidelines for Extended Producer Responsibility that will be implemented Canada- wide and questioning whether the Municipality supports the proposed sustainable packaging guidelines. (Motion for Direction) I-I CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, December 13, 2007 MEMBERS PRESENT: Ted Watson Henk Mulders Gary Jeffery Brenda Metcalf Donald Rickard Eric Bowman Mary Ann Found Ross McMaster -"iI,'0,'~"''''~~-'''''''+C;''''''''f , REGRETS! ~: 4' j? i // I .?"""""%4;, ".'^' '''. /'. '"", """, t"\,, -,' Faye Lang~ip ~[i0;j;l "\<;;" '; " Tom Barrie '~<< Councillor Gord Robinson , \ '_"'" Orwin Bandstra\, , "'Jer1fiifer Knox~'~'-'~ff", Marlene Werry , " Mark Bragg STAFF: ,<~~", _~i%<"',,,,,, ,EJecember;.J ) ABSENT: /' , I /~~~~\:"l i/;"'\ 'It /',_0~ " , 1 ~ Gary Jeffejjy, Vice- Chair called the meeting to order' I :lj~.j'''~/'\ Adoption of Aaenda '~)! "'",' 07-21 Moved by Brenda Metcalf, seconded ~' ;:}'; ,': )"'tJ_))l i' , tt4;;t?,>. '_~"_' ,,,,*<I1!0!,f _ _', __ _ _ ____ __ _ ,~ _ ,', _ _ ~ 2l:!?~lial of'MI~_;:;;~'-,"'-,,";c:~_ _,_"" "^'= ,'," "'~~;c.,~.~'~__~.:'~~___ _, ~;:e,,:7~~~~~:;,,~:~~:;~~__ d._ _'~;;~~" '7'" ~^~ 07 -21 "'~1.Jevlj'liJJJLTedViiatson;secoDdBlfDf1'3renda J I 'That the minutes of the November 8, 2007 be approved. n CARRIED Guest: Jennifer Stone - Metroland Publishing, Durham Region Media Group Metroland, a division of Torstar has seven newspapers covering the Durham Region. The Canadian Statesman and the Clarington This Week are the two papers devoted to Clarington. The Canadian Statesman is being phased out as of next week. In addition, they have www.durhamreqion.com which is the internet version of the paper. The majority of their reporters live in this area. Story ideas are derived from a number of sources. If someone cares enough to write to the paper then that topic is probably worth a story. Press releases are shared by all seven of metro lands papers. Story's are assigned by the editor to each reporter. When writing a story the writer will interview many people and do volumes of research. This can take from Yo hour to many hours to complete. Longer versions of the story appear on the internet and may be edited down (by an editor) for the newspaper. What is a hard news story? A hard news story is generally fact filled. Something that is happening right now. A police story is one example. And a soft news story? An example of that would be something going on at a school - like a fund raiser. When dealing with story's it is important to keep in mind the deadlines that reports work by. There are three cut-off times during the day......9 am, 11 am and 7 pm. The first story's of the day need to be ready by 10:30 am. Print stories have to be ready by 3 pm to make the press run. The web site is updated frequently to keep it current. The story's on the web can generally be longer as there is no space constraint. This web site receives 200,000 unique hits weekly. If you read an article in Ag Ontario that you think is something that everyone should know call or e-mail Jennifer and she will investigate. If you have an idea for a story that would be of interest to others please contact Jennifer (Jennifer distributed her cards to all the members). The committee agreed to provide Jennifer with the committee membership list, e-mails and phone numbers and their areas of expertise in agriculture. Gary will provide an additional list of others (like organizations and commodity group contacts) to Jennifer. Business Arising from Minutes The CLOCA Awards were handed out. Mitch Morewetz received an award for his Environmental Farm Plan implementation, fencing off the creek, a hard creek crossing, as solar powered cattle and sheep watering system, etc. AACC December 13, 2007 Correspondence Committee received a copy of the Council Resolution for the 407 Report. The consultant would like to come back and speak with the Ag Committee when they get closer to dealing with some of the functional design issues (where driveways are, field accesses, etc). Reports from Committees DAAC EFW is still being discussed. DAAC has requested that if the EFW be the very best technology, not the cheapest. There is a new Durham Region tree cutting by-law in the works which appears to allow farmers on class 1, 2, & 3 land to clear for farming purposes; however they will be subject to fees. This will override the Clarington by-law which exempts farmers from fees. DAAC is meeting with MPAC to try to get more details on how items are being assessed. There seems to be a lot of discrepancies in assessment, most notably involving bunk houses. Some are being taxed at the farm rate, while the farmer next door is having his taxed at the residential rate. There are also a number of questions of how "green energy" is being assessed at commercial rates. Durham Federation of Aqriculture The annual meeting was held on October 2. Scott Swain is the Ontario rep. There was a presentation from the Oshawa Chamber of Commerce. Efforts on working closer with the business sector are ongoing. November 19 and 20 were the annual conference. Farm income will be a priority again this year. Farm Connections is still in the running for a Premiers Award, Mary Ann has been interviewed. Other Business Farmers Parade of Lights Had a couple of issues with the police closing roads to early this year. This will be addressed in a meeting with the police and participants at Eric's home early in 2008. Future Agendas January - Leslie Benson from Engineering Services on the Site Alteration by-law February - Wetland Legislation Moved to Adjourn Eric AACC December 13,2007 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE MEETING THURSDAY, JANUARY 10, 2008 MEMBERS PRESENT: I' ~ Tom Barrie Ted Watson Henk Mulders Gary Jeffery Brenda Metcalf Donald Rickard Mary Ann Found Ross McMaster Orwin Bandstra J"eRnifer Knox .' '/Marle~ek~erry M~r~ Brag9'~"""", j;;iiii\; \" m' ;"Y"~"'""" ~,,~ -;,,, 4/1";'" ,j.' STAFF: , l /" ~ j !/z\l:,"""> II r .-"\ 1,,, . ;. ~. 'C ,TO''', 1,1 \, Faye Langmaidh / Councillor Gord Robj,~son j //' '') l' REGRETSl':,-~,~",_~~" Eric Bowman \. i& hl;I~=-_"'W-""~-\I"_"_~~"'i74{;ft GUESTS~ 1 Leslie Benson, Enginee~i~ , Rob Hersey, CLOCA ~ Meghan Kroon, Planning 1 J ] . f Chair calle~ the meeting to order at 7:30 p.m. , J'\q>." ".0,;i"\ {~ t" "'f.' Adoption of Aoenda "i;\.*_~ \"'~ "o/"i '";.,,, W, i ~ " 08-01 Ii , Moved by Orwin Bandstra, seconded t> I~'~~--";~~''''''''''''h<~~;~\~~,~\:;:~f--~-,-",~..--~j ; e Af{~~~~:~;~rua f ;"""A>_i.;,!=>y, ] ',_c- ,., ,:;;:'1- ; ., t .i I ' ,i" ..J ; j CARRIED ~~12;::~~;.::::2L~':~~~;~B~, ~~~;':~::'_"";'':::~"'''~'''"'~-'2~-~J~- Approval.ofJ,.1I.Autes ". .........""".,;;c ;';"-~,~,.,;c "',,-"",,,,,",;;;;'$. "'''''- ~-,,""'^'- - -_._,-",.- ~-~-~, '-<"=~~.- _ -,~.c;;';5:-'-- 08-02 Moved by Brenda Metcalf, seconded by Ted Watson "That the minutes of the December 13, 2007 be approved as corrected. " CARRIED Site Alteration By-law (proposal) Leslie Benson, Manager of Transportation Planning and Design, Engineering Services Department The Oak Ridges Moraine Conservation Plan suggested that all municipalities have Site Alteration By-laws and upon the review of the ORM Zoning By-law for Clarington the Ministry of Municipal Affairs and Housing made a further request for a site alternation bylaw. Leslie Benson presented to Committee a draft of a Site Alteration By-law for review. Engineering Services requested that Committee review the draft of Clarington's By-law to minimize any negative impacts this by-law may have on the agricultural community. Rob Hersey, Director of Development Review from CLOCA was on hand to address any questions about the overlap of their regulations with the Site Alteration Bylaw and how enforcement between the two agencies is co-ordinated. Site Alteration is defined as: n. . .the importing of fill to a site and exporting fill from a site. A site is considered altered if the filling or excavating results in a change to the contour of the property. " The Site Alteration By-law will ensure that if a property is being altered either through fill or excavation, a permit will be required from the municipality. An exemption from the by-law will be made for agricultural purposes: '~s needed for the purposes of establishing or maintaining a bona fide Agricultural Practice, as defined by the Ministry of Finance and as determined by the Director;" Permit will still be required from Conservation Authority if the land in question is within their regulated area. While the bylaw provides for an exemption of farm operations, there was considerable discussion, about whether it would be better to require farm operations to obtain a permit (at no charge). In this way both the farmer and Municipality would be better able to address questions from the public. Business Arising from Minutes Resolutions with respect to fines and penalties for crimes that occur against farmers, such as vandalism, crop theft, trespass, etc. The Clerk's Department has investigated and determined that three resolutions directed at specific recipients would be better AACC January 10. 2008 than an general resolution. These resolutions can be circulated to other Agricultural Advisory Committee as samples. 08-03 Whereas the Agricultural Advisory Committee of Clarington is a Committee constituted by the Council of the Municipality of Clarington and composed of members of the local agricultural community And Whereas the Clarington agricultural community have been the victims of numerous property related offences including trespass and youth vandalism; And Whereas the Agricultural Advisory Committee of Clarington is concemed that the lenient sentences handed down to youth, convicted of these crimes, condone rather than discourage this behaviour for the community at large; Now Therefore be it resolved: 1. That the Provincial Prosecutors be encouraged to seek sentences which more accurately reflect the seriousness of this situation and its impact on the agricultural community; 2. That the Provincial Prosecutors be requested to meet with the Agricultural Advisory Committee of Clarington in order to better familiarize themselves with the effects of such offences on the community; 3. That input from the agricultural community be sought in any youth diversion programs in order to help educate the offenders on the seriousness of their actions; 4. That a copy of this Resolution be forwarded to Mr. John OToole, Member of Provincial Parliament and to Ms. Bev ada, Member of Parliament for their information. Moved by Jennifer Knox, seconded by Brenda Metcalf .CARRIED" 08-04 Whereas the Agricultural Advisory Committee of Clarington is a Committee constituted by the Council of the Municipality of Clarington and composed of members of the local agricultural community And Whereas the Clarington agricultural community have been the victims of numerous property related offences including theft of farm produce and vandalism; And Whereas the Agricultural Advisory Committee of Clarington is concemed that the lenient sentences handed down to individuals convicted of these crimes condone rather than discourage this behaviour for the community at large; Now Therefore be it resolved: 1. That the senior management of the Durham Regional Police Service be encouraged to meet with the Agricultural Advisory Committee of AACC January 10, 2008 08-05 Clarington in order to better understand the concerns of the members and the effects of these crimes on the agricultural community; 2. That the Durham Regional Police Service be requested to take a more aggressive approach towards enforcement of offences involving harm to agricultural properties; and 3. That a copy of this Resolution be forwarded to Mr. John OToole, Member of Provincial Parliament and to Ms. Bev ada, Member of Parliament for their information. Moved by Donald Rickard, seconded by Gary Jeffery "CARRI ED" Whereas the Agricultural Advisory Committee of Clarington is a Committee constituted by the Council of the Municipality of Clarington and composed of members of the local agricultural community And Whereas the Clarington agricultural community have been the victims of numerous property related offences including theft of farm produce and vandalism; And Whereas the Agricultural Advisory Committee of Clarington is concerned that the lenient sentences handed down to individuals convicted of these crimes condone rather than discourage this behaviour for the community at large; Now Therefore be it resolved: 1. That the Crown Attorney's office be encouraged to meet with the Agricultural Advisory Committee of Clarington in order to better familiarize themselves with the effects of these crimes on the individual farmers and the community as a whole; 2. That Crown Attomeys be encouraged to seek sentences which more accurately reflect the seriousness of this situation and its impact on the agricultural community; 3. That Crown Attorneys be encouraged to actively seek Victim Impact Statements from the victims of these crimes in order to better guide the court in sentencing; 4. That input from the agricultural community be sought in any sentence diversion programs in order to help educate the offenders on the seriousness of their actions; and 5. That a copy of this Resolution be forwarded to Mr. John OToole, Member of Provincial Parliament and to Ms. Bev ada, Member of Parliament for their information. Moved by Ted Watson, seconded by Mary-Ann Found "CARRIED" AACC January 10, 2008 Reports from Committees No reports from other committees (none have met since last meeting). Other Business Tom Barrie will give a presentation to Council at the January 21, 2008 GP&A meeting detailing the committee accomplishments from 2007. A list of the accomplishments was circulated to obtain additional input. Committee would like to see a resolution to MPAC and Ministry of Finance with regard to commercial and industrial assessment interpretations and how they are damaging initiate of on-farm green energy such as biogas, solar for farm use, wind, etc. Future Agendas Feb CLOC on Fisheries Permits Mar MPAC on value added green energy on the farm April Jake Brahn of OMAFRA on Anaerobic Digesters May Well regulations and funding for decommissioning Moved to Adjourn Ross McMaster AACC January 10, 2008 MunlcipalltyofOaringkln Livine Green -'-'-'I-'-'-' Community Advisory Committee 1 - 2 DRAFT MINUTES November 27,2007 Committee Members Present: Amy Burke, Helen Bajorek MacDonald, Ron Collis, Jim Abernethy, Vanessa Hughes, Mary Novak, Madison Stange, Dave Clark, Elva Reid, Glen Murphy, Richard Marceau Co-ordinators Present: Carlos Salazar, Jennifer Cooke Staff Present: Lisa Backus. Susan Hajnik, Regrets: ,Jonathan Wheatle, Suzanne McCrimmon Delegation: Linda Gasser Motion GreenStar Expo Member Presentation U date on the November 27, 2007 Mayor Abernethy dispensed with opening remarks in favour of moving on to our delegation Linda Gasser is a local resident who attended the meeting to present her concerns about the selection of the Mayor as Chair of the GCAC After the delegation, the Committee Members discussed the issue raised by Ms. Gasser There were no motions to reconsider the selection of the Chair; the Committee members felt that this CARRIED issue should be clarified by Council and passed the following motion: That the Green Community Advisory Committee thanks Linda Gasser for her delegation. And that Council be asked to clarify the Terms of Reference for the Committee regarding the role of the Mayor and Councilor to be full members and to be able to stand as the Chair and Vice- chair of the Committee There were several boards and a banner on display. The purpose of our participation at the expo was to infonm the general public that the Committee exists and to highlight a few green initiatives (Home Depot LEEDs; Hybridyne Solar Project, and Neighbourhood Designs) that are taking place in Clarington. The feedback has been very positive. The displays were all im ressive. School rou s seemed to reall en'o it. Glen Murphy gave a presentation of a Green Community currently under construction in Halton Hills. Meadow in the Glen is a comprehensive "green" community design with landscaped features that help protect the ecosystem in the Credit River Valley watershed. The homes are also Energy Star rated with features including R40 attic insulation and R20 wall insulation. The new homes will be integrated into the existing nei hbourhood desi n. Madison and Helen are in the rocess of contactin hi h schools Page 1 0'2 Minutes Correspondence and New Business Next meeting November 27, 2007 , ~~~s to set up meeting with the school environment club representatives [staff and students] some time in late January. The idea is to discuss various options for an environmental education-based 'event' that fits the mandate of the Living Green Committee. Also, a secondary outcome would be that the local high schools would be communicatin on these issues on a communi basis. Moved by Mary Novak, seconded by Richard That the minutes of the October 27, 2007 meetin roved o Bullfrog Power - a brief explanation was provided by Dave Clark o Toronto Star article - was not discussed o Vaughn Energy Star Program - was not discussed o Committee membership (replacement of Kristin Rutherford) - was not discussed o Expression from Durham College to participate - was not discussed Next meeting will be focusing on developing an understanding of the issues and priorities to be addressed by the Committee. This will be a workshop session, any other issues or delegations to be scheduled for the February meeting. The workshop will be held on January 22, 2007. This will be a working session. A light dinner will be provided. Meeting time will change for this meeting ONLY. Dinner beginning at 530. The meetin is to commence immediatel thereafter. Motion to ad'ourn b Ma Novak Carried Carried Page 2 of 2 MuniclpalityofC:larington Livin~ Green -'-'-'-'-'-'-' Community Advisory Committee Committee Members Present: Amy Burke Helen Bajorek MacDonald Ron Collis Gordon Johnston Vanessa Hughes Mary Novak Dave Clark Co-ordinators Present: Carlos Salazar Staff Present Lisa Backus Susan Hajnik Draft MINUTES January 22, 2008 Elva Reid Glen Murphy Jonathan Wheatle Regrets: Jim Abernethy, Madison Stange, Richard Marceau, Suzanne McCrimmon, Jennifer Cooke REVIEW OF PREVIOUS Discussion regarding the need to match agenda MEETING MINUTES headings to minute headings to ensure accurate/complete capture of the meeting discussions. November minutes to be reviewed/revised and brought back to February meetin for review. BUSINESS ARISING See above. GREEN STRATEGY WORKSHOP STEP 1 1. Committee broke into two pre-arranged groups. 2. Brainstorm sessions, recording of same. 3. Group presentations. 4. Brainstorm session, recording of same. 5. Group presentations. Great discussions and interactions were had. The committee agreed to postpone the second half of the worksho until the next committee meetin GREEN STRATEGY WORKSHOP STEP 2 Moved to next meeting. New Business Earth Hour. An world wide event in which non- essential lights/power is turned off for a dedicated hour on the evening of March 29, 2008. . Jan 22 08 minutes Helen to provide details to Lisa/Susan regarding missing information in November minutes Staff to organize the brainstorm ideas. A subcommittee of Elva, Ron and Helen was formed to further investigate the Committee's artici ation. Page 10'2 .If&l,.."t>'SC'~5 ~?fL."""~",,, , iH,S"~. Preliminary A enda Items 1. Green Strategy Workshop - Step 2 2. Earth Hour 2008 Motion to ad'ourn Carried . Jan 22 08 minutes Page 2 of 2 I - 3 Cl~mgron Approved bv committee members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday, November 15, 2007 PRESENT: (Chair) Clayton Morgan Gillian Bellefontaine Kerry Meydam David Reesor Barbara Joan Montague Councillor Adrian Foster (Vice-Chair) Gord Lee Andrew Bouma Sandy Lyall Elwood Ward Georg Krohn ALSO PRESENT: Leslie Benson, Manager of Transportation & Design Ron Baker, Traffic & Transportation Co-ordinator Constable Keith Richards REGRETS: Tony Cannella, Director of Engineering Services, Lisa Robinson Stuart McAllister, Road Safety Co-ordinator, Durham Region Prior to the meeting, Clayton Morgan presented a plaque to Keith Richards from the Durham Regional Police Services in recognition of and with sincere appreciation for outstanding contributions to the Clarington Traffic Management Advisory Committee. Keith will be missed by the Committee members and everyone wished him well as he starts his new position in the Human Resources Department at the police headquarters in Whitby. 1.0 ADOPTION OF MINUTES-(October 18, 2007) The following motion was proposed: THAT: "The minutes of the October 18, 2007 meeting are approved without changes." MOVED: by Barbara Montague; SECONDED by Gord Lee. CARRIED CTMACMinlltes 2 November 15, 20m 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) Road Watch incidents processed by our volunteers since the last update totaled 33. Twenty-two from our Radar Technician, six came from "On-Line" complaints and 5 from our community drop boxes. Year to date we have processed 339 formal letters to vehicle owners - all signed and sent out under Inspector Green's signature at 16 Division. With winter fast approaching, it would appear that Dennis, our "Radar Techie" will shut the program down until next spring. However, our Road Watch Committee will continue to monitor the drop boxes, the online complaints and will search out ways to communicate our message to Clarington residents and visitors to help reduce dangerous, aggressive driving and hopefully save lives and personal injuries. Along with this report, a sample copy of the Road Watch Incident Letter sent out by our volunteers, under Inspector Green's signature, was provided to all our Traffic Advisory members for their own file. It was provided as an information source only, to each Committee member. 2.2 Traffic Watch Update-(Ron Baker) There were 1508 violations reported from June 12 through to November 5, 2007. Committee members reviewed the most current violations from June 12th through October 10'" Committee members noted the high violations reported for Oct. 9th and Nov.2nd. Ron addressed a new Traffic Watch location at Concession Road 6 at Jewel Road in Clarke. From the eastside of the hill towards the hidden intersection the average speed was 76 KPH and from the westside of the hidden intersection the average speed was 84 KPH. Although eastbound motorists are slowing, lower speed are required. Traffic volumes on Jewel Road are very light. 2.3 Highway 407 Update-(Leslie Benson) Comments will be submitted at the GP & A Meeting Monday November 19th, 2007. Engineering has retained Marshall Macklin Monaghan to look into the issues of impact for: . Existing local road continuity ( overpasses/underpasses) . Snow plowing . Mail routes . Emergency routes CTMACMinutes 3 November 15. 2007 . Land use of remnant lots . Drainage . Grading . Agricultural impacts on farmers Enfield & Bethesda Roads are proposed to have interchanges. Bethesda Road may not be feasible for Highway 407 interchange. Liberty Street looks more feasible for a Highway 407 interchange. A copy of a letter will be submitted to Council as part of the PlanninglEngineering report before copies are given to the Committee members regarding these issues. Committee members requested a copy of the letter as soon as possible once it had been submitted to council. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Baseline Paving Barriers at Baseline Road and Green Road - Leslie will check with Norm Clark to see if barriers will be removed for the winter due to vehicles having to detour around them. 3.2 Unloading Vehicles at Cowan Motors A number of complaints regarding trucks unloading vehicles in front of Cowan Motors on King Street. Staff is working with Cowan Motors in an effort to eliminate this safety concern. 3.3 Ontario Street & Oueen Street There are concerns regarding pedestrians crossing at the comer of Ontario and Queen Streets. There is limited opportunity to improve this intersection other than warning that pedestrians must cross with caution. Ron Baker will conduct a traffic study at this location and stop sign compliance will also be reviewed. 3.4 Highwav #2 in Newtonville - Auctions This location was brought up regarding traffic concerns during the auctions. People are parking on both sides of the road and it is a concern for pedestrians crossing and cars passing through. 3.5 Hampton - School Crossing - Old SCUgOg Road A request was put forth for a school crossing. Ron will look into the crossing guard issue. There are certain criteria which have to be followed and road markings can not be installed unless it is controlled by an adult guard. 3.6 Longworth Avenue & Highwav #57 Committee members asked if traffic signals will be installed at this location in the near future. At the present time the poles are up and one traffic signal has been CTMAC l\1inutes 4 November \5. 2007 installed which is covered until the work is completed. Street lights were also installed recently. 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Committee Involvement Clayton discussed his concern that he would like to see more issues brought up for discussion in next year's meetings. Councillor Adrian Foster will bring this issue up at the GP & A meeting. This topic is to be addressed at the Thursday, January 17th, 2008 Committee meeting. 4.2 Election for Chair Person Clayton mentioned to the Committee that this was his last meeting as Chair. Members should consider this position which will be discussed at the January 17th, 2008 meeting. 4.3 December 2007 Meeting There will be no meeting for the month of December 2007. 5.0 NEXT MEETING DATE-January 17,2008-7:00 P.M. Committee Room I C- Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; Elwood Ward THAT: "The meeting be adjourned at 8:30 p.m." ClfJ!il1gton Annroved bv committee members CLARlNGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARlNGTON Minutes of Meeting Thursday, January 17, 2008 PRESENT: (Chair) Clayton Morgan Gillian Bellefontaine Sandy Lyall Lisa Robinson Georg Krohn Councillor Adrian Foster (Vice-Chair) Gord Lee Andrew Bouma David Reesor Elwood Ward ALSO PRESENT: Tony Cannella, Director of Engineering Services Leslie Benson, Manager of Transportation & Design Ron Baker, Traffic & Transportation Co-ordinator Constable Keith Richards, Durham Regional Police Services Constable Esther Rathwell, Durham Regional Police Services Stuart McAllister, Road Safety Co-ordinator, Durham Region REGRETS: Kerry Meydam The meeting was brought to order by Tony Cannella to facilitate the process for nominations and election of Chair and Vice-Chair. Post election the meeting was chaired by Clayton Morgan Elections for Chair & Vice-Chair of Committee According to the Committee's constitution the voting members shall review the position of Chairperson and Vice-chairperson in January of each year. At the first meeting of the New Year the voting members shall elect from their number a Chairperson and Vice-chairperson to serve for the coming term. Election of Chairperson First nomination: Clayton Morgan nominated Gord Lee as Chairperson; Andrew Bouma seconded. Gord Lee declined. Second offer to nominate: Elwood Ward nominated Clayton Morgan; Andrew Bouma seconded. Clayton Morgan accepted. Third offer to nominate: No-one was nominated. Fourth offer to nominate: No-one was nominated. A count of hands showed that all were in favour of Clayton Morgan accepting to remain in the position of Chairperson. CTMAC Milmtes " ~ Januarv 17.2008 Election of Vice-Cbairperson First nomination: Clayton Morgan nominated Gord Lee as Vice-chairperson; Elwood Ward seconded. Gord Lee accepted. Second otTer to nominate: No-one was nominated. Tbird otTer to nominate: No-one was nominated. A count of hands showed that all were in favour of the first nomination and Gord Lee accepted the position of Vice -chairperson. Clayton Morgan introduced Keith Richards who introduced Esther Rathwell of the Durham Regional Police Services. Esther will replace Keith when he takes on a new position. Esther's ernail address is: erathwell@dros.ca. Clayton Morgan welcomed her to the committee. 1.0 ADOPTION OF MINUTES-(November 15, 2007) The following motion was proposed: THAT: 'The minutes of the November 15, 2007 meeting are approved with no changes." MOVED: by Sandy Lyall; SECONDED by Adrian Foster. CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watcb-(Gord Lee) Gord Lee advised that the year was completed with just in excess of 500 incidents processed by our volunteers. One hundred thirty five (27%) of these complaints came from residents using the drop boxes located throughout the municipality. Sixty two (17%) came through the DRPS web-site and the balance of 303 incidents (56%) were processed from reports submitted by our radar technician, operating in Clarington. It's encouraging to see the DRPS web-site being used more frequently. The sixty-two on-line reports indicate a significant increase from 2006. The Road Watch Brochures from the Hampton area and recent pick ups at the Hampton General Store have netted 5 speeding complaints and a stop street infraction in the Hampton community. Gord will re-cap the volunteer bours provided by all Road Watch members for the past year and bring a report to the next traffic meeting. Two letters of thanks were received from people who had been advised of infractions. ill both cases, they were appreciative of being notified. ill one case it was a company employee committing the infraction and the other case a new driver who had the falnily car. The letter is sent to the registered owner and in the latter case it was their 17 year old daughter driving. Keith Richards did three second notices in 2007. S::TMAC Minutes ____l___________---1.!illualJ:J}.2008 2.2 Traffic Watch Update-(Ron Baker) Ron will bring results from 2007 to the next meeting. He advised members that the traffic watch program stopped running two weeks into November of 2007 for the winter and will recommence the first week in June. 2.3 Highway 407 Update-(Leslie Benson) Leslie Benson advised that there has been no update since last meeting. Andrew Bouma stated that the 407 CAC has invited C1MAC to participate. Leslie Benson suggested that any 407 comments from Committee flow through the 407 Committee representative (Andrew Bouma) to that Committee. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Committee Initiative for 2008 BackgroundlHistorv of the CTMAC Clayton Morgan updated Esther Rathwell on the background and history of the Committee and the fact that we have addressed a number of interesting issues such as all-way stops, sidewalks and traffic calming issues. Initiative history Tony Cannella advised that committee initiatives are given to staff usually from Council. Some things are cut and dried, for example, all-way stops which need not take several months to go through the staff-Committee-staff-Council process. Council will direct some issues directly to staff. Staff is looking for bigger issues for this Committee but there haven't been a lot in recent years. Council is aware of Committee and their desire to be more involved. There are no new initiatives forthcoming as yet from Council. Clayton Morgan advised that any issues can be sent out ahead of time and dealt with at next meeting. Dave Reesor gave an example of 407 issues that were part of the General Purpose and Administrative meeting that Committee members could consider. Leslie Benson suggested that any 407 comments from Committee flow through the 407 Committee representative (Andrew Bouma) to that Committee. Other areas of concern were discussed and it was thought that some may be possible initiatives for the committee to get involved in such as on-street parking and yield signs. Adrian Foster left the meeting at 8:00 p.rn. Public awareness The question was raised regarding how the public would know how to contact the local Clarington Traffic Management Advisory Committee representative? The chair explained that they can call staff, a council member or a delegate of council; Opinions should not be solicited by members. George Krohn is preparing a newsletter for the Hampton area (350) and the chair advised that the public should speak to staff, council or a delegate. CTMAC Minutes , .. Januarv 17.2008 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Rut in Pavement There is a rut in the pavement on Highway 2 eastbound approaching Bennett Road, Stuart McAllister will check into this. 4.2 Tim Horton's Stuart McAllister will follow up with the Transportation staff at Durham Region and find out why the queuing situation is still not rectified. Tony Cannella attended a meeting before Christmas with IDL (Tim Horton's), Durham Region and Mayor and staff where various proposals are being considered. It has been suggested that the access to Regional Road 57 be closed but this would transfer the problem to Baseline Road. The entire queue lane should be on site. It is hoped that it is fixed correctly. It is in IDL's hands currently to improve the situation. 4.3 Baseline East of Liberty There are no sidewalks in this area for people walking to and from work. Ron Baker said that sidewalks are warranted but cannot be constructed until the road is reconstructed. Staff will review Baseline Road to see if any sidewalks can be built and if so, the project will be referred to the budget process. 4.4 mega) Parking on Parkway Leslie Benson has discussed this situation twice with By-Law. 4.5 Different Speed Limits on Highway 2 Sandy Lyall enquired about the different speeds along Highway 2. Stuart McAllister reported that speeds increase through open areas and are slower in built up areas. Limits have to be realistic. Signage spacing is as required under Highway Traffic Act. People. have been throwing snow onto Highway 2 which is prohibited under the Highway Traffic Act. 4.6 Operation Highway Rewards Durham Regional Police participated in a 3-day iuitiative in Clarington only whereby flash lights and mouse pads were handed out as a reward for good driving. There were 110 vehicles involved in this very successful program. 4.7 Longworth A vneue & Highway 57 Stuart McAllister advised that the traffic signals at Longworth Avenue and Regional Road 57 will be inspected tomorrow and will be operational by next Friday once passed. ~T1-:1i"'C Miu!,ltes 5 January 17.2008 5.0 NEXT MEETING DA TE- February 21,2008-7:00 P.M. Committee Room 1 C-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; Elwood Ward THAT: "The meeting be adjourned at 8:45 p.rn." Present: Regrets: Staff: 1-4 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES January 9,2008 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario K. Isnor, Chair B. Colville W. Tanner J. Witheridge M. Carlton J. Rook Mayor Abernethy J. Murray P. Ford S. Laing Councillor Robinson M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Administrator at 7:08 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: M. Carlton THAT the agenda be approved. MOTION CARRIED 3. NOMINATION AND ELECTION OF OFFICERS The Administrator called for nominations for the position of Chair of the Clarington Museums & Archives Board. Moved by: P. Ford Seconded by: B. Colville THAT K. Isnorbe nominated for the position of Chair. K. Isnor declined. Page 2 Moved by: K. Isnor Seconded by: W. Tanner THAT J. Rook be nominated for the position of Chair of the Clarington Museums & Archives Board. J. Rook accepted the nomination. Moved by: P. Ford Seconded by: Mayor Abernethy THAT J. Witheridge be nomi\lated for the position of Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. A vote was then held, the ballots being counted by the Administrator and the Recording Secretary. J. Rook was voted in as the new Chair of the Clarington Museums & Archives Board. The meeting was turned over to the new Chair. The Chair called for nominations for the position of Vice Chair of the Clarington Museums & Archives Board. Moved by P. Ford Seconded by M. Carlton THAT J. Witheridge be nominated for the position of Vice Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. As no other nominations were brought forward, J. Witheridge is the Vice Chair of the Clarington Museums & Archives Board. The Chair called for nominations for the position of Finance Chair of the Clarington Museums & Archives Board. Moved by: W. Tanner Seconded by: J. Witheridge THAT K. Isnor be nominated for the position of Finance Chair of the Clarington Museums & Archives Board. K Isnor accepted the nomination. Page 3 As no other nominations were brought forward, K. Isnor is the Finance Chair of the Clarington Museums & Archives Board. The Chair called for nominations for the position of Collections and Event Planning Chair of the Clarington Museums & Archives Board. Moved by: P. Ford Seconded by: K. Isnor THAT M. Carlton be nominated for the position of Collections and Event Planning Chair ofthe Clarington Museums & Archives Board. M. Carlton accepted the nomination. As no other nominations were brought forward, M. Carlton is the Collections and Event Planning Chair ofthe Clarington Museums & Archives Board. The Chair called for nominations for the position of Property Chair of the Clarington Museums & Archives Board. Moved by: K. Isnor Seconded by: M. Carlton THAT P. Ford be nominated for the position of Property Chair of the Clarington Museums & Archives Board. P. Ford declined. Moved by: Mayor Abernethy Seconded by: B. Colville THAT 1. Witheridge be nominated for the position of Property Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. J. Witheridge is the Property Chair of the Clarington Museums & Archives Board. Committee members were then chosen for each of the committees. 4. APPROVAL OF DECEMBER 12. 2007 BOARD MEETING MINUTES Moved by J. Witheridge Seconded by: K. Isnor THAT the minutes of the December 12,2007 Board Meeting be approved. MOTION CARRIED Page 4 5. BUSINESS ARISING There was no business arising. 6. COMMITTEE REPORTS No Committee Reports were available. However, in the absence of the previous Finance Chair, the Administrator reported that the Provincial grant has been received in the amount of$26,000. 7. ADMINISTRATOR'S REPORT The Administrator presented an accountability study for the year. One of the items pointed out was the Educational Programs statistics, which, in December increased 400% due to the current exhibit at the Sarah Jane Williams site, which has proven extremely popular with the schools. Many schools from out of the area are participating in the various programs which have been presented by the museum. The Administrator requested the executive committee meet in the very near future to set accountabilities for 2008. 8. NEW BUSINESS Mayor Abernethy read an email he had received from Chair K. Isnor re the Bowmanville l50'h celebrations. Moved by: K. Isnor Seconded by: J. Witheridge THAT the Clarington Museums and Archives Board directs the Administrator to support the activities of the Bowmanville l50th Committee through the use of museum resources and staff at her discretion and within Museum budget parameters; AND THAT this motion be forwarded to Council for endorsement forthwith. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING Moved by: J. Witheridge Seconded by: K. Isnor THAT the Board of Directors of the Clarington Museums & Archives meet on the second Wednesday of each month at 7:00 p.m. at the Sarah Jane Williams Page 5 Heritage Centre; these dates being: February 13, 2008, March 12,2008, April 9,2008, May 14, 2008, June 11, 2008, September 10, 2008, October 8, 2008, November 12, 2008 and December 10,2008. MOTION CARRIED ADJOURNMENT Moved by: B. Colville THAT the meeting adjourn at 8:45 p.m. LOCATION DATE TIME MEMBERS OBSERVERS & PRESENTERS 1-5 DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) MINUTES OF MEETING AGENDA Durham Region Health Department 605 Rossland Road East Meeting Room - LLC Whitby, Ontario January 18, 2008 1:00 PM Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gorman, DRHD Dr. Dave Whillans, Ontario Power Generation (OPG) Mr. Frank Bajurny, OPG Dr. Tony Waker, University of Ontario Institute of Technology Mr. Alex Heydon, Public Member Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Mr. Marc Landry, Public Member Mr. Hardev Bains, Public Member Mr. Joshua Mazuryk, Public Member Mr. Brian Devitt, DRHD, (Secretary) Ms. Laurie Swami, OPG Mr. John Peters, OPG (presenter) Ms. Jacquie Mcinnes, OPG (Presenter) Mr. Neal Kelly, OPG Dr. Doug Chambers, SENES (presenter) Dr. Eric Holowaty, Cancer Care Ontario (CCO) (presenter) Mr. Todd Norwood, CCO (presenter) Dr. Ian Fairlie, Independent Consultant on Radiation, (presenter) Ms. Rachel Lane, Canadian Nuclear Safety Commission (CNSC) (Presenter) Mr. Garry Schwarz, CNSC (presenter) Mr. Steve Mihok, CNSC Ms. Anne-Marie Holt, Haliburton, Hawartha Pine Ridge District Health Unit Ms. Carrie-Anne Atkins, OPG Ms. Janice Szwarz, MunicipalityofClarington Mr. Dave Martin, Greenpeace Mr. Jeff Brackett, Greenpeace Ms. Gai Cockburn, Conununity Representative Ms. Lynn Jacklin, Conununity Representative Mr. K. Gilligan, Conununity Representative REGRETS Ms, Norma Drummond, Public Member Ms. Lorraine Weigel, Public Member Ms. Sue Stickley, Low Level Radioactive Waste Management Office Robert Kyle opened the meeting and welcomed everyone. 1.0 Adoption ofthe DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the November 16, 2007 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received a report from the Canadian Nuclear Safety Commission (CNSC) titled Canadian National Report for the Convention on Nuclear Safety - Fourth Report dated September 2007. 3.2 Robert Kyle's office received the minutes of meetings of the Pickering Nuclear Generating Station Community Advisory Council for October 23 and November 20,2007. 3.3 Robert Kyle's office received the Annual Report of the Chief Energy Conservation Officer for Ontario dated November 1, 2007. 3.4 Robert Kyle received a newsletter from Pickering Nuclear on the Potential Refurbishment and Continued Operation of Pickering B dated Fall 2007. 3.5 Robert Kyle's office received a letter from Wayne Robbins, Senior Vp of Darlington Nuclear, requesting the DNHC to support the renewal of the operating licence for Darlington Nuclear dated November 23,2007. 3.6 Robert Kyle's office received an invitation from the CNSC to attend a Workshop on the Assessment and Control of Tritium's Health Risk in Ottawa on January 8, 2008 and the invitation was dated November 28,2007. 3.7 Robert Kyle prepared and sent a letter to the CNSC on behalf on the DNHC concerning the renewal of the operating licence for Darlington Nuclear dated December 3, 2007. 3.8 Robert Kyle's office received a news release from the CNSC conceming safety issues at the Atomic Energy of Canada Limited (AECL) National Research Universal Nuclear Reactor at the Chalk River site dated December 6, 2007. 2 3.9 Robert Kyle's office received a news release from the CNSC concerning the appointment of Dr. Ronald Barriault as a new member of the CNSC dated December 12, 2007. 3.10 Robert Kyle prepared and sent a letter to the CNSC on behalf of the DNHC concerning the renewal of the operating licence for the Pickering Nuclear Waste Management Facility dated December 17, 2007. 3.11 Robert Kyle's office received the Draft Minutes of Port Granby Discussion Group meeting held on September 19,2007 and the covering letter was dated January 4, 2008. 3.12 Robert Kyle's office received copies of the submissions presented by several organizations to the CNSC concerning the application of the renewal of the operating licence for the Darlington Nuclear Generating Station at the CNSC Public Hearing Day Two held at the Holiday Inn in Oshawa on January 10, 2008. 3.13 Robert Kyle's office received a newsletter from the Low Level Radioactive Waste Management Office concerning the federal review of the Environmental Assessment of the Port Granby Project dated Winter 2008. 3.14 Robert Kyle's office received a news release from the CNSC concerning tritium studies and frequently asked questions about tritium dated January 16,2008. 4.0 Nuclear Power I Environmental Issues 4.1 Report by the Canadian Nuclear Safety Commission (CNSC) on issues that affect Darlington and Pickering Nuclear Generating Stations (NGS) (a) Rachel Lane, Epidemiologist for the CNSC, provided a presentation on current CNSC epidemiological initiatives. The highlights of Rachel's presentation were: · The Tritium Charter will result in a very thorough investigation of health effects of tritium as it relates to NGS. · The CNSC held a Workshop on the Assessment and Control of Tritium's Health Risk on January 8, 2008 in Ottawa. Rachel summarized her presentation by putting the radiation risk from NGS in perspective by indicating the following: · In Canada, radioactive emissions from NGS are very low and therefore doses to the public are very low even for the most highly exposed members of the community. · Canadian NGS worker doses are also very low even for the most highly exposed workers relative to the regulatory standards. · Public health epidemiological studies have not established the occurrence of health risks due to cancer and genetic anomalies as a result of exposure to low level radioactive emissions from NGS. 3 Rachel Lane will regularly update the DNHC on epidemiological initiatives conducted by the CNSC as it affects NGS and she can be reached at (613) 992-8567 or bye-mail at Rachel.1aneCiilcnsc-ccsc.l!c.ca for more information. The overheads Rachel used are attached as Appendix 1. (b) Garry Schwarz, Director of Darlington Nuclear Compliance and Licensing Division for the CNSC, was prepared to give the DNHC a report on licensing and compliance issues affecting Darlington and Pickering NGS. Due to the longer than expected Health Effects presentations and discussions, ;Robert Kyle requested Garry Schwarz or Tom Schaubel to present the CNSC's report on Darlington and Pickering NGS at the next DNHC meeting on April 18, 2008. 4.2 Progress Report on the Pickering B Refurbishment and Continued Operation of Reactors Environmental Assessment John Peters, Manager, Environmental Assessment Nuclear Generation Development, was prepared to give an update on the feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B EA as a result of a directive from the Government of Ontario. Due to the longer than expected Health Effects presentations and discussions, Robert Kyle requested John to present the Pickering B EA progress report at the next DNHC meeting on April 18, 2008. The feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B can be reviewed on the OPG web site at www.oog.com/oickerinl!b for more information. 4.3 Progress Report on the Potential New Nuclear Units Proposed at Darlington B John Peters was prepared to give an update of the proposed new nuclear units for the Darlington Nuclear site referred to as Darlington B. Due to the longer than expected Health Effects presentations and discussions, Robert Kyle requested John . to present the Darlington B progress report at the next DNHC meeting on April 18, 2008. More information on proposed new nuclear units at the Darlington Nuclear site is available on the OPG website www.opg.comlnew build or (866) 487-6006. 5.0 Health Effects 5.1 Report on the Tritium Hazard Report: Pollution and Radiation Riskfrom Canadian Nuclear Facilities Dr. Ian Fairlie, Independent Consultant on Radiation and the Environment from London England, provided a presentation titled "Tritium: are its health risks properly assessed?" The highlights of Dr. Ian Fairlie's presentation were: 4 . Tritium releases from Pickering and Darlington NGS were charted showing comparisons with other NGSs in several countries and Pickering and Darlington were the highest. . Tritium drinking water limits in Canada were charted showing comparisons with several countries and Canada had the highest at 7000 bqfl. . Tritium concentrations in air near Canadian NGSs were graphed. . Tritium concentrations in food moisture near Canadian NGSs were graphed. . Tritium intake values near Pickering and Darlington NGSs were listed from several tritium sources. . The calculation of tritium doses was questioned by Dr. Ian Fairlie and as result should be increased. He listed the following reasons: o Wrong radiation weighting factor used o Wrong metabolic/dosimetric models used o No acknowledgement ofthe hazardous nature of tritium Dr. Fairlie noted the precautionary principle is to err on the side of caution and we should not use scientific uncertainty as an excuse for inactivity where there is preliminary evidence of harm. He recommended protection for the most vulnerable and the most exposed individuals within 10 kilometres of any NGS in Canada. The main conclusions from Dr. Ian Fairlie's presentation were: . There are high tritium concentrations in air moisture, food and water near NGS in Canada . There are high tritium exposures to nearby residents ofNGSs in Canada from breathing, drinking, eating and skin absorption. . It is likely cancers, leukemias and birth defects are resulting from suggested high concentrations of tritium but it is difficult to pick them up epidemiologically. Dr. Ian Fairlie can be reached bye-mail at ianfairlie(a).gmail.com for more information on his report The Tritium Hazard Report: Pollution and Radiation Risk from Canadian Nuclear Facilities. The overheads Dr. Ian Fairlie used are attached as Appendix 2. 5.2 (a) Report on the Recent Observations from the United Nations Scientific Committee on Effects of Atomic Radiation (UNSCEAR) that may be of interest to the DNHC Dr. Doug Chambers, Principal of SENES, provided his observations of significant issues from UNSCEAR. The highlights of Doug's presentation were: . UNSCEAR was established by the United Nations (UN) General Assembly by resolution in 1955. . Scientists from 21 UN member states are represented in UNSCEAR. . UNSCEAR holds annual sessions and assesses scientific information on levels and effects of ionizing radiation. . UNSCEAR disseminates its findings to the UN Assembly, UN Agencies, the scientific community and the public. . In 2006, UNSCEAR released the following reports: 5 o Epidemiological Studies of Radiation and Cancer o Non-Cancer Effects ( cardiovascular disease) o Effects on the Immune System o Non-targeted and Delayed Effects o Effects of Radon Exposure . In 2007, UNSCEAR reviewed the following draft reports: o Health Effects from the Chemobyl Accident o Effects ofIonizing Radiation on Non-human biota o Exposure of the Public and Workers from Various Sources of Radiation o Exposure from Radiation Accidents o Medical Radiation Exposures Doug Chambers' general observations ofUNSCEAR were: . Radiation exposure has never been demonstrated to cause hereditary effects in people but effects have been demonstrated in plants and animals so it necessary to be very prudent and assume that it could occur in humans. . Non-cancer effects occur at high doses. . New biology (e.g. bystander effect) does not affect risk estimates (based on organ doses). . Risk of radiation-induced cancers is small at low doses. . Updated risk estimates comparable to those reported in 2007. . Radon risks from miner studies and residential studies are comparable. The overheads and handouts Doug Chambers used are attached as Appendix 3. 5.2 (b) Report on Radiation Dose Methodologies Dr. Doug Chambers provided a presentation on radiation dose methodologies as an educational tool for the DNHC. The highlights of Doug's presentation were: . The general approach to radiation dose methodology included: o Source- releases to air and water o Environmental distribution - air dispersion, water dispersion and uptake by biota (plants, fish etc.) o Routes of exposure - inhalation and dermal absorption, ingestion and external o This approach is used to calculate the dose . Dose conversion factors are used to calculate the dose. . An example of dose calculation was used to determine the annual dose of tritium from ingestion of drinking water from the Ajax Water Supply plant in 2006. The overheads and handouts used by Doug Chambers are attached as Appendix 4. 5.3 Progress Report from Cancer Care Ontario (CCO) on their new project to Perform Spatial Analysis and Risk Assessment of Cancer Incidence in Ontario 6 Dr. Eric Holowaty, Director of Preventive Oncology for CCO, presented a progress report on their new project to perform spatial analysis and risk assessment of Cancer incidence in Ontario. The highlights of Eric's presentation were: . The new project is officially called the Ontario Health and Environment Information System (OREIS). . OREIS is a research and development project between CCO, Natural Resources, Canada and many other partners including the Centers for Disease Control in Atlanta. . The aim of the OREIS Project is to design, implement and test an enhanced spatial surveillance system to improve our understanding of the association between environmental exposures, health outcomes and confounding risks. . The OREIS Project began in April 2007 and is scheduled for completion in December 2008. . The fundamental spatial questions were: o What is the risk of cancer among residents of a particular geographic area or neighbourhood o Are there areas of unusually high or low risk discounting the effects of random variation o Is the observed pattern of cancer risk similar to the pattern of known risk factors and other antecedent determinants o If the observed pattern cannot be explained by known risk factors or chance variation, is there evidence that it may be associated with exposures in the ambient environment, whether from point source(s), line(s) or area/volume sources . Geographic Information Systems (GIS) are tools and methods that support the processing of spatial data into information necessary for making decisions about some geographic area. . GIS can help public health agencies with research, surveillance, planning, spatial decisions and developing emergency Ipandemic response systems. . The Rapid Inquiry Facility (RIF) is an integrated information system for the rapid assessment of relationships between the environment and health. . RIF aims to provide improved understanding of the links between environmental exposures, health outcomes and risk. Eric Holowaty introduced Todd Norwood. Senior Research Associate for CCO, who provided a brief demonstration of the RIF application providing an example of risk assessment in relation to a single point source that was very interesting using local maps and neighbourhoods in the City of Pickering. Dr. Eric Holowaty will continue to update the DNHC on the progress of the OHEIS Project. Eric can be reached at (416) 971-9800 or bye-mail at eric.holowatv(aJ,cancercare.on.ca for more information. 6.0 Communications 6.1 Community Issues at Pickering Nuclear 7 Jacquie McInnes, Director of Nuclear Public Affairs, reported on community issues at Pickering Nuclear for Don Terry, Manager of Public Affairs, who could not attend the meeting today. The highlights of the Jacquie's presentation were: . All 6 Pickering units are operating at or close to full power. . Pickering A production capability factor plan for 2008 is 78% with the long- term goal of 83%. . Pickering B production capability factor plan for 2008 is 85%. . The worker safety record at Pickering A is approximately 2.3 million hours without a lost-time accident and 4.1 million hours at Pickering B. . OPG received the Canadian Electricity Association's Silver President's Award of Excellence in recognition of two consecutive years of top quartile employee safety performance. . Pickering Nuclear is working with several community partners on environmental issues for the March Break. . Pickering B has applied to the CNSC for a five year Operating Licence Renewal and the CNSC Hearings are scheduled for February 20 and May 14, 2008. Don Terry, Manager of Public Affairs at Pickering Nuclear, can be reached at (905) 839-1151 extension 5966 or bye-mail at don.terrvlalopg.com for more information. 6.2 Community Issues at Darlington Nuclear Jacquie McInnes reported on community issues at Darlington Nuclear for Vanessa Hughes, Manager of Public Affairs, who could not attend the meeting today. The highlights of Jacquie's presentation were: . . Darlington Nuclear has experienced excellent safety and station performance in 2007 exceeding their targets and ranking among the best nuclear plants in the world. . On November 15, 2007 in Atlanta, Georgia at an annual conference of international nuclear power operators, Darlington Nuclear was honoured with a prestigious Performance Improvement Award. . The Performance Improvement Award has brought considerable attention to Darlington Nuclear. Nuclear industry partners from around the world are visiting Darlington to benchmark their programs to ensure continuous improvement in their performance. . OPG received the Canadian Electricity Association's Silver President's Award of Excellence in recognition of two consecutive years oftop quartile employee safety performance. . Spring of 2009, Darlington Nuclear will undertake the planned maintenance outage of the vacuum building safety system that will also include the shut down of all four units for maintenance at the same time. This major station outage occurs every 8-10 years. . In preparation for the 2009 vacuum building maintenance, drainage of piping has begun that will slightly increase tritium levels to Lake Ontario that will be detectable. Frank will bring a report on this environmental issue to a future DNHC meeting. 8 . Wayne Robbins and his senior management will meet with all 2300 employees at Darlington to discuss their performance achievements in 2007. They will also identify areas for improvement then review the business plan for 2008. . A planned maintenance outage for Unit 1 will begin in March 2008. . Darlington Nuclear is working with several community partners on environmental issues for the March break. . Day 2 of the CNSC's Operating Licence Renewal Hearing for Darlington Nuclear was held on January 10, 2008 at the Holiday Inn in Oshawa. Vanessa Hughes, Manager of Public Affairs at Darlington Nuclear, can be reached at (905) 697-7443 bye-mail atvanessa.hm!beslaloog.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 5. 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next meeting on Apri118, 2008 or future DNHC meetings may include: . Progress report from the Nuclear Waste Management Organization . Progress report on tritium in groundwater at Pickering Nuclear . Report on proposed changes to drinking water standards for tritium . Progress report on the Ontario Radiation Health Response Plan . Report on the Health Effects of Electrical Transmission Lines . Report from OPG on environmental issues related to the vacuum building maintenance at Darlington Nuclear 8.0 Next Meeting Date April 18, 2008 Time 12:00 PM Lunch served 1:00 PM Meeting begins Location University of Ontario Institute of Technology 2000 Simcoe Street North Meeting Room UB1055 in the BusinessIIT Building Oshawa, Ontario 9.0 Adjournment at 4:40 PM 9 1-6 SANTA CLAUS PARADE - MINUTES OF MEETING December 5, 2007 Wrap Up Meeting Start Time: 6:55 p.m. End Time: 7:45 p.m. Attendance: Roger Letooze, Kathy McLaughlin, Val McCormick, Lisa Kowal, Debbie Fernandes, Terryl Tzikas, Marie Hammond, Dawn Longmire, Tracy Bayley-Buckle, Sheri Crago .:. Previous Minutes were accepted by: Marie Seconded by: Terryf All in Favour- Passed VALERIE MCCORMICK - Chairperson. . Would like to pick a Theme for next years parade tonight . No complaints this year except for article in paper, but this was a policing issue · ACISS - would like to have had a better picture in paper, but this is a Statesmen issue . One filler was too close to the float in front of it leaving a big gap before the Whitby Brass Band . Make sure that Theme is on Programs for next year KATHY MCLAUGHLIN - Publicity . Heard no complaints, thought parade went well TRACEY BAYLEY-BUCKLE - Make Up . Make up went well once we got started . Had two complaints about button sales o People buying buttons were asking how much and Legion members stated $1.00 o Also, a Legion member was smoking while selling buttons LISA KOWAL - Volunteer Co-Ordinator . Went well on Lisa's end . Did a good job . Needs more volunteers next year . All volunteers did well and had a good time MARIE HAMMOND - Treasurer . Heard only positive comments . $6,100.00 in donations this year . Button sales down this year . Couple of places will get more buttons . Put an Ad in papers for next years Parade about button sales, school papers etc. SHERI CRAGO - Bands . A lot of positive comments DAWN LONGMIRE - Buttons, Costumes . Positive comments . Flow was good - re pacers ROGER LETOOZE - Judging/Posters/Rogers Cable/Buttons and Button boxes . Fillers - extra list of names judges wanted to give a prized to one of our fillers . Supporter of the Year (Financial Support), maybe do one or two a year . Liberty Street traffic - maybe use alternate streets for lining up . Permit - CP Tracks. CP Police do not do that, maybe do next year . Programs - 5,000 were ordered, these need to get out TERRYL TZIKAS - Secretary . Questioned Valerie as to whether she would remain in role as Chairperson with additional help from other Committee Members . Thanked Lisa for Crowd Control people . No complaints that day . Baton Club - Logos were taped up DEBBIE FERNANDES - Floats and Fillers . Everything went well . Pacers worked out great . Over too quick NEW BUSINESS Valerie has decided to stay on as Chairperson with all Committee Members agreeing to take on added duties - some duties to be assigned and other duties to be completed as required by Committee Members. THEME FOR 2008 PARADE "CHRISTMAS 1858" C!gtnn REPORT #1 REPORT TO COUNCIL MEETING OF MARCH 3, 2008 SUBJECT: . GENERAL PURPOSE AND ADMINISTRATION COM MITTEE MEETING OF MONDAY, FEBRUARY 25,2008 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-021-08 Peer Review Consulting Team Composition Port Granby Project (b) EGD-010-08 Monthly Report on Building Permit Activity for January, 2008 (c) OPD-001-08 2007 Winter Report (d) ESD-003-08 Monthly Response Report - January 2008 2. NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN THAT Report PSD-017-08 be received; THAT the proposed Newcastle Village Community Improvement Plan contained in Attachment 1 to Report PSD-017 -08 be received and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Plan; and THAT any interested party or delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 March 3, 2008 3. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. WESTVALE - PHASE II, PLAN 40M.2353 THAT Report PSD-018-08 be received; THAT the request for Removal of Part Lot Control by Gage Park Developments Inc. with respect to Blocks 46, 47 and 48 inclusive on Plan 40M-2353, be approved and that the Part Lot Control By-law attached to Report PSD-018-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-018-08 and any delegations be advised of Council's decision. 4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 31, 2008 ONTARIO MUNICIPAL BOARD HEARING OF JANUARY 31,2008 THAT Report PSD-019-08 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on January 31, 2008, for applications A2008-0002 and A2008-0003 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 5. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CLARET INVESTMENTS LIMITED & 1361189 ONTARIO LIMITED HANCOCK ROAD SUBDIVISION 40M.2364 THAT Report PSD-020-08 be received; THAT the request for Removal of Part Lot Control by Claret Investments Limited and 1361189 Ontario Limited with respect to Lots 68 to 73 and 79 to 84 inclusive on Plan 40M-2364 be approved and that the Part Lot Control By-Law attached to Report PSD-020-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-020-08 and any delegations be advised of Council's decision. Report #1 3 March 3, 2008 6. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DON FARROW THAT Report PSD-022-08 be received; THAT the request for Removal of Part Lot Control with respect to Lot 24, Block 'N' on C.G. Hanning's Plan, be approved and that the Part Lot Control By-law attached to Report PSD-022-08 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-022-08 and any delegations be advised of Council's decision. 7. PROPOSAL TO CLOSE AND CONVEY PORTIONS OF ROAD ALLOWANCES SITUATED IN PART LOTS 32 & 33, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON THAT Report EGD-012-08 be received; THAT the road allowances situated in Lot 32, Concession 2, former Township of Darlington, further identified as Parts 1 and 2 on Plan 40R-25183 and Part 1 on Plan 40R-25082 be closed and declared surplus and that the road allowance be conveyed to Prestonvale Road Land Corporation; THAT the applicants pay the appraised land value of $24,000.00 as well as all legal and other financial costs associated with the transaction; THAT Council pass the necessary by-laws to implement the recommendations of Report EGD-012-08; and THAT Prestonvale Road Land Corporation be advised of Council's decision. 8. ST. STEPHENS ESTATES SUBDIVISION PHASE 2 STAGE 1A, PLAN 40M-2048 (PART), AND PHASE 2 STAGE 2, PLAN 40M-2133, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY- LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-013-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133; and THAT Council approve the by-laws attached to Report EGD-013-08, assuming certain streets within Plan 40M-2048 and Plan 40M-2133 as public highways. Report #1 4 March 3, 2008 9. BOWMANVILLE CENOTAPH THAT Report OPO-002-08 be received; THAT Staff be authorized to inscribe the word .Peacekeepers" along the east face of the monument; and THAT Royal Canadian Legion Branch 178 Bowmanville be advised of Council's decision. 10. BOWMANVILLE - CLARINGTON CENTRE FOR THE PERFORMING ARTS THAT Report CSO-001-08 be received; THAT the request for space at 40 Temperance Street for the purpose of a performing arts centre be denied; and THAT Carol Davidson and Peggy Clark be advised of Council's decision. 11. DONATION - PUBLIC ACCESS DEFIBRILLATOR THAT Report CSO-002-08 be received; THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley; and THAT the family of the late Barbara Standley be formally thanked for the donation. 12. 2008 MUNICIPAL GRANTS THAT Report CSO-005-08 be received; THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. 13. BOWMANVILLE HORTICULTURAL SOCIETY THAT the Bowmanville Horticultural Society be approved for a grant in the amount of $500.00. 14. CLARINGTON ARTS AND MUSIC FESTIVAL THAT the Clarington Arts and Music Festival be approved for a grant in the amount of $750.00. 15. CLARINGTON FARMERS' MARKET THAT the Clarington Farmers' Market be approved for a grant in the amount of $1,000.00. Report #1 5 March 3, 2008 16. COURTICE HORTICULTURAL CLUB THAT the Courtice Horticultural Club be approved for a grant in the amount of $500.00. 17. ECOLOGY GARDEN/BOWMANVILLE COMMUNITY ORGANIC GARDEN THAT the Ecology Garden/Bowmanville Community Organic Garden be approved for a grant in the amount of $500.00. 18. NEWCASTLE HORTICULTURAL SOCIETY THAT the Newcastle Horticultural Society be approved for a grant in the amount of $800.00. . 19. NEWCASTLE SANTA PARADE COMMITTEE THAT the Newcastle Santa Parade Committee be approved for a grant in the amount of $2,500.00. 20. NEWCASTLE VILLAGE AND HISTORICAL SOCIETY THAT the Newcastle Village and Historical Society be approved for a grant in the amount of $1 ,500.00. 21. NEWTONVILLE'S MUSIC NIGHT IN THE PARK THAT the Newtonville's Music Night in the Park be approved for a grant in the amount of $750.00. 22. ORONO HORTICULTURAL SOCIETY THAT the Orono Horticultural Society be approved for a grant in the amount of $500.00. 23. ROTARY CLUB OF COURTICE- CANADA DAY IN CLARINGTON THAT the Rotary Club of Courtice - Canada Day in Clarington be approved for a grant in the amount of $5,000.00. 24. ROYAL CANADIAN LEGION MUSEUM FUND THAT the Royal Canadian Legion Museum Fund be approved for a grant in the amount of $2,000.00. 25. HAMPTON HALL BOARD THAT the Hampton Hall Board be approved for a grant in the amount of $2,500.00. Report #1 6 March 3, 2008 26. KENDAL COMMUNITY CENTRE THAT the Kendal Community Centre be approved for a grant in the amount of $2,500.00. 27. NEWCASTLE MEMORIAL ARENA MANAGEMENT BOARD THAT the Newcastle Memorial Arena Management Board be approved for a grant in the amount of $5,000.00. 28. NEWTONVILLE COMMUNITY HALL THAT the Newtonville Community Hall be approved for a grant in the amount of $2,500.00. . 29. ORONO TOWN HALL THAT the Orono Town Hall be approved for a grant in the amount of $2,500.00. 30. TYRONE COMMUNITY CENTRE THAT the Tyrone Community Centre be approved for a grant in the amount of $2,500.00. 31. BOWMANVILLE NEW HORIZONS BAND THAT the Bowmanville New Horizons Band be approved for a grant in the amount of $500.00. 32. CLARINGTON CONCERT BAND THAT the Clarington Concert Band be approved for a grant in the amount of $750.00. 33. CLARINGTON MINOR LACROSSE ASSOCIATION THAT the Clarington Minor Lacrosse Association be approved for a grant in the amount of $1 ,500.00. 34. CLARINGTON PROJECT - A PROJECT OF COMMUNITY LIVING OSHAWAlCLARINGTON THAT the Clarington Project - A Project of Community Living Oshawa/Clarington be approved for a grant in the amount of $750.00. 35. CLARINGTON SWIM CLUB THAT the Clarington Swim Club be approved for a grant in the amount of $1,000.00. Report #1 7 March 3, 2008 36. COURTICE KIDS MUL TISPORT SERIES THAT the Courtice Kids Multisport Series be approved for a grant in the amount of $1,000.00. 37. KENDAL EAGLES THAT the Kendal Eagles be approved for a grant in the amount of $3,500.00. 38. NEWCASTLE SKATING CLUB THAT the Newcastle Skating Club be approved for a grant in the amount of $1,000.00. 39. OAK RIDGES TRAIL ASSOCIATION THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. 40. ORONO AMATEUR ATHLETIC ASSOCATION THAT the Orono Amateur Athletic Association be approved for a grant in the amount of $2,500.00. 41. ORONO FIGURE SKATING CLUB HAT the Orono Figure Skating Club be approved for a grant in the amount of $1,500.00. 42. CANADIAN MENTAL HEALTH DURAM THAT the Canadian Mental Health Durham be approved for a grant in the amount of $1,000.00. 43. CANADIAN RED CROSS REGION OF DURHAM THAT the Canadian Red Cross Region of Durham request for a grant in the amount of $5,000.00 be denied. 44. CLARINGTON EAST FOOD BANK THAT the Clarington East Food Bank be approved for a grant in the amount of $1,000.00. 45. CLARINGTON FIDDLE CLUB THAT the Clarington Fiddle Club be approved for a grant in the amount of $750.00. Report #1 8 March 3, 2008 46. D1RFTWOOD THEATRE GROUP THAT the Driftwood Theatre Group be approved for a grant in the amount of $500.00. 47. LATENITE PRODUCTIONS THAT the Latenite Productions request for a grant in the amount of $5,000.00 be denied. 48. LEARNING DISABILITIES ASSOCATION THAT the Leaming Disabilities Association be approved for a grant in the amount of $750.00. 49. LUKE'S PLACE SUPPORT AND RESOURCE CENTRE THAT Luke's Place Support and Resource Centre be approved for a grant in the amount of $500.00. 50. ONTARIO VOLUNTEER EMERGENCY RESPONSE TEAM THAT the Ontario Volunteer Emergency Response Team be approved for a grant in the amount of $2,000.00. 51. SOLlNA HALL BOARD THAT the Solina Hall Board be approved for a grant in the amount of $2,500.00. 52. CLARINGTON ANIMAL SHELTER - MICROCHIP PROGRAM THAT Report CLD-008-08 be received; THAT a microchip program for cats and dogs adopted through the Clarington Animal Shelter be endorsed; and THAT a by-law be passed to amend By-law 2006-227 to increase the adoption fees of cats and dogs by $10.00 to cover the costs associated with the microchip program. 53. RESPONSIBLE PET OWNER BY-LAW - FEE AMENDMENT THAT Report CLD-009-08 be received; and THAT a by-law be passed to amend Schedule A to By-law 2006-227 to include the fees for the transferring of a cat in the same amount as set out for the transferring of a dog. Report #1 9 March 3, 2008 54. MUNICIPAL SERVICE BOARDS THAT Report CLD-010-08 be received; THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; THAT the appropriate by-laws attached to Report CLD-010-08 as Attachments No. 1 through 4 be approved; THAT Mayor Abernethy be appointed to both the Newcastle Arena Board and the Orono Arena Board; and THAT Gary Oliver be appointed to fill the vacancy on the Newcastle Arena Board. 55. JOHN HOWARD SOCIETY - LEASE EXTENSION AND COMMUNITY LIVING OSHAWA I CLARINGTON - LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE THAT Report COD-005-08 be received; THAT the Lease Extension from the John Howard Society for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; THAT the Lease Extension from the Community Living Oshawa I Clarington for the leased space at 132 Church Street, Bowmanville, in the amount of $12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; and THAT the By-laws attached to Report COD-005-08, marked Schedule "A" and "B", authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be approved. 56. MECHANICAL EQUIPMENT MAINTENANCE AGREEMENT EXTENSION TRI-AIR SYSTEMS, MARKHAM That report COD-006-08 be received; and That the decision to extend the existing agreement with Tri-Air Systems, Markham for the on-going maintenance and repair of HVAC systems to May 31, 2008 be endorsed. Report #1 10 March 3, 2008 57. PUBLIC SECTOR SALARY DISCLOSURE ACT THAT Report COD-010-08 be received for information; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2007. 58. CASH ACTIVITY - FOURTH QUARTER OF 2007 THAT Report FND-005-08 be received; That in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.D. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2007, as shown on the attached schedule; and That part "A" of the expenditures for the fourth quarter of the year be confirmed. 59. CONFIDENTIAL REPORT CONCERNING A LEGAL AND PERSONAL FINANCIAL MATTER RESPECTING AN IDENTIFIABLE INDIVIDUAL THAT the recommendations contained in Confidential Report FND-006-08 be approved. 60. EFW - PEER REVIEW & ECONOMIC STUDIES COSTS TO DATE THAT the Addendum to Report FND-002-08 be received; and THAT Staff provide a further report to Committee at such time as the resolution raised at the Region of Durham Finance Committee of February 5, 2008 regarding Clarington's due diligence/peer review funding is determined by Regional Council. 61. PRESENTATION - PHILIP WEBSTER, NEW LICENCE APPLICATION RECEIVED BY THE CANADIAN NUCLEAR SAFETY COMMISSION THAT the delegation of Mr. Philip Webster be received with thanks. 62. DELEGATION - JAISON GIBSON - SOCIAL REFORM THAT the delegation of Mr. Jaison Gibson be received with thanks. 63. DELEGATION - LINDA GASSER - ADDENDUM TO REPORT FND-Q02-Q8 THAT Ms. Linda Gasser's request for the expected completion dates of all outstanding studies related to the EFW Project be referred to the Director of Planning Services. CI!1l-mgron UNFINISHED BUSINESS REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday February 25, 2008 Report #: FND-007-08 File#: PLN 20.7.1 By-law #: Subject: FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT AREAS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-007-08 be received; 2. THAT the Financial Impact Analysis of New Development prepared by Hemson Consulting Ltd., dated February 2008 be received; 3. THAT applications for draft plans of subdivision exceeding 100 units be required to submit a phasing plan with the proposed application; 4. THAT the Municipality adopt a policy to require a separate subdivision agreement for each phase of registration of a draft approved plan of subdivision so as to ensure that growth can be better linked to the capital budget process, and that this be implemented through a condition of draft approval; and 5. THAT any delegations and interested parties be advised of Council's decision. Submitted by: " h-LQ.::.. ~ Reviewed by: Franklin Wu, Chief Administrative Officer. vi . Crome, M.C.I.P., R.P.P. Director of Planning ~ ~/1IO A.S. Cannella, ~'" Director of Engineering Services. CP/ASClNTfDJC/hjl REPORT NO.: FNO-o07-oa PAGE 2 1.0 BACKGROUND TO FINANCIAL IMPACT STUDY 1.1 In June of 2007 Council approved Report PSD-078-07 recommending a financial impact study be undertaken prior to considering a number of large scale residential applications in the Bowmanville and Newcastle Village urban areas.. The proposals being reviewed by the Municipality were considered to not align with the Municipality's infrastructure financing and timing assumptions as contained in the Development Charges Background Study 2005. The background to the Municipality's Development Charges Study projected all or significant portions of these areas were not anticipated to occur until 2015 or latter. Staff believed it was prudent for these development applications to be evaluated in the context of other projects currently budgeted for or forecasted for in the Development Charges Study. There were a total of five (5) areas where residential development was proposed that staff identified as requiring inclusion in the Financial Impact Analysis: . Northglen Neighbourhood in Bowmanville . Far Sight Development in Massey Neighbourhood in Bowmanville . Port Darlington Neighbourhood in Bowmanville . North Village Neighbourhood in Newcastle Village . Wilmot Creek Retirement Community, Phase 8 Each of the identified groups contributed an equal amount to fund the study. The purpose of the analysis is to provide Staff and Council with the information required to make decisions on how to best manage growth across the entire Municipality. 1.2 Northglen Neighbourhood The Northglen Neighbourhood is located north of Concession Road 3 to the Bowmanville Urban Area boundary, between Regional Road 57 and Uberty Street. At the time the Financial Impact Study commenced, the Northglen Landowners group had submitted applications for Official Plan Amendment, Neighbourhood Design Plan Approval and two applications for proposed draft plan of subdivision and rezoning for approximately 1725 units on about 107 ha. The analysis considered the 1940 units for the neighbourhood. The Development Charges Background Study identified a portion of these lands, immediately north of Concession Road 3, as being developed prior 2014, the majority of the neighbourhood was identified as being beyond 2014. 1.3 Far Sight Development Within the Bowmanville urban area, bounded by Highway 2 to the south, Soper Creek to the west, Concession Street East to the north and Lambs Road to the east, the lands are subject of an application submitted by Far Sight Investments Limited, for draft plan of subdivision. The proposal is for a total of 470 units on 46.041 ha. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. REPORT NO.: FND-007.08 PAGE 3 1.4 Port Darlington Neighbourhood The Port Darlington Neighbourhood located in the Bowmanville urban area is between Lake Ontario and the Canadian National Railway line and bounded by Bennett Road to the east and Port Darlington Road to the wes\. The Municipality is currently considering applications by the Kaitlin Group Ltd. for official plan amendment, zoning by-law amendment and proposed plan of subdivision. The application was originally filed in 2002 and proposes a total of 699 units over 45.4 ha. More recently the applicant has suggested they may revise this figure upwards substantially. For the purpose of this analysis the 1175 units target contained in the Official Plan was utilized. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. 1.5 North Village Naighbourhood This neighbourhood located within the Newcastle Village urban area is north of the Canadian Pacific Railway, west of Arthur Street, South of Concession 3, and east of Regional Road 17. The lands are subject of applications submitted by Brookfield Homes and Smooth Run Developments for official plan amendment, neighbourhood design plan, two proposed draft plans of subdivision and applications for rezoning. The applications propose a total of 1470 units while the proposed neighbourhood design plan currently contemplates approximately 1700. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. 1.6 Wilmot Creek Retirement Community The proposal submitted by Ridge Pine Park is for an expansion of the current gated community located approximately south of Highway 401 and east of Bennett Road. The lands are the subject of official plan amendment applications at both the Region and Clarington to allow an expansion to the urban boundary. The application is currently for a total of 340 residential units, a recreation centre and 2000 square metres of retail commercial floor space. As the lands are not currently within an urban area boundary they were not considered for development within the Development Charges Background Study. 2.0 Studv Process 2.1 Shortly following Council approval to undertake the Financial Impact Analysis a meeting was held with the proponents and consultants of the above referenced applications. The terms of reference for the study were reviewed and questions with respect to the analysis, time frame and expected results were answered. At that time the land owners were requested to contribute to the cost of the study as well as provide data on phasing and infrastructure required to support the developments. 2.2 Hemson Consulting and municipal staff reviewed the number of housing units associated with each of the proposals and the proposed timing of construction as provided by the developers. A model was developed to project the impact of growth on assessment, expenditures, revenues and tax rates in Clarington to 2031 from the proposed developments. This was done based on 2007 budgets and tax rate by-laws. REPORT NO.: FND-007-08 PAGE 4 The model allowed for sensitivity testing under the base case and four different alternative growth scenarios. 2.3 In October the draft findings were presented to the land owners group. Following this presentation opportunity was provided for meetings with individual proponents to allow for clarification to issues raised with the draft report, as well as providing opportunity for the proponents to clarify their proposals and address identified potential impact on the Municipality's ability to finance the required infrastructure. Meetings occurred from late October 2007 to late January 2008. During these meetings, the projected number of units and related timing were revised resulting in required revisions to the draft Financial Impact Study and a resulting delay in finalizing the study. 3.0 Summary of Fiscal Problem 3.1 Key findings and recommendations from the Financial Impact Study support discussions with Council over the past year or so pertaining to the status of the development charges reserve funds, through budget meetings and other updates. 3.2 The key findings are found in Section VI of the attached Financial Impact Study, February, 2008 on page 22 and will not be repeated here in its entirety, except to say that growth does not fully pay for growth. This is particularly so with respect to capital as well as in any time period where operating costs are triggered from opening major facilities. 3.3 The base case plus four scenarios were undertaken to project for comparative purposes, tax levy impacts, impacts on a typical household, impact on development charges reserve funds, and impacts on debt levels. 3.4 In all cases, including the base case, increased fIScal pressures on tax rates and resulting typical households tax burden result. The Municipality will experience immediate pressure on its tax rate. The pressure under the development scenarios is greater, in most years than the base case. 3.5 With respect to development charges reserve funds, the roads and related were used as the example. The base case shows that, under current development charges rates, a negative balance approaching $37.7 million will result by 2031. Even under the most positive growth scenario in the study, a negative balance of $23.8 million results by 2031. The other scenarios show a resulting deficit as high as $89.1 million by 2031. 3.6 The debt level impact was also reviewed with the result that, under all of the growth scenarios, the Municipality will face increasing pressure to rely on debt financing. 4.0 Recommendations from Study 4.1 As referenced above, the base case reflects an overall negative perspective. irrespective of action taken on the alternative growth scenarios. The first recommendation in the study is to review development charges rates and policies immediately. In order to address this situation, on December 10, 2007, Council approved report FND-024-07 to REPORT NO.: FNO-o07 -08 PAGE 5 endorse an interim update to the 2005 Development Charges Background Study and By-Law. 4.2 The second recommendation is to review land supply and housing demand. A revision of the growth forecasts will not take place under this interim update. However, the 2005 Development Charges By-Law will expire in mid-2010 and therefore a full growth forecasting exercise will be required during 2009 as part of a new Development Charges Background Study. 4.3 The third recommendation is to consider mitigating the risk of expanding municipal services by entering into cost sharing agreements with developers. In Clarington, where future rates of growth are less certain, cost sharing arrangements carry risk associated with them. This is particularly true when the Municipality is reliant on development charges cash flows to pay for existing growth-related debt and hampers Council's flexibility in future capital budgets. Local services is one area being explored through the Development Charges Update whereby the costs are excluded from development charges recovery for some roads and parkland development and included as conditions of subdivision approval. 4.4 The complete recommendations from the Financial Impact Study are found on page 24 of the attached document. The Financial Impact Analysis demonstrates that, under the Municipality's current policies and practices, advancing development will have an overall negative fiscal impact on the Municipality. As a result, staff have undertaken to determine whether alternative approaches can be considered in order to provide options to allow some development proceed in an effective manner. This will be discussed in the following sections. 5.0 Enqineerlnq Standards and Related ImDacts 5.1 The Municipality is committed to servicing approved developing areas through the Municipality's Capital Budget. The Municipality however, just like a business, must direct finite financial resources towards providing an adequate supply of housing units where and when it has been demonstrated that the market can support demand. This becomes a delicate balance between providing services and living up to the commitments that we have made while operating within our available budget and reserve funds. It is for this reason that any consideration of future municipal expenditures is dependent upon having seen a recovery of the infrastructure investments we have already made and must be done in a timely and affordable manner. 5.2 Infrastructure improvements that are necessary to maintain existing infrastructure are considered non-growth related, while improvements needed to provide municipal services to new residential developments contained within our Development Charge Study are considered growth related. Growth related and non-growth related projects are accommodated through the Municipality's annual Capital Budget and Forecast and the funding of these projects comes in part from such sources such as the tax levy as well as our development charge reserve funds where development charges levies are deposited. REPORT NO.: FND-007-OB PAGE 6 5.3 The background work to the Municipality's Development Charges Study in 2005 identified lands anticipated to be developed and infrastructure required by 2014 or earlier (Ten Year Growth Areas), as well those lands and associated infrastructure that would be developed in 2015 and beyond (Long Term Growth Areas). The development of Ten Year Growth Areas, such as Brookhill Neighboumood, is always the Municipality's primary objective. The Ten Year Growth Areas in the Development Charges Background Study is a snapshot in time and. in part for this reason. the Development Charges Study is updated every 5 years. This allows the Municipality to adjust to growth trends and progress in providing infrastructure. 5.4 Municipal staff internally prepare a 10 Year Capital Works Program with every budget. The 10 Year Capital Works Program is quite specific for the first five years but the timing becomes more fluid for the iatter five years. The only growth-related projects in the 10 Year Capital Works Program are those subdivision applications which have been draft approved. The draft approval of a plan of subdivision generally indicates that the Municipality is committed to service that development within a reasonable timeline. 5.5 At this time, the Capital Works Program necessary for existing registered plans of subdivision and draft approved plans of subdivision are fully committed for the next five year time frame. The approval of the expenditure of funds for these growth reiated projects are subject, however, to the approval of Council through the annual budget process. This is indicative of the financial constraints the Municipality has at the present time. 5.6 The draft approval of any new plans of subdivision which the servicing is sequential to existing or draft approved developments. and which are expected to develop within the foreseeable future, would have to be scheduled in the next 6 to 10 year forecast (2013 - 2017) or later. Such capital works for these plans of subdivision will still require the approval of Council and are of course subject to Council priorities at that lime. To date. none of these projects are located in the Ten Year Growth Areas as determined by the 2005 Development Charges Background Study. 5.7 1\ should be understood that when the Municipality states that it is committed to service a development, this means that we are committed to provide. in a timely fashion. the level of service that our residents have every right to expect. In a recent quality of life survey the perception of value for taxes was closely linked to the provision of services such as parks, trails. recreational facilities and roads. If we do not provide services within the timeframe that most would consider appropriate our quality of life ratings in future years may not be quite so favourable and complaints would be expected to increase. 6.0 Modifications to Subdivision Approval and Reaistratlon Process 6.1 Financiaf Impact Review Current Practice As part of the review of a subdivision application determination is made regarding the infrastructure required to support the development at an adequate level of service. The Clarington Official Plan contains policies dealing with growth management. These policies state that Council may deem applications premature if "the capital works and REPORT NO.: FND-007.08 PAGE 7 services required to service the lands and the future residents are not within the Municipality's current capital budget or 10 year capital works forecast as updated from time to time; or Council is of the opinion that the Municipality's administrative and financial resources are not sufficient to provide an adequate level of services for those residents who would be accommodated in the proposed plan of subdivision as well as to provide and maintain an adequate level of services for existing residents and residents who will live in developments which have been approved by the Municipality." Comments with respect to timing of municipal infrastructure are typically provided by Engineering staff based on their review of the capital works forecast. Engineering Iiaises on a regular basis with the Finance Department when required. Proposed Change It is not recommended that current process be changed. Where there are concerns about negative financial impacts, the Official Plan provides for a Financial Impact Analysis to be conducted. 6.2 Draft Approval of Plans of Subdivisions Current Practice As the various agency issues are resolved conditions of draft approval are prepared and approved by Council, prior to the Director of Planning Services issuing Draft Approval with conditions. Conditions of Draft Approval usually apply to all the lands subject of the subdivision application, and identify the Owner's responsibility financially and otherwise prior to receiving Finai Approval and registering the whole, or a phase of the development. The Owner is required to enter into an agreement with the Municipality of Clarington to implement the conditions. More recently a condition of approval states that draft approval lapses if the Owner does not receive Final Approval within three (3) years. For larger plans of subdivision once Final Approval is issued it may take a number of years to register the various phases. Proposed Change Given the dispersed nature of development in Clarington across three main urban areas and concerns with financial impacts of growth, it is recommended that in certain instances, where the projected development timeframe is over a long period of time, the Municipality may determine only partial draft approval of an application at the conciusion of the circulation and review process. The area of a plan of subdivision which is draft approved may be limited based on the Municipality's ability to finance municipal infrastructure required for the development within a reasonable time frame. This will mean that phasing plans for individual applications could be used to provide boundaries or limits for draft approval. The Municipality is required to only have a 3-year supply of draft approved or registered lots. Approving plans of subdivision too far in advance of their anticipated development time reduces the Municipality's flexibility in adjusting to new trends and requirements (eg. after 2015, up to 40% of all new development will have to be within the "built boundary"). REPORT NO.: FND.Q07-QS PAGE S 6.3 Subdivision Agreements Current Practice In Clarington, since the late 80's, the Municipality developed a comprehensive master subdivision agreement intended to encompass all the lands within the Draft Approved Plan of Subdivision. This practice was adopted at a time when there were less concern about the financial impacts of development and more concern for ease of administration of the agreement process. However, development of larger subdivisions usually occurs in phases through the registration of M-Plans. The registration of M-Plans is usually at the discretion of the Owner provided he complies with the provisions of the subdivision agreement and condilions of draft approval. Moreover, for large development projects like Aspen Springs or the Port of Newcastle, there were numerous amendments to draft approval to address market changes and other concerns. Typically phases are registered in accordance with the ownerlbuilder's schedule and this triggers works for the Municipality. More recently where the Municipality was required to finance infrastructure needed to support planned development, the conditions of draft approval often included a condition that said: "This development may proceed at such time the Council of Municipality of Clarington has approved the expenditure of funds for [the details of the project describedJ" While these provisions made explicit the link between proceeding to registration of a draft plan of subdivision and the capital budget program, it did not fully address the complexity of very large plans of draft plans of subdivision now in front of the Municipality. Additionally, given the financial impacts of growth on the Municipality, this process could be strengthened. Proposed Change It is proposed that a separate subdivision agreement be prepared for each M-Plan reflecting a phase of development for the larger draft plans of subdivision. This will allow the Municipality to better link the registration of phases of draft plans with the specific works required and the capital budget process,. This will assist the Municipality in having greater control over its capital budget program and the timing of final plan approval and registration. This practice is currently being used by other municipalities within Durham, including the Region. As a transitional measure, it is recommended that any application where the proponent has notified the Municipality of their intent to enter into an agreement and where the requisite fee has been paid, the Municipality would continue to prepare one agreement with the appropriate phasing plan, if any. REPORT NO.: FNO-o07-oa PAGE 9 6.4 Phasing Plans. Current Practice Municipal staff will often request a phasing plan to be prepared where there is some concern about the co-ordination of capital works. However in many cases, no phasing plans have been required since a draft plan of subdivision was sequential to existing development or adjacent to another draft approved plan of subdivisiOll. This has left the landowner to determine the phasing of each draft plan of subdivision. Consequently, in certain situations the capital works program has not been able to keep up with the phasing of development. Proposed Change It is proposed that applications for proposed Draft Plan of Subdivision encompassing larger tracts of land (greater than 100 units) be required to submit a phasing plan for approval by the Municipality. The phasing plan shall identify, among other things, how the development may proceed in consideration of infrastructure requirements. This Phasing Plan would be prepared at the start of the application review process rather than part way through as issues are identified. 7.0 CONCLUSIONS 7.1 Staff will prepare separate reports with recommendations dealing with the applications that triggered this study. The recommendations of the Financial Impact Analysis provide a tool in reviewing the applications relative to the growth management objectives. In preparing specific recommendations for each of the applications the Municipality will continue to rely on the development charges background studies and Official Plan policies to manage future growth. 7.2 This means that applications that will be reviewed in a favourable light are those where: . development is sequential to existing growth and services and able to take advantage of existing infrastructure; . capital works and services required to service the lands within the Municipality's Ten Year Growth Area will be given priority. In some cases the area to be developed prior to 2014 may need to be adjusted based on changing commitments to services beyond the Municipality's control (i.e. regional servicing); . by implementing a more controlled draft approval and registration process, the development is not expected to create a negative fiscal impact on the Municipality; and . Council is of the opinion that the Municipality's administrative and financial resources are sufficient to provide an adequate level of services for those residents who would be accommodated in the proposed plan of subdivision as well as to provide and maintain an adequate level of services for existing residents and residents who will live in developments which have been approved by the Municipality. The approval of the expenditure of funds for growth related projects is subject, however, to the approval of Council through the annual budget process and must also consider non-residential development priorities. REPORT NO.: FND-007-08 PAGE 10 7.2 In addressing the five development areas that triggered this study the Wilmot Creek Phase 8 is not identified to have a negative financial impact. The Northglen proposal is identified as having land and infrastructure at least in part being developed prior to 2014. This is also likely for the North Newcastle proposal as a result of a change to regional servicing constraints since the 2005 Development Charges Background Study was undertaken. Some of the remaining applications may be considered premature. All five proposals will require further discussion with the individual proponents and in some cases, may be the subject of negotiation to mitigate financial impacts and/or timing constraints prior to future reports dealing with their applications. Attachments: Attachment 1 - Financial Impact Analysis of New Development - February 2008 List of interested parties to be advised of Council's decision: Nick Mensink, Semas Associates Bob Annaert, D.G. Biddle Associates Ltd. Kelvin Whalen, Kaitlin Group Ltd. Kevin Tunney, Tunney Planning Inc. Roslyn Houser, Goodmans Bob & Rick Schickendanz, Far Sight Investments Ltd. Peter Schut, Brookfield Homes Bruce Fischer, Metrus Properties Inc. Peter Nundy, Region of Durham Works Department Kirk Kemp Rick James Bryce Jordan, Semas Associates Darren Marks, Semas Associates Randy Grimes, IBI Group Sharook Mansouri, Liza Development Corp. Hannu Halminen, Halminen Homes Vincent Walsh, Liberty Mutual Ron Worboy Robert Carruthers Colin McLachlan Wayne Hancock Ron Hawkshaw Cora Tonno Tom Abani CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 SUMMARY OF BY-LAWS March 3, 2008 BY-LAWS 2008-030 Being a By-law to exempt certain portions of Registered Plan 40M-2353 from Part Lot Control (Item 3 of Report #1) 2008-031 Being a By-law to exempt certain portions of Registered Plans 40M-2364 from Part Lot Control (Item 5 of Report #1 ) 2008-032 Being a By-law to exempt certain portions of the C.G. Hanning's Plan, Block 'N' from Part Lot Control (Item 6 of Report #1) 2008-033 Being a By-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington (Item 8 of Report #1) 2008-034 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 8 of Report #1) 2008-035 Being a By-law to amend By-law 2006-227, as amended, a by-law to licence, regulate and prohibit certain animals or classes thereof within the limits of the Municipality of Clarington, or defined areas therein Clarington (Items 52 & 53 of Report #1) 2008-036 Being a By-law to establish a Municipal Service Board to operate the Orono Arena and to repeal By-law 78-63, as amended (Item 54 of Report #1) 2008-037 Being a By-law to establish a Municipal Service Board to operate the Newcastle Memorial Arena and to repeal By-law 79-13 (Item 54 of Report #1) 2008-038 Being a By-law to establish a Municipal Service Board to operate a Community Hall in Solina in the former Township of Darlington, now in the Municipality of Clarington and to repeal By-law 83-28 (Item 54 of Report #1) 2008-039 Being a By-law to establish a Municipal Service Board to operate a Community Hall in Tyrone in the former Township of Darlington, now in the Municipality of Clarington and to repeal By-law 97-62 (Item 54 of Report #1) 2008-040 Being a By-law to appoint Members to the Newcastle Memorial Arena Board and to repeal By-law 2007-033 (Item 54 of Report #1) Summary of By-laws - 2 - March 3, 2008 2008-041 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and John Howard Society, Bowmanville, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON (Item 55 of Report #1) 2008-042 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Community Living, Oshawa/Clarington, Oshawa, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON (Item 55 of Report #1) HANDOUTS/GIRGULATI,.'NS FOR COUNCIL . 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'ji ,-5 II l~ ',i r.5l! i~ "'.',,':i 'i~ .,:;.1 !fi':'. '1'(-~' jX~ i1,.J~ '1-,:" "'Z<g; <.:;~ ", .,~ " c:c~, ~,.!:, ~..' " '." . ... : j;,,",,.t-:::_ ,(I) is CD _ .r;, '~ CI). ... 'CD., ....' '5 0" c ~, 'E~ '~f..!~,':'" ~tU)':~~;;j_" .l:!~E je.c u.;. .. ",?; :t'~, E~Y8 0' lRlllll', ~ ti5,J'?0':', \~~,~~j~" , " .t>i.J;<,;.~.,}~~.,;P~i/ '; '... CD 'C" CD >" I' l' 11 To encourage and delight In the art of musical expression by facUltatl ng .the experience of the live performance. To express and share musical aptitude by affording new, young and m,ature musicians throughout Durha,m Region and Clarlngton, theopportun~~:terSh~~~ase their talents. To suppor.:t,~f!~v+trth""of":<.'>. Clarlngton speCifi~........ .'" .t;~fij=~at-ea-~..~reatlvity..... through musiC a ."cu~((l-e"wtttrth.ope'of fostering perso.JJlI~~'.:a"~group-"--"-"""""""'-".'..'. developmentt(' ';~ ;: ',. . ''''''.::~'':::;i l ~ The proud sponsor olth., ~D.Outreach Program. www.lateniteproduCtions.ca ~ A ~ Your Worship, Members of Council and Staff: Thank you for giving us the opportunity to address you on behalf of Latenite Productions. We are a non-profit organi7.ation supportingy()uth through artistic culture for Clarington and Durham region. This letter outlines the objectives and purpose of Latenite Productions and our need for your support. . First we would like to sincerely thank you for your consideration regarding a municipal grant.as we realize the constraints both time and financial- that you are facing. We have two main areas of focus, tlJ,c,. first being to raise funds and provide visibility for our youth music program called Clarington Outreach. This program recently formed by us in partnership with The Firehouse provides altematives to the youth with special attention in the area of creativitytbroush music. Its primary purpose is to help provide the tools both essential andneceSs8ty fordeve1oping an individual's musical expression while opening a window fot future opportunities. This program though available for all youth is geared to the development of disadvantaged youth through positive means in music, culture and the community. Our second area of focus is to afford new, y01Jll& ancl JDature talents from the Clarington and the Durham area the opportunity to .~ and sbaretheir musical experience by facilitating them with the opportunity to perform with other experienced and established musical entertainers. Our hope is that ouretforts will come full circle and members of Clarington Outreach will share in these same opportunities. At this time we wish to thank you for all your support in the past. We feel that it is absolutely essential to continue to strive in the development of cultural experience and maintain fund raising events like ours to suppOrt our youth - thus the community at large. Over the past year we have done a number of fundraising benefits and supported existing programs for the Tyrone community as well as bri1\gi"g attention to the Clarington Outreach program. Latenite successfuiIy hold$ two music eve.nf$ annu,ally and would like to continue with the exception of expanding one venue to an outside music festival. Traditionally, both events are held indoors in mght club setting however; we have solidified an agreement to hold an outdoor music festival at the Mosport International Raceway and intend to make this an annual event. This is an.exciting opportunity for the community as Mosport draws visitors from far beyond ourclvic borders; a demographic that will help us in our success. As you can imagjne we are going to need help and support to put on class events of this size and we can honestly say that without the grant from..CIarington this could have a negative affect on our ability to do so. And therefore atfeet our ability to provide the support intended toward our youth. I cannot emphasize enough how important it is to have a cultural organization such as a Latenite Productions as part of the Clarington.community. Though sporting and other entertainment events and are important, in many cases, a community is judged by the arts .. r and culture that are available to its citizens. With Latenite developing relationships with orglU1i1JttiODS like The Firehouse and Mosport International Raceway in the spirit of the youth and culture we can only help strengtheniqthe community. In conclusion, Latenite music festivals enrich Clarington and the cultL1:rallife within the community. Please help us to continue this important work and help us support the youth of Clarington. We would be happy to answer any questions you may have. Sincerely, Latenite Prod~ons