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HomeMy WebLinkAbout02/25/2008 Clarin Wnn Ener zin Ontario`✓ 8i g GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: February 25, 2008 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of February 4, 2008 413 5. PRESENTATIONS (a) Presentation of United Way Fundraising Cheque to Bob Howard (b) Philip Webster, Regulatory Program Director, Regarding New Licence Application Received by the Canadian Nuclear Safety Commission 6. DELEGATIONS (List as of time of Publication) 601 (a) Jaison Gibson, Regarding Social Reform (b) Linda Gasser, Regarding Addendum to Report FND-002-08 (c) Nick Mensink, Northglen, Regarding Report FND-007-08 (d) Bob Schickedanz, Darlington Mills, Regarding Report FND-007-08 (e) Kelvin Whalen, Port Darlington, Regarding Report FND-007-08 (f) David Rice, Wilmot Creek Phase 8, Regarding Report FND-007-08 (g) Roslyn Houser, North Newcastle Village, Regarding Report FN D-007-08 CORPORATION OF THE MUNICIPALITY OF CLARIN.GTON 40 TEMPERANCE'S STREET, BOWMANVILLE, ONTARIO LIC 3A6 ''T 905-623-3379 G.P. & A. Agenda - 2 - February 25, 2008 7. PUBLIC MEETINGS (a) Intention to Proceed with Future Highway Closure Portions of Road 701 Allowance Situated in Lot 32 and Lot 33, Concession 2 in the Former Township of Darlington Being Parts 1 & 2 on Registered Plan 40R-25183 and Part 1 on Registered Plan 40R-25082 Report: EGD-012-08 (b) Proposed Newcastle Village Community Improvement Plan 702 Applicant: Municipality of Clarington Report: PSD-017-08 8. PLANNING SERVICES DEPARTMENT (a) PSD-017-08 Newcastle Village Community Improvement Plan 801 (b) PSD-018-08 Application for Removal of Part Lot Control 806 Applicant: Gage Park Developments Inc. Westvale— Phase ll, Plan 40M-2353 (c) PSD-019-08 Monitoring of the Decisions of the Committee of 812 Adjustment for the Meeting of January 31, 2008 (d) PSD-020-08 Application for Removal of Part Lot Control 817 Applicant: Claret Investments Limited & 1361189 Ontario Limited Hancock Road Subdivision 40M-2364 (e) PSD-021-08 Peer Review Consulting Team Composition, Port Granby 823 Project (f) PSD-022-08 Application for Removal of Part Lot Control 825 Applicant: Don Farrow 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-010-08 Monthly Report on Building Permit Activity for January, 901 2008 (b) EGD-012-08 Confidential Report Concerning a Property Matter (c) EGD-013-08 St. Stephens Estates Subdivision Phase 2 Stage 1A, Plan 907 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133, Bowmanville, 'Certificate Of Acceptance' and 'Assumption By-Laws', Final Works Including Roads and Other Related Works G.P. & A. Agenda - 3 - February 25 2008 10. OPERATIONS DEPARTMENT (a) OPD-001-08 2007 Winter Report 1001 (b) OPD-002-08 Bowmanville Cenotaph 1011 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-003-08 Monthly Response Report—January 2008 1101 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-001-08 Bowmanville — Clarington Centre for the Performing Arts 1201 (b) CSD-002-08 Donation - Public Access Defibrillator 1205 (c) CSD-005-08 2008 Municipal Grants 1210 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-008-08 Clarington Animal Shelter— Microchip Program 1301 (b) CLD-009-08 Responsible Pet Owner By-Law— Fee Amendment 1304 (c) CLD-010-08 Municipal Service Boards 1306 14. CORPORATE SERVICES DEPARTMENT (a) COD-005-08 John Howard Society— Lease Extension and Community 1401 Living Oshawa/Clarington — Lease Extension 132 Church Street, Bowmanville (b) COD-006-08 Mechanical Equipment Maintenance Agreement Extension 1405 Tri-Air Systems, Markham (c) COD-010-08 Public Sector Salary Disclosure Act 1407 15. FINANCE DEPARTMENT (a) FND-005-08 Cash Activity— Fourth Quarter of 2007 1501 (b) FND-006-08 Confidential Report Concerning a Legal and Personal Financial Matter Respecting an Identifiable Individual (c) FND-007-08 Financial Impact Analysis of New Development Areas 1507 G.P. & A. Agenda -4 - February 25, 2008 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS (a) Addendum to FND-002-08, EFW — Peer Review and Economics Studies 1701 Costs to Date 18. OTHER BUSINESS 19. COMMUNICATIONS 20. ADJOURNMENT General Purpose and Administration Committee Minutes February 4, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 4, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer of Finance, L. Gordon Director of Operations, F. Horvath Director of Corporate Services, M. Marano Manager of Community Planning, Planning Services, C.Salazar Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to Report CLD-003-08. ANNOUNCEMENTS Councillor Hooper& Councillor Woo attended the official opening of the new store in Bowmanville, Peaks Men's Wear on Saturday February 2, 2008. Councillor Hooper informed the Committee that the 150"' Anniversary Committee will be meeting on Wednesday, February 6, 2008. Councillor Hooper has tickets for the Heart 'n' Soul Musical Theatre Productions of Music Canadian Style on Saturday, February 9th at Bowmanville High School. This is fundraising event in support of the Firehouse Youth Centre, Youth Programming in Clarington. 401 General Purpose and Administration Committee Minutes February.4, 2008 Councillor Woo informed the Committee of the kick-off for the Lakeridge Health Hospital 2008 Membership Campaign. Cost for the membership is $10.00 and all funds go to the local hospital volunteer organizations. Brochures are available at the customer service counter in the Municipal Administrative Centre. Councillor Woo informed the Committee that he attended the opening reception at the Kent Fernadale Gallery exhibition for Jean-Michel Komamicki. This exhibition runs from February 13t through to February 28"'. Jean-Michel Komamicki is currently the President of the Visual Arts Centre in Clarington. Counicllor Woo advised the Committee of the Mayor's 1`'Annual Snow Golf Tournament to be held on February 16, 2008.. This is a fundraiser to support the Clarington Project which is part of the Community Living Oshawa-Clarington. He informed the Committee that there will be a chili cook-off following the tournament at the Bowmanville High School. Mayor Abernethy informed the Committee that Councillors Trim, Novak and Foster and himself had the opportunity to visit an Energy from Waste facility in Burnaby, B.C. This facility has been operational since 1998. The tour proved very informative. He informed the Committee that Vancouver's situation is similar to Clarington in that the landfill site Vancouver is currently using will be closing in 2009. He stated that Vancouver will have three to six facilities in and around the Bumaby/Vancouver area. Anyone interested in more information may contact any of the Councillor's who attended this tour or the Mayor. MINUTES Resolution#GPA-096-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the Special meeting of the General Purpose and Administration Committee held on January 18, 2008, be approved. CARRIED Resolution #GPA-097-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 21, 2008, be approved. CARRIED PRESENTATIONS There were no presentations. .2 .402 General Purpose and Administration Committee Minutes February 4, 2008 DELEGATIONS Jason King, Alcatraz, regarding Report EGD-009-08 was called but was not in attendance. Richard Ward addressed the Committee regarding outstanding issues that have not been addressed to his satisfaction. Mr. Ward stated he will be lodging criminal complaints against the Municipality of Clarington because his property was not re- designated as commercial property and he has never been informed as to why he was denied this request. Mr. Ward has concerns regarding his tax increase especially related to garbage pick up. He stated he has not received garbage pick up for quite some time. Mr. Wand informed the Committee that not having his garbage picked up has cost him a significant amount of money. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Zoning By-Law and Proposed Draft Plan Subdivision Applicant: William Torino Construction Limited and Kingsberry Properties Reports: PSD-012-08 Tracey Webster, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PS13-012-08. Libby Racansky spoke in opposition to the application detailed in Report PSD-012-08. Ms. Racansky expressed concerns regarding the effect this development will have on the wetlands. She would like to see the wetlands preserved and does not understand why they are slowly being destroyed. She was concerned that the development will lower the water level and wells will go dry, thus having a significant effect on the environment. Ms. Racansky would like to see different planning strategies implemented for storm water management. Kerry Meydam spoke in opposition to the application detailed in Report PSD-012-08. Ms. Meydam has all of the concerns stated in section 10.3 of Report PSD-012-08. She is concerned about the effect of this application on the wells and does not feel that residents should be financially responsible for the water hook up from the road to the house and believes the cost for this is not included in the Regional Well Interference Policy. She informed the Committee that this cost should rest on with the Region or the Municipality and the Developer because the well problems were not caused by the owners' actions but by something they have no control over. Ms. Meydam expressed concerns over the urban area boundary line to the north and was enquiring as to whether or not this boundary line has changed from the original plans, or has it been altered to allow for the extension of Adelaide Avenue. Ms. Meydam would like to see some of the wetlands preserved and have the development reduced to achieve this. .g _ 403 General Purpose and Administration Committee Minutes February 4, 2008 Peter Slofstra, a resident of Courtice, spoke as a representative of his neighbours in opposition to the application detailed in Report PSD-012-08. Mr. Solfstra has concerns with the increase of traffic on Daiseyfield Drive.. Mr. Solfstra informed the Committee that he often walks along the wetland area and feels the development will have a significant negative effect on the wildlife living in the wetlands. He has concerns over the lack of green space in the plans and would like to see the Municipality do something special and unique to protect the wetlands instead of developing the entire area. He expressed concerns regarding the timing and enquired whether Adelaide Avenue would be extended prior to the development. Donna MacMillan spoke in opposition to the application detailed in Report PSD-012-08. Ms. MacMillan bought her house in 2004 because of the surrounding green space. One year ago she received notice that the development was planned for the north and she was very disappointed with the future development. Ms. MacMillian does not feel current residents who encounter problems with their wells, due to development, should not be held financially responsible for water hook up. She also expressed concerns regarding the increase and speed of the traffic on George Reynolds Drive and Trulls Road. No one spoke in support of Report PSD-012-08. Glen Gangs, GD Biddle & Associates, was present on behalf of William Torino Construction Limited, the applicant, to address any concerns or questions raised at today's meeting. Mr. Gangs assured the Committee that the application detailed in Report PSD-012-08 is in compliance with the Regional Plan and all requirements and procedures have been followed. He informed the Committee that there will be a 30 meter buffer around the wetlands. Mr Gangs feels the issues raised regarding water hook-up should be directed to the Region. He reminded the Committee of the park adjacent to George Reynolds Drive. The timing of the extension of Adelaide Avenue is in the hands of the Region and the Ministry of the Environment and a portion of the road extension may be implemented with this application. Mark Foley, Foley Group, was present on behalf of Kingsberry Properties, the applicant, to address any concerns raised at today s meeting. Mr. Foley informed the Committee that the drawings for this development have been in existence for some time and have always been classified as medium density. He spoke regarding the EIS studies and stated that 15— 18 studies have been done starting in 1989 through to 1990. The actual application itself has been in existence for eighteen to nineteen years and was amended in the fall to comply with the EIS studies that were done. Mr. Foley informed the Committee that more peer review studies will be conducted and any issues raised will be reviewed and addressed. He assured the Committee that the north urban boundary line has not be altered from the original plans and that the extension of Adelaide Avenue is in the hands of the Region. If the development is approved, the extension of Adelaide Avenue will be implemented at that stager .4 . 404 General Purpose and Administration Committee Minutes February 4, 2008 PLANNING SERVICES DEPARTMENT ENVIRONMENTAL IMPACT STUDY— KINGSBERRY/TONNO APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED AND KINGSBERRY PROPERTIES Resolution #GPA-098-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-012-08 be received; THAT the Environmental Impact Study for the Kingsbery/Tonno development proposals be received; THAT staff continue processing the applications to amend the Zoning By-law and the proposed Plan of Subdivision, submitted by William Tonno Construction Limited to permit the development of 84 residential units; THAT Staff continue processing the applications to amend the Zoning By-law and the proposed Plan of Subdivision, submitted by Kingsberry Properties to permit the development of 72 residential units; THAT the applicant, Region of Durham, all interested parties listed in Report PSD-012-08 and any delegations be advised of Council's decision; and THAT Rev. Earle Hawley be thanked for his effort and time as an area representative on the Steering Committee. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 17, 2008 Resolution #GPA-099-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-013-08 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on January 17, 2008, for applications A2007-0065 and A2007-0066 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED -5 - 405 General Purpose and Administration Committee Minutes February 4,2008 ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2007 Resolution #GPA-100-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-014-08 be received for information. CARRIED UPDATE ON THE IMPLEMENTATION OF THE GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE,2006 Resolution #GPA-101-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-015-08 be received for information. CARRIED DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: 1709599 ONTARIO INC. Resolution #GPA-102-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-016-08 be received; THAT the Draft Plan of Condominium application, submitted by 1709599 Ontario Inc. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 4 to Report PSD-016-08 and the applicant entering into a site plan agreement; THAT a copy of Report PSD-016-08 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-016-08 and any delegation be advised of Council's decision. CARRIED 406 General Purpose and Administration Committee Minutes February 4, 2008 Resolution #GPA-103-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes; and THAT the Committee waive the rules of order to consider the delegation of Mr. Jason King regarding Report EGD-009-08, immediately following the recess. CARRIED The meeting resumed at 11:45 a.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT DELEGATION —JASON KING Jason King, Alcatraz, addressed the Committee regarding Report EGD-009-08. 'Mr. King stated the contents of Report EGD-009-08 is a gnat human issue as well as a political one. He would like to see the new Skateboard Park in Courtice named after Rob Piontek, stating that Mr. Piontek was a mentor to the youth of today, and this would send a positive message to the kids that the political process does work. Mr. King informed the Committee of Rob's accomplishments and feels naming the Skateboard park after him would be the most appropriate monument. APPOINTMENT OF INSPECTOR Resolution#GPA-104-08 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-008-08 be received; THAT Jeremy Zegers be appointment as Inspector for the Municipality of Clarington effective Monday February 4, 2008 and that his name be added to Schedule'A' of By-law 2005-145; and THAT the appropriate by-law be forwarded to Council. CARRIED _ 7 . 407 General Purpose and Administration Committee Minutes February 4, 2008 COURTICE SKATE PARK NAMING Resolution #GPA-105-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the request to name the new skate park in Courtice after Rob Piontek be approved; and THAT interested parties be advised of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT Mayor Abernethy stated he has a pecuniary interest with respect to Report CLD-003-08 as the individual referenced in this report was his 2007 Election Campaign Financial Officer. Mayor Abernethy refrained from discussions and voting on this matter. 2006 MUNICIPAL ELECTION — CHARGES AGAINST THE MUNICIPALITY OF CLARINGTON IN THE ONTARIO COURT OF JUSTICE Resolution #GPA-106-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CLD-003-08 be received for information. (See following point of privilege) Mayor Abernethy rose on a point of personal privilege and requested Councillor Robinson to withdraw his comments implying an involvement with Mr. Henddkx and the actions against the Municipality. -8 _ 408 General Purpose and Administration Committee Minutes February 4, 2008 The Chair ruled that Councillor Robinson's comments were Out of Order. Councillor Robinson withdrew his comments. The foregoing resolution was then put to a vote and CARRIED 2008 ANIMAL LICENCE SALES CAMPAIGN Resolution #GPA-107-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report,CLD-004-08 be received for information. CARRIED VOLUNTEER RECOGNITION EVENT 2008 Resolution #GPA-108-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-005-08 be received; THAT the Volunteer Recognition Event for 2008 be held on Wednesday, April 30, 2008; and THAT the Municipality of Clarington host a Volunteer Recognition Event every four years, to coincide with the Term of Council, and that the Event be held in the second year of the Term, during National Volunteer Week. CARRIED APPOINTMENT OF A PARKING ENFORCEMENT OFFICER Resolution#GPA-109-08 Moved by Councillor Novak, seconded by Councillor Trim THAT Report CLD-006-08 be received; THAT the by-law attached to Report CLD-006-08 be forwarded to Council for approval; .g _ 409 General Purpose and Administration Committee Minutes February 4,2008 THAT By-law 2002-163 be repealed; and THAT Alison Albrecht be advised of Count's actions. CARRIED Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2007-51, GRASS CUTTING AND TRIMMING Resolution #GPA-110-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-004-08 be received; THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario, with a total bid amount of$93,209.02 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-51, be awarded a three (3)year contract for grass cutting and trimming for Section 1 as required by the Operations Department; THAT GWS Landscaping, Bowmanville, Ontario with a total bid amount of$137,127.71 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-51, be awarded a three (3) year contract for grass cutting and trimming for Sections 2, 3 and 4 as required by the Operations Department; THAT the award of Section 4 be subject to the approval of the Regional Municipality of Durham; and THAT the required funds be drawn from the respective year's current budget allocation for grass cutting. CARRIED CONTRACT AGREEMENT— BELL MOBILITY Resoultion #GPA-111-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-008-08 be received; THAT the Purchasing By-law 2006-127 be waived for this transaction; - 10 - 410 General Purpose and Administration Committee Minutes February 4, 2008 THAT the Manager of Purchasing be authorized to negotiate with Bell Mobility, for the provision of Cellular Services and related hardware as required by the Municipality of Clarington; and THAT the by-law attached to Report COD-008-08 authorizing the Mayor and Clerk to execute the necessary agreement be approved. CARRIED TENDER CL2007-52 SUPPLY & DELIVERY OF OILS & LUBRICANTS Resoultion #GPA-112-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-009-08 be received; THAT RP Oil Limited, Whitby, Ontario with a total approximate annual bid in the amount of$24,195.72 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-52, be awarded the contract to supply and deliver oils and lubricants commencing March 1,2008, as required by the Municipality of Clarington, Operations Department; THAT the contract be extended for a second year and third year dependant upon satisfactory service and pricing; and THAT the required funds be provided from the current operating fleet budget. CARRIED FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-113-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report FND-003-08 be received; and THAT the list of applications attached to Report FND-003-08 for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED -11 - 411 General Purpose and Administration Committee Minutes February 4, 2008 MUNICIPAL INFRASTRUCTURE INVESTMENT INITIATIVE Resolution #GPA-114-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-004-08 be received; THAT Council direct the Director of Financefrreasurer to submit an application for funding under the Municipal Infrastructure Investment Initiative for the Clarington Branch Library Construction in Newcastle at a project cost of$3,450,047 with requested grant funding totaling $2,365,780; and THAT the appropriate by-law be forwarded to Council and that the Mayor and Clerk be authorized to execute any necessary agreements to facilitate the grant application. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION — RICHARD WARD Resolution#GPA-115-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Richard Ward be received with thanks. CARRIED OTHER BUSINESS Councillor Trim informed the Committee that Regional Headquarters has just received confirmation that a contribution of 2.5 million will be provided to the Region of Durham Long-Term Transit Planning and that Durham recently celebrated its 15"' million passenger. - 12 - 412 General Purpose and Administration Committee Minutes February 4, 2008 COMMUNICATIONS CORRESPONDENCE— CLIFFORD CURTIS Resolution #GPA-116-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the correspondence from Mr. Clifford Curtis regarding Report PSD-012-08 be received; and THAT the correspondence be referred to the Director of Planning Services. CARRIED CORRESPONDENCE—WILLIAM & MARGARET TODD Resolution #GPA-117-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the correspondence from William and Margaret Todd regarding Report PSD-012-08 be received; and THAT the correspondence be referred to the Director of Planning Services. CARRIED ADJOURNMENT Resolution#GPA-118-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 12:50 p.m. CARRIED MAYOR DEPUTY CLERK -13 - 413 DRAFT LIST OF DELEGATIONS GPA Meeting: FEBRUARY 25, 2008 (a) Jaison Gibson, Regarding Social Reform (b) Linda Gasser, Regarding Addendum to Report FND-002-08 (c) Nick Mensink, Northglen, Regarding Report FND-007-08 (d) Bob Schickedanz, Darlington Mills, Regarding Report FND-007-08 (e) Kelvin Whalen, Port Darlington, Regarding Report FND-007-08 (f) David Rice, Wilmot Creek Phase 8, Regarding Report FND-007-08 (g) Roslyn Houser, North Newcastle Village, Regarding Report FND-007-08 601 Public Meeting EGD-012-08 NOTICE OF INTENTION TO PROCEED WITH FUTURE HIGHWAY CLOSING PORTIONS OF ROAD ALLOWANCES SITUATED IN LOT 32 AND LOT 33, CONCESSION 2 IN THE FORMER TOWNSHIP OF DARLINGTON BEING PARTS 1 & 2 ON REGISTERED PLAN 40R-25183 AND PART 1 ON REGISTERED PLAN 40R-25082 Take Notice that the General Purpose and Administration Committee of the Corporation of the Municipality of Clarington, at the meeting to be held in the Council Chambers, 40 Temperance Street, Bowmanville, Ontario on February 25, 2008 at 9:30 a.m. intend to pass a by-law to stop up and close portions of road allowance situated in Lot 32 and Lot 33, Concession 2 in the former Township of Darlington, now in the Municipality of Clarington being Parts 1 & 2 on registered plan 40R-25183 and Part 1 on registered plan 40R-25082. And Further Take Notice That before passing the said by- law, the Committee of Council shall hear in person, or by his Counsel, Solicitor or Agent, any person who claims that his land will be prejudicially affected by this future by-law and who applies to be heard. 701 Public Meeting Newcastle Improvement Community Plan CORPORATION OF THE PSD-017-08 cl jT%rCASTL MUNICIPALI TY OF CLARINGTON ((( NOTICE OF PUBLIC MEETING OPOS D PROPOSFn NE COMMUNITY IMPROVEMENT PLAN TAKE NOTICE that the Council of the Corporation of the Municipafity of Clarington will consider a proposed Community Improvement Plan,under Section 28 of the Planning Aaf,1990,as amended. The proposed Community Improvement Plan for Newcastle Village identifies a number of actions to be undertaken by the Municipality and the community. It will enable the Municipality to offer incentives for signage, infill projects, and fayade improvements. This Community Improvement Plan applies to the area shown in the map below. r Planning File Nos.: PLN 37.3 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments,identify issues and provide additional information relative to the proposed Community Improvement Plan. The public meeting will be held on: DATE: Monday,February 25,2008 TIME: 9:30 a.m. PLACE: Council Chambers,2n°Floor,Municipal Administrative Centre, 40 Temperance SL,Bowmanville,Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start fime listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, March V. 2008 commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, February 27 N, 2008 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or ti you wish to be notified of subsequent meetings or the adoption of the proposed Newcastle Village Community Improvement Plan, you must submit a written request to the Clerk's Department 2 Floor,40 Temperance Street,Bowrnanvilb,Ontario L1C 3A6. A copy of the Draft Community Improvement Plan is on the Municipality's websfte. it is also available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 31° Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling Isabel Little at (905) 623-3379 extension 217 or by e-mail at ilittle®clarinatn net. A copy of the staff report to Council will be available one week prior to the meeting. APPEAL If a person or public body that files a notice of appeal of a decision for the proposed Newcastle village Community Improvement Plan to the Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions before the proposed Community Improvement Plan is adopted, the Ontario Municipal Board may dismiss all or part of the appeal /,L Da Municipality of Cladngton this 1G day of January,2008. av Crome M.C.I.P R.P.P. 40 Temperance Street Director of Planning Servkxs Bowmanville,Ontario Munkipalily of Clarfngton L1C 3A8 702 Clarington Luang�he way REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Report#: PSD-017-08 File #: PLN 37.3 By-law #: Subject: NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-017-08 be received; 2. THAT the proposed Newcastle Village Community Improvement Plan contained in Attachment 1 be received and that staff consider the comments received in writing or at the Public Meeting prior to finalizing the Plan; and 3. THAT any interested party or delegation be advised of Council's decision. Submitted by: Reviewed by:0 �' bavky. Crome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer IUFUDJC/df 12 February 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-017-08 PAGE 2 1.0 BACKGROUND 1.1 On January 29th, 2007 Council approved the preparation of a Community Improvement Plan (CIP) for Newcastle Village and a study area By-law 2007-015. The terms of reference for the study called for a community focus group which was formed in March of 2007 and has guided the study since that time. 1.2 The community has been kept informed of the study progress. Over 3000 information newsletters were distributed within and adjacent to the study area in October and a public open house was held on October 30th, 2007. Comments received during the progress of the CIP support the recommendations put forward. 1.3 The Business Development Manager of the Clarington Board of Trade has been intimately involved in the preparation of this Community Improvement Plan and will continue to be involved in its implementation. 1.4 The Ministry of Municipal Affairs and Housing is no longer the approval authority for community improvement plans. The Ministry still provides consultation on CIPs and retains the right to appeal. Bill 130 amended the Ontario Planning Act by repealing Section 28(8), which had indicated that the Ministry was the approval authority. Local Councils that have the appropriate policies in their official plans are the approval authority for CIPs that only involve actionstfunding by the local municipality. 1.5 Currently the Region of Durham is working on policies for its Official Plan. Once the Region has implemented its Official Plan policies and if the Newcastle Village CIP is eligible for Regional programs it would have to be approved by the Region. 2.0 PUBLIC MEETING 2.1 In accordance with the Planning Act, R.S.O. 1990, appropriate notice of the Public Meeting was given through advertisements placed in the January 30th, February 6th, and February 13th editions of the Orono Times and the Clarington This Week. A copy of the draft Community Improvement Plan was circulated to the commenting agencies and Ministry of Municipal Affairs and Housing in mid January. 3.0 DESCRIPTION OF THE PROPOSED COMMUNITY IMPROVEMENT PLAN 3.1 Outline The Community Improvement Plan defines why Newcastle Village was studied for a CIP, identifies the area that was studied, and provides a recommended boundary for the CIP project area. The Plan lists the priorities that the Community Focus Group has identified for improvements and provides information about the community such as its historical context, land use, architectural character and environmental amenities. Economic factors, building conditions, land use restrictions, and the significance of 802 REPORT NO.: PSD-017-08 PAGE 3 enhancing the civic presence of Clarington are noted as issues. Problems and deficiencies are identified and include such items as: • heritage street lighting • traffic calming • off street parking • signage • development charge levies • encouragement for economic development • commercial building accessibility • website development • energy efficiency • safety and security The proposed CIP makes a number of recommendations and provides for incentives such as grant programs to address the issues that have been noted. 3.2 Priorities The Community Focus Group has identified the following list of priorities for the Community Improvement Plan: Short Term Priorities • Incentives for infill or renovation projects • Incentives for fagade improvements • Heritage street lighting to extend along King Avenue East to Arthur Street and down Mill Street from King Avenue to Robert Street • Prominent entrance features • Incentives for building signage Long Term Priorities • Incentives for new business development • Directional signage to downtown • Guidelines for streetscape improvement • Guidelines for signage styles • Guidelines for infill or renovation 3.3 Summary of Recommendations The proposed CIP recommendations include the following: 1. Providing Municipal assistance to property owners with the development of design ideas/concepts. 803 REPORT NO.: PSD-017-08 PAGE 4 Municipal staff could provide assistance addressing such matters as: • Alternative design ideas and solutions • Visualizations of design concepts • Urban design and architectural control requirements • Technical matters such as shadow impact analysis, choice of colours, materials, finishes and textures 2. Developing Guidelines for Signage and Renovation Projects The proposed CIP provides photographic examples that can be used as guidelines for signage and renovation projects. The proposed design assistance provided by municipal staff will assist merchants with understanding how their alterations will appear within the street context. The CIP proposes the preparation of guidelines for infills and streetscape improvements to encourage further development of Newcastle's historic architectural appeal and is an opportunity for continued community engagement. 3. Facilitation of Key Development Projects It is proposed that the Municipality assist developers by expediting the development review process for projects within the CIP area. The CIP also proposes that consideration be given to the provision of T-bar signs in the review of Sign By-law 97-187. 4. Promotion and Marketing Initiatives The CIP proposes the preparation of a brochure to identify walking and cycling trails and natural areas. Additional community promotion is proposed through the development of a website and other marketing tools. Newcastle BIA and Chamber of Commerce are encouraged to pursue these proposals in cooperation with the Municipality. 5. Grant Programs to encourage good redevelopment The Newcastle Village Community Improvement Plan proposes grant programs for site plan control application fees, infill projects, building fagade improvements, building code improvements, and signage. Grants would be limited through the municipal budget process. 6. Development Charges relief for key types of projects that would rejuvenate the CIP area The proposed CIP includes two recommendations in regards to the Municipality's Development Charges By-law 2005-108. The first recommendation suggests a development charges credit program be provided for the construction of new mixed-use buildings in the CIP area. The credit would apply only to the residential component of the building. The second recommendation is for the expansion of the existing revitalization area identified in the current By-law so that it matches the existing,BIA boundary. Signage changes, and guidelines for signage, renovation projects, and streetscape improvements also work as incentives to business and property owners. 804 REPORT NO.: PSD-017-08 PAGE 5 7. Capital Improvements— Public Amenity Areas The CIP proposes that the Municipality may consider assisting in the installation of public art, street furniture, bicycle parking, and entry gateway features on a case by case basis as funding is available. 8. Capital Improvements- Signs Signage for community, events, plus additional directional and business identification have been identified for future consideration. 9. Capital Improvements- Extending the Area of Heritage Street Lights The installation of heritage style street lighting has been identified by the Community Focus Group as a priority, however, any expenditures will be subject to Council approval during the annual budget review. This would be a significant cost and at this time, there is no identified source of funding. 10. Ongoing Implementation Guided by Community Liaison Group The CIP proposes to have an ongoing liaison with the community to guide implementation through a community liaison group. 4.0 CONCLUSIONS 4.1 The Newcastle Village Community Improvement Plan identified a series of recommendations for implementation by the Municipality and/or stakeholder groups over time. The CIP will enable the Municipality to offer incentives for specific types of improvements within the area. Council approved $20,000.00 for grants in the 2008 budget. In addition, a number of actions, including future capital projects, are recommended to be undertaken by the Municipality over time. 4.2 The Planning Act requires that a Public Meeting be scheduled to consider a Community Improvement Plan. The purpose of this report is to facilitate the public consideration of the proposed Newcastle Village Community Improvement Plan. Attachment: Attachment 1 — Newcastle Village Community Improvement Plan (distributed under separate cover) Interested parties to be notified of Council's decision Cathy Abraham J. Arthur Wynn Dave Clark Myno Van Dyke Carl D. Good Randall St. Denis Rod McArthur Rob Kloosterman Gabrielle Bell Suzanne McCrimmon Gail Rickard Tenzin Gyaltson George Rickard Theresa Vanhaverbeke Gord Lee Valentine Lovekin 805 Clarington REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Report#: PSD-018-08 File #: ZBA 2008-0002 By-law#: Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. WESTVALE — PHASE II, PLAN 40M-2353 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-018-08 be received; 2. THAT the request for Removal of Part Lot Control by Gage Park Developments Inc. with respect to Blocks 46, 47 and 48 inclusive on Plan 40M-2353, be APPROVED and that the attached Part Lot Control By-law be PASSED pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: David J. rome, M.C.I.P., R.P.P. Franklin Wu Director, Planning Services Chief Administrative Officer LT/DJC/sh/df 7 February 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 806 REPORT NO.: PSD-018-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Gage Park Developments Inc. (Westvale Phase II) 1.2 Location: Part Lot 33 and 34, Concession 1, former Township of Darlington (Courtice) 2.0 BACKGROUND 2.1 On January 15, 2008, staff received a request from Gage Park Developments Inc. for the Removal of Part Lot Control with respect to Block 46, 47 and 48 inclusive on Plan 40M-2353. 2.2 The Plan of Subdivision 18T-95023, which encompasses the area of this application, received draft approval for 45 single detached dwelling units and 3 blocks for 14 townhouse dwelling units. Registration of this phase of the Plan of Subdivision under Plan 40M-2353 was completed June 1, 2007. 2.3 Although building permit applications for the townhouse blocks in question have not been submitted to date, the Owner will require the approval of a Part Lot Control By-law to facilitate the sale of each unit once construction is completed. . 3.0 STAFF COMMENTS 3.1 Staff has no objection to the approval of a By-law exempting the subject lands from Part Lot Control. Attached is a By-law (Attachment 2) to exempt the subject lands from Section 50(5) of the Planning Act. 3.2 In accordance with the procedures established in the delegation of Part Lot Control By- laws, a copy of the "Unit Type and Number Summary Table" (Attachment 3), along with a copy of the Part Lot Control By-law will be forwarded to the Regional Planning Department. 3.3 The Finance Department advises that the taxes have been paid in full. 3.4 Staff recommends that the By-law be in force for a three (3) year period following Council approval, ending February 25, 2011. 4.0 RECOMMENDATIONS 4.1 It is recommended that Council APPROVE this application and ADOPT the attached Part Lot Control By-law for Blocks 46, 47 and 48 on Plan 40M-2353. 807 REPORT NO.: PSD-018-08 PAGE 3 Attachments: Attachment 1 - Site Location Key Map and Lands Affected by Part Lot Control Removal Attachment 2 - By-law for Removal of Part Lot Control Attachment 3 - Unit Type and Number Summary Table for 40M-2353 List of interested parties to be advised of Council's decision: Tracey Ferrier, Senator Development Inc. Region of Durham Planning Department 808 Attachment 1 To Report PSD-018-08 d c c C 8 0 v m C E c°v o - a a C CD m 4 a C o m N V m Q N O Y C m a c v onucm s m a OVOU 31"NOlSMId ~�M•00,9£1!ry - �� >0S'L9— 9ff Z9°J Z96'ZB=b 09/ lf4=N Z99'If M,01,4ZLIN rn ° OSO'LfY.N 000W M ULLIN 'M((4�10�0jp/�-v3w g M� 902pZ 1 O90LfY°Y o7 JI0J"'rB M.OI�hZ11N �� o Y9 p I fC 0'9Z g LT Y R In M� C-) w mP O ' Y m 8 v 1 :n J n 3 `' W UIV WUMN A Z1110 Yaw m f 8ti H�OIB Lti ��018 ROOM _ MOyZLIN P _ s m� pp QQ z S,MA K '9f E I,KILN 7 YLL N '^ ( ` W fY� ^ OODW M,OI,KILN L vmt n 55�� J 099Tf n MOOIK ^ QQ ZL9"Sf `� M.OI,K.LLN *.Dl.M IN N �� M.OL,KILN C 1 ,ZsS 7C 8 ^ ODGW ry p 1 m m L L r3 V f. of gg M.m.K.uN gg Ol z 1 000'hf 000'Yr N 9£ N hZCSf M.01,9UM M.01,9CUIN -' M,Ol,K11N K 4 g *1 q q W 4 �K Q 6 D i 00' y 7 y 0K Ow*w n LZ YS CC[nW q4 UkK.LIN q § C-)M.Ol,9LLLN F- OW,K M,(18 LN U SS I ,X OC g q MA(1�9/f�1LN OS n LLJ V) OOOW 000'K V) g 6/S'9f ^ LLI MINIM M.OI,KILN M,O0C1lN V q S Z q M g U -q.n. MAI,KN L 6Z 2S _ 1- CL a 6� W oo9rr DWW W .s Z9/'9f M,OI,K1lN M,OL,9WN V) OODW MAL,K1lN Of M,OL,K11N 9 Y L 8Z Y R 0.0.94 hLfSf ^ M,OL,K.LIN M,Ol,K1lN OOOV£ M,OI,K11N r 809 Attacnnnent To Report PSD-018-08 CORPORATION OF THE MUNICIPALITY OF CLARINOTON BY-LAW NO. 2008- being a By-law to exempt certain portions of Registered Plan 40M-2353 from Part Lot Control WHEREAS the Council of the Corporation of the Municipality. of Clarington deems it advisable to exempt from Part Lot Control, Blocks 46,47 and 48 inclusive on Plan 40M- 2353, registered at the Land Titles Division of Whitby; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the following lands: a) Blocks 46,47 and 48 inclusive on Plan 40M-2353. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act,this By-law shall be in force for a period of three (3)years ending on February 25, 2011. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 810 Attachment To Report PSD-018-08 PART LOT CONTROL EXEMPTION BY-LAW Unit Type and Number Summary Table Registered Plan #: 40M-2353 By-law: fl Blocks 46, 47 and 48 Townhouse - 14 No Change TOTAL UNITS - 14 No Change 811 REPORT Lsaarng me way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, February 25, 2008 Report#: PSD-019-08 File No's: A2008-0002 A2008-0003 By-law#: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 31, 2008. ONTARIO MUNICIPAL BOARD HEARING OF JANUARY 31, 2008 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-019-08 be received; and, 2. THAT Council concurs with the decisions of the Committee of Adjustment made on January 31, 2008, for applications A2008-0002 and A2008-0003 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: Reviewed by: vi J. Crome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer PW*CP*DC*sh February 6, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 812 REPORT NO.: PSD-019-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR JANUARY 31, 2008 Staff Application Number Recommendation Decision of Committee Approve in part A2008-0002 Deny in part Tabled Approve with A2008-0003 conditions Approved with conditions 1.2 Application A2008-0002 consists of three parts: 1. To permit an increase in the maximum permitted height from 5 metres to 5.6 metres for an existing accessory building (detached garage), with a legal non- complying lot coverage of 63% of the main building floor area. 2. To permit the construction of two accessory buildings (storage shed and garden shed) by increasing the maximum permitted lot coverage from 63% to 84% of the main building floor area. 3. To permit the construction of an accessory building by reducing the minimum required northerly interior side yard setback for the storage shed from 1.2 metres to 0.6 metres. When the applicant purchased the subject property in 2000 there were three existing accessory buildings on site (a detached garage, a steel storage shed and a wooden storage shed). Following a fire in the detached garage, the applicant came into the Municipality to obtain a building permit for the restorations. It was at this time that Staff discovered that the three accessory buildings exceeded Zoning requirements for lot coverage to the main building, height and setbacks. Research conducted by Staff into the age of the detached garage determined that its construction predated the current Zoning By-law and therefore its size had legal non- complying status under the former Zoning By-law (Darlington 2111). The age of the two remaining storage sheds could not be confirmed. Therefore the storage sheds are regulated under the current Zoning By-law to which they did not comply. During the presentation of his variance at the committee meeting, the applicant advised he recently met one of his neighbours who could provide a statement that the two storage sheds had been constructed prior to the current Zoning By-law coming into effect and therefore qualify them for legal non-complying status just like the detached garage. 813 REPORT NO.: PSD-019-08 PAGE 3 Since confirmation of the age of the storage sheds, by means of a sworn affidavit, would preclude the need for the second part of the variance the Committee chose to TABLE the entire application until the next meeting on February 14th to allow the applicant time to acquire further evidence. 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that application A2008- 0003 is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, is minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2008-0002 and A2008-0003, is required in order to afford Staff official status before the Ontario Municipal Board (OMB) in the event of an appeal of any decision of the Committee of Adjustment. 3.0 ONTARIO MUNICIPAL BOARD HEARING ON APPLICATION A2007-0045 3.1 Application A2007-0045 had been originally submitted to the Committee of Adjustment "to permit the construction of an accessory building (shed) by reducing the minimum required southerly interior side yard, northerly interior side yard and westerly rear yard setbacks from 1.2 metres to 0.1 metres, 0 metres and 0.1 metres respectively." Staff had recommended denial of this application as it was not minor in nature, it was not desirable for the neighbourhood nor did it meet the intent of the Zoning By-law. The Committee of Adjustment did not concur with Staffs recommendation and instead approved the application, as applied for, on September 13th, 2007. 3.2 Subsequent to the Committee's decision on September 13th, 2007, Council authorized Staff to file an appeal with the Ontario Municipal Board. A hearing was held by the OMB on January 31, 2008. 3.3 Discussion between municipal staff and the applicant, prior to the appeal hearing, led the applicant to revise his application at the Board hearing. The revised application increased the required setbacks to distances that were satisfactory to both the Planning Services Department and the Engineering Services Department. At the appeal hearing, the OMB member issued a verbal decision acknowledging the revised application which was now acceptable to Staff. The decision read as follows: "To permit the construction of an accessory building (shed) by reducing the minimum required setback for the southerly interior side lot line, northerly interior side lot line and rear lot line from 1.2 metres to 0.6 metres, 0.6 metres and 0.45 metres respectively." Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 814 Attachment 1 To Report PSD-019-08 Qing the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: DENIS BATTAH OWNER: DENIS BATTAH PROPERTY LOCATION: 3012 COURTICE ROAD, COURTICE PART LOT 29, CONCESSION 3 FORMER TOWN(SHIP) OF DARLINGTON FILE NO.: A2008-0002 PURPOSE: TO PERMIT AN INCREASE IN THE MAX PERMITTED HEIGHT FROM 5 M TO 5.6 M FOR AN EXISTING, LEGAL NON-COMPLYING ACCESSORY BUILDING (DETACHED GARAGE), WITH A LOT COVERAGE OF 63% OF THE MAIN BUILDING FLOOR AREA. TO PERMIT THE CONSTRUCTION OF TWO ACCESSORY BUILDINGS (STORAGE SHED & GARDEN SHED) BY INCREASING THE MAX PERMITTED LOT COVERAGE FROM 63% TO 84% OF THE MAIN BUILDING FLOOR AREA & BY REDUCING THE MIN REQUIRED NORTHERLY INTERIOR SIDE YARD SETBACK FOR THE STORAGE SHED FROM 1.2 M TO 0.6 M. DECISION OF COMMITTEE: TO TABLE THE APPLICATION UNTIL FEBRUARY 14, 2008 TO ALLOW THE APPLICANT MORE TIME TO GET INFORMATION. DATE OF DECISION: January 31, 2008 LAST DAY OF APPEAL: February 20, 2008 815 Qing the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: KYLEMORE BY THE LAKE LTD OWNER: KYLEMORE BY THE LAKE LTD PROPERTY LOCATION: 46 BELSEY LANE, NEWCASTLE VILLAGE PART LOT 30, CONCESSION BF FORMER TOWN(SHIP) OF NEWCASTLE VILLAGE FILE NO.: A2008-0003 PURPOSE: TO PERMIT CONSTRUCTION OF A SINGLE DETACHED DWELLING WITH AN EXTERIOR SIDE YARD SETBACK OF 3.0 METRES INSTEAD OF THE REQUIRED 3.5 METRES TO A PROPERTY ABUTTING A MUNICIPAL SIDEWALK. DECISION OF COMMITTEE: TO APPROVE THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED EXTERIOR SIDE YARD SETBACK FOR A PROPERTY ABUTTING A MUNICIPAL SIDEWALK FROM 3.5 M TO 3.0 M SUBJECT TO THE FOLLOWING CONDITIONS: • THAT THE APPLICANT MEET THE NORMAL REQUIREMENTS FOR A RESIDENTIAL BUILDING PERMIT AS IT IS MINOR IN NATURE AND WILL NOT HAVE A DETRIMENTAL IMPACT UPON THE NEIGHBOURHOOD AND CONFORMS TO THE INTENT OF THE ZONING BY-LAW AND BOTH OFFICIAL PLANS. DATE OF DECISION: January 31, 2008 LAST DAY OF APPEAL: February 20, 2008 816 Clarington Leadinglhe Way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Report#: PSD-020-08 File#: ZBA 2008-0003 By-law#: Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CLARET INVESTMENTS LIMITED & 1361189 ONTARIO LIMITED HANCOCK ROAD SUBDIVISION 40M-2364 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-020-08 be received; 2. THAT the request for Removal of Part Lot Control by Claret Investments Limited and 1361189 Ontario Limited with respect to Lots 68 to 73 and 79 to 84 inclusive on Plan 40M-2364 be APPROVED and that the attached Part Lot Control By-Law be PASSED pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department ; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by:L./'"�"""� D i . Crome, M.C.I.P., R.P.P. Franklin Wu Director, Planning Services Chief Administrative Officer LT/DJC/sh February 14, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)6233379 F(905)623-0830 817 REPORT NO.: PSD-020-08 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Claret Investments Limited and 1361189 Ontario Limited 1.2 Location: Part Lot 27, Concession 3, former Township of Darlington (Courtice) 2.0 BACKGROUND 2.1 On February 14, 2008 Staff received a request from WDM Consultants on behalf of Claret Investments Limited and 1361189 Ontario Limited for the removal of Part Lot Control for Lots 68 to 73 and 79 to 84, inclusive on Registered Plan 40M-2364. 2.2 Draft Plan of Subdivision 18T-92014 received approval for eighty (80) single family dwelling units and thirty (30) semi-detached dwelling units. The removal of Part Lot Control would facilitate the construction and sale of twenty-four (24) semi-detached dwelling units. The last six (6) semi-detached dwelling units can not proceed to construction until such time as access is provided to Blocks 90, 91 and 92 on Plan 40M-2364 through the abutting lands. The Owner acknowledges a subsequent application for the lifting of Part Lot Control will be required at that time. 3.0 STAFF COMMENTS 3.1 Staff has no objection to the approval of a by-law exempting the subject lands from Part Lot Control. Attached is a by-law (Attachment 2) to exempt the subject lands from Section 50(5) of the Planning Act. 3.2 In accordance with the procedures established in the delegation of Part Lot Control By- Laws, a copy of the "Unit Type and Number Summary Table" (Attachment 3), along with a copy of the Part Lot Control By-law will be forwarded to the Regional Planning Department. 3.3 The Finance Department advises that the taxes have been paid in full. 3.4 Staff recommends that the by-law be in force for a three (3) year period following Council approval, ending March 3, 2011. 4.0 RECOMMENDATIONS 4.1 It is recommended that Council APPROVE this application and ADOPT the attached Part Lot Control By-law for Lots 68 to 73 and 79 to 84, inclusive on Registered Plan 40M-2364. 818 REPORT NO.: PSD-020-08 PAGE 3 Attachments: Attachment 1 - Site Location of Lands Affected by Part Lot Control Removal Attachment 2 - By-law for Removal of Part Lot Control Attachment 3 - Unit Type and Number Summary Table Interested parties to be advised of Council's decision: WDM Consultants. Regional Municipality of Durham Planning Department 819 Attachment I To Report PSD-02D-08 C 0 :3 0 J 0 0 C CL C C? t E 0 W 0 0 CD 0 40 Q :N, co CNI w fa C 0 to AM j N 010 C C4. 0 C LOT 3 LOT 2 LOT I CONCESSION 3 MAW 70 UJI W 82 1! 71 81 2 MW . -1 89 .02 1-7 69 W 83 72 "Num am ".Iam 0 0 1. 84 68 0 3 t 0 N 0 HARRY GAY DR VE " . ]":. . . im Imw am am am lite.- I= am am = am MMUM &M aft am MIN a. Uft z am lv5z�' - ve 1� � F I , 1.--1 ; nm - WON vu--" 1�vvmx* Nlnv��ftsms " 9C lam I.. ,. . . l. m N= .fll-2 a. am am 4i '- t PAO I.. I in _Z%O L/ TMEFOR M .R�K.N)05 3 A VOAR JR.T. ---- L SM OU&V SU WCAL'r RfAU Z RM IW-W xw I CONCESSION 3 820 Attachment To Report PSD-020-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2008- being a By-law to exempt certain portions of Registered Plans 40M-2364 from Part Lot Control WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Lots 68 to 73 and 79 to 84, inclusive on Registered Plan 40M-2364 registered at the Land Titles Division Of Whitby; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the following lands: a) Lots 68 to 73 and 79 to 84, inclusive on Registered Plan 40M-2364. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act,this By-law shall be in force for a period of three (3)years ending of March 3,2011. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 821 Attachment To Report PSD-020-08 PART LOT CONTROL EXEMPTION BY-LAW Unit Type and Number Summary Table Registered Plan Vs: 40M-2364 By-law: 68 to 73 and 79 to 84, on Semi-detached 24 No Change 40M-2364. Total Units 24 No Change 822 Clarington , Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Report#: PSD-021-08 File #: PLN 33.4 By-law#: Subject: PEER REVIEW CONSULTING TEAM COMPOSITION PORT GRANBY PROJECT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-021-08 be received for information. Submitted by: Reviewed :b Y D vid rome, M.C.I.P., R.P.P. Franklin Wu, Director of Planning Services Chief Administrative Officer JAS/FUDJC/df 19 February 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 823 REPORT NO.: PSD-021-08 PAGE 2 REPORT 1. The peer review for the Port Granby Project is led and co-ordinated by Hardy Stevenson & Associates Limited, Toronto. The Municipality engaged Hardy Stevenson in 2002 with the scope work that was outlined in Report COD-061-02. The Municipality has been very pleased with the peer review services provided by Hardy Stevenson. 2. Hardy Stevenson has recently advised that the peer review team needs to supplement the services of Dr. Mohan Rao, who provides expertise in nuclear physics and radioactive waste management. In addition, the Municipality of Clarington requires more specialized operational expertise in the clean-up of radioactive waste sites as the Port Granby Project moves towards licensing and into Phase 2. 3. Hardy Stevenson has undertaken an extensive search of suitable consulting firms and have identified Dr. Robert Murphy of Eberline Services as possessing the specialized expertise that the Municipality requires. His resum6 forms Attachment 1 to this report. 4. It is recognized that Dr. Murphy's location in the United States may cause some logistical difficulties in the review of LLRWMO documents. However, we are confident that these difficulties can be overcome with the judicious use of the Internet and other electronic communications. 5. Since the different professionals work through Hardy Stevenson, there is no need to amend the existing contract with Hardy Stevenson, which was approved by By-law 2002-206. Attachments: Attachment 1 - Resum6 (Eberline) — Dr. Robert Murphy(Distributed under separate cover) 824 REPORT s r PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Report#: PSD-022-08 File #: ZBA 2007-0044 By-law#: Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DON FARROW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-022-08 be received; 2. THAT the request for Removal of Part Lot Control with respect to Lot 24, Block `N' on C.G. Harming's Plan, be APPROVED and that the attached Part Lot Control By-law be PASSED pursuant to Section 50 (7.1) of the Planning Act and a copy be forwarded to the Regional Municipality of Durham Planning Department; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed �J `^ David J rome, M.C.I.P., R.P.P. ®ranlin Wu, Director of Planning Services Chief Administrative Officer LT/DJC/df 20 February 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 825 REPORT NO.: PSD-022-08 PAGE 2 1.0 BACKGROUND 1.1 Applicant: Don Farrow 1.2 Owners: Don Farrow, Doug Farrow, Brad Farrow and Jamie Farrow 1.3 Location: Lot 24, Block 'N', C.G. Hanning's Plan, 87 Liberty Street South, Bowmanville 2.0 BACKGROUND 2.1 On October 2, 2007, Staff received a request from Don Farrow on behalf of the landowners for the removal of Part Lot Control with respect to Lot 24 on Block N of C.G. Hanning's Plan. 2.2 The applicant recently submitted an application for a building permit that would permit the construction of a semi-detached dwelling. In order to facilitate the sale of the two separate dwelling units it is necessary for the applicant to request Removal of Part Lot Control. 3.0 STAFF COMMENTS 3.1 The Region of Durham Works Department in reviewing the application acknowledged that the subject site fronts on Regional Road 14 (Liberty Street), a Type 'B' arterial roadway, with a right-of-way requirement of 26 metres (minimum) to 30 metres (maximum). Provided the Applicant conveys a road widening of 3.05 metres, the Region of Durham Works Department offered no objections to the application. The appropriate road widening was transferred to the Region on February 20, 2008. 3.2 Staff has no objection to the approval of a By-law exempting the subject lands from Part Lot Control. Attached to this report is a By-law (Attachment 2) that would exempt the subject lands from Section 50(5) of the Planning Act. 3.3 Attachment 3 is a Summary Table provided in accordance with the Region of Durham's requirements under the delegation of Part Lot Control. It details the lots affected by the Part Lot Control By-law and the unit type and number of the Part Lot Control By-law. 3.4 The Finance Department advises us that taxes on the property have been paid in full. 4.0 RECOMMENDATIONS 4.1 In accordance with Subsection 7.3 of Section 50 of the Planning Act, the by-law may provide a specked timeframe during which the by-law shall be in force. As a result, it is not necessary for Staff to prepare a second by-law to restore Part Lot Control on the subject lands. The Planning Act leaves it to the Municipality to determine an appropriate 826 REPORT NO.: PSD-022-08 PAGE 3 timeframe during which the By-law shall apply. Staff recommends that the By-law be in force for a one (1) year period following Council approval, ending March 3, 2009. Attachments: Attachment 1 — Key Map Attachment 2 — By-law for Removal of Part Lot Control Attachment 3 — Unit Type and Number Summary Table List of interested parties to be advised of Council's decision: Don Farrow Region of Durham Planning Department 827 Attachment 1 To Report PSD-022-08 W U m 85 C � 133yy5 11311 � ,O W w w < < 0 W W a r" u O J m 0 z ti t W t a p C O LL uwnos laws uaae N m G J m O l6 COL m a IL � � J — . . ML mot K�j Elf] N � XOO76 W � tl o ; 3 107 Ff t:g s N h •' h W . I O 11InQl g pg $ S ai NN,ag8¢C lElf ffid a o v { O 4� wpl E i L L l aWel e0'OZt M GrIt m w"YMP � wMn�fne�M P N^dl#�1 wl Y wiepm�}ad�A MIA�t 1e A r K � ppn a P1elRlW 1 4 M��r p 828 Attachment 2 To Report PSD-022-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2008- being a By-law to exempt certain portions of the C.G. Hanning's Plan, Block'N'from Part Lot Control WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Lot 24, Block'N'on the C.G. Hanning's Plan registered at the Land Titles Division of Whitby; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in paragraph 2 within the By-law; 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the following lands: a) Lot 24, Block'N'on C.G. Hanning's Plan 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of one(1)year ending March 3, 2009. BY-LAW read a first time this day of 2008 BY-LAW read a second time this day of 2008 BY-LAW read a third time and finally passed this day of 2008 Jim Abernethy, Mayor Pattie L. Barrie, Municipal Clerk 829 Attachment 3 To Report PSD-022-08 PART LOT CONTROL EXEMPTION BY-LAW Unit Type and Number Summary Table Registered Plan #: C.G. Hanning's Plan By-law: �n , olsllC a `f n U a . Lot 24, Block N Semi-Detached 2 No Change Total Units 2 No Change 830 C49.,,M,,9t0R REPORT ENGINEERING SERVICES DEPARTME Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, February 25, 2008 Resolution #: Report#: EGD-010-08 File#: By-law#: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY_FOR JANUARY, 2008. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-010-08 be received for information. _l Submitted b Y: Reviewed b y: A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC'RP`bb February 05, 2008 CORPORATION OF THE MUNICIPALITY OF CLARIN( 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-337-9—F(905)62 901 REPORT NO.: EGD-010-08 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of JANUARY 2008, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF JANUARY 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY. PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 53 $11,181,593 39 $5,864,944 90.7% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 5 $357,500 1 $90,000 297.2% Institutional 2 $358,000 0 $0 N/A Agricultural 0 $0 0 $0 N/A Demolition 2 $0 3 $0 N/A TOTAL 62 $11,897,093 43 $5,954,944 YEAR TO DATE 2008 2007 BUILDING . NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF _ CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 53 $11,181,593 39 $5,864,944 90.7% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 5 $357,500 1 $90,000 297.2% Institutional 2 $358,000 0 $0 N/A AgricuBural 0 $0 0 $0 N/A Demolition 2 $0 3 $0 WA TOTAL 62 $11,897,093 43 $5,954,944 99.8% 902 REPORT NO.: EGD-010-08 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value KAWARTHA PINE RIDGE Fire Alarm System 49 LIBERTY NORTH STREET, $278,000 DISTRICT SCHOOL BOARD BOWMANVILLE 903 REPORT NO.: EGD-010-08 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of"JANUARY" and "YEAR TO DATE". Dwelling Unit Type"JANUARY" 2008 Dwelling Udf Type—YEAR TO DATE 2008" 0 0 0 Townhouse Apartment Townhous - Apertment 0% 0% 0% 0% 33 12 shale Sam- 33 Detached Detached single 12 73% 27% Detached semi- 73% Detached 27% ■Single Detached 33 ■Single Detached 33 ■Semi-Detached 12 ■Semi-Detached 12 ❑Townhouse 0 OTownhouse 0 D Apartment 0 D Apartment 0 The following is a historical comparison of the building permits issued for the month of "JANUARY" and "YEAR TO DATE" for a three year period. Historical Data for Month of Historical Data YEAR TO DATE" JANUARY" $14,000,000 $14,000,000 $112,000, 0 $12,000,000 $10,000,000 $10,00mo pm $8P0,000 $6A00AW $'6,000,000 $6,000,000 $4,0 ,000 $4,000,000 52AAM $2100011000 $0 II $IIAX97AS3 *$5,X9544,,944 2006 $0 2�6 2007 2006 Value $3,159,160 ■Value $11, 7,093 $5,961,944 $3,159,160 904 REPORT NO.: EGD-010-08 PAGE 5 PERMIT REVENUES 2008 2007 January . Year to Date January Year to Date PERMIT FEES $ 83,319 $ 83,319 $ 48,507 $ 48,507 INSPECTION SERVICES 2008 2007 January Year to Date January Year to Date Building Inspections 403 403 464 464 Plumbing 8 Heating Inspections 588 588 432 432 Pool Enclosure Inspections 0 0 0 0 TOTAL 991 991 896 896 NUMBER OF NEW RESIDENTIAL UNITS 2008 2007 January Year to Date January Year to Date Single Detached 33 33 15 15 Semi-Detached 12 12 0 0 Townhouse 0 0 12 12 Apartments 0 0 0 0 TOTAL 45 45 27 27 905 REPORT NO.: EGD-010-08 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: (to end of 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 AREA January) Bowmanville 26 451 608 307 587 468 345 312 188 184 313 Courtice 13 82 126 241 173 180 133 129 231 296 254 Newcastle 1 77 84 202 191 123 131 76 110 78 4 Wilmot Creek 3 16 15 15 25 29 38 24 19 21 33 Orono 2 1 1 1 2 0 1 0 0 1 0 Darlington 0 6 7 14 15 13 17 47 102 31 14 Clarke 0 11 12 13 10 16 15 9 17 17 12 Burketon 0 0 0 1 1 1 1 0 1 0 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 1 1 1 0 2 5 7 6 3 Hampton 0 1 1 0 0 3 3 1 1 2 1 Haydon 0 0 0 0 0 0 0 0 0 1 1 Kendal 0 1 0 0 1 0 3 2 0 1 0 Kirby 0 0 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 1 0 0 1 0 Maple Grove 0 0 0 0 0 1 0 0 0 0 0 Mitchell Comers 0 1 0 0 1 0 0 0 0 0 0 Newtonvilie 0 2 2 4 5 3 3 0 3 1 0 Solina 0 6 3 3 3 3 1 1 0 0 0 Tyrone 0 0 0 0 0 3 9 =0 0 0 TOTALS 45 655 860 802 1,015 843 701 609 .679 640 636 906 Clarin��W� Jn Leading the Way t/ REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday February 25, 2008 Resolution #: Report#: EGD-013-08 File #: B.0208.002 By-law#: Subject: ST. STEPHENS ESTATES SUBDIVISION PHASE 2 STAGE 1A, PLAN 40M-2048 (PART), AND PHASE 2 STAGE 2, PLAN 40M-2133, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-013-08 be received; 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133; and 3. THAT Council approve the by-laws attached to Report EGD-013-08, assuming certain streets within Plan 40M-2048 and Plan 40M-2133 as public highways. Respectfully, Submitted by: Reviewed b A.S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/NAC/jo February 13, 2008 907 REPORT NO.: EGD-013-08 PAGE 2 1.0 BACKGROUND 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered August 31, 1999, with St. Stephen's Estates Inc. to develop lands by plan of subdivision, located in Bowmanville and described as Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M-2133. (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works; b) Street Lighting System; c) Final Works; and d) Stormwater Management System (Not Applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance', by the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. 1.4 The Final Works for both Phase 2 Stage 1A and Phase 2 Stage 2 were issued a 'Certificate of Completion' dated November 1, 2006. This initiated a one (1) year maintenance period, which expired on November 1, 2007. The Works were re- inspected at that time and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 908 REPORT NO.: EGD-013-08 PAGE 3 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works for both Phase 2 Stage 1A, Plan 40M-2048 (Part), and Phase 2 Stage 2, Plan 40M- 2133. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a 'Certificate of Acceptance', by-laws are required to permit the Municipality to assume certain streets within Plans 40M-2048 and 40M-2133 as public highways (Attachments 2 and 3). Attachments: Attachment 1 — Key Map Attachment 2 — Proposed By-law Attachment 3 — Proposed By-law CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905) 623-3379 F (905) 623-9282 909 Y n - E.s 3F� m 3 •ba s^k G� ��x ..T�' �.8�• ,.„ 1 • [[npv'��GgGg<�< `% GY{ '� k.E?S.eG �may*- 1.� NO IMBRIUM 10 1111111111111 � Il��lllllnllllll►D � � R 11111 ,: = 11111111111111\�� , IIII .._`y. .wIt IIII•C ,.� nil;" _v utr; NIHIINI 11111wnnnlitl •— � , p lam�ml �Imm�xwumw -Sinunn mm\ ! �\ / ��►p11fl11tttl �Illlllunnm nnnnnn_ r ,D\ �ill',, 11116= °_ t•f=IIPIf= 3non� rnlllgi - _,1� 1 l�i Inn qJ. \� =•�1��� C � , Inomnrn ni��p. G :�iuA1iII11I1 �_ ♦ �� \\ _Innmml == e unnumnnn \\ .- ``�` vwmnnuuun e c E E�E�O�InItlIl V\\�C�J/nluiln w .11►ta' _y�i�i u mn I I - . = ��-NIa1f111Oflar r R/h�'�ipl�J111111111Iwnnn- "'up1tl11�w'r o �aa11/VIII �ffP 1 �=�.Imr� a� �in� n : nnlnuunlnlN� I lnnnmlm ♦ Illln un •e .�� ��\\�\ fun �= _NHI `_ c I o S_ uwnm=_ �gdllllll�l� pc=__= nllllnnuuolal Ixln 1 mn� — - • -• 11 — nunnnn =1 SIM"llnn;nm n nun: P •O►T,111111111' �= ___ I uml Hann 1 u REM! � = -IUnIOAUU nnu�AtU�I�� �� REPORT EGD-013-08 i. 111 IN .m J•INf1 �Inyt nuunl,nl■ • • um nuwun = nnum m ATTACHMENT N . 1 910 11N111111 Nllnlnu= =1//j C: /IIIIIIIIIIIC . 1 nle nNllll I. -I IIIIIIIIIInC � " j�`�ti� ATTACHMENT NO.:2 REPORT NO.: EGD-013-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- 70( Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the blocks shown on Plan 40M-2048, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by the Corporation of the Municipality Of Clarington as public highway: Block 85 Block 86 BY-LAW read a first and second time this)ak day of)0000k 2008. BY-LAW read a third time and finally passed this)e day of m000k 2008. Jim Abernethy,Mayor Patti L. Barrie,Municipal Clerk 911 ATTACHMENT NO.:3 REPORT NO.: EGD-013.08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- XX Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the streets and blocks shown on Plans 40M-2048 and 40M-2133, and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M-2048(Part of): Block 85 Block 88 Block 90 Block 91 Sprucewood Crescent(south limit to west limit of lot 80) Hutton Place Madden Place Cotton Street Plan 4OM-2133: Block 74 Madden Place Hutton Place BY-LAW read a first and second time this roc h day of roo=2008. BY-LAW read a third time and finally passed this x)e day of x0000k 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 912 •the lay {-adWg7 REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEBRUARY 25, 2008 Report#: OPD-001-08 File#: By-Law M Subject: 2007 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-001'-08 be received for information; Submitted by: Reviewed byv F ry th, Franklin Wu, .A., R. R., R.R.F.A. Chief Administrative Officer Director of Operations FH1kr 1001 REPORT NO. OPD-001-08 PAGE 2 BACKGROUND AND COMMENT: Further to our 2007 Winter Budget Report#OPD-006-07 (Attachment#1), submitted June 18, 2007, staff is providing a final update to the costs of the 2007 winter maintenance program. Winter Maintenance: As of December 31, 2007, the following table illustrates the expenditures incurred. Winter Control 2007 Budget 2007 Actual Variance Plowing $ 271,000.00 $ 356,064.92 ($ 85,064.92) Sanding/Salting $ 827,000.00 $1,617,490.47 ($790,490.47) Winter Maintenance $ 222,500.00 $ 243,516.63 ($ 21,016.63) Other Total $1,320,500.00 $2,217,072.02 ($896,572.02) The 2007 winter maintenance budget from January 1't to December 31 st actual expenditure of$2,217,072.02 includes the sand/salt year end inventory adjustment of($101,493.60). The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty-eight (28) units in total. Our response is composed of a mix of vehicles from the Orono, Hampton and Yard 42 depots. In 2007, The Operations Department had eighty-nine (89) callouts. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: twenty seven (27)full callouts and sixty two (62) events. Of these eighty-nine (89) callouts, sixty three (63)were for snow accumulation, nine (9) were for freezing rain, fourteen (14)were for drifting snow and three (3)were for ice/flash freeze conditions. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE.ONTARIO L1C 3A6 T(9051263-2282 F(905)263.4433 REPORT NO. OPD-001-08 PAGE 3 Winter Callouts: Year Jan Feb Mar Apr Nov Dec Total 2006 19 18 9 0 0 6 52 2007 17 27 13 2 10 20 89 You will note that there were six (6) callouts in November/December 2006 and in November/December 2007 there were thirty (30) callouts. This does not include the five (5)responses for snow removal in the downtown Business Improvement Areas. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2007 was $85,000.00 with an actual expenditure of$78,856.56. The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program was again well received by the community. The program has increased each year to 664 residents today. Although there were 61 participants who did not return to the program the past season, there are 74 new participants to the program. CORPORATION OF THE MUNICIPALITY OF CLARINGTON nT 0.1 OMAIAAANI 111 I = rINTAPIn 11C.AAR T(9051263-2292 F(905)263-4433 REPORT NO. OPD-001-08 PAGE 4 Mgm Bowmanville 33 339 42 381 Coumce 16 125 34 159 Newcastle 6 54 13 67 NewtonvWe 1 8 1 9 Orono 4 14 5 19 Sohna 0 4 0 4 Burketon 0 1 1 2 Enniskillen 0 4 0 4 Hampton 0 11 1 12 Maple Grove 0 2 0 2 Mitchell's Comers 1 5 0 . 5 61 567 74 664 Did Not Return to Program from 07-08 61 Total Participants in 06-07 Program 631 Increase to the 07 -08 Program from last Year 33 Metres Cleared for the 2007108 Season: o �ar,,• �^ fir, .xe 4M15 Rio M-e1i• 3 BE x ° xn. ? , , _: . aae3, n �; $# •six .'' i x m Bowmanville 7,198 2,031 Courtice 3,767 1,158 Newcastle 921 366'° Newtonville E44443 69 Orono 113 Solina 23 Burketon 10 Enniskillen 154 29 Hampton 207 73 Maple Grove 0 16 Mitchell's Corners 0 36 TOTAL: 139136 3,924 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET,BOWMANVILL£,ONTARIO L1C 3A6 T(905)263-2292 F(905)M4433 REPORT NO. OPD-001-08 PAGE 5 Sidewalk Snow Clearing Contract: The total budget for this program in 2007 was $192,000.00 with an actual of $123,833.75. This includes 309 Municipal locations including Fire Stations, Municipal Facilities and boulevards. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. . Below is a table of call-out statistics for this program from 2001 to 2007: Call-Out Statistics January February March April November December Total 2001 17 13 6 0 1 16 53 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 20 9 3 0 1 9 42 2005 11 5 4 0 5 10 35 2006 7 9 2 0 0 3 21 2007 12 12 6 1 2 12 45 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1005 40 TEMPERANCE STREET,BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2282 F(905)263-4433 REPORT NO. OPD-001-08 PAGE 6 CONCLUSION: The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS)which accurately predicts each hour anticipated precipitation, air and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect flurries, drifting snow on rural roads,freezing rain, icy/flash freeze conditions or snow accumulations that require maintenance. A follow up report before summer recess will update Council on the 2008 winter costs as it relates to the approved budget. Attachment: Attachment#1 - 2007 Winter Budget Report#OPD-006-07 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T(905)263-2292 F(905)2634433 ATTACEIMENT NO.: 1 REPORT NO.: OPD-001-08 Leading the REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 18, 2007 Report#: OPD-006-07 File #: By-Law#: Subject: 2007 WINTER BUDGET REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-006-07 be received for information; Submitted by: Reviewed by: Fred Horvath, Franklin Wu, B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations FH\kr 1007 { REPORT NO. OPD-006-07 PAGE 2 BACKGROUND AND COMMENT: The Operations Department during the first four months of 2007 dealt with snow events that were typically 2.5 cm. In February, the Operations Department responded to 27 snow events in 28 days. Please note in the following table the total number of our responses for this past winter season compared to the same period last year: YEAR I JAN I FEB MAR APR TOTAL 2006 19 18 9 0 46 2007 17 27 1.5 2 59 As of May 11, 2007 the Operations Department from January 1st to May 11th incurred 3,552 hours of total overtime including 645 hours for Sunday maintenance. During this period the Operations Department provided 59 responses, which included 18 full call outs compared to only 14 full call outs for the same period in 2006. Spring clean up of winter sand has been ongoing since April 18t and was completed by June 1st. BUDGET: In March, 2007, Council approved a winter maintenance budget of$1,320,500; $192,000 for sidewalks and parking lots and a Senior Snow Clearing contract of $85,000. Winter Maintenance: As of May 11, 2007, the following table illustrates the expend'dures incurred. Winter Control 2007 Budget 2007 Actual Overexpended f Unexpended Plowing $ 271,000.00 $ 235,861.55 $ 35,138.45 Sanding/Salting $ 827,000.00 $ 937,881.76 ($110,881.76) Winter Maintenance $ 222,500.00 $ 174,995.34 $ 47,504.66 Other Total $1,320,500.00 $1,348,738.65 ($ 28,238.65) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1 VVV 40TEMPERANCESTREET,BOWMANVILLE,ONTARIO L1C 3A6 T(905)26&2292 F(9051263.4433 REPORT NO. OPD-006-07 PAGE 3 The 2007 winter maintenance budget from January 1'to May 11'h actual expenditure of$1,348,738.65 includes an estimated sand/salt year end inventory adjustment of$116,145.20. Sidewalk Snow Clearing Contract: The total budget for this program in 2007 is $192,000.00 with an actual expenditure of$76,577.41 as of May 11"'. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program for 2007 is $85,000.00 with an actual expenditure of$51,708.92 as of May 11th. Below is a table of call-out statistics for this program from 2001 to April 2007: Call-Out Statistics January February March April, November December Total 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 23 23 8 0 2 13 69 2005 20 7 9 2 5 10 53 2006 7 9 2 0 FT 3 E *2007 12 12 6 1 * A total of 31 callouts for winter sidewalk maintenance to date in 2007. CORPORATION OF THE MUNICIPALITY OF CLARINGTON ONTARIO L1C 3A6 T(905)263-2292 F(905)263.4433 REPORT NO. OPD-006-07 PAGE 4 CONCLUSION: With winter maintenance still outstanding for November and December of 2007, Operations is anticipating that the overall winter maintenance expenses will be over budget. Staff will continue to update you once the winter program has commenced. CORPORATION OF THE MUNICIPALITY OF CLARINGTON - 'vi0 40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T(905)263-2292 F(905)263-0433 CiLeading a:the Way REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEBRUARY 25, 2008 Report#: OPD-002-08 File #: By-Law#: Subject: BOWMANVILLE CENOTAPH Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-002-08 be received;and 2. THAT Staff be authorized to inscribe the word "Peacekeepers" along the west face of the monument; and 3. THAT Royal Canadian Legion Branch 178 Bowmanville, be advised of Council's decision. Submitted by: Reviewed by: V Fred rvath Franklin Wu, B.A., M.R., R.R.F.A. Chief Administrative Officer Dir�ecto of Operations FHlwc 1011 REPORT NO. OPD-002-08 PAGE 2 1.0 BACKGROUND AND COMMENT: Council forwarded the letter(Attachment#1)from John Johnson, Poppy Chairman of the Royal Canadian Legion Branch 178 to the Operations Department regarding the addition of the word "peacekeepers"to the Bowmanville Cenotaph. Staff has met with President Steve Oke of Branch 178 Bowmanville and Mr. Johnson to review the request and to make appropriate recommendations to Council. The existing cenotaph can accommodate the word "peacekeepers" and it is suggested that it be inscribed on the front face of the monument. At the same time, it is recommended that the names along the west face of the monument be cleaned up. The cost of doing this is minimal. International Day of United Peacekeepers May 29, 2008 will mark the Intemational Day of United Nation Peacekeepers, commemorated annually to honour those whose service in UN peacekeeping operations, helps to prevent conflicts from breaking out, end wars, alleviate humanitarian crises and restore stability and security in regions emerging from conflicts around the globe. It is important to note that over 100,000 UN military, police and civilian peacekeepers are serving 15 peacekeeper operations ranging from Haiti and Timor to the Middle East and Africa. As Trooper Daryl Caswell was on a peacekeeping mission with the Royal Canadian Dragoons when he was tragically killed, it is recommended that his name be inserted underneath the "Peacekeepers" Heading. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T(905)263-2292 F(905)2634433 1012 REPORT NO. OPD-002-08 PAGE 3 If Council is in agreement with the recommendations contained in this report, the Royal Canadian Legion Branch 178 Bowmanville will coordinate a dedication on May 29, 2008. Attachment: Attachment#1 - Letter from John Johnson, Poppy Chairman —August 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE,ONTARIO L1C 3A6 T(905)263-2292 F(905)2634433 1013 ATTACHMENT NO.: i REPORT NO.: O D-002-08 R V E ft' , . SEP 1 1 ?'07 Hapsberg AGENDA Bw�,l`��C �. _u..; EPr. August,2007 THE ADDITION OF THE WORD PEACEKEEPERS TO THE BOWMANVII.LE CENOTAPH Dear Mr Abernethy, At our meeting last Friday we discussed the subject of the above title, and at that time you asked me to put my request in writing. I dearly wish to see the word PEACEKEEPERS included onto our Cenotaph. Having spoken with Mr Jack Simpson, the driving force behind the Scarborough Dedication, he quoted a sum of $2000 was spent on the inclusion of Peacekeepers sign on the Scarborough Cenotaph.However,this cost may be slightly different here In Bownumville. I left with you a letter for your perusal on the subject of the dedication of the Scarbrough Cenotaph, and propose to do something similar here in Bowmanville next year. As we discussed there are two dates to be considered appropriate, 29* May (this day is dedicated as United Nations Day) and 9m August (this day is dedicated as Peacekeepers Day). I will work on the feasibility of both and keep you updated. Lastly, as Trooper Daryl Caswell was on a Peacekepping mission with the Royal Canadian Dragoons when he was tragically killed. I suggest that it would be fitting that his name be inserted underneath the Peacekeepers dedication. I trust that Council will authorize this project and look forward to hearing from you in anticipation. .... _ ._:...._ tst4i' ► "t5$] 'i.I� Yours faithfully, John Johnson a✓ Poppy Chairman (Royal Canadian Legion Br 178 Bowmanville) • beading the Way REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Report #: ESD-003-08 File # 10.12.6 By-law# Subject: MONTHLY RESPONSE REPORT —JANUARY 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report ESD-003-08 be received for information. Submitted by: Reviewed by: Gordon Weir, AMCT, CMM111 Franklin Wu. Director Emergency & Fire Services Chief Administrative Officer GW*sr CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F905)623-6506- REPORT NO: ESD-003-08 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month January 2008. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 323 calls during this period and recorded total fire loss at $365,600. A breakdown of calls responded to follows in the table attached. Attachment: Activity Report Response Categories CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT Period: January 1, 2008 00:00:00 to January 31, 2008 23:59:59 CALL TYPE VOLUME "i STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 CALL CALL TYPE BOWMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN TYPE PERCENTAGE TOTALS PROPERTY FIRE CALLS 4 2 0 4 0 10 3.1% BURNING COMPLAINTS O O O O 1 1 0.3% FALSE FIRE CALLS 22 5 2 7 1 37 11.5% PUBLIC HAZARD CALLS 20 3 1 22 2 48 14.9% RESCUE CALLS 16 9 8 15 6 54 16.7% MEDICAL ASSIST CALLS 78 18 6 35 1 138 42.7% MISCELLANEOUS CALLS 21 4 1 7 2 35 10.8% TOTAL FOR MONTH 161 41 18 90 13 323 100.0% YEAR TO DATE 161 41 18 90 13 323 Iiiiiij YEAR TO DATE PERCENTAGE 49.8% 12.7% 5.6% 27.9% 4.0% 100.0% iy4i STANDYBY CALLS 3 0 0 6 O 9 DOLLAR LOSS $361,300 0 0 $4,300 0 $365,600 APPRATUS CALL VOLUME STATION 1 PUMPER 1 SCAT t PUMPER 11 TANKER 1 UTILITY 1 AERIAL 1 RESCUE 1 343 167 139 25 2 0 3 7 STATION 2 PUMPER 2 TANKER 2 53 42 11 STATION 3 PUMPER 3 TANKER 3 UTILITY 3 AVT 3 30 20 8 1 1 STATION 4 PUMPER 4 PUMPER 44 TANKER 4 143 120 19 4 STATION 5 PUMPER 5 TANKER 5 19 15 4 588 287 139 121 29 1 4 7 RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion – No Fire; Overpressure Rupture – No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion—No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions – Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment– Malfunction, Alarm Equipment–Accidental, Human – Malicious, Human – Perceived Emergency, Human –Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak– Natural Gas, Gas Leak– Propane, Gas Leak– Refrigeration, Gas Leak – Miscellaneous, Spill – Gasoline or Fuel, Spill –Toxic Chemical, Spill – Miscellaneous, Radio–active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion – No Fire; Overpressure Rupture – No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion—No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled.Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions – Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment– Malfunction, Alarm Equipment –Accidental, Human – Malicious, Human – Perceived Emergency, Human –Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak – Natural Gas, Gas Leak– Propane, Gas Leak– Refrigeration, Gas Leak– Miscellaneous, Spill – Gasoline or Fuel, Spill – Toxic Chemical, Spill – Miscellaneous, Radio–active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses CIari�gton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Resolution #: Report#: CSD-001-08 File #: By-law #: Subject: BOWMANVILLE — CLARINGTON CENTRE FOR THE PERFORMING ARTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report CSD-001-08 be received for information; 2. THAT the request for space at 40 Temperance Street for the purpose of a performing arts centre be denied; and 3. THAT Carol Davidson and Peggy Clark be advised of Council's decision. Submitted by: Reviewed by0 J eph P. Caruana Franklin Wu irector of Community Services Chief Administrative Officer JPC/SM/JM CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-5506 1201 REPORT NO.: CSD-001-08 PAGE 2 1.0 BACKGROUND 1.1 On April 30,2007 Council heard a delegation from Carol Davidson, wherein she requested that the Council Chambers and Municipal Office space be reclaimed as a concert hall for use as a centre for performing arts for Bowmanville- Clarington. At that time Ms. Davidson also presented the Clerk's Department with a petition signed by 982 individuals who were in support of her request. 1.2 Subsequently, Council passed a resolution referring this request to the Community Services Department. 1.3 On December 12,2005 the CAO responded in writing to a similar request made by Carol Davidson and Peggy Clarice. (Attachment#1) 1.4 On May 31, 2007 staff met with Carol Davidson and Peggy Clark to discuss the request and gather relevant information, as well as, discuss the current demonstrated need and alternative options. 2.0 COMMENTS 2.1 The Municipality actively uses the proposed space to conduct municipal business including Council and Committee meetings, Ontario Municipal Board and other tribunal hearings, staff training, civic marriages, information and open houses and other functions. 2.2 In order for the proposed space to be considered as a performing arts space it would require substantial modifications. At this time a needs assessment has not been completed to substantiate the community need or support for such a facility. 2.3 Currently there are several performing arts centres being contemplated or in the fundraising/development stage in the Region of Durham i.e. Durham West Arts Centre,The Regent Theatre (Oshawa), The Abilities Centre (Whitby). 2.4 Currently there are no plans or funds identified for this project to proceed. This project has not been identified in the Corporate Strategic Business Plan 2007- 2010. 2.5 Under the Department's Community Development portfolio, staff will continue to assist Ms. Davidson and Ms. Clark with organizational planning, facilitate information sharing with similar groups across the Region and support the aim of the group recognizing that arts and culture are fundamental to our quality of life and are vital assets for economic and social growth in our community. 2.6 With the recent decision to close Total Hockey, Ms. Davidson and Ms. Clark have expressed interest in having the Total Hockey space re-purposed to performing arts space. Staff is currently awaiting written confirmation of this request. Once received, this request will be included in the review of potential options for future use of the space. Attachment#1:Letter dated December 12,2005 from Frank Wu,CAO 1202 Attachment#1 to CSD-001-08 • Leading the Way December 12, 2005 Ms. Carol Davidson Ms.Peggy L. Clark 114 Apple Blossom Blvd. 4 Wellington Street Bowmanville, Ontario Bowmanville, Ontario L1C4T8 L1C 1V1 Dear Madam: RE: CENTRE FOR THE PERFORMING ARTS PROPOSAL Thank you for meeting Mr.Horvath and myself to explore the idea of converting part of the existing Municipal Administrative Centre to a centre of performing arts. Both Mr.Horvath and myself understand and appreciate the rationale behind your proposal. However, converting part of the existing Administrative Centre to a centre of performing arts would either require the Council Chambers to accommodate both municipal uses and the performing arts or,the relocation of the Council Chambers. We have examined both options and regret to advise you that neither is acceptable to the Administration for the following reasons. Joint Use Option In addition to regular Committee and Council meetings, the Council Chambers is used for other purposes including Ontario Municipal Board and other tribunal hearings,staff trainings,civic marriages,information open houses and other functions,many of which do not necessarily have a fixed time slot. There is very limited down time available for performing arts purposes. Furthermore, the Council Chambers is designed for meeting purposes and it would require substantial change in order to meet the needs of the performing arts. We are not sure if it is at all feasible to renovate the Chambers that can accommodate two very different uses, each with its distinctive requirement for seating capacity, security and other needs. Relocadne Council Chambers Back in 1986,the then Council of the Town of Newcastle decided to refurbish the old Bowmanville Townhall and build an addition in order to consolidate various municipal operations scattered throughout the town. As a result, the new construction created a CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1203 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 Ms. Carol Davidson - 2 - Ms.Peggy Clark physical presence for the local government inclusive of a properly designed Council Chambers that can accommodate the growing number of citizens interested in attending the Council and Committee meetings. Having the Council Chambers within the same building of the offices of the staff and the elected officials have provided easy access and convenience which would not be possible if the Council Chambers is relocated elsewhere. From an operational perspective, it is neither efficient or desirable to separate the Council Chambers from the rest of the municipal operation. In additional,the cost associated with either renovating the Chambers or relocating the Chambers would be very cost prohibitive. To the best of my knowledge and recollection,past and present Council have never indicated nor hinted that the Council Chambers should be used or converted for performing art purposes which is neither in our current Business Plan nor is it anticipated in our capital work forecast. Even if Council agrees to entertain such an idea, a full study inclusive of all technical feasibility and financial ramifications would be required in order to ensure Council has a full understanding of what this project entails in relation to all the other capital project demands that the citizens expect Council to deliver. I trust the foregoing comments are of assistance to you. Aficerely�� Franklin Wu Chief Administrative Officer cc: Fred Horvath,Director of Operations 1204 Clalr�ngton Leading the Way REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Resolution #: Report#: CSD-002-08 File #: By-law #: Subject: DONATION — PUBLIC ACCESS DEFIBRILLATOR RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-002-08 be received for information; 2. THAT a small plaque be installed with the. unit, acknowledging the donation by Barbara Standley; and 3. THAT the family of the late Barbara Standley be formally thanked for the donation. Submitted by: r Reviewed b . s ph P. Caruana Franklin Wu irector of Community Services Chief Administrative Officer JPC/GA/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-5506 1205 REPORT NO.: CSD-002-08 PAGE 2 1.0 BACKGROUND 1.1 At the December 5, 2005 GPA meeting, the committee recommended approval of a report to accept a donation to install an automatic external defibrillator (AED) unit at the Bowmanville Indoor Soccer/Lacrosse Bowl facility. The request was made by Mrs. Barbara Standley. (Attachment#1) 1.2 On March 30,2006, the AED unit was installed at the Bowmanville Indoor Soccer/Lacrosse Bowl facility. This was the first unit located in a Municipality of Clarington recreation facility. 1.3 In subsequent years additional units were added at facilities and in 2007 units were scheduled for the Clarington Fitness Centre and Darlington Sports Centre. This would complete the installation of units in all six recreation facilities. 1.4 During the summer of 2007, staff were contacted by Mr. Steve Rowland of Durham EMS, Mrs. Standley's son, advising us that his mother had passed away on April 25, 2007 and that she had provided instructions to purchase an additional AED for Clarington, preferably at the Darlington Sports Centre. 1.5 In December 2007, the AED unit was installed at Darlington Sports Centre. 2.0 FINANCIAL 2.1 The additional costs for installation, training and program support for the donated unit were funded through the approved 2007 capital budget. 2.2 The ongoing annual costs for training and program support for this unit were included in the approved 2008 operating budget. 3.0 COMMENTS 3.1 The department is very appreciative of the generosity that has been shown by Mrs. Standley as her initial donation sparked interest with other community groups with offers to fund units at Garnet Rickard complex and South Courtice Arena. Attachment#1-Report CSDA7-05 Donation-Public Access Defibrillator 1206 CSD-002-08 Attachment#1 Clariuugton REPORT Leadsag the 7 COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: December 5, 2005 Resolution #: Report#: CSDA 7-05 File #: By-law #: Subject: DONATION — PUBLIC ACCESS DEFIBRILLATOR RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSDA7-05 be received for information; 2. THAT the cost of the annual certification and training for staff be funded through the Community Services Department's operating budget; 3. THAT a small plaque be installed with the unit, acknowledging the donation by Barbara Standley; and 4. THAT Barbara Standley be formally thanked for her offer and advised of action taken. Submitted by: Reviewed by: Joseph P. Caruana Franklin Wu Director of Community Services Chief Administrative Officer JPC/GA/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-5506 1207 REPORT NO.: CS047-05 PAGE 2 1.0 BACKGROUND 1.1 The Community Services Department recently received an inquiry from Mr. Steve Rowland of Durham EMS, on behalf of his mother, offering the donation of a Public Access Defibrillator(P.A.D.)to one of our recreation facilities. 1.2 Mr. Rowland was asked to put this request in writing and submit it to the department (see Attachment#1). 1.3 Council recently approved Report CSD-1.5-05,.creating a partnership between _ the Municipality and Lakeridge Health Oshawa to offer a Cardiovascular Prevention and Rehabilitation Program. 1.4. As this program will be located at the Bowmanville Indoor Soccer Facility, Mrs. Standley has requested that the donated unit be installed there. 2.0 FINANCIAL 2.1 Mr. Rowland has confirmed the unit will be purchased directly from the manufacturer at an approximate cost of$5,900.00 and donated to the Municipality. 2.2" The Municipality would be responsible for the initial certification and training of staff as well as the ongoing annual re-certification. This is estimated to be $2,000.00 each year. 3.0 COMMENTS 3.1 A Public Access Defibrillator, approved in the 2005 Capital Budget, is scheduled for installation at the Courtice Community Complex,once staff have completed their training. 3.2 Additional units for the Garnet Rickard Complex and South Courtiice Arena are scheduled for submission in the 2006 Capital Budget. 3.3 This donation will enhance the implementation program that will see these P.A.D. units at all Community Services facilities. Attachment# 1: Letter from Mrs. Barbara Standley 1208 Barbara Standley 264 King Street East, Room 304 Strathaven Life Care Centre Bowmanville. Ontario LIC 1P9 November 9,2005 Mr. G. Acorn Community Services c/o 40 Temperance St., Bowmanville, Ontario Dear Mr. Acorn, I understand that my son, Steve Rowland, has made you aware of my desire to donate a Public Access,Defibrillator to Bowmanville. This letter will confirm my intent. I lost my second husband and a son to heart attacks and if I can donate something that may save someone's life and spare the family the anguish that our family went through, then I am happy to do so. I am aware of the new sports facility being built on Baseline Road and my son has told me that survivor's of heart attacks will train there. I would like to see the defibrillator placed in this facility if possible. Please let Steve or me know how we can go about seeing this to completion. Sincerely Yours, Barbara Standley 1209 ,y Clam}j�/�LJ on Leading theWay REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Resolution #: Report #: CSD-005-08 File#: By-law#: Subject: 2008 MUNICIPAL GRANTS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee, recommend to Council the following: 1. THAT Report CSD-005-08 be received; 2. THAT Council consider all submitted grant requests; and 3. THAT all applicants be advised of Council's decision. Submitted b*irector Reviewed by� -� . Caruana Franklin Wu f Commu nity Services Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T (905)623-3379 F(905)623-5506 1210 `REPORT NO.: CSD-005-08 PAGE 2 1.0 BACKGROUND 1.1 The Municipal grant process is intended to provide financial assistance to community organizations providing programs and services within the Municipality of Clarington. The Municipal Grant Policy (Attachment #1) was reviewed in 2007 and the associated revisions were approved by Council in September (GPA-548- 07). The review confirmed that the Municipal Grant Program provided Council with an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general 1.2 The-policy-provides four distinct categories for grant distribution. Each applicant must meet the required definition for at least one of the following four categories: Recreation/Leisure Services, Civic, Social and Hall Board/ Community Centres. 1.3 As outlined in the Municipal Grant Policy, the allocation of funding is established at $1.00 per capita, Accordingly, a maximum amount of$80,000 has been established for award to eligible applicants in 2008. 1.4 Individual allocations through the Municipal Grant process may not exceed $5,000 per request. 1.5 Three of the applications requested funding in excess of the $5,000 limit: Application 08-15, Newcastle Community Hail Application 08 -23, Clarington Older Adults Association Application 08 -35, Community Care Durham- Clarington These three applications were included in the 2008 municipal budget deliberations and their 2008 grant requests were approved in full at that time. (Council Resolution C-044-08). As the initial $5,000 of each of these grants is funded through the Municipal Grant Program, $15,000 has now been allocated from the fund, leaving a balance of$65,000 available for consideration of eligible applications at this time. 1.6 In keeping with the current policy, an.advertisement was placed in all local papers announcing the program and establishing a deadline for filing an application. In addition, 86 organizations who had been involved in the municipal grant program since 2004 were invited to a community meeting held on November 27, 2007 at which time staff reviewed the changes to the Municipal Grant Policy, the application form and answered questions regarding the process and eligibility. There were 41 individuals, representing 33 organizations in attendance at the meeting. 1.7 A total of 42 applications have been received for review and consideration, compared to 51 in the 2007 process. The 42 applications represent a total of 1211 'REPORT NO.: CSD-005-08 PAGE 3 $133,050 in requested funding through the Municipal grant process, compared to $157,170 requested in 2007. 1.8 On March 5, 2007, Council allocated $70,000.00 to 45 organizations (GPA 177- 07 to GPA 233-07). A further$10,000 was allocated to additional requests which were considered by Council throughout the year. (Attachment#2) 2.0 APPLICATION PROCESS 2.1 All applications received have been recorded on a summary sheet, arranged - alphabetically by category(Attachment#3)-providing-Council and staff with an overview of all applications being considered. 2.2 Each application is also presented on a one-page summary numbered from 08-01 through 08-42 providing basic information necessary in considering the appropriate level of funding for each application. (Attachment# 4) 2.3 Organizations who submitted incomplete applications were contacted and requested to forward the outstanding information. All organizations complied with requests for additional information and therefore all applications received have been included in Attachment #3 for Council's consideration. 2.4 Criteria # 11 of the revised policy states, "Organizations not in good financial standing with the Municipality of Clarington are not eligible to apply." The Finance Department was consulted regarding the financial standing of all applicants to confirm their eligibility. 3.0 ADDITIONAL INFORMATION 3.1 From time to time various applicants make comments through the application process or in other cases resolutions of Council were previously approved that may affect how a particular application is dealt with. The following applications and associated comments are provided for the information of Council 3.2 The Ontario Horticultural Society approached Council in January 2008 with a request to waive the hall rental fee at Garnet B. Rickard Recreation Complex for a horticultural community event. At that time, their request was referred to the 2008 grant process. Since that time, the Ontario Horticultural Society has partnered with the Newcastle Horticultural Society to provide an evening with prominent horticulturalist Des Kennedy. The Newcastle Horticultural Society (08- 06) includes $300 to offset the costs of sponsoring the Ontario Horticultural Society event at Garnet B. Rickard Recreation Complex. This event is scheduled to occur on May 14, 2008. 1212 REPORT NO.: CSD-005-08 PAGE 4 3.3 Application 08-12, Royal Canadian Legion (Branch 178) Museum Fund is a request for one time funding. The Museum Fund is a project developed to educate local school children on Canada's military history and the Canadian identity within the world community. Over the last year, over $4,500 has been raised locally to develop the museum and purchase appropriate artifacts. This request is to assist with the purchase of a large screen TV/DVD player which is the last item needed to complete the educational program. School children will be able to view the library of associated DVDs to enrich their appreciation of Canada's rich military history. 3.4 Application 08-22, Clarington Minor Lacrosse Association. The CMLA has --- — experienced rapid growth since it's inception in 2002 with 350 players. Last season, the CMLA had 750 co-ed youth registered in their house league program, while fielding another 14 rep teams and 8 field teams. This funding request is for seed money to assist with the start up of a new "soft" lacrosse program for three and four year olds. 3.5 Application 08-27, Kendal Eagles Senior Baseball Club. The Kendal Eagles have been awarded the 2008 Ontario Senior B Provincial Baseball Championships. This event will see 16 senior men's teams, their families and supporters visiting Clarington August 29th to September 1st. Games will be held at various venues including Kendal and Bowmanville. Funding is requested to assist with the organization of this prestigious event. 3.6 Application 08-32, Running Maniacs, is ineligible for the Municipal Grant Program on the basis of criteria #12. Criteria #12 states, "Fundraising organizations or organizations that make charitable donations to other organizations are not eligible to apply." This organization shows total expenditures in 2007 of$3,220 of which $3,000 is donated to the Walk for Guide Dogs. 4.0 COMMENTS 4.1 The Municipal grant program in Clarington ensures citizen involvement in recreational/leisure, civic, social and community hall boards enhancing community well being. 4.2 Each application is on file in the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. Attachments: 1213 i REPORT NO.: CSD-005-08 PAGE 5 Attachment#1 — Municipal Grant Policy Attachment#2— 2007 Supplementary Funding Allocations Attachment#3 —2008 Grant Information Summary Attachment#4 — 2008 Individual Summaries of Grant Information 1214 CSD-005-06 Attachment #1 MUNICIPALITY OF CLARINGTON DEPARTMENT OF COMMUNITY SERVICES MUNICIPAL GRANT POLICY Revised September 17, 2007 , OBJECTIVE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. The Municipality wishes to support local community organizations without eroding their strength and independence and as such encourages them to work towards financial self sufficiency. Applicants are further encouraged to pursue other opportunities for financial support The Municipal Grant program provides financial assistance to those qualified organizations which provide direct services, events or programs to the benefit of the residents of Clarington. CRITERIA: 1) Organizations requesting financial assistance must be based within the Municipality of Clarington or the Region of Durham. 2) Regionally.based organizations must provide details demonstrating how their service directly benefits the residents of Clarington. 3) Organizations must be volunteer based, or operate as not for profit. 4) Funding applications will be considered for operational expenses. Capital requests may be considered as a one-time grant only (excluding Hall Boards/Community Centres). 5) Organizations that receive any form of other funding from the Municipality of Clarington are not eligible to apply. 6) Applications for funding through the Municipal Grant Process must not exceed $5,000.00. 7) Applications requesting in excess of$5,000.00 will be referred directly to the budget process to be dealt with on an individual basis external to the Grant Process. 8) Late applications or requests received subsequent to the current year's municipal budget approval will be referred to Council for consideration, pending the availability of funds. 9) Organizations that provide services or programs that are the responsibility of another level of government are not eligible to apply. 1 1215 CSD-005-08 Attachment #1 10) Organizations with a political mandate, such as citizen Ratepayers Associations, are not eligible to apply. 11) Organizations not in good financial standing with the Municipality of Clarington are not eligible to apply. 12) Fundraising organizations or organ izations.that make charitable donations to other organizations are not eligible to apply. 13) Applications must be legible, completed in full, signed and include all required attachments. It is important that Council has all of the required information to make informed decisions on the allocation of grant funds 14) All successful applicants will be required to submit a year end accounting of all grant monies received to ensure that the funds were used for the intended purposes. FUNDING CATEGORIES a) Recreation/Leisure Services: This category is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality. b) Civic: This category is defined as those organizations providing events, or services promoting the Municipality of Clarington (i.e. Santa Clause Parade, Horticultural Societies, Historical Society etc.) C) Social: This category is defined as those organizations offering speck service (other than recreational/leisure) to residents of the Municipality of Clarington, which is not considered to be the responsibility of another level of government. d) Hall Boards/Community Centres: This category is defined as a Hall Board or Community Centre that operates and maintains a Municipally owned facility. (Please note grants will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during annual budget deliberations.) 2 1216 CSD-005-08 Attachment #1 MUNICIPAL GRANT FUNDING FORMULA To consider all eligible grants, the Municipality of Clarington will provide a funding formula of$1.00 per capita annually. All unallocated funds-will remain in the unallocated grant account for un-anticipated requests received during the current year. PUBLIC NOTICE The Municipality of Clarington will provide public notice of the Municipal Grant Program twice each year through local newspapers. 3 1217 N ryJ� W Report Number Report Date � Amount Balance Grants Awarded $80;000 CSD-003-07 March 5, 2007 ! $70,000 $10,000 Clarin ton Girl's Hockey Association GPA-305-07 Aril 10, 2007 $175 $9,825 Orono 175 Anniversa C-197-07 Aril 16, 2007 $5,000 $4,825 Courtice Rotary Club/Canada Da Fireworks C-321-07 June 11, 2007 . $2,500 $2,325 CPR Holiday Train Nov. 12, 2007 $2,325 $0 i qSD-005-08 Attachment#2 Train Nov. 12, 2007 $2,325 $0 i _N co CSM05-08 Attachment#3 2008 Municipal Grant Applicants Appl.# Organization rg Category Contact ' Die ad $ ,:-2007 2007 2008 2008 Grant Grant Grant' Re uest 08-01 Bowmatural Horticultural Society Civic Pat Thexton 02-Jan-08 500 `s k w 500 500 500 08-02 Clarington Arts and Music Festival Civic I Jesse 03-Jan-08 N/A 'R„ 2,000 500 1,000 Parsons 08-03 Clarington Farmers' Market Civic Gord Lee 06-Feb-08 5,000 5,000 500 5,000 t 08-04 Courtice Horticultural Club Civic Mark 04-Jan-08 500 500 500 500 Stanisz . , Ecology ..fir . 08-05 Garden/Bowmanviile Community Organic Civic Vincent Powers 02-Jan-08 500 5 500 500 500 Garden Newca Horticul tle ural Socie Civic Pam Date 02-Jan-08 500 �' 500 500 800 OS-07 Newca Parade tte Santa Committee Civic Martha Hendriks 04-Jan-08 2,500 "V 2,500 2,000 2,500 08-08 Newca tle Village Civic Myno Van and His oricai Society Dyke 02-Jan-08 1,500 1,500 1,500 2,000 Y t 08-09 Newton Night in ille's Music the Park Civic Vicki Burrows 04-Jan-08 NIA 2,000 750 2,000 08-10 Orono Horticultural Society civic Flora Sha 20-Dec-07 750 ` '' .-;,,;: 750 500 750 08-11 Rotary COurtiC Club of -Canada Civic Kevin 04-Jan-08 5,000 5,000 2,500 5,000 Da in Clarington McAlpine ,r 08-12 Royal C Legion anadian useum Fund Civic John Johnson 02-Oct-07 N/A l ' N/A N/A 2,000 08-13 Hamptc n Hall Board Hall Board/Comm Moore 04-Jan-08 5,0001 3. 5,000 2,500 2,500 Centre a" 08-14 Kendal Centre ommunity Hall Coa eComm L¢ Robinson 07-Jan-08 5,000 5,000 2,500 5,000 08-15 Newca Community le Hall Hall Board/Comm Cathy Abraham 27-Nov-07 13,000 5i 13,000 5,000 5,000 $5,OD0 Centre APPI.# Organization Category ' , Contact ' Data 200fi , =20Qfi ;: "<' '2007 2007 2008 2008 Grant Request ¢rant „'tiequam Grant Request Newcastle Memorial Hall 08-16 Arena Management Board/Comm Gord Lee 06-Feb-08 5,000 5,000 5,000 5,000 Board Centre 08-17 Newtonville Community Hall Hall Board/Comm Vicki Burrows 04-Jan-08 3,500 ` - 5,000 2,500 5,000 Centre -..; 08-18: Orono Town Hall Board Hall Comm Judy Cemenha 18-Jan-0B 5,000 ,ti00 ' 5,000 3,000 3,000 Centre 08-19 Tyrone Community Centre Hall Board/Comm Enid Lyttle 06-Feb-08 3,500 4,000 2,500 3,500 Centre 08-20 Bowmanville New Horizons Band Recreational Anthony Maxwell 02-Jan-08 N/A *;; 3,000 500 2,500 08-21 Clarington Concert Band Recreational Colin Rowe 04-Jan-08 2,000 2,000 500 2,000 08-22 Clarington Minor Lacrosse Association Recreational Charlie Simpson 034an-08 1,500 ' 5Q0 N/A N/A 1,500 08-23 Clarington Older Adult Association Recreational Da Angie Dadison 31-Oct-08 77,000 � ':` 112,500 5,000 5,000 $5,000 Clarington Project-A 08-24 Project of Community Living Recreational Ch d 07-Jan-08 N/A 1 N/A N/A 2,500 Oshawa/Clarin ton 08-25 Clarington Swim Club Recreational Elizabeth Marchant- 04-Jan-08 5,000 ?k x it� 5,000 1,500 5,000 Reid 08-26 Courtice Kids Muftis rt Series Recreational Derrick 04-Jan-08 N/A e ,° z 1,000 1,000 2,000 , .G , 08-27 Kendal Eagles Recreational Chad Maartense 08-Jan-08 WA ` <;_= N/A WA 3,500 08-28 Newcastle Skating Club Recreational H. Page 04-Jan-08 3,000 K . - 1Q 3,000 1,500 4,500 08-29 Oak Ridges Trail Association Recreational Harold 04-Jan-0B 1,000 500 500 500 Sellers - ro o 08-30 Orono Amateur Athletic Association Recreational Laveme d 03-Jan-08 2,500 - , 2,500 2,500 2,500 08-31 Orono Figure Skating Club Recreational Perrin Charlene 04-Jan-08 4,500 1500 ,' 4,200 1,500 4,000 APP1.# Organization Cate gory m �� 0 r G00 t 2 2008 Grant 08-32 Running Maniacs Recreational Heather Pereira 02-Jan-08 N/A N/A N/A 5,000 08-33 Canadian Mental Social Leesa - Health Durham Vennin -Dec-07 01-D N/A ?!.. ;`. N/A N/A 5,000 08-34 Canadian Red Cross Michelle of Durham So Social Miatelb 02-Jan-0B N/A 5,000 Denied 5,000 08-35 Clarington East Food Bank Social S She lley Molica - 21-Dec-07 5,000 ;�A 5,000 1,000 . 5,000 08-38 Clarington Fiddle Social Shirley Club Severn 02-Jan-08 1,000 . 1,000 500 1,000 08-37 Community Care Social Sally Durham-Clarin ton Barrie 31 Oc t-07 . 25,500 -� t. 25,500 5,000 5,000 35,000 08-38 Driftwood Theatre Social Yvonne Group Williams 20-Dec-07 500 :; 1,500 500 . 3,500 08-39 Latenite Productions Social IBradshaw Brian WFeb-08 N/A `x' r,. N/A N/A 5,000 08-40 Learning Disabilities Association Social Shari Davis 03-Jan-08 1,500 1,500 - 750 - 1,500 08-41, Luke's Place Support &Resource Centre Social Carol Barkwell 03-Jan-08 N/A ;F �k N/A NIA 5,000 Ontario Volunteer 08-42 Emergency Social Tracey Gunn 04-Jan-08 N/A ' ;p1� N/A NIA 51000 Res se Team ,�9 , Zb 133,050 N N i CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Bowmanville Horticultural Society APPLICATION #08-01 CONTACT NAME Pat Thexton DESCRIPTION OF PROGRAMS AND SERVICES: " Civic improvement projects, instruction and discussion of subjects related to horticulture to encourage improvement of homes and public grounds,promote public beautification, maintain Tourism gardens,Town Hall and Archives. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: It would be difficult to continue with the seasonal plantings at the Town Hall,Tourism Site and the Archives. TOTAL MEMBERSHIP/PARTICIPANTS: 84 REVENUE 2007 2008 TOTAL $7,186.01 $8,215.00 EXPENSES 2007 2008 TOTAL EXPENSES $9,203.62 $7,100.65 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE ($1,695.91) $1,114.35 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $500.00 1222 CSD-005-08 Attachment##4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Arts and Music Festival APPLICATION 4 08-02 CONTACT NAME Jesse Parsons DESCRIPTION OF PROGRAMS AND SERVICES: Tv-promote arts;music andculture in Clarington. To create an annual arts and music festival in Clarington. To create positive partnerships with the Municipality, granting agencies, service clubs, sponsors and volunteers. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Municipal Grant money will be put toward the professional printing of sponsorship package. This is critical to requesting and securing funds from granters for the remainder of festival expenses. Also be updating website with is our most cost effective method of communication with sponsors and the public throughout the year. TOTAL MEMBERSHIP/PARTICIPANTS: 40 REVENUE 2007 2008 TOTAL $11,200.00 $12,400.00 EXPENSES 2007 2008 TOTAL EXPENSES $11,800.00 $11,800.00 NET OPERATION—EXPENSES 2007 2008 LESS REVENUE ($600.00) $600.00 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A $500.00 $1,000.00 1223 CSD-005-08 Attachment.#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Farmers' Market APPLICATION# 08-03 CONTACT NAME Gord Lee DESCRIPTION OF PROGRAMS AND SERVICES: Operation-of Farmer's Market at Newcastle Memorial Arena every Sunday—June to October. Provide the Agricultural Community of Durham an opportunity to promote and sell their Products to Clarington Residents and Visitors. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Promotion and advertising of this market i.e.Point of Sale Material, Community Signage,Trade Local Newspaper Ads,Theme Days etc. TOTAL MEMBERSHIP/PARTICIPANTS: 100 REVENUE 2007 2008 TOTAL $3,929.30 $5,050.00 EXPENSES 2007 2008 TOTAL EXPENSES $2,953.16 $5,100.00 NET OPERATION— EXPENSES 2007 2008_ LESS REVENUE $976.14 ($50.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $5,000.00 1224 CSD-005-08 Attachnrent#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Courtice Horticultural Club APPLICATION# 08-04 CONTACT NAME Mark Stanisz DESCRIPTION OF PROGRAMS AND SERVICES: Community beautification—H 2/PruHsand Courtice Memorial HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Club would have to be downsized and planting on Municipal property might not:maintained, TOTAL MEMBERSHIP/PARTICII'ANTS: N/A REVENUE 2007 2008 TOTAL $720.99 $665.99 EXPENSES 2007 2008 TOTAL EXPENSES $635.00 $345.00 NET OPERATION- EXPENSES 2007 2008 LESS REVENUE . $85.99 $320.99 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $500.00 1225 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Ecology Garden/Bowmanville Community Organic Garden APPLICATION # 08-05 CONTACT NAME I Vincent Powers DESCRIPTION OF PROGRAMS-AND-SERVICES: To be a leading organic information and networking resource. Provide areas for individual and organizations who would like to grow their own vegetables. Provide seeds,plants,tools and a library. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Trying to add some infrastructure to the garden,this will allow access all year to residents of Clarington and area. Hope to provide a way that people can subsidize their grocery bill by growing their own vegetables. TOTAL MEMBERSHIP/PARTICIPANTS: 32 REVENUE 2007 2008 TOTAL $600.00 $600.00 EXPENSES 2007 2008 TOTAL EXPENSES $700.00 $550.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE ($100.00) $50.00 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $500.00 1226 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Horticultural Society APPLICATION# 08-06 CONTACT NAME Pam Daley DESCRIPTION OF PROGRAMS AND SERVICES: - - - Beautification of the Newcastle community. Plant and-maintain gardens at Newcastle Community Hall; seven meetings/year with guest speakers for members. $300.00 io sponsor the Ontario Horticultural Association,District 17 Gala at RRC on May 14'h. Bring a prominent speaker into the community which the local clubs could not afford themselves. Will benefit the Newcastle,Orono,Bowmanville and Courtice horticultural societies; guest speaker,Des Kennedy. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Effect how much money we could spend on plantings and services available for our members (i.e. Speakers,judges for shows etc.) TOTAL MEMBERSHIP/PARTICIPANTS: 93 REVENUE 2007 2008 TOTAL $6,464.30 $6,464.30 EXPENSES 2007 2008 TOTAL EXPENSES $6,110.33 $6,110.33 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $353.97 353.97 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $800.00 1227 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Santa Parade Committee APPLICATION # 08-07 CONTACT NAME I Martha Hendriks DESCRIPTION OF PROGRAMS AND SERVICES: — Local organizations, residents and businesses participate in the parade or watch it from the streets of Newcastle. 2006—8,500+people watched parade &2007— 10,500+ people watched parade(according to police). HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Money donated to parade pays for bands, candy canes,advertising and port-a-potties. 75%of money pays for bands,if money is not approved, 34 bands will have to be eliminated. TOTAL MEMBERSHIP/PARTICIPANTS:N/A REVENUE 2007 2008 TOTAL $7,200.00 $7,910.00 EXPENSES 2007 ' 2009: , TOTAL EXPENSES $6,390.00 $7,220.00 NET.OPERATION—EXPENSES 2007 2008' LESS REVENUE $810.00 $690.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED RE UESTED $2,500.00 $2,000.00 $2,500.00 1228 CSD-005-08 Attachment Ito MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Village and Historical Society APPLICATION# 08-08 CONTACT NAME Myno Van Dyke DESCRIPTION OF PROGRAMS AND SERVICES: -- Collecting,,archiving and storing relewrm local historical data. Require new software for storage data. Increasing costs of intemet($100.00/month). Expanding public times in archive room on Saturdays. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Able to provide the community with historical/genealogical information on our new website. Provide community with free and easy access to our files and data. TOTAL MEMBERSHIP/PARTICIPANTS: 85 REVENUE 2007 2008 TOTAL $7,940.00 $4,355.00 EXPENSES 2007 2008; TOTAL EXPENSES $7,470.00 $5,700.00 NET OPERATION—EXPENSES 2007 2008 LESSREVENUE $470.00 ($1,345.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $1,500.00 $1,500.00 $2,000.00 1229 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newtonville's Music Night in the Park APPLICATION # 08-09 CONTACT NAME Vicki Burrows DESCRIPTION OF PROGRAMS AND SERVICES: Music entertainment Sunday evenings-during the summer in Ina Brown Park. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Continue to allow`Music Night in the Park' to run. The attendance at these performances exceeds expectations and would be greatly missed. TOTAL MEMBERSHIP/PARTICIPANTS: 100 REVENUE 2007 2008 TOTAL $3,136.71 $3,700.00 EXPENSES 2007 2008 TOTAL EXPENSES $2,067.79 $4,100.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $1,068.92 ($400.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A $750.00 $2,000.00 1230 CSD-005-08 Attachment#i4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Orono Horticultural Society APPLICATION # 08-10 CONTACT NAME Flora Sharpe DESCRIPTION OF PROGRAMS AND SERVICES: Main-street flower beds;instruction and discussion of subjects related to horticulture to encourage improvement of homes and public grounds. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: 2008 Projects: tree for cemetery,replace shrubs in existing beds, library restructuring of beds and shrubs. 1569 volunteer hours. TOTAL MEMBERSHIP/PARTICIPANTS: 84 REVENUE 2007 2008 TOTAL $7,042.55 $6,282.21 EXPENSES 2007 2008 TOTAL EXPENSES $6,299.45 $6,444.55 NET OPERATION—EXPENSES 2007 2008 LESSREVENUE $743.10 ($162.34) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $750.00 1231 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Rotary Club of Courtice- Canada Day in Clarington APPLICATION#08-11 CONTACT NAME Kevin McAlpine DESCRIPTION OF PROGRAMS AND SERVICES: _ _ ' " " " Provides a Canada Day celebration in Clarington including live entertainment,bbq,children's activities and fireworks. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: This event draws about 8,006 people for Canada Day,our budget is very tight for that. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $57,832.00 $45,320.00 EXPENSES 2007 2008 TOTAL EXPENSES $59,705.00 $42 140.00 NET OPERATION-EXPENSES 2007` 2008 LESS REVENUE ($1,873.00) $3,180.00 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $3,000.00 $2,500.00 $5,000.00 1232 CSD-005-08 Attachment R4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Royal Canadian Legion Museum Fund APPLICATION #08-12 CONTACT NAME John Johnson DESCRIPTION OF PROGRAMS AND SERVICES: Offers arr educational program for school children on Canadian military history. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Funds requested to purchase a big screen TV to show videos etc. for school tours. This is the last item required to complete their library. TOTAL MEMBERSHIP/PARTICIPANTS: 1,000 REVENUE 2007 2008 TOTAL $4504.93 $2,000.00 EXPENSES 2007 2008 TOTAL EXPENSES $4502.15 $2,000.00 NET OPERATION—EXPENSES 2007 2008 LESS REVENUE $2.78 0 SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $2,000.00 1233 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Hampton Hall Board APPLICATION # 08-13 CONTACT NAME Jennie Moore DESCRIPTION OF PROGRAMS AND SERVICES: Community activities such as movie nights, euchre nights, fun day, Christmas tree lighting, fun dance and harvest dance. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Money is needed to continually upgrade and upkeep the building inside with photos, curtains, paint, flowers, shoveling,garbage removal etc.A cleaner,neater,more welcoming building will attract community members to our events and encourage people to rent our facility. TOTAL MEMBERSHIP/PARTICIPANTS: NIA .REVENUE 2007 2008 TOTAL $15,397.81 $12,655.87 EXPENSES 2007 2008 TOTAL EXPENSES $9,155.51 $10,975.00 NET OPERATION— EXPENSES 2007` - 2008 LESS REVENUE: $6,242.30 $1,680.87 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $2,500.00 $2,500.00 $2,500.00 1234 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Kendal Community Centre APPLICATION# 08-14 CONTACT NAME Liz Robinson DESCRIPTION OF PROGRAMS AND SERVICES: ---- Community events such as youth dances,wee tot playgroups,euchre"nights;dart league and Christmas tree lighting. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Enhance facilities to attract more and bigger rentals(weddings,jack and jills and dances)and be able to better accommodate current renters. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $41,667.38 $44,336.53 EXPENSES 2007 . 2008 TOTAL EXPENSES $24,930.85 $30,730.00 NET OPERATION— EXPENSESz 2007 2008 LESS REVENUE 16,736.53 $13,606.53 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED RE _UESTED $3,000.00 $2,500.00 $5,000.00 1235 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Community Hall APPLICATION #08-15 CONTACT NAME Cathy Abraham DESCRIPTION OF PROGRAMS AND SERVICES: Community activities. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $125,724.00 $114,547.00 EXPENSES 2007 2008 TOTAL EXPENSES $84,184.00 $95,658.00 NET OPERATION—EXPENSES 2007 2008 LESS REVENUE $41,540.00 $18,889.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $5000.00 $5000.00 $5,000.00 1236 CSD-005-08 Attachment 94 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newtonville Community Hall APPLICATION#08-16 CONTACT NAME I Vicki Burrows DESCRIPTION OF PROGRAMS AND SERVICES: Community activities such as kids dances movie nights, Christmas parties,-dance instruction, adult and senior programs. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Able to maintain ball and offer quality programs to the local community TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $18,138.99 $18,311.38 EXPENSES 2007 2008 TOTAL EXPENSES $9,717.15 $11,000.00 NET OPERATION—EXPENSES 2007 2008 LESSREVENUE $8,421.84 $7,311.38 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $2,500.00 $2,500.00 $5,000.00 1237 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Memorial Arena Management Board APPLICATION # 08-17 CONTACT NAME Gord Lee DESCRIPTION OF PROGRAMS AND SERVICES: Manage-and-program arena on behalf of the Municipality. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: All programs are conducted by volunteer community groups for the recreational,social and Health benefits of Clarington residents. All funding is returned to the community by improving, enhancing and providing products and services for the arena and its user groups. TOTAL MEMBERSHII'/PARTICIPANTS:7 REVENUE 2007 2008 TOTAL $286;651.18 $341;750.00 EXPENSES 2007 2008 TOTAL EXPENSES $244,855.57 $352,500.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $41,759.61 $10,750.00 SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $5,000.00 $5,000.00 $5,000.00 1238 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Orono Town Hall Board APPLICATION # 08-18 CONTACT NAME IJudyClimenhage DESCRIPTION OF PROGRAMS AND SERVICES: Community events History Fair,Concerts in the Park, Art Show, Santa's Breakfast: HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Community events will not need to be decreased and volunteer board members will not be overtaxed in their fundraising efforts. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2009 TOTAL $39,570.80 $46,071.38 EXPENSES_ 2007 2008 TOTAL EXPENSES $34,449.42 $41,000.00 NET OPERATION-EXPENSES 2007 2008 LESS REVENUE $5,121.38 $5,071.38 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $3,000.00 $3,000.00 $3,000.00 1239 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Tyrone Communtiy Centre APPLICATION # 08-19 CONTACT NAME Enid Lyttle DESCRIPTION OF PROGRAMS AND SERVICES: _ Community-Activities.Breakfast-with Santa, Seniors Programs, Fair. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Assist in paying for the rising hydro and propane costs. Want to try to upgrade the hall to improve Rental potential Without Municipal Grant,the overhead cost of the Hall would not be met. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $53,349.00 $35,950.00 EXPENSES 2007 2008 TOTAL EXPENSES $38,494.00 $50,950.00 NET OPERATION-EXPENSES 2007 2008 LESS REVENUE $14,855.00 ($15,000.00) SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $3,000.00 $2,500.00 $3,500.00 1240 CSD-005-08 Attachment 44 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Bowmanville New Horizons Band APPLICATION # 08-20 CONTACT NAME Anthony Maxwell DESCRIPTION OF PROGRAMS AND SERVICES: -Daytime adult teaching and performances program. Provides entry points to music for adults, from novice to inactive. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Programs offered would need to be reduced to funds available.This is the only adult daytime Teaching and performance band program in the area. TOTAL MEMBERSHIP/PARTICIPANTS: 87 REVENUE 2007 2008 TOTAL $5,585.00 $11780.78 EXPENSES 2007 2008 TOTAL EXPENSES $5,574.22 $11,770.00 NET OPERATION- EXPENSES 2007, 2008 LESS REVENUE $10.78 $10.78 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A $500.00 $2,500.00 1241 i CSD-005708 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Concert Band APPLICATION# 08-21 CONTACT NAME Colin Rowe DESCRIPTION OF PROGRAMS AND SERVICES: Provides livve music,accessible to alTcitiiens: In 2007-there were 1,6 performances, Orono 175", Bowmanville Santa Clause Parade and Christmas at the Beech—COAA. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: The Concert Band has increased its visibility in the community by purchasing a Parade Wagon and acquired a storage unit for newly purchased equipment(Tympani Drums). Funding allows us to cover associated rental,insurance and transportation costs without affecting our ability to purchase sheet music and maintain a repertoire of current music. TOTAL MEMBERSHIPRARTICIPANTS: 23 REVENUE 2007 2008 TOTAL $52,481.94 $46,167.50 EXPENSES 2007 2008 TOTAL EXPENSES $29,889.44 $17,980.00 NET OPERATION—EXPENSES . 2007 2008 LESS REVENUE $22,592.50 $28,187.50.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $2,000.00 1242 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Minor Lacrosse Association APPLICATION# 08-22 CONTACT NAME Charlie Simpson DESCRIPTION OF PROGRAMS AND SERVICES: Promotes and governs all minor lacrosse within the Municipality. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT-. Seed money to introduce a new"soft ball"program for 3 and 4 year olds. TOTAL MEMBERSHIP/PARTICIPANTS: 950 REVENUE 2007 2008 TOTAL $156,690.58 $148,633.06 EXPENSES 2007 2008 TOTAL EXPENSES $154,307.52 $144,000.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $2,383.06 $4,633.06 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $1500.00 N/A $1,500.00 1243 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Older Adult Association APPLICATION# 08-23 CONTACT NAME I Angie Darlison DESCRIPTION OF PROGRAMS AND SERVICES: To promote the-well being if older adults through the provisions of affordable programs and activities. Offer social, physical and informational programs. In 2007 over 90 programs/activities/workshops. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Municipal funding will offset the operating costs-maintenance,new equipment to improve existing programs and implementing new programs and events, hiring qualified instructors. TOTAL MEMBERSHIP/PARTICIPANTS: 762 REVENUE 2007 2008 TOTAL $304,279.00 $329,831.00 EXPENSES 2007 2008 TOTAL EXPENSES $304,279.00 $329,831.00 NET OPERATION— EXPENSES 2007 2006 LESS REVENUE $0.00 0.00 MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $5000.00 $5,000.00 $5,000.00 1244 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Project- A Project of Community Living Oshawa/Clarington APPLICATION# 08-24 CONTACT NAME Cheri Smith" DESCRIPTION OF PROGRAM&AND SERVICES:° Vision statement to promote a community where everyone belongs,is listened to, is treated fairly, and has opportunity to make informed choices. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Grants and donations allow offering more workshops,teachings,materials and activities that our members might not get to do.Many of the member's families are low income or have aging parents. TOTAL MEMBERSHIP/PARTICIPANTS: 35 REVENUE 2007 2008 TOTAL $57,193.00 $59,693.00 EXPENSES 2007- 2008 TOTAL EXPENSES $57,193.00 $57,193.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $2,500.00 0.00 SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $2,500.00 1245 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Swim Club APPLICATION# 08-25 CONTACT NAME Elizabeth Marchant-Reid DESCRIPTION OF PROGRAMS AND SERVICES: _-- Competitive swim program youth-fitness... HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Will be able to run the program. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2.008 TOTAL $110,172.28 $167,060.00 EXPENSES 2007 2008 : - TOTAL EXPENSES $59,030.63 $156,075.00 NET OPERATION— EXPENSES 2007 2008 -, LESS REVENUE $51,141.65 $10,985.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED RE UESTED $1,500.00 $1,500.00 $5,000.00 1246 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Courtice Kids Multisport Series APPLICATION # 08-26 CONTACT NAME I Derrick McKay DESCRIPTION OF PROGRAMS AND SERVICES: - Provides an opportunity for youth in Clarington to participate in recreational multi sport events. Promotes active and healthy living for local youth. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Registration costs will be lower. TOTAL MEMBERSHIP/PARTICIPANTS: 100 REVENUE 2007 2008 TOTAL $6,920.00 $11,866.00 EXPENSES 2007 2008 TOTAL EXPENSES $5,850.00 $11,030.00 NET OPERATION— EXPENSES. 2007 2008 LESSREVENUE - $1,070.00 $836.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A $1,000.00 $2,000.00 1247 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Kendal Eagles APPLICATION # 08-27 CONTACT NAME Chad Maartense DESCRIPTION OF PROGRAMS AND SERVICES: .............. Hosting-the 2008-Ontario Senior B Provincial Baseball Champitiiiships Aug. 29-Sept. l; 16 teams from across the province and their families/supporters will sample Clarington's shops &restaurants. Funding to offset costs of facility rentals. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Would be able to run the Provincial Championships without a loss. The money will be used to upgrade the ball park to showcase one of Clarington's finest facilities. TOTAL MEMBERSHIP/PARTICIPANTS: 24 REVENUE 2007 2008 TOTAL $6,483.92 $12,950.00 EXPENSES 2007° 2008 TOTAL EXPENSES $5,687.05 $12,567.00 NET OPERATION-EXPENSES 2007 2008 LESS REVENUE $796.87 $383.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $3,500.00 1248 CSD-005-08 Attachment#4. MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Newcastle Skating Club APPLICATION # 08-28 CONTACT NAME H. Page DESCRIPTION OF PROGRAMS AND SERVICES: To encourage the instruction, practice, enjoyment and advancement of its members in all aspects of skating. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Coaches fees have increased by$300 this year as skaters advance to higher levels.Fee increase from arena board. TOTAL MEMBERSHIP/PARTICIPANTS: 127 REVENUE 2007 20011 TOTAL $75,261.00 $71,389.00 EXPENSES 2007 2008: TOTAL EXPENSES $55,122.00 $60,904.00 NET OPERATI.ON EXPENSES 2007 2008 LESS REVENUE $20,139.00 $10,485.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $1,500.00 $1,500.00 $4,500.00 1249 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Oak Ridges Trail Association APPLICATION# 08-29 CONTACT NAME I Harold Sellers DESCRIPTION OF PROGRAMS AND SERVICES: -- To develop nanag a arid secure the Oak Ridges Trail as a recreational greenway along the Oak Ridges Moraine from Niagara Escarpment to the Northumberland Forest, thereby promoting appreciation and respect and respect for the Moraine's ecological, cultural scenic integrity, with aim of retaining the trail corridor in its natural state. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Maintain level of trail maintenance and construction. TOTAL MEMBERSHIP/PARTICIPANTS: 28 REVENUE 2007 2008 TOTAL $283,613.00 $340,263.00 EXPENSES 2007 2008 TOTAL EXPENSES $264,850.00 $341,250.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $18,763.00 $987.00 SURPLUS DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $500.00 1250 CSDM"8 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Orono Amateur Athletic Association APPLICATION # 08-30 CONTACT NAME Laverne Boyd DESCRIPTION OF PROGRAMS AND SERVICES: The promotion of sports and recreation for the youth of the community plus the operation of the area and community care. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: It could mean an increase in registration fees might result in sonic kids not playing in sports because of costs. TOTAL MEMBERSHIP/PARTICIPANTS: 172 REVENUE 2007 2008 TOTAL $279,302.00 $293,279.00 EXPENSES 2007> 2008 TOTAL EXPENSES $219,401.00 $230,760.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $59,901.00 $62,519.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED RE UESTED $2,000.00 $2,500.00 $2,500.00 1251 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Orono Figure Skating Club APPLICATION # 08-31 CONTACT NAME Charlene Perrin DESCRIPTION OF PROGRAMS AND SERVICES: Skating Programs:. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Helps to offset ice costs so we are able to keep our registrations cost down,therefore allowing all families throughout the Municipality to use our programs. TOTAL MEMBERSHIP/PARTICIPANTS: 125 REVENUE 2007 2008 TOTAL $103,148.14 $97,603.91 EXPENSES 2007 2008 TOTAL EXPENSES $80,044.93 $59,160.00 NET OPERATION— EXPENSES 2007 2008 . LESS REVENUE, $23,103.21 $38,443.91 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $1,500.00 $1,500.00 $4,000.00 1252 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Running Maniacs APPLICATION # 08-32 CONTACT NAME Heather Pereira DESCRIPTION OF PROGRAMS AND SERVICES: Mission: to get residents of Ctarington off the couch&up &moving. Train as a group for individual goals,providing support and encouragement to each other. Run-to-run programs, Kids running groups, Walking programs, Annual 5 & 10 k Fall Festival Run. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Difficult to grow and let community know who we are and what we are all about;would be able to rent a location to hold meetings for the group and do more advertising and get team shirts. TOTAL MEMBERSHIP/PARTICIPANTS:NIA REVENUE 2007 2008 TOTAL $3,200.00 $0 EXPENSES 2007 2008 TOTAL EXPENSES $3,220.00 $48.00 NET OPERATION—EXPENSES 2007 2008 LESS REVENUE ($20.00) ($48.00) DEFICIT DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $5,000.00 1253 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Canadian Mental Health - Durham APPLICATION # 08-33 CONTACT NAME Leesa Venning DESCRIPTION OF PROGRAMS AND SERVICES: — -Vision Statement `We envision a Resource-Cent-re that fosters an environment of integration, belonging, acceptance and enabling. We envision a community where everyone is accepted and treated as equals and treated fairly.' Daytime resource centre for people recovering from mental illness. Socialization, recreation, support with community resources, affordable nutritious meals. St. Johns Anglican Church, 11 Temperance. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: To incorporate Vocational and Life Skills groups into our regular programming. Also would like to provide community outings which would require activity fees, as well as transportation costs (1.25). Would also like to subsidize food costs for the whole program by providing lunch cards. If we are not successful in obtaining the grant,these services would not be possible. TOTAL MEMBERSHIP/PARTICIPANTS: 60 REVENUE 2007 2008 - TOTAL $7931.27 $13,000.00 EXPENSES 2007 1 2008 TOTAL EXPENSES $7,200.00 $11,784.00 NET OPERATION— EXPENSES 2007 2008 LESSREVENUE $731.27 $4,216.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $5,000.00 1254 CSD-005-08 Attachrnent#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Canadian Red Cross- Region of Durham APPLICATION # 08-34 CONTACT NAME I Michelle Miatello DESCRIPTION OF PROGRAMS AND SERVICES: — — Disasterpreparedntss and management,personal disaster assistance, abuse protection education, first aid courses and baby sitting courses. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Train volunteers to respond 24 hours a day,365 days a year to provide disaster relief to citizens. This area relies solely on donations in order to prepare individuals for a disaster, respond to families who have been forced from their homes and work with municipalities to respond to large scale disasters. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $301,300.00 $254,834.00 EXPENSES 2007 2008 TOTAL EXPENSES $301,300.00 $327,474.00 NET OPERATION—EXPENSES 2007 2008' LESS REVENUE $0.00 ($72,640.00) DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A Denied $5,000.00 1255 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington East Food Bank APPLICATION# 08-35 CONTACT NAME Shelley Molica DESCRIPTION OF PROGRAMS AND SERVICES: — To supply-and-render-services-of a charitable nature to poor needy persons.To give three day supply of food to each member of a deserving family usually once per month. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Some residence in the East Clarington area may have an even more difficult time providing the basic needs for their families and themselves. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $20,976.79 $25,850.00 EXPENSES 2007 2008 TOTAL EXPENSES $22,179.79 $25,850.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE ($1,203.00) 0.00 DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $1500.00 $1,000.00 $5,000.00 1256 CSD-005-08 Attachment n4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Clarington Fiddle Club APPLICATION# 08-36 CONTACT NAME Shirley Severn DESCRIPTION OF PROGRAMS AND SERVICES: Provideopportunityforpeople of all-ages to express themselves through music, dance and/or instrument. Provide entertainment for the local community, fairs,senior centres etc. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Will help meet financial obligations.Rent is high,but need the space and location. TOTAL MEMBERSHIP(PARTICIPANTS: 225 REVENUE 2007 2008 TOTAL $10,419.50 $9,663.66 EXPENSES 2007 2008 TOTAL EXPENSES $7,375.84 $6,855.00 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $3,043.66 $2,808.66 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED "QUESTED $500.00 $500.00 $1,000.00 1257 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Community Care Durham- Clarington APPLICATION # 08-37 CONTACT NAME Sally Barrie DESCRIPTION OF PROGRAMS AND SERVICES: Provides Home Support,-Respite(CaregiverReliet)-and COPE Mental Health-services forAduits — and their caregivers with needs related to physical disability,aging, and/or mental health. Services ovided free of char Le or with nominal charge. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: The cost of providing our various services increases each year,including the need to actively recruit volunteers and ensure that appropriate screening, orientation and training is completed. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $610,003.00 . $620,240.00 EXPENSES 2007 2008 TOTAL EXPENSES $610,003.00 $620,240.00 NET OPERATION— EXPENSES 2001 2008 LESS REVENUE $0 $0 MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $5000.00 $5000.00 $5,000.00 1258 . A CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Driftwood Theatre Group APPLICATION# 08-38 CONTACT NAME Yvonne Williams DESCRIPTION OF PROGRAMS AND SERVICES: To educate arfd increase-the public's appreciation of Classical aod-Catradian Theatre-Arm by - providing theatrical performances and workshops in various venues including but not limited to, public parks,theatres, and educational institutions. Perform summer Shakespeare in the park for the past 14 years. Annual show at VAC(140 ppl in 2007)—August 10,2008® 7:30 pm,VAC. Annual CREATIONS FESTIVAL at Trafalgar Castle—write,rehearse and perform short plays. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Outdoor Summer Theatre tour is assessed each year on the support Driftwood receives— attendance and financially. Funding would allow for the continuation of the program in Clarington TOTAL MEMBERSHIP/PARTICIPANTS: 284 REVENUE 2007 2008 TOTAL $108,543.00 $188,099.00 EXPENSES 2007 2008 TOTAL EXPENSES $164,552.00 $236,545.00 NET OPERATION—EXPENSES 2007 2008 LESS REVENUE ($56,009.00) ($48,446.00) DEFICIT DEFICIT MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $500.00 $500.00 $3,500.00 1259 CSD-005-08 Attachment#4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Latenite Productions APPLICATION# 08-39 CONTACT NAME Brian Bradshaw DESCRIPTION OF PROGRAMS AND SERVICES: To support youth of Clarington in-the area of creativity through music and culture with the hope of fostering personal growth and group development. Through facilitating live performances, providing opportunity for young musicians to showcase their talents and supporting programs for under privileged youth. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Provide positive experiences and opportunities for local that stimulate culture and the community. TOTAL MEMBERSHIPIPARTICIPANTS:3 REVENUE 2007 2008 TOTAL $2,375.50 $26,986.81 EXPENSES 2007 2008' TOTAL EXPENSES $2,638.69 $17,800.00 NET OPERATION—EXPENSES 2007 2008 . LESS REVENUE ($263.19) $9,186.81 DEFICIT SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED RE UESTED N/A N/A $5,000.00 1260 CSD-005-08 Attachment 94 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Learning Disabilities Association APPLICATION# 0840 CONTACT NAME Shari Davis DESCRIPTION OF PROGRAMS AND SERVICES: i'trprovi8e_senricesfor-individuats and-families living with-leaming disabilities-andYO enhance - _. .. community awareness of learning disabilities,ADD&associated behaviours. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: We are a small agency(one paid core staff member)serving a very large and growing demand. The funding will assist in core, operating costs. Without sustained core funding,we might look to our community to support the continuance of our basic operations. Loss of the Municipality's support combined with United Way's funding reduction will require the agency to reduce services and hours of availability and/or explore fee for service costs to clients for programs which are presently free. TOTAL MEMBERSHIP/PARTICIPANTS:2,197 REVENUE 2007 2008 TOTAL $65,893.00 $74,354.00 EXPENSES 2007 2008 TOTAL EXPENSES $65,893.00 $74,354.00 NET OPERATION— EXPENSES 2007 . 2008 LESS REVENUE $0 $0 MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED $750.00 $750.00 $1,500.00 1261 r ' CSD-005-03 Attachment -4 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Luke's Place Support & Resource Centre APPLICATION # 08-41 CONTACT NAME Carol Barkwell DESCRIPTION OF PROGRAMS AND SERVICES: --- -- Resource Centre to address family law issues for woman abuse survivors. Mission statement: `To support abused women and their children throughout the family law process and provide them and the community with special resources and information about family law and woman abuse.' HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Provide the ability to keep up with the increasin g demand for our services in Durham and Clarington regions. It should be noted that we do not currently receive any other core annualized dollars from other government funding sources. TOTAL MEMBERSHIP/PARTICIPANTS: N/A REVENUE 2007 2008 TOTAL $224,355.08 $218,868.00 EXPENSES 2007 2008 TOTAL EXPENSES $214,190.60 $209,310.06 NET OPERATION— EXPENSES 2007 2008 LESS REVENUE $10,164.48 $9,557.94 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $5,000.00 1262 . s ' CSD-005-08 Attachment MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Ontario Volunteer Emergency Response Team APPLICATION # 0842 CONTACT NAME I Tracey Gunn DESCRIPTION OF PROGRAMSAND SERVICES: -.-. Emer enc Services. HOW PROGRAMS AND SEVICES WILL BENEFIT FROM GRANT: Assist in ongoing training for existing members as well as resources for recruitment of new members. Also update aging equipment and our K9 unit which requires regular veterinarian visits. TOTAL MEMBERSHIP/PARTICIPANTS: 100 REVENUE 2007 2008 TOTAL $44,970.00 $52,158.00 EXPENSES 2007 2008 TOTAL EXPENSES $28,424.00 $45,210.00 NET OPERATION- EXPENSES 2007 2008 LESS REVENUE $16,546.00 $6,948.00 SURPLUS SURPLUS MUNICIPAL GRANT HISTORY: 2006 GRANT 2007 GRANT 2008 GRANT APPROVED APPROVED REQUESTED N/A N/A $5,000.00 1263 Clarri�gton REPORT ding[he Way CLERK'S DEPARTMENT Meeting: General Purpose and Administration Committee Date: February 25, 2008 Report#: CLD-008-08 File#: By-law #: Subject: CLARINGTON ANIMAL SHELTER— MICROCHIP PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-008-08 be received; 2. THAT a microchip program for cats and dogs adopted through the Clarington Animal Shelter be endorsed; and 3. THAT a by-law be passed to amend By-law 2006-227 to increase the adoption fees of cats and dogs by $10.00 to cover the costs associated with the microchip program. Submitted b . Reviewed by() wk P tti arri MO Franklin Wu, Municipal eferk Chief Administrative Officer PLB*AG CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 1301 REPORT NO.: CLD-008-08 PAGE 2 BACKGROUND AND COMMENT By-law 2006-227 requires all residents of the Municipality of Clarington to licence their dogs and cats. One primary objective of the licensing program is to enable the Animal Services Officers to reunite the stray animal with its family. All cats and dogs are required to wear their licence tags at all times. Cat owners rarely keep identification on their pets so our ability to re- unite them with their family is severely limited. We can often return pets home by telephone if they are wearing a current licence which saves the owner the impound fine and a lot of worry. In 2007 a total of 245 dogs and 428 cats were either brought into the Shelter or picked up by an Animal Services Officer. Of these, only 161 dogs and 12 cats were retrieved by their owners. These statistics are astounding and directly impact the animals' quality of life and our Shelter operating budget. Although staff is convinced that licensing of animals is effective, licensing alone is not a perfect approach. We believe that microchipping our animals prior to adoption will assist our Officers in improving our opportunity to reunite the animals with their owners. A microchip program involves three components: 1. microchip—A small grain of rice-sized glass encapsulated computer chip with a unique identification number and a miniature antenna.. The microchip is implanted on the animal under the skin. 2. scanner—A device which emits the proper radio signals to activate and "read" the information contained on the chip. The microchip reflects a weak radio signal encoded with that identification number when illuminated by the radio signal emitted by a compatible scanner. 3. database —an information archive with the records that match the identification number in the microchip to the owner's contact information. Although typically microchips are implanted by a licenced veterinarian, the Veterinarians Act does permit the Animal Services Officers to implant the microchips on our own animals: i "11.(1)No person shall engage in the practice of veterinary medicine or hold himself, herself, itself out as engaging in the practice of veterinary medicine unless the person is the owner of a licence. Exceptions (2) Subsection (1) does not apply to prevent a person, ..... (b) from treating an animal if the person is the owner of the animal, is a member of the household of the owner of the animal or is employed for general agricultural or domestic work by the owner of the animal..." CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 1302 REPORT NO.: CLD-008-08 PAGE 3 The Oshawa Animal Shelter has confirmed that they do microchip their animals prior to adoption. Where one of their animals is required to undergo a medical procedure, Oshawa's contract vet implants the microchip on their behalf. Oshawa staff report that their program works well and has not interfered with any of their operations or services. The issue of microchip implantation for our sheltered animals was discussed with our Animal Advisory Committee. Our veterinary member confirmed that the implantation of microchips was a rather simple procedure and was confident that our Animal Services Officers would be quite capable to perform the procedure. She further offered to demonstrate for them. Based on the Oshawa protocol staff will approach our veterinarians and seek their cooperation in assisting with the microchip implantation at the same time as an animal undergoes another medical procedure in an effort to minimize stress. Our Animal Services Officers do not anticipate that this program would unduly impact their workload. In fact, they anticipate that over time the microchipping will reduce the amount of time it takes them to "track down" the owners and thus reduce the length of time the animals remain in our Shelter. Related Costs There are several organizations within North America which offer the microchip program (including the microchips, scanners, and manage the database). The costs associated with implementing a microchip program include the cost of the microchip, the cost of the scanner, and the registration of the animal (both initial registration and any update amendments). Adoption fees for cats and dogs are set out in Appendix A of By-law 2006-227. Costs per adoption to implement this program are approximately$10.00. Summary Each year hundreds of animals make their way to our Shelter and because the pets are unidentifiable our Officers are unable to re-unite these animals with their owners. The microchip process is similar to a vaccination, the microchip remains just beneath the skin, and most animals do not react when the microchip is implanted. Our Animal Services Officers are well-trained and capable of performing the implant procedure. Given our deplorable statistics in re-uniting our animals, staff recommend that Council endorse the microchip program and approve an amendment to By-law 2006-227 to increase the adoption prices for cats and dogs by $10.00 to cover the costs of the microchip program. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO UC 3A6 T 905-623-3379 F 905-623-6506 1303 Clarin ��Jl�/n REPORT Leading tJte Way�✓ CLERK'S DEPARTMENT Meeting: General Purpose and Administration Committee Date: February 25, 2008 Report#: CLD-009-08 File #: By-law #: Subject: RESPONSIBLE PET OWNER BY-LAW— FEE AMENDMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-009-08 be received; 2. THAT a by-law be passed to amend Schedule A to By-law 2006-227 to include the fees for the transferring of a cat in the same amount as set out for the transferring of a dog. Submitted by: Reviewed by Pa i L. are MO Franklin Wu, Municipal erk Chief Administrative Officer PLB*AG CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 1304 REPORT NO.: CLD-009-08 PAGE 2 BACKGROUND AND COMMENT By-law 2006-227 came into effect on January 1, 2007. Schedule A to this By-law sets out the fees and charges associated with our animal services. At the time the By-law was drafted the Transfer Fees for cats were inadvertently omitted from the By-law. Although a cat is seldom transferred to the Municipality, it does happen and it is recommend that the same fees apply for cats as dogs. The recommended fees, therefore are as follows: 1. Transfer of ownership of a cat or litter, brought into the $55.00 Animal Shelter. 2. Transfer of ownership of a cat;picked up by the Animal $65.00 Services Officers, during normal working hours (excluding Sunday and holidays) 3. Transfer of ownership of a cat, picked up by the Animal $90.00 Services Officer, outside regular business hours. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 1305 • Clar�ngton REPORT Leading the Way CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Report#: CLD-010-08 File#: By-law#: Subject: MUNICIPAL SERVICE BOARDS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-010-08 be received; 2. THAT the Orono Arena Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board be established as Municipal Service Boards in accordance with the Municipal Act, 2001; 3. THAT the appropriate by-laws attached to Report CLD-010-08 as Attachments No. 1 through 4 be forwarded to Council for passage; 4. THAT an additional member of Council be appointed to each of the Newcastle Arena Board and to the Orono Arena Board; 5. THAT one of the following applicants be appointed to fill the vacancy on the Newcastle Arena Board: a) James Gosleigh b) Gary Oliver CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 1306 REPORT NO.: CLD-010-08 PAGE 2 6. THAT the Municipal Clerk contact the Solina Community Hall Board, the Tyrone Commuinty Hall Board and the Orono Arena Board to determine their current membership; and 7. THAT the appropriate by-laws appointing the membership of these Boards be forwarded to Council. a arr' , CMO Reviewed by: Franklin Wu, Submitted by: WOnicipaMlerk Chief Administrative Officer i Fred FI ath, B.A., R.D.M.R., R.R.F.A. Director`bf Operations i it 1307 REPORT NO.: CLD-010-08 PAGE 3 1. Background At the Council meeting of June 25, 2007, Council directed that the Municipal Clerk's Department undertake a review of all existing by-laws establishing Boards under the former Community Recreation Centres Act with a view to establishing these boards under the Municipal Act, 2001. This action came as a result of the review of the Orono Arena and Community Centre undertaken by the Director of Community Services. During this review, it was revealed that the Orono Arena and Community Centre was established in accordance with the Community Recreation Centres Act, 1974. The provisions for this act were repealed effective January 1, 2003, however, the by-law continued in force until January 1, 2006. 2. Existing By-laws In reviewing the existing by-laws, it has been determined that the by-laws creating the Orono Arena and Community Centre Board, the Newcastle Arena Board, the Solina Community Hall Board and the Tyrone Community Hall Board were all passed under this now repealed legislation. It is now necessary to establish each of these boards as Municipal Service Boards under the Municipal Act in order for them to continue to manage and operate the various.facilities. By-laws for this purpose have been prepared and are attached hereto as Attachments No. 1 through 4 inclusive. The by-laws have been expanded to incorporate the current operating procedures for each Board. As there are no operational concerns with any of the Boards, these procedures do not affect the manner in which the Boards are currently operating. 3. Third Party Agreements As stated in Report CSD-010-07, the Orono Arena Board has entered into a third party agreement with the Orono Amateur Athletic Association assigning the operational responsibilities of the Orono Arena and Community Centre to the Orono Amateur Athletic Association. The by-law establishing a Municipal Service Board for the operation of the 1308 REPORT NO.: CLD-010-08 PAGE 4 Orono Arena specifically states that the Board is allowed to enter into a contract for services. 4. Communication to the Boards In preparing the by-laws, the Director of Operations held meetings with each of the Boards, who have all indicated support of the content of the by-laws. 5. Membership In accordance with the by-laws, the Boards will be appointed by resolution of Council,for the term of Council. Current membership of the boards is as follows: a) Newcastle Arena Board By-law 2007-033 passed on January 29, 2007 appointed the members to the Board. There is currently one vacancy on the Board to be filled and the necessity to appoint an additional member of Council to the Board. The vacancy has been advertised and two applications have been received. These application forms have been circulated under separate cover as they contain personal information related to the applicants (Attachment No. 5). b) Soling Community Hall Board and Tyrone Hall Board By-law 2007-053 appointed Councillors Foster and Novak to the Solina Hall Board and Councillors Robinson and Woo to the Tyrone Hall Board. A by-law to appoint the remaining members will need to be passed. c) Orono Arena Community Centre Board Report CSD-010-07 indicated that the representative criteria of the Orono Arena Board had not been met in several years. By-law 2007-034 appointed two individuals and one 1309 REPORT NO.: CLD-010-08 PAGE 5 member of Council to the Board. It is now necessary to appoint an additional member of Council as well as two representatives of the Durham Central Agricultural Society and two members of the Orono Amateur Athletic Association. Once the by-laws to establish the Municipal Service Boards have been passed, the by-law to appoint the members to the Newcastle Arena Board can be passed. The Clerk's Department will contact each of the other Boards to determine their current membership and the appropriate by-laws will be forwarded to Council once this information is received. 6. Conclusion It is recommended that the by-laws establishing the four Municipal Service Boards and to appoint the members to the Newcastle Arena Board be forwarded to Council for passage. 1310 Attachment No. 1 to CLD-010-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2007- Being a By-law to establish a Municipal Service Board to operate the Orono Arena and to repeal By-law 78-63,as amended WHEREAS Section 196 of the Municipal Act,2001 authorizes a municipality to establish a Municipal Service Board; AND WHEREAS Section 198 of the Municipal Ad, 2001 provides that a municipality may give a Municipal Service Board the control and management of such services and activities of the municipality as the municipality considers appropriate and shall do so by delegating the powers and duties of the municipality to the Board; AND WHEREAS the Municipality of Clarington by agreement dated September 1, 1977 authorized by By-law#77-73 has leased from the Durham Central Agricultural Society the lands and premises located at 2 Princess Street, Orono,Ontario and has constructed an arena,community centre and grandstand thereon; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: 1. THAT the aforesaid arena,community centre and grandstand be under the management and control of a Municipal Services Board appointed by Council to be called the"Orono Arena Community Centre Board"(the Board). 2. The Board shall be comprised of eight(8)persons all of whom shall be appointed by Council;two(2)members of whom shall be members of Council;two(2)members of whom shall be representatives of the Durham Central Agricultural Society;two(2)members of whom shall be representatives of the Orono Amateur Athletic Association;two(2) members of whom shall be from the former Township of Clarke. 3. The members of the Board shall serve for the term of the appointing Council and shall continue until such time as their successors are appointed. 4. The members of the Board shall serve without remuneration. 5. Each member of the Board shall have one vote. 6. The members of the Board are eligible for appointment for more than one term. 7. Subject to such limitations and restrictions as Council may,from time to time,impose by by-law or resolution,the Board shall: a. Hold regular meetings a minimum of four(4)times during each calendar year—one of which shall be a formal Annual General Meeting during which officers of the Board are to be elected. The Board shall be responsible to fix the times and places of meetings of the Board and to establish the mode of calling and conducting the business of the Board and to make regulations governing the conduct of its members and employees; 1311 -2- b. Elect a Chairman,Vice-Chairman and a Secretary-Treasurer,all of whom shall hold office at the pleasure of the Board,or for such period as the Board may prescribe; c. Employ such officers and servants as it may deem necessary, determine the terms on which they are to be employed,ft their salaries and prescribe their duties; d. Adopt policies for rules for the use of the arena,community centre and grandstand and for the admission of the public thereto,and for regulating all other matters and things connected with the management thereof. 8. The Board shall keep minutes of its meetings and all books,paper documents used in and pertaining to the business of the Board,and all such minutes,books,papers and documents shall be open to the Members of Council and to any other person or persons appointed for that purpose by Council in accordance with the Municipal Freedom of Information and Protection of Privacy Ad. 9. The minutes of the Board meetings shall be submitted to the Municipal Clerk within ten(10)business days following the meeting. 10.The meetings of the Board shall be open to the public,in accordance with Section 239 of the Municipal Act and no person shall be excluded therefrom except for improper conduct. 11.The Board has power to let from year to year or for any time not exceeding 10 years,the right to sell refreshments within the Orono Arena and on such terms and conditions as the Board may prescribe. 12.The Board shall occupy the premises throughout the term for the use as a community centre and arena and for no other reason. 13.The Board shall not commit or suffer or permit to be committed any waste or damage,disfiguration or injury to the premises or the improvements, installations,fixtures,and equipment thereon and any nuisance in,at or on the premises. 14.The Board shall not do or permit anything to be done that results in the cancellation or threatened cancellation or the reduction of coverage under or threatened reduction of coverage under any insurance policy on the premises or any part of tL 15.The premises is defined for the sake of this by-law as Orono Arena and Community Centre. 16.The Board at all times shall maintain the premises in a satisfactory condition as determined by the Municipality acting reasonably.The Board shall keep the premises in a clean condition and shall obtain,at Its expense,janitorial services.The Board will also be responsible for winter maintenance snow removal. 17.The Board hereby accepts the Arena and Community Hall on an "as le basis.The Board shall maintain and keep the premises and every part thereof in good working order and promptly make all needed maintenance, repairs,and replacements,as would a prudent owner. 18.If structural repairs or replacements to the roof,foundation or load bearing walls,building envelope and/or the mechanical equipment are needed, then the Municipality shall be obligated,at its expense,to affect such repairs or replacements. 1312 -3 19.If the Board during the Term of this lease or any renewal of the lease, desires to make any alterations or additions to the premises, including but not limited to erecting partitions,attaching equipment and installing necessary furnishings or additional equipment of the Board's business,the Board may do so at its own expense,at any time provided before undertaking any alteration or addition,the Board submits to the Municipality a plan showing the proposed alterations or additions and the Board shall not proceed to make any alteration or addition unless the Municipality has approved the Plan. The Municipality shall not unreasonably or arbitrarily withhold approval 20.The Board shall be responsible for and pay the cost of any alterations, additions or installations,or improvements. 21.No sign,advertisement or notice shall be inscribed,painted,or affixed by the Board or any other person on the Board's behalf on any part inside or outside unless approved by the Municipality. 22.All alterations and additions made by or on behalf of the Board shall immediately become property of the Municipality without compensation to the Board. 23.The Board agrees to observe and comply with all applicable governmental laws and regulations including fire, police,health,etc.The Municipality will ensure that the building meets all appropriate codes and regulations. 24.The Board will be responsible for the cost of all utilities for the building. 25.The Board shall promptly notify the Municipality of any accident,defect, damage or deficiency in or on any part of the premises which comes to the attention of the Board. 26.The Municipality will provide the Board with full access to all available areas of the building. 27.The Municipality covenants with the Board for quiet enjoyment. 28.The Board cannot sell, lease or otherwise dispose of any of the assets of the Orono Arena and Community Centre,all or part of real or personal property related to the centre. 29.The Board agrees to use the revenue it generates from the provision of the municipal service to fund the operation and maintenance of the operation. 30.If the Board determines that It no longer requires an asset for the purpose of providing a Community Centre or arena,the Board will release its interest in the asset to the Municipality. 31.The Board will provide information to the Municipality on the operation and management of the Community Centre and will be required to present to Council a report once during the term of each Council. 32.The Board may enter into agreements for the operation and maintenance of the Orono Arena and Community Centre. All such agreements that the Board enters into will hold the Municipality of Clarington harmless from any and all claims,actions,damages or lawsuits pertaining to the use of the facility and premises. 1313 33.An Y employee of the Board will be considered an employee of the Board and will be subject to the appropriate laws and regulations regarding employment and will not be considered an employee of the Municipality of Clarington under any circumstances. 34.The Municipality agrees to provide property and contents insurance coverage to the Building. 35.The Municipality agrees to provide liability insurance coverage under the Municipality's Master Policy. 36.If the Board dissolves,all assets, including bank accounts shall be temporarily turned over to the custody of the Municipality until a replacement Board is established. 37.The OAAA will use the revenue it generates for the provision of services at the Orono Arena and Community Centre to fund the operation and maintenance of the operation. 38.In the event that the OAAA ceases to exist,all assets relating to the operation of the Arena and Community Centre will be released to the Municipality of Clarington for the benefit of the Orono Community. 39.The Board shall,on or before the fifteenth day of December of each year, prepare and submit to Council an estimate of its financial requirements for the ensuing financial year. 40.The Board shall keep distinct and regular accounts of its receipts, payments,credits and liabilities. 41.The accounts and transactions of the Board shall be audited by the Municipal Auditor,and all minute books, books, records,documents, transactions,accounts and vouchers of the Board shall be opened to his inspection at all times. 42.Immediately after its accounts and transactions have been audited,the Board shall submit them,together with an annual report of its affairs,to Council. 43.THAT By-law 78-63,as amended, is hereby repealed. By-law read a first and second time this 3A day of March 2008. By-law read a third time and finally passed this 3r°day of March 2008. Jim Abernethy,Mayor Patti L.Barrie, Municipal Clerk 1314 Attachment No.2 to CLD-010-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. Being a By-law to establish a Municipal Service Board to operate the Newcastle Memorial Arena and to repeal By-law 79-13 WHEREAS Sedan 196 of the Municipal Act, 2001 authorizes the Council of a Municipality to establish Municipal Service Boards; AND WHEREAS Section 198 of the Municipal Act 2001 provides that a municipality may give a Municipal Service Board the control and management of such services and activities of the municipality as the municipality considers appropriate and shall do so by delegating the powers and duties of the municipality to the Board; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the Newcastle Memorial Arena located at 103 Caroline Street West, Newcastle,Ontario be under the management and control of a Municipal Service Board appointed by Council to be called"The Newcastle Memorial Arena Board", hereinafter referred to as the"Board". 2. The Board shall be comprised of nine(9)persons,two(2)members of whom shall be members of Council. 3. The Board will serve a tens coinciding with the term of the appointing Council and until its successors are appointed. Members are eligible for appointment for more than one term. 4. In case of a vacancy by the death or resignation of a member or from any cause other than the expiration of the tens for which the member was appointed, Council shall appoint another eligible person in the member's place for the unexpired portion of the tens. 5. A majority of the members of the Board constitutes a quorum. 6. The members of the Board shall serve without remuneration. 7. Each member of the Board shall have one vote. 6. Subject to such limitations and restrictions as Council may from time to time impose,the Board may. a) Fix the times and places of meetings of the Board and the mode of calling and conducting them and make regulations governing the conduct of its members and employees; b) Elect a Chair,Vice-Chair,and a Secretary-Treasurer,all of whom shall hold office at the pleasure of the Board,or for such period as the Board may prescribe; c) Employ such officers and servants as it may deem necessary,determine the terms on which they are to be employed,fix their salaries and prescribe their duties; d) Adopt policies for rules for the use of the arena and for the admission of the public thereto,and for regulating all other matters and things connected with the management thereof. 9. The Board shall meet a minimum of four(4)times per year. 10.The meetings of the Board shall be open to the public,in accordance with Section 239 of the Municipal Act and no person shall be excluded therefrom except for improper conduct 1315 i -2- 11.The Board shall keep minutes of its meetings and all books,paper documents used in, and pertaining to the business of the Board,and all such minutes, books, papers and documents shall be opened to the members of Council and to any other person or persons appointed for the purpose by Council. The minutes of all Board meetings are to be submitted to the Municipal Clerk within ten (10) business days following the meetings. 12.The Board shall,on or before the fifteenth day of December in each year, prepare and submit to Council an estimate of its financial requirements for the ensuing financial year. 13.The Board shall keep distinct and regular accounts of Its receipts,payments, credits and liabilities. 14.The accounts and transactions of the Board shall be audited by P the Municipal Auditor,and all minute books,books, records,documents,transactions,accounts and vouchers of the Board shall be opened to the Auditors inspection at all times as well as to the Municipal Treasurer. 15.Immediately after its accounts and transactions have been audited,the Board shall submlt them,together with an annual report of its affairs to Council. 16.The Board shall not commit or suffer or permit to be committed any waste or damage,disfiguration or injury to the premises or the improvements,installations, fixtures,and equipment thereon and any nuisance in,at or on the premises. 17.The Board shall not do or permit anything to be done that results In the cancellation or threatened cancellation or the reduction of coverage or threatened reduction of coverage under any insurance policy on the premises or any part of ft. 18.The Board at all times throughout the term shall maintain the premises in a satisfactory condition as determined by the Municipality acting reasonably.The Board shall keep the premises in a dean condition and shall obtain at its expense janitorial services.The Board will also be responsible for winter maintenance snow removal. 19.The Board hereby accepts the Arena on an"as is"basis.The Board shah maintain and keep the premises and every part thereof in good working order and promptly make all needed maintenance, repairs,and replacements,as would a prudent owner. 20.If structural repairs or replacements to the roof,foundation or load bearing wok, building envelope and/or the mechanical equipment are needed,the Municipality shall be obligated at their expense to affect such repairs or replacements. 21.If the Board desires to make any alterations or additions to the premises, including but not limited to erecting partitions,attaching equipment and installing necessary furnishings or additional equipment of the Board's business,the Board may do so at its own expense,at any time,provided before undertaking any alteration or addition,the Board submits to the Municipality a plan showing the proposed alterations or additions and the Board does not proceed to make any alteration or addition unless the Municipality has approved the Plan.The Municipality shall not unreasonably or arbitrarily withhold approval. 22.The Board shall be responsible for and pay the cost of any alterations,additions or installations,or improvements. 23.No sign, advertisement or notice shall be inscribed, painted,or affixed by the Board or any other person on the Board's behalf on any part inside or outside unless approved by the Municipality. 1316 -3. 24.All alterations and additions made by or on behalf of the Board shall immediately become property of the Municipality without compensation to the Board. 25.The Board agrees to observe and comply with all applicable governmental laws and regulations including fire,police, health,etc.The Municipality will ensure that the building meets all appropriate codes and regulations. 26.The Board will be responsible for the cost of all utilities for the building. 27,The Board shall promptly notify the Municipality of any accident,defect,damage or deficiency in or on any part of the premises which comes to the attention of the Board. 28.The Municipality will provide the Board with full access to all available areas of the building. 29.The Board cannot sell,lease or otherwise dispose of any of the assets of the Newcastle Memorial Arena,all or part of real or personal property related to the arena. 30.The Board agrees to use the revenue it generates from the provision of the municipal service to fund the operation and maintenance of the operation. 31.If the Board determines that it no longer requires an asset for the purpose of providing a Municipal Arena,the Board will release its interest in the asset to the Municipality. 32.The Board will provide information to the Municipality on the operation and management of the Municipal Arena and will be required to present to Council a report once during the term of each Council 33.All agreements that the Board enters into will hold the Municipality of Clarington harmless from any and all claims,actions,damages or lawsuits pertaining to the use of the facility and premises. 34.Any employee of the Board will be considered an employee of the Board and will be subject to the appropriate laws and regulations regarding employment and will not be considered an employee of the Municipality of Clarington under any circumstances. 35.The Municipality agrees to provide property and contents insurance coverage to the Building while this agreement is in place. 36.The Municipality agrees to provide liability insurance coverage under the MunicipaltVs Master Policy. 37.If the Board dissolves,all assets,including bank accounts shall be temporarily turned over to the custody of the Municipality until a replacement Board is established. 38.By-law 79-13 is hereby repealed. By-Law read a first and second time this 3rd day of March 2008. By-Law read a third time and finally passed this 3'd day of March 2008. Jim Abernethy, Mayor Patti L. Barrie,Municipal Clerk 1317 Attachment No.3 to CLD-010-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2007- Being a By-law to establish a Municipal Service Board to operate a Community Hall in Solina in the former Township of Darlington,now in the Municipality of Clarington and to repeal By-law 83-28 WHEREAS Section 196 of the Municipal Act,2001 authorizes a municipality to establish a Municipal Service Board; AND WHEREAS Section 198 of the Municipal Act, 2001 provides that a municipality may give a Municipal Service Board the control and management of such services and activities of the municipality as the municipality considers appropriate and shall do so by delegating the powers and duties of the municipality to the Board; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: 1. That the Solina Community Hall located at 1964 Concession Road 6, Hampton, Ontario, be under the management and control of a Municipal Service Board appointed by Council to be called"The Solina Community Hall Board", hereinafter referred to as the"Board". 2. The Board shall be appointed by municipal council and be comprised of seven (7)persons,two(2)members of whom shall be members of Council 3. The members of the Board shall serve for the term of the appointing council and shall continue until such time as their successors are appointed. 4. The members of the Board shall serve without remuneration. 5. Each member of the Board shall have one vote. 6. The members of the Board are eligible for appointment for more than one term. 7. The Board shall submit their books and records to the Municipality annually for review by the Municipality s auditors and consolidation with the Municipality of Clarington's financial statements. 8. The Board shall meet a minimum of four(4)times annually and all meeting minutes shall be submitted to the Municipality of Clarington within ten(10) business days following the meeting. 9. The meetings of the Board shall be open to the public, in accordance with Section 239 of the Municipal Act and no person shall be excluded therefrom except for improper conduct 10.The Board shall not commit or suffer or permit to be committed any waste or damage;disfiguration or injury to the premises or the improvements,installations, fixtures, and equipment thereon and any nuisance in,at or on the premises. 11.The Board shall not do or permit anything to be done that results in the cancellation or threatened cancellation or the reduction of coverage under or threatened reduction of coverage under any insurance policy on the premises or any part of ft. 12.The Board at all times throughout the term shall maintain the premises in a satisfactory condition as determined by the Municipality acting reasonably. The Board shall keep the premises in a dean condition and shall obtain at its 1318 2- expense janitorial services. The Board will also be responsible for winter maintenance snow removal 13.The Board hereby accepts the Community Hall on an'as is'basis. The Board shall maintain and keep the premises and every part thereof in good working order and promptly make all needed maintenance,repairs,and replacements, as would a prudent owner. 14.If structural repairs or replacements to the roof,foundation or load bearing walls, building envelope and/or the mechanical equipment are needed,the Municipality shall be obligated at their expense to affect such repairs or replacements. . 15.If the Board desires to make any alterations or additions to the premises, including but not limited to erecting partitions,attaching equipment and installing necessary furnishings or additional equipment of the Board's business,the Board may do so at its own expense,at any time provided before undertaking any alteration or addition,the Board submits to the Municipality a plan showing the proposed alterations or additions and the Board shall not proceed to make any alteration or addition unless the Municipality has approved the Plan. The Municipality shall not unreasonably or arbitrarily withhold approval. 16.The Board shall be responsible for and pay the cost of any alterations,additions or installations,or improvements. 17.No sign,advertisement or notice shall be inscribed, painted,or affixed by the Board or any other person on the Board's behalf or any part inside or outside unless approved by the municipality. 18.All alterations and additions made by or on behalf of the Board shall immediately become property of the Municipality without compensation to the Board. 19.The Board agrees to observe and comply with all applicable governmental laws and regulations including fire, police,health,etc. The Municipality will ensure that the building meets all appropriate codes and regulations. 20.The Board will be responsible for the cost of all utilities for the building. 21.The Board shall promptly notify the Municipality of any accident,defect,damage or deficiency in or on any part of the premises which comes to the attention of the Board. 22.The Municipality will provide the Board with full access to all available areas of the building. 23.The Municipality covenants with the Board for quiet enjoyment. 24.The Board cannot sell,lease or otherwise dispose of the Community Centre,all or part of real or personal property related to the centre. 25.The Board agrees to use the revenue it generates from the provision of the municipal service to fund the operation and maintenance of the operation. 26.If the Board determines that it no longer requires an asset for the purpose of providing a municipal community centre,the Board will release its interest in the asset to the Municipality. 27.The Board will provide information to the Municipality on the operation and management of the Community Centre and will be required to present to Council a report once during the tens of each Council. 28.Ali agreements that the Board enters Into will hold the Municipality of Clarington harmless from any and all claims,actions,damages or lawsuits pertaining to the use of the facility and premises. 1319 .3- 29.Any employee of the Board will be considered an employee of the Board and will be subject to the appropriate laws and regulations regarding employment and will not be considered an employee of the Municipality of Clarington under any circumstances. 30.The Municipality agrees to provide property and contents insurance coverage to the Building while this agreement is in place. 31.The Municipality agrees to provide liability insurance coverage under the Municipality's Master Policy. 32.If the Board dissolves,all assets,including bank accounts shall be temporarily turned over to the custody of the Municipality until a replacement Board is established. 33.The Board shall ensure that all financial records are submitted annually for review to the Municipal auditors for consolidation with the Municipality of Clarington financial statements. 34.THAT By-law 83-28 is hereby repealed. By-law read a first and second time this 3n0 day of March,2008. By-law read a third time and finally passed this 3'"day of March,2008. Jim Abernethy,Mayor Patti L. Barrie, Municipal Clerk 1320 Attachment No.4 to CLD-010-08 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY4-AW 2007- Being a By-law to establish a Municipal Service Board to operate a Community Hall in Tyrone in the former Township of Darlington,now in the Municipality of Claington and to repeal By-law 97-62 WHEREAS Section 196 of the Municipal Act,2001 authorizes a municipality to establish a Municipal Service Board; AND WHEREAS Section 198 of the Municipal Act 2001 provides that a municipality may give a Municipal Service Board the control and management of such services and activities of the municipality as the municipality considers appropriate and shall do so by delegating the powers and duties of the municipality to the Board; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: 1. That the Tyrone Community Hall located at 2716 Concession Road 7, Hampton, Ontario,be under the management and control of a Municipal Service Board appointed by Council to be called"The Tyrone Community Hall Board", hereinafter referred to as the"Board". 2. The Board shall be appointed by Council and shall be comprised of fifteen(15) persons,two(2)members of whom shall be members of Council 3. The members of the Board shall serve for the term of the appointing council and shall continue until such time as their successors are appointed. 4. The members of the Board shall serve without remuneration. 5. Each member of the Board shall have one vote. 6. The members of the Board are eligible for appointment for more than one tens. 7. The Board shall submit their books and records to the Municipality annually for review by the Municipality s auditors and consolidation with the Municipality of Clarington's financial statements. 8. The Board shall meet a minimum of four(4)times annually and all meeting minutes shall be submitted to the Municipality of Clarington within 10(10) business days following the meeting. 9. The meetings of the Board shall be open to the public,in accordance with Section 239 of the Municipal Act and no person shall be excluded therefrom except for improper conduct. 10.The Board may make such rules as it considers necessary relating to the management and control of the Community Recreation Centre. 11.The Board shall not commit or suffer or permit to be committed any waste or damage,disfiguration or injury to the premises or the improvements, installations, fixtures,and equipment thereon and any nuisance in,at or on the premises. 12.The Board shall not do or permit anything to be done that results in the cancellation or threatened cancellation or the reduction of coverage under or threatened reduction of coverage under any insurance policy on the premises or any part of it. 1321 _2_ 13.The Board shall at all times maintain the premises in a satisfactory condition as determined by the Municipality acting reasonabiy. The Board shall keep the premises in a dean condition and shall obtain, at its expense,janitorial services. The Board will also be responsible for winter maintenance snow removal. 14.The Board hereby accepts the Community Hall on an 'as is'basis. The Board shall maintain and keep the premises and every part thereof in good working order and promptly make all needed maintenance, repairs,and replacements, as would a prudent owner. 15.If structural repairs or replacements to the roof,foundation or load bearing walls, building envelope and/or the mechanical equipment are needed,the Municipality shall be obligated at their expense to affect such repairs or replacements. 16.If the Board desires to make any alterations or additions to the premises, including but not limited to erecting partitions, attaching equipment and installing necessary furnishings or additional equipment of the Board's business,the Board may do so at its own expense,at any time provided before undertaking any alteration or addition,the Board submits to the Municipality a plan showing the proposed alterations or additions and the Board shall not proceed to make any alteration or addition unless the Municipality has approved the Plan. The Municipality shall not unreasonably or arbitrarily withhold approval 17.The Board shall be responsible for and pay the cost of any alterations,additions or installations,or improvements. 18.No sign,advertisement or notice shall be inscribed,painted,or affixed by the Board or any other person on the Board's behalf or any part inside or outside unless approved by the municipality. 19.AH alterations and additions made by or on behalf of the Board shall immediately become property of the Municipality without compensation to the Board. 20.The Board agrees to observe and comply with all applicable governmental laws and regulations including fire, pdice, health,etc. The Municipality will ensure that the building meets all appropriate codes and regulations. 21.The Board will be responsible for the cost of all utilities for the building. 22.The Board shall promptly notify the Municipality of any accident,defect,damage or deficiency in or on any part of the premises which comes to the attention of the Board. 23.The Municipality will provide the Board with full access to all available areas of the building. 24.The Municipality covenants with the Board for quiet enjoyment. 25.The Board cannot sell, lease or otherwise dispose of the Community Hall,all or part of real or personal property related to the centre. 26.The Board agrees to use the revenue it generates from the provision of the municipal service to fund the operation and maintenance of the operation. 27.if the Board determines that it no longer requires an asset for the purpose of providing a municipal community centre,the Board will release its interest in the asset to the Municipality. 28.The Board will provide information to the Municipality on the operation and management of the Community Hall and will be required to present to Council a report once during the term of each Council. 1322 -3- 29.All agreements that the Board enters into will hold the Municipality of Clarington harmless from any and all claims,actions,damages or lawsuits pertaining to the use of the facility and premises. 30.Any employee of the Board will be considered an employee of the Board and will be subject to the appropriate laws and regulations regarding employment and will not be considered an employee of the Municipality of Clarington under any circumstances. 31.The Municipality agrees to provide property and contents insurance coverage to the Building while this agreement is in place. 32.The Municipality agrees to provide liability insurance coverage under the Municipality's Master Policy. 33.If the Board dissolves,all assets,including bank accounts shall be temporarily turned over to the custody of the Municipality until a replacement Board is established. 34.THAT By-law 83-28 Is hereby repealed. By-law read a first and second time this V day of March 2008 By-law read a third time and finally passed this P day of March 2008 Jim Abernethy,Mayor Patti L.Barrie,Municipal clerk 1323 Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Report #: COD-005-08 File # By-law # Subject: John Howard Society— Lease Extension and Community Living Oshawa / Clarington — Lease Extension 132 Church Street, Bowmanville Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-005-08 be received; 2. THAT the Lease Extension from the John Howard Society for the leased space at 132 Church Street, Bowmanville, in the amount of$12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; 3. THAT the Lease Extension from the Community Living Oshawa / Clarington for the leased space at 132 Church Street, Bowmanville, in the amount of$12,754.07 per year for the term of January 1, 2008 to December 31, 2008 be approved; and 4. THAT the attached By-laws marked Schedule "A" and 'B" authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be forwarded to Council for approval. Submitted by: Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer Fred Horvath, RDMR, RRFA, Director of Operations MM11FH\JDB1km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-005-08 PAGE 2 BACKGROUND AND COMMENT Both the John Howard Society and Community Living Oshawa / Clarington have expressed an interest in and agreed to an extension of their current lease for a period of one (1) year commencing January 1, 2008 to December 31, 2008. A nominal 3% increase over the 2007 rate of$12,382.59 per year is proposed; thereby increasing the annual price to $12,754.07 per year. As there has been very little change in the market conditions since last year, it is staffs recommendation that the offer be accepted. Attachments: Attachment 1 — Schedule "A", By-law, John Howard Society Attachment 2— Schedule "B", By-law, Community Living Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and John Howard Society, Bowmanville, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between John Howard Society, Bowmanville, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. By-law read a first and second time this day of 2008. By-law read a third time and finally passed this day of 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Schedule "B" BY-LAW 2008- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Community Living, Oshawa/Clarington, Oshawa, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between Community Living, Oshawa/Clarington, Oshawa , Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. By-law read a first and second time this day of 2008. By-law read a third time and finally passed this day of 2008. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk � nn 11 leadirsg the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25th, 2008 Report#: COD-006-08 File # By-law# Subject: Mechanical Equipment Maintenance Agreement Extension Tri-Air Systems, Markham Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council as follows: 1. That report COD-006-08 be received; and 2. That the decision to extend the existing agreement with Tri-Air Systems, Markham for the on-going maintenance and repair of HVAC systems to May 31, 2008 be endorsed. Submitted by: Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer Nancy Taylor, B.B.A., C.A., Director of Finance Fred Horvath, RDMR, RRFA, Director of Operations Joseph P. Caruana, Director of Community Services MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6T(905)623-3379F (905)623-4169 REPORT NO.: COD-006-08 PAGE 2 BACKGROUND AND COMMENT In 2004, tenders for the provision of services required to maintain and repair heating; ventilation and air conditioning (HVAC) equipment at the various municipal facilities were received. The resulting three (3) year contract was awarded to the incumbent contractor, Tri-Air Systems, based on their low bids for scheduled preventative maintenance and emergency repairs. In 2003, the estimated annual value of the agreement was $114,767.82. In 2007, a similar tender was issued with significant interest by a number of contractors. During the bid evaluation process, a number of issues were apparent with respect to the document making the award of the contract impractical. The issues included changes relating to the number of facilities to be covered by the agreement, a clear definition of what was to be included in the rates applicable to the contract, and information with respect to service level expectations. As a result, the bidder's estimates for fees and labour to provide timely service under the contract may have been under-estimated leading to potential problems after award. Because of the difficulties with the tender and the research required, the ninety (90) day period within which the tender was valid expired. In order to provide an uninterrupted service for the preventative maintenance program and emergency repairs; the existing contract was extended to the end of February 2008. The preparation of a new tender document requires significant time to research the files, develop a comprehensive listing of all the mechanical equipment and clearly define the service expectations. In addition, approximately two months will be required to issue the tender call and evaluate the bids. Therefore, a further extension of the agreement with Tri-Air Systems is required. Both the Operations and Community Services Department staff support the requirement for a new tender document. However, for efficiency staff recommend the timing for the new contract to commence at the end of the heating season and in time for the summer air conditioning preventative maintenance program. To accommodate this request, a further extension of the existing contract to May 31, 2008 is required. As the value of the extended contract will exceed the authority provided under the Purchasing By-law, authorization to extend the agreement is required. Clarington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2008 Resolution #: Report #: COD-010-08 File #: By-law #: Subject: PUBLIC SECTOR SALARY DISCLOSURE ACT Recommendations: It is respectfully recommended that the General Purpose and Administrative Committee recommend to Council the following: 1. THAT Report COD-010-08 be received for information; 2. THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2007. Submitted by: Reviewed by: Marie Marano Franklin Wu Director of Corporate Services Chief Administrative Officer MM/gj REPORT NO.: COD-010-08 PAGE 2 BACKGROUND AND COMMENT 1. On January 29, 1996, the Ontario Legislature passed the Public Sector Salary Disclosure Act. This Act requires the Municipality to disclose annually the names, positions, salaries and taxable benefits of employees paid $100,000. or more a year. 2. In 2007, employees paid a salary as defined in the Public Sector Salary Disclosure Act, 1996, of$100,000. or more by the Municipality of Clarington were as follows: Name Position Title Sala Paid Taxable Benefits Wu, Franklin Chief Administrative Officer $ 186,150.44 $1,811.64 Marano, Marie Director of Cor orate Services $ 145,821.23 $1,764.74 Caruana Joseph Director of Community Services $ 134,577.24 $1,633.05 Cannella, Ton Director of En ineerin $ 133,401.83 $1,633.05 Crome, David Director of Planning $ 128,871.12 $1,633.05 Ta or, Nanc Director of Finance $ 126,395.10 $1,633.05 Horvath, Frederick Director of Operations $ 119,756.40 $1,511.47 Weir, Gordon Director of Emergency Services $ 119,296.58 $1,517.15 Barrie, Patti Municipal Clerk $ 109,473.11 $1,403.84 Hopkins, Edith Library Director $ 111,808.63 $1,386.71 Oliver, Gary Fire Captain $ 107,824.32 $ 637.98 Van D k, Robert Information Technology Manager $ 103,439.16 $1,293.31 Benson, Leslie Transportation & Design Manager $ 101,534.46 $1,222.03 Manager Special Projects- Planning Lan maid, Fa a Services $ 101,489.59 $1,292.70 Hesson, William Prevention/Communication Manager $ 101,100.60 $1,315.61 Gordon, Lori Deputy Treasurer $ 100,913.57 $1,292.70 Salazar, Carlos Communit Planning & Design Manager $ 100,484.02 $1,292.70 3. It is important to note that the basic pay is the gross salary before statutory deductions for tax, C.P.P., E.I., etc. REPORT NO.: COD-010-08 PAGE 3 4. The Municipality is required to submit this information to the Ministry of Municipal Affairs and Housing and to include the information in the Municipality's annual financial statements. 5. The Ministry of Finance will prepare, for public release on April 15t, a compendium of records of all employees in the Province whose salaries are disclosed. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F(905)623-6506 (La rl nn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY FEBRUARY 25, 2008 Resolution #s Report#: FND-005-08 File #: By-law#: Subject: CASH ACTIVITY— FOURTH QUARTER OF 2007 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-005-08 be received; 2. That in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2007, as shown on the attached schedule; and 3. That part "A"of the expenditures for the fourth quarter of the year be confirmed. Submitted by: Reviewed b . Nancy ylor .B.A., C.A., Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer. NT/RR/hjl 1501 REPORT NO.: FND-005-08 PAGE 2 BACKGROUND AND COMMENT: The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions for the fourth quarter of 2007, the cash investment position, the taxes receivable position with the comparative information for the month ending December 31, 2006 and statistical information for the fourth quarter of 2007. Attachments: Attachment A—Analysis of Revenue and Expenditures— Fourth Quarter of 2007 Attachment B —Continuity. of Taxes Receivable—As at December 2007 Attachment C— Statistical Information—As at December 2007 Attachment D- Investments Outstanding -As at December 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169 1502 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A" An*"of Revenue and Expenditum for the Fourth Ouerter of the Year 2007 Fourth Quanw Fourth Quaft 2007 2008 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: - GENERAL ITAX PAYMENTS RECEIVED 18,896,952 16,761,617 FEDERAL GAS TAX REVENUE -453,856 340,430 ONTARIO MUNICIPAL PARTNERSHIP FUND(CRF) 29,000 0 DURHAM REGION-PROVINCIAL OFFENCES ACT 0 0 CANADIAN WASTE-RENT AND ROYALTIES 46,647 115,663 LINEAR PROPERTIES 0 0 PITS 8 QUARRIES-LICENCE FEES 0 0 DONATION TO 818-WLINGTON SOCCER 50;000 0 DEVELOPMENT CHARGES-MUNICIPAL 1,738,380 1,482,215 DEVELOPMENT CHARGES-REGION. 2,795,085 1,837,824 DEVELOPMENT CHARGES-SCHOOL BOARD 252,297 283,971 INTEREST 770.521 5126% 23,032,838 23,314,166 USE OF FUNDS: PAYROLL 5,785,901 5,458,112 REGION LEVY 1,168,453 12,837,937 SCHOOL BOARD LEVIES 6,997,471 8,112,928 GENERAL-INCLUDING CAPITAL EXPENDITURES 2D.966.654 22.893,313 35 218409 49,102,290 NET CASH PROVIDED(USED) (12,183,672) t25 788124 BANK NET CASN BANK BANK BALANCE PROVIDED BALANCE BALANCE FINANCIAL POSITION: SEPT 30 2007 / USED DECEMBER 31 2007 DECEMBER 31 GENERAL FUND 13,244,019 (3,701,248) 9,542,771 4,4811,455 RESERVE FUND 1 173,078 813,144 966,222 1,134,010 MUNICIPAL BONO INVESTMENTS 2,887,061 32,226 2,919,287 2,797,412 MUNICIPAL EQUITY INVESTMENTS 600,000 0 500,000 � 0 HOST COMMUNITY FUND IN TRUST 10,000,000 10,000,000 10,000,000 INVESTMENTS(GENERAL+RESERVE FUNDS) 55790590 (9,327,6904)1 4648 898 4277 339 ALE - _ - - - _ - —8&594,7491 745 - 1218$57 _ 70,411,176 81 1 216 BANK BALANCES AS AT: OCT 31 2007 OCT 31 2006 NOV 31 T007 NOV 31 2008 GENERAL FUNO 10,982,709 8,404,249 12,982,788 5,715,276 RESERVE FUND 191,876 940,858 917,427 955,550 MUNICIPAL BOND INVESTMENTS 2,897,979 2 778 144 2,906,318 2 787 464 NOTE A: DiSererm in ompadw between years due b Orrin®di mace In ranipt of funds. 1503 ORPORATION OF THE MUNICIPALITY OF CLARINGTON _ PART"B" ontinuity of Takes Receivable the Fourth Quarter of the Year 2007 Sep 30,2007 DECEMBER DECEMBER BEG.BALANCE INTEREST TAXES PAYMENTS/ 2007 2006 RECEIVABLE ADDED BILLED BALANCE ADJUST."' PREPAID TAXES Note 1 2048 000 1 745 236 URRENTYEAR TAXES 11,363,432 1,418,179 12,781,611 (9,436,433) 3,345,179 2,850,097 PENALTY AND INTEREST 191.875 261.147 453.022 -(181.980) 271.042 238,923 IRST PRIOR YEAR TAXES - 2,319,151 170,575 2,489,726 (570,719) 1,919,007 1,525,432 PENALTY AND INTEREST 274,325 80.135 354 460 (g2.0801 262.3801 193 938 SECOND PRIOR YEAR TAXES 861,513 62,465 923,978 (211,356 76 An 805A95 PENALTY AND INTEREST 178 509 30,530 209.039 39 473 189.566 124,196 THIRD&PRIOR YEARS TAXES 979,638 979,638 (71,301) 908,337 878,320 PENALTY AND INTEREST 414,186 35 037 449.223 (34,34n 414,876 289 676 L16 582 629 406 850 1 851 218 18 840697 10 837 888 8 003 009 8 505 715 Incl des refuses,wete-otfs,4Ws,etc. 1: Prepaid taxes include property tax preauthorized payment program(PAP). 1504 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION for the Fourth Quarter of the Year 2007 Year to Date Tax Certificates 170 901 Number of Properties eligible for Tax Registration Note 1 56 Note 2 Accounts Payable Cheques Issued 86745 to#088327 1,578 6,658 Number of Marriage Licences Issued 38 310 Number of Births Registered 5 22 Number of Deaths/Stillbirths R istered 171 705 Note 1: Only includes those properties whose arrears are greater than $20,000. Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison. 1505 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "D" AS AT DECEMBER 31, 2007 FINANCIAL INVESTMENT INTEREST MATURITY MATURITY INSTITUTION COST RATE VALUE DATE GENERALFUND TOTAL GENERAL FUND 0.00 RESERVE FUND BMO 1,980,860.00 4.70% 2,000,000.00 7-Jan-2008 RBC 1,496,715.00 4.45% 1,500,000.00 7-Jan-2008 RBC * 1,480,000.00 4.50% 1,480,000.00 10-Feb-2008 HSBC 3,048,772.78 4.79% 3,098,000.00 22-Feb-2008 RBC 481,878.00 4.45°k 599,072.41 4-Mar-2008 RBC * 970,000.00 4.00% 970,000.00 19-Mar-2008 BMO 2,650,563.00 4.63% 2,700,000.00 25-Mar-2008 TO 1,374,464.00 4.52% 1,400,000.00 25-Apr-2008 RBC 208,000.00 4.35% 257,351.00 12-May-200 RBC 500,000.00 4.25% 595,239.37 21-Jun-2008 RBC 4,180,000.00 4.05% 4,180,000.00 30-Jun-2008 RBC 3,796,000.00 4.05% 3,796,000.00 29-Jul-2008 RBC* 906,000.00 4.50% 906,000.00 29-Sep-2008 RBC 550,000.00 4.40% 574,200.00 14-Oct-2008 RBC 1,379,343.53 4.65% 1,787,409.00 1-Dec-2008 RBC 2,061,000.00 4.50% 2,153,745.00 3-Dec-2008 RBC 1,143,285.67 3.80% 1,338,742.00 15-Dec-2008 RBC 372,440.00 4.40% 461,912.00 28-May-200 RBC 664,993.00 4.25% 753,434.00 29-Aug-2009 RBC 739,938.86 3.55% 869,800.00 1-Oct-2009 RBC 733,772.63 3.85% 900,445.00 2-Jun-2010 RBC 5,094,062.47 4.10% 6,058,590.00 1-Oct-2010 RBC 1,500,000.00 4.10% 1,500,000.00 6-Dec-2010 RBC 1,681,851.79 4.35% 2,080,894.41 6-Mar-2011 RBC 2,221,742.00 4.30% 2,742,301.29 18-Sep-2011 RBC 776,152.23 4.35% 986,467.00 1-Dec-2011 RBC 999,999.54 4.20% 1,244,090.00 2-Dec-2011 RBC 2,000,000.00 4.05% 2,439,161.00 16-Mar-2012 RBC 1,471,061.00 4.80% 1,859,675.00 30-Oct-2012 TOTAL RESERVE FUND 46,462,895.60 TOTAL INVESTMENTS 46,462,895.80 id * Investment interest paid on a monthly/semi-annuaVannual basis 1506 Clara n ���ngrke w� REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday February 25, 2008 Report#: FND-007-08 File#: PLN 20.7.1 By-law#; Subject: FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT AREAS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. . THAT Report FND-007-08 be received; 2. THAT the Financial Impact Analysis of New Development prepared by Harrison Consulting Ltd., dated February 2008 be received; 3. THAT applications for draft plans of subdivision exceeding 100 units be required to submit a phasing plan with the proposed application; 4. THAT the Municipality adopt a policy to require a separate subdivision agreement for each phase of registration of a draft approved plan of subdivision so as to ensure that growth can be better linked to the capital budget process, and that this be implemented through a condition of draft approval; and 5. THAT any delegations and interested parties be advised of Council's decision. Submitted by: Reviewed by: ancy lor,B. .A, .A., Franklin Wu, Direr ce/Treasurer. Chief Administrative Officer. vi . Crome,M.C.LP., R.P.P. DiAVe:�V-o or of Plnning Servic _ Di rector of Engineering Services. CP/ASC/NT/DJC/hjl 1507 REPORT NO.: FND-007-08 PAGE 2 1.0 BACKGROUND TO FINANCIAL IMPACT STUDY 1.1 In June of 2007 Council approved Report PSD-078-07 recommending a financial impact study be undertaken prior to considering a number of large scale residential applications in the Bowmanville and Newcastle Village urban areas. The proposals being reviewed by the Municipality were considered to not align with the Municipality's infrastructure financing and timing assumptions as contained in the Development Charges Background Study 2005. The background to the Municipality's Development Charges Study projected all or significant portions of these areas were not anticipated to occur until 2015 or latter. Staff believed it was prudent for these development applications to be evaluated in the context of other projects currently budgeted for or forecasted for in the Development Charges Study. There were a total of five (5)areas where residential development was proposed that staff identified as requiring inclusion in the Financial Impact Analysis: • Northglen Neighbourhood in Bowmanville • Far Sight Development in Massey Neighbourhood in Bowmanville • Port Darlington Neighbourhood in Bowmanville • North Village Neighbourhood in Newcastle Village • Wilmot Creek Retirement Community, Phase 8 Each of the identified groups contributed an equal amount to fund the study. The purpose of the analysis is to provide Staff and Council with the information required to make decisions on how to best manage growth across the entire Municipality. 1.2 Northglen Neighbourhood . The Northglen Neighbourhood is located north of Concession Road 3 to the Bowmanville Urban Area boundary, between Regional Road 57 and Liberty Street. At the time the Financial Impact Study commenced, the Northglen Landowners group had submitted applications for Official Plan Amendment, Neighbourhood Design Plan Approval and two applications for proposed draft plan of subdivision and rezoning for approximately 1725 units on about 107 he. The analysis considered the 1940 units for the neighbourhood. The Development Charges Background Study identified a portion of these lands, immediately north of Concession Road 3, as being developed prior 2014, the majority of the neighbourhood was identified as being beyond 2014. 1.3 Far Sight Development Within the Bowmanville urban area, bounded by Highway 2 to the south, Soper Creek to the west, Concession Street East to the north and Lambs Road to the east, the lands are subject of an application submitted by Far Sight Investments Limited,for draft plan of subdivision. The proposal is for a total of 470 units on 46.041 he. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. 1508 REPORT NO.: FND-007-08 PAGE 3 1.4 Pont Darlington Neighbourhood The Port Darlington Neighbourhood located in the Bowmanviile urban area is between _Lake Ontario and the Canadian National_Railway line and bounded by Bennett Road to the east and Port Darlington Road to the west. The Municipality is currently considering applications by the Kaitlin Group Ltd. for official plan amendment, zoning by-law amendment and proposed plan of subdivision. The application was originally filed in 2002 and proposes a total of 699 units over 45.4 ha. More recently the applicant has suggested they may revise this figure upwards substantially. For the purpose of this analysis the 1175 units target contained in the Official Plan was utilized. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. 1.5 North Village Neighbourhood This neighbourhood located within the Newcastle Village urban area is north of the Canadian Pacific Railway, west of Arthur Street, South of Concession 3, and east of Regional Road 17. The lands are subject of applications submitted by Brookfield Homes and Smooth Run Developments for official plan amendment, neighbourhood design plan, two proposed draft plans of subdivision and applications for rezoning. The applications propose a total of 1470 units while the proposed neighbourhood design plan currently contemplates approximately 1700. Within the Development Charges Background Study the subject lands were identified as being developed beyond 2014. 1.6 Wilmot Creek Retirement Community The proposal submitted by Ridge Pine Park is for an expansion of the current gated community located approximately south of Highway 401 and east of Bennett Road. The lands are the subject of official plan amendment applications at both the Region and Clarington to allow an expansion to the urban boundary. The application is currently fora total of 340 residential units, a recreation centre and 2000 square metres of retail commercial floor space.As the lands are not currently within an urban area boundary they were not considered for development within the Development Charges Background Study. 2.0 Study Process 2.1 Shortly following Council approval to undertake the Financial Impact Analysis a meeting was held with the proponents and consultants of the above referenced applications. The terms of reference for the study were reviewed and questions with respect to the analysis, time frame and expected results were answered. At that time the land owners were requested to contribute to the cost of the study as well as provide data on phasing and infrastructure required to support the developments. 2.2 Hemson Consulting and municipal staff reviewed the number of housing units associated with each of the proposals and the proposed timing of construction as provided by the developers. A model was developed to project the impact of growth on assessment, expenditures, revenues and tax rates in Clarington to 2031 from the proposed developments. This was done based on 2007 budgets and tax rate by-laws. 1509 REPORT NO.: FND-007-08 PAGE 4 The model allowed for sensitivity testing under the base case and four different alternative growth scenarios. 2.3 In October the draft findings were presented to the land owners group. Following this presentation opportunity was provided for meetings with individual proponents to allow for clarification to issues raised with the draft report, as well as providing opportunity for the proponents to clarify their proposals and address identified potential impact on the Municipality's ability to finance the required infrastructure. Meetings occurred from late October 2007 to late January 2008. During these meetings, the projected number of units and related timing were revised resulting in required revisions to the draft Financial Impact Study and a resulting delay in finalizing the study. 3.0 Summary of Fiscal Problem 3.1 Key findings and recommendations from the Financial Impact Study support discussions with Council over the past year or so pertaining to the status of the development charges reserve funds, through budget meetings and other updates. 3.2 The key findings are found in Section VI of the attached Financial Impact Study, February, 2008 on page 22 and will not be repeated here in its entirety, except to say that growth does not fully pay for growth. This is particularly so with respect to capital as well as in any time period where operating costs are triggered from opening major facilities. 3.3 The base case plus four scenarios were undertaken to project for comparative purposes, tax levy impacts, impacts on a typical household, impact on development charges reserve funds, and impacts on debt levels. 3.4 In all cases, including the base case, increased fiscal pressures on tax rates and resulting typical households tax burden result. The Municipality will experience immediate pressure on its tax rate. The pressure under the development scenarios is greater, in most years than the base case. 3.5 With respect to development charges reserve funds,the roads and related were used as the example. The base case shows that, under current development charges rates, a negative balance approaching $37.7 million will result by 2031. Even under the most positive growth scenario in the study, a negative balance of$23.8 million results by 2031. The other scenarios show a resulting deficit as high as $89.1 million by 2031. 3.6 The debt level impact was also reviewed with the result that, under all of the growth scenarios, the Municipality will face increasing pressure to rely on debt financing. 4.0 Recommendations from Study 4.1 As referenced above,the base case reflects an overall negative perspective, irrespective of action taken on the alternative growth scenarios. The first recommendation in the study is to review development charges rates and policies immediately. In order to address this situation,on December 10, 2007, Council approved report FND-024-07 to 1510 REPORT NO.: FND-007-08 PAGE 5 endorse an interim update to the 2005 Development Charges Background Study and By-Law. 4.2 The second recommendation is to review land supply and housing demand. A revision of the growth forecasts will not take place under this interim update. However, the 2005 Development Charges By-Law will expire in mid-2010 and therefore a full growth forecasting exercise will be required during 2009 as part of a new Development Charges Background Study. 4.3 The third recommendation is to consider mitigating the risk of expanding municipal services by entering into cost sharing agreements with developers. In Clarington, where future rates of growth are less certain, cost sharing arrangements cant'risk associated with them. This is particularly true when the Municipality is reliant on development charges cash flows to pay for existing growth-related debt and hampers Council's flexibility in future capital budgets. Local services is one area being explored through the Development Charges Update whereby the costs are excluded from development charges recovery for some roads and parkland development and included as conditions of subdivision approval. 4.4 The complete recommendations from the Financial Impact Study are found on page 24 of the attached document. The Financial impact Analysis demonstrates that, under the Municipality's current policies and practices, advancing development will have an overall negative fiscal impact on the Municipality. As a result, staff have undertaken to determine whether alternative approaches can be considered in order to provide options to allow some development proceei I in an effective manner. This will be discussed in the following sections. 5.0 Enaineerina Standards and Relat d Impacts 5.1 The Municipality is committed to servicing approved developing areas through the Municipality's Capital Budget: The Municipality however,just like a business, must direct finite financial resources towards providing an adequate supply of housing units where and when it has been demonstrated that the market can support demand. This becomes a delicate balance between providing services and living up to the commitments that we have made while operating within our available budget and reserve funds. It is for this reason that any consideration of future municipal expenditures is dependent upon having seen a recovery of the infrastructure investments we have already made and must be done in a timely and affordable manner. 5.2 Infrastructure improvements that are necessary to maintain existing infrastructure are considered non-growth related, while improvements needed to provide municipal services to new residential developments contained within our Development Charge Study are considered growth related. Growth related and non-growth related projects are accommodated through the Municipality's annual Capital Budget and Forecast and the funding of these projects comes in part from such sources such as the tax levy as well as our development charge reserve funds where development charges levies are deposited. 1511 REPORT NO.: FND-007-08 PAGE 6 5.3 The background work to the Municipality's Development Charges Study in 2005 identified lands anticipated to be developed and infrastructure required by 2014 or earlier (Ten Year Growth Areas), as well those lands and associated infrastructure that would be developed in 2015 and beyond (Long Term,Growth Areas). The development of Ten Year Growth Areas,such as Brookhill Neighbourhood, is always the Municipality's primary objective. The Ten Year Growth Areas in the Development Charges Background Study is a snapshot in time and, in part for this reason, the Development Charges Study is updated every 5 years. This allows the Municipality to adjust to growth trends and progress in providing infrastructure. 5.4 Municipal staff internally prepare a 10 Year Capital Works Program with every budget. The 10 Year Capital Works Program is quite specific for the first five years but the timing becomes more fluid for the latter five years. The only growth-related projects in the 10 Year Capital Works Program are those subdivision applications which have been draft approved. The draft approval of a plan of subdivision generally indicates that the Municipality is committed to service that development within a reasonable timeline. 5.5 At this time, the Capital Works Program necessary for existing registered plans of subdivision and draft approved plans of subdivision are fully committed for the next five year time frame. The approval of the expenditure of funds for these growth related projects are subject, however, to the approval of Council through the annual budget process. This is indicative of the financial constraints the Municipality has at the present time. 5.6 The draft approval of any new plans of subdivision which the servicing is sequential to existing or draft approved developments, and which are expected to develop within the foreseeable future, would have to be scheduled in the next 6 to 10 year forecast(2013- 2017) or later. Such capital works for these plans of subdivision will still require the approval of Council and are of course subject to Council priorities at that time. To date, none of these projects are located in the Ten Year Growth Areas as determined by the 2005 Development Charges Background Study. 5.7 It should be understood that when the Municipality states that it is committed to service a development, this means that we are committed to provide, in a timely fashion, the level of service that our residents have every right to expect. In a recent quality of life survey the perception of value for taxes was closely linked to the provision of services such as parks, trails, recreational facilities and roads. If we do not provide services within the timeframe that most would consider appropriate our quality of life ratings in future years may not be quite so favourable and complaints would be expected to increase. 6.0 Modifications to Subdivision Approval and Realstration Process 6.1 Financial Impact Review Current Practice As part of the review of a subdivision application determination is made regarding the infrastructure required to support the development at an adequate level of service. The Clarington Official Plan contains policies dealing with growth management. These policies state that Council may deem applications premature if"the capital works and 1512 REPORT NO.: FND-007-08 PAGE 7 services required to service the lands and the future residents are not within the Municipality's current capital budget or 10 year capital works forecast as updated from time to time; or Council is of the opinion that the Municipality's administrative and financial resources are not sufficient to provide an adequate level of services for those residents who would be accommodated in the proposed plan of subdivision as well as to provide and maintain an adequate level of services for existing residents and residents who will live in developments which have been approved by the Municipality." Comments with respect to timing of municipal infrastructure are typically provided by Engineering staff based on their review of the capital works forecast. Engineering liaises on a regular basis with the Finance Department when required. Proposed Change It is not recommended that current process be changed. Where there are concerns about negative financial impacts, the Official Plan provides for a Financial Impact Analysis to be conducted. 6.2 Draft Approval of Plans of Subdivisions Current Practice As the various agency issues are resolved conditions of draft approval are prepared and approved by Council, prior to the Director of Planning Services issuing Draft Approval with conditions. Conditions of Draft Approval usually apply to all the lands subject of the subdivision application, and identify the Owner's responsibility financially and otherwise prior to receiving Final Approval and registering the whole, or a phase of the development. The Owner is required to enter into an agreement with the Municipality of Clarington to implement the conditions. More recently a condition of approval states that draft approval lapses if the Owner does not receive Final Approval within three (3)years. For larger plans of subdivision once Final Approval is issued it may take a number of years to register the various phases. Proposed Change Given the dispersed nature of development in Clarington across three main urban areas and concerns with financial impacts of growth, it is recommended that in certain instances,where the projected development timeframe is over a long period of time, the Municipality may determine only partial draft approval of an application at the conclusion of the circulation and review process.The area of a plan of subdivision which is draft approved may be limited based on the Municipality's ability to finance municipal infrastructure required for the development within a reasonable time frame. This will mean that phasing plans for individual applications could be used to provide boundaries or limits for draft approval. The Municipality is required to only have a 3-year supply of draft approved or registered lots. Approving plans of subdivision too far in advance of their anticipated development time reduces the Municipality's flexibility in adjusting to new trends and requirements leg. after 2015, up to 40% of all new development will have to be within the "built boundary"). 1513 REPORT NO.: FND-007-08 PAGE 8 6.3 Subdivision Agreements Current Practice In Clarington, since the late 80's,the Municipality developed a comprehensive master subdivision agreement intended to encompass all the lands within the Draft Approved Plan of Subdivision. This practice was adopted at a time when there were less concern about the financial impacts of development and more concern for ease of administration of the agreement process. However, development of larger subdivisions usually occurs in phases through the registration of M-Plans. The registration of M-Plans is usually at the discretion of the Owner provided he complies with the provisions of the subdivision agreement and conditions of draft approval. Moreover, for large development projects like Aspen Springs or the Port of Newcastle, there were numerous amendments to draft approval to address market changes and other concerns. Typically phases are registered in accordance with the owner/builder's schedule and this triggers works for the Municipality. More recently where the Municipality was required to finance infrastructure needed to support planned development,the conditions of draft approval often included a condition that said: 'This development may proceed at such time the Council of Municipality of Clarington has approved the expenditure of funds for[the details of the project describealm While these provisions made explicit the link between proceeding to registration of a draft plan of subdivision and the capital budget program, it did not fully address the complexity of very large plans of draft plans of subdivision now in front of the Municipality. Additionally, given the financial impacts of growth on the Municipality, this process could be strengthened. Proposed Change It is proposed that a separate subdivision agreement be prepared for each M-Plan reflecting a phase of development for the larger draft plans of subdivision. This will allow the Municipality to better link the registration of phases of draft plans with the specific works required and the capital budget process,. This will assist the Municipality in having greater control over its capital budget program and the timing of final plan approval and registration. This practice is currently being used by other municipalities within Durham, including the Region. As a transitional measure, it is recommended that any application where the proponent has notified the Municipality of their intent to enter into an agreement and where the requisite fee has been paid, the Municipality would continue to prepare one agreement with the appropriate phasing plan, if any. 1514 REPORT NO.: FND-007-08 PAGE 9 6.4 Phasing Plans. Current Practice Municipal staff will often request a phasing plan to be prepared where there is some concern about the co-ordination of capital works. However in many cases, no phasing plans have been required since a draft plan of subdivision was sequential to existing development or adjacent to another draft approved plan of subdivision. This has left the landowner to determine the phasing of each draft plan of subdivision. Consequently, in certain situations the capital works program has not been able to keep up with the phasing of development. Proposed Change It is proposed that applications for proposed Draft Plan of Subdivision encompassing larger tracts of land (greater than 100 units) be required to submit a phasing plan for approval by the Municipality. The phasing plan shall identify, among other things, how the development may proceed in consideration of infrastructure requirements. This Phasing Plan would be prepared at the start of the application review process rather than part way through as issues are identified. 7.0 CONCLUSIONS 7.1 Staff will prepare separate reports with recommendations dealing with the applications that triggered this study. The recommendations of the Financial Impact Analysis provide a tool in reviewing the applications relative to the growth management objectives. In preparing specific recommendations for each of the applications the Municipality will continue to rely on the development charges background studies and Official Plan policies to manage future growth. 7.2 This means that applications that will be reviewed in a favourable light are those where: • development is sequential to existing growth and services and able to take advantage of existing infrastructure; • capital works and services required to service the lands within the Municipality's Ten Year Growth Area will be given priority. In some cases the area to be developed prior to 2014 may need to be adjusted based on changing commitments to services beyond the Municipality's control (i.e. regional servicing); • byimptementing-amore-controlled-draft approval-and-registmtbnprocess, the development is not expected to create a negative fiscal impact on the Municipality; and • Council is of the opinion that the Municipality's administrative and financial resources are sufficient to provide in adequate level of services for those residents who would be accommodated in the proposed plan of subdivision as well as to provide and maintain an adequate level of services for existing residents and residents who will live in developments which have been approved by the Municipality. The approval of the expenditure of funds for growth related projects is subject, however, to the approval of Council through the annual budget process and must also consider non-residential development priorities. 1515 REPORT NO.: FND-007-08 PAGE 10 7.2 In addressing the five development areas that triggered this study the Wilmot Creek Phase 8 is not identified to have a negative financial impact. The Northglen proposal is identified as having land and infrastructure at least in part being developed prior to 2014. This is also likely for the North Newcastle proposal as a result of a change to regional servicing constraints since the 2005 Development Charges Background Study was undertaken. Some of the remaining applications may be considered premature. All five proposals will require further discussion with the individual proponents and in some cases, may be the subject of negotiation to mitigate financial impacts and/or timing constraints prior to future reports dealing with their applications. Attachments: Attachment 1 — Financial Impact Analysis of New Development— February 2008 List of interested parties to be advised of Council's decision: Nick Mensink, Sernas Associates Bob Annaert, D.G. Biddle Associates Ltd. Kelvin Whalen, Kaitlin Group Ltd. Kevin Tunney, Tunney Planning Inc. Roslyn Houser, Goodmans Bob & Rick Schickendanz, Far Sight Investments Ltd. Peter Schut, Brookfield Homes Bruce Fischer, Metrus Properties Inc. Peter Nundy, Region of Durham Works Department Kirk Kemp Rick James Bryce Jordan, Sernas Associates Darren Marks, Sernas Associates Randy Grimes, IBI Group Sharook Mansouri, Liza Development Corp. Hannu Halminen, Halminen Homes Vincent Walsh, Liberty Mutual Ron Worboy Robert Carruthers Colin McLachlan Wayne Hancock Ron Hawkshaw Cora Tonno Tom Abani CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 Attachment #1 FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT Municipality of Clarington HEMSON Consulting Ltd. February 2008 1516 TABLE OF CONTENTS F'aee I INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. The Overall Fiscal Impact of Six Development Proposals IsAnalysed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 B. A Fiscal Impact Analysis Has Been Undertaken Using Five Growth Scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 11 RESIDENTIAL GROWTH IN CLARINGTON . . . . . . . . . . . . . . . . . . . . . . . . . . . S A. Recent Building Activity in Clarington Shows Steady and Sustained Growth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 B. DC Study Growth Forecast Remains Sound and Defensible . . . . . . . . . . . . 6 C. Development Proposals Would Dramatically Increase Growth In the Short Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 III FIVE DEVELOPMENT SCENARIOS HAVE BEEN TESTED . . . . . . . . . . . . . . . . . 11 A. Base Case . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 B. Development Scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 IV FISCAL IMPACT ANALYSIS APPROACH AND METHODOLOGY . . . . . . . . . . 13 A. Modified Average Cost Approach Is Appropriate for the Fiscal Impact of Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 B. Cost/Revenue Allocation Methodology . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 C. Growth-Related Capital Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 D. Revenues Will Largely Be Derived from Property Taxation . . . . . . . . . . . . 17 E. Some Variables Have Been Held Constant . . . . . . . . . . . . . . . . . . . . . . . . 18 V FISCAL IMPACT ANALYSIS RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 A. Tax Levy Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 B. Typical Household Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 C. Development Charge Reserve Funds Impact . . . . . . . . . . . . . . . . . . . . . . . 20 D. Debt Level Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 VI KEY FINDINGS AND RECOMMENDATIONS . . . . . . . . . . . . . . . . . . . . . . . . . 22 A. Key Findings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 B. Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 APPENDICES HEMSON 1517 I INTRODUCTION Clarington is a municipality with a population of 78,000 situated at the eastern edge of the Greater Toronto Area (GTA). It incorporates three distinct urban communities—Bowmanville, Courtice, and Newcastle—separated by large rural areas containing several smaller communities. In 2005 the Municipality passed its current development charges by-law. The development charges imposed by the by-law were based on a Development Charges Background Study(DC Study)which established growth forecasts for the Municipality to 2031 as well as a capital program to service the forecast growth.Since the by-law was passed the Municipality has received a number of proposals from developers seeking to advance development at a rate faster than what was anticipated under the DC Study. Several large scale proposals that relate to residential neighbourhoods in and around Bowmanville and Newcastle cannot currently be accommodated under the capital forecast prepared for the DC Study. This is because the developments they propose would either exceed the Municipality's population and housing targets for those neighbourhoods or accelerate growth beyond the Municipality's ability to service the subject lands.In many cases amendments to the Official Plan are required to allow these proposals to proceed. Large scale development proposals can require significant public investment.Therefore, the Municipality also needs to understand what the long term revenue and expenditure impact of the proposed developments would be before they are approved.Section 5.3.8 of the Official Plan provides for a fiscal impact analysis to be undertaken for large scale developments.Accordingly, staff of the Municipality has recommended, and Council has supported, that the proposed developments undergo additional review and consideration, including: That the applicants be required to undertake a Financial Impact Analysis to address the impacts of these proposals on the Municipality. HEMSON 1518 2 In 2007 Hemson Consulting Ltd. was retained by the Municipality to undertake the fiscal impact analysis. This report presents the analysis results. A. THE OVERALL FISCAL IMPACT OF SIX DEVELOPMENT PROPOSALS IS ANALYSED Fiscal impact analysis is a well established tool for quantifying the public cost of private development and is widely used in North America. The aim of the analysis for Clarington is to provide the Municipality with the information it needs to make decisions on how to best manage growth across its entire jurisdiction. To that end the analysis quantifies the overall impact of selected large scale development proposals rather than the individual impact of any one proposal. Also, the analysis has been conducted in the context of overall growth in the Municipality. The development proposals that are the focus of the fiscal impact analysis are shown in Table 1.The number of housing units associated with the proposals and the timing of construction have been provided by the developers and have been reviewed by the Municipality. Exhibit 1 shows the location of the proposed developments. TABLE 1 Name Developer Community #of Units Timing Brookhill West Diamond Properties Bowmanville 1,613 2009 - 2017 Ltd. and Players Business Park Inc. Northglen Northglen Neighbourhood Bowmanville 1,940 2009 - 2031 Landowners Group Darlington Mills Far Sight Investment Ltd. Bowmanville 470 2009 - 2016 (Shickadanz) Port Darlington The Kaitlin Group Bowmanville 1,175 2010-2018 Wilmot Creek, Ridge Pine Park Inc. Wilmot Creek 340 2009 -2018 Phase 8 Retirement Community North Newcastle Smooth Run Developments i Newcastle 1,727 2009 - 2016 Village (Metrus) and Brookfield Homes (Ontario) Ltd. HEMSON 1519 Exhibit 1 / °' NORTHGLEN ■ t ° � m v ' 3 BROOKHILL ■ SCHICKADANZ - ■ NORTH 6 NEWCASTLE - VILLAGE • :. - . ..CONCESSION EF51 ;.. . - '/ <f.... . �TREET • Q , .1' CONCESSION RyvO 3 3] ' p � u, ■ i ■ OnL�``�` BOWMANVILLE s pP._ ■ ' ' 6 HICHwgY g Y v '.if & ywN`y z .. z n1 ' • -.. t [NLHw4Y • NEWCASTLE L 1 _ � mil . � • ■ PORT DARLINGTON WILMOT CREEK RETIREMENTCOMMUNITY I i urcE ONTARIO n; Development Areas FinanciallmpactStudy 3 Under the 2005 DC Study the vast majority of residential growth in the neighbourhoods to which the proposed developments relate was anticipated to occur between 2015 and 2031. The Wilmot Creek Phase 8 proposal is unique in that it is located beyond the existing urban boundary and was not contemplated at all within the 2031 planning period. Under the development proposals the majority of residential growth in the subject neighbourhoods occurs between the period 2009 and 2014. B. A FISCAL IMPACT ANALYSIS HAS BEEN UNDERTAKEN USING FIVE GROWTH SCENARIOS The fiscal impact analysis makes use of a long term financial planning model developed by Hemson and refined for this assignment.The model uses publicly available base data (e.g. 2007 budgets, tax rate by-laws) and projects the impact of growth on assessment, expenditures, revenues and tax rates in Clarington to 2031. In addition, the model allows for sensitivity testing under different growth scenarios. Five growth scenarios have been tested as part of the analysis. The report is divided into five sections: Section II discusses growth trends in Clarington.Recent and historic growth in the Municipality, as well as the growth forecasts used in the 2005 DC Study, are described. In addition, the impact of the six development proposals on growth is assessed. Section III provides details on the five growth scenarios used in the analysis. In Section IV the structure of the fiscal impact models and the assumptions that underpin the model inputs are described. The approach and methodology used in the analysis is also discussed. The results of the analysis are presented in Section V. Section VI summarizes the key findings of the analysis and includes a summary of recommendations for maintaining the fiscal health of the Municipality. HEMSON 1521 4 It should be noted that fiscal impact analysis is a useful indicator only of the relative impact of growth on the Municipality.The analysis is not prescriptive of the long term fiscal health of Clarington under a given growth scenario and should not therefore be compared to a municipal budget exercise. HEMSON - 1 -322 5 11 RESIDENTIAL GROWTH IN CLARINGTON This section contains an analysis of recent and historic residential growth in Clarington. The population and housing growth forecasts adopted under the Municipality's development charges by-law are also discussed. Finally, the housing unit estimates proposed for the six proposed developments are assessed. A. RECENT BUILDING ACTIVITY IN CLARINGTON SHOWS STEADY AND SUSTAINED GROWTH In general,residential building activity in Clarington has remained steady over the last ten years.Almost 90 per cent of all new units constructed in the period were located in the three urban communities of Bowmanville, Courtice, and Newcastle, with Bowmanville accounting for about 50 per cent of all unit growth.Residential building permits issued across the Municipality since 1998 are provided in Table 2. Table 2 shows that residential unit construction in the Municipality has fluctuated considerably since 2003,from a peak of 1,015 units in 2004 to a projected low of about 660 units in 2007.The variation in units from year to year is substantial and no one year provides a reliable indicator for long term trends. Bowmanville has increased its share of annual growth in recent years to about 60 per cent. In 2006 and 2007 its share of overall growth reached 70 per cent. The community typically draws between 400 and 600 permits per year. Newcastle has maintained an approximately 15 per cent share of residential growth in Ctarington over the last decade. In recent years the community has drawn about 130 residential permits annually;2004 and 2005 were peak years when 191 and 202 permits were drawn respectively. In the past two years growth has slowed considerably in Newcastle,to 84 units in 2006 and 63 projected units for 2007.This has occurred in the context of a slowdown in residential growth across the entire Municipality in the past year. HEMSON 1523 1" CTt l� w TABLE 2 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT RESIDENTIAL GROWTH IN CLARINGTON 1998-2007 1.Number of Residential Permits Community 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Ten Year Average Five Year Average DC Forecast Average Bowmanville 313 184 188 312 345 468 587 307 608 1998-2007 2003-2007 2005-2014 Courtice 254 296 231 129 133 180 173 241 126 451 82 376 185 - 484 454 Newcastle 4 78 110 76 131 123 191 202 84 77 108 160 135 270 124 Wilmot Creek 33 21 19 24 38 29 25 15 15 16 24 20 n/a Other 32 61 131 68 54 43 39 37 27 29 52 35 87 Total 636 640 679 609 701 1 843 1015 802 860 655 7441 835 1 934 2.Share of Residential Permits Community 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Ten Year Average Five Year Average DC Forecast Average Bowmanville 49% 29% 28% 51% 49% 56% 58% 38% 71% 1998-2007 °4 2003-2007 2005-2014 Courtice 40% 46% 34% 21% 19% 21% 17% 30% 15% 69% 13% 51 25% 58% 19% 49% Newcastle 1% 12% 16% 12% 19% 15% 19% 25% 10% 12% 14% 16% 29% 13% Wilmot Creek 5% 3% 3% 4% 5% 3% 2% 2% 2% 2% 3% 2% n/a Other 5% 10% 19% 11% 8% 5% 4% 5% 3% 4% 7% 4% 9% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100 HEMSON 6 B. DC STUDY GROWTH FORECAST REMAINS SOUND AND DEFENSIBLE The Development Charges Act requires that when calculating development charges a forecast of the quantum,location,and timing of growth be made.Accordingly,the 2005 DC Study included two residential growth forecasts: • a 10 year forecast (2005 to 2014) of population and housing for the entire Municipality.This forecast was used to calculate Municipal-wide development charge rates for the general services which the Municipality provides. • a long term forecast to 2031 for the purposes of calculating Municipal-wide development charge rates for the roads and related service. The long term forecast was to build out of all urban residential designated land in Clarington. Maps were included in the DC Study which identify the anticipated location and timing of development lands together with the major capital works that would be required to service the lands as they became developed.The maps for Bowmanville and Newcastle are reproduced in Appendix A. The `pink' areas on the maps show lands that are anticipated to be developed in the 10 year planning horizon to 2014. The `blue' areas relate to lands that are anticipated to be developed between 2015 and 2031. Areas which are coloured yellow are already developed but may accommodate some growth through infilling. Areas which are not to be developed are coloured green and areas which fell outside the urban boundary have been left white. 1. Municipal-wide Forecasts Table 3 summarizes the DC Study residential growth forecasts for the entire Municipality. TABLE 3 Mid-2004 10 Year Forecast Long Term Forecast Build Out Population (2005 -2014) (2005 - 2031) Population Population 74,822 21,820 68,545 143,367 Pop'n in New Units 29,238 89,582 Households 25,558 9,341 28,620 54,178 HEMSON 1525 7 2. Community forecasts In Table 4 the growth forecasts for each of Clarington's urban communities that form the basis of the DC Study forecasts are displayed. The table shows that under the DC Study Bowmanville was forecast to add between 400 and 600 residential units per year to 2009 and about 400 units per year thereafter to 2019. Between 2020 and 2031 the forecast for Bowmanville was for about 600 units per year.The DC Study forecast had Newcastle adding about 50 units per year to 2009 before rising to about 200 units per year between 2009 and 2014 and to about 400 units per year between 2015 and 2019. Growth was forecast to slow in Newcastle to about 150 units per year until build out in 2031. A comparison of the recent residential construction activity in Clarington shown in Table 3 with the DC Study forecasts shown in Table 4 demonstrates that overall the DC Study forecasts are sound. However, the following points are noted: • the DC Study may have overestimated overall growth in the Municipality. Clarington has experienced between 800 and 850 units per year since 2005. This is short of the 930 units per year anticipated under the 10 year forecast. • in the context of lower overall growth, Bowmanville has achieved relatively high growth and Courtice relatively low growth. Growth anticipated in Courtice under the DC Study may have been displaced to Bowmanville in recent years. • the DC Study establishes forecasts based on average annual projections of population and residential unit growth.It is anticipated that the actual annual level and location of growth will fluctuate during the 10 year and long term planning periods. HEMSON 1526 TABLE 4 MUNICIPALITY OF CLARINGTON 2007 FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT 2005 DC BACKGROUND STUDY-DISTRIBUTION OF RESIDENTIAL UNIT GROWTH BY COMMUNITY Note: Totals may not add precisely due to rounding. F-` HEMSON 1�` Additional Units Year Bowmanville Courtice Newcastle Hamlets Other(TBD) Total 2005 473 174 49 73 - 770 2006 486 178 51 75 - 790 2007 541 199 57 84 - 880 2008 553 203 58 86 - 900 2009 572 210 60 89 - 930 2010 362 328 182 88 - 960 2011 373 338 188 91 - 990 2012 381 345 192 93 - 1,010 2013 392 355 197 96 - 1,040 2014 403 365 203 98 - 1,070 Total 2005 to 2014 4,536 2,695 1,237 873 9,340 015 to 2019 2,192 979 2,061 519 - 5,750 2020 to 2031 6,650 2,340 1,586 1,225 1,730 13,530 Total 2005 to 2031 13,378 6,014 , 4,884 , 2,617 1,730 , 28 620 Note: Totals may not add precisely due to rounding. F-` HEMSON 1�` 8 C. DEVELOPMENT PROPOSALS WOULD DRAMATICALLY INCREASE GROWTH IN THE SHORT TERM The phasing plans for the six proposed developments are provided in Table 5.The plans have been submitted by the subject developers and have been reviewed by Municipal staff. Table 6 compares the housing unit estimates in the DC Study growth forecasts to those in the development proposals for each of the neighbourhoods to which the proposals relate. The table shows that the development proposals increase the total number of units forecast in the neighbourhoods under the DC Study from 6,044 units to 7,265 units. More importantly, under the DC Study almost 92 per cent (5,532) of the 6,044 units were to be constructed after 2014. Under the development proposals more than 60 per cent(4,363)of the units are to be constructed before 2015 and about 10 per cent (699) are to be constructed before 2010. Given that the DC Study forecast only projected 9,341 units for the entire Municipality between 2005 and 2014 the development proposals would dramatically accelerate growth in Clarington in the short term. The table does show that, under the DC Study, parts of the proposed developments (including a significant part of Brookhill) fall into the `pink' area. However, for the most part the six subject development proposals relate to lands in the`blue'area. They are therefore not anticipated to develop until after 2014. Under its current growth- related capital program the Municipality is already planning to service the entire pink area to 2014. Accelerating growth from the blue area to the pink area would thus require the Municipality to make significant capital investments over and above what has already been committed. Should the proposed developments be allowed to proceed, part of the cost of the additional investment could be recovered through development charges. However, as shown earlier,the Municipality's current development charge rates have been set on the basis that the subject developments occur only after 2014• The rates would therefore almost certainly have to be recalculated based on a more aggressive growth forecast and growth-related capital program. From a fiscal perspective,adopting a significantly larger growth-related capital program can carry enormous risk for the Municipality.The Municipality relies on development HEMSON 1� 2 g TABLES MU ACIPAL2TY OF CLIIMNOTON ICAL IMPACT AMALYMB OF AIM OE OPMEMT PROPOSED DEVELOPMENT-PlHAMW PLANS MOB 2000 2010 M 1 3112 2013 2814 1115 BIG M17 2818 2019 2020 2021 2022 3022 2020 2025 2010 2027 2028 2028 20.10 2031 Total BROOGOWU - no 300 no 300 200 - MB - 104 - - - - - - - - - - - - - - 1.613 -Law Deny Oevel mO - 150 150 150 150 100 - 125 - BJ - - - - - - - - - - - - - - BBB -MCEium Oemiry peveb"M - 100 100 100 100 50 - 63 - 31 - - - - - - - - _ - 514 Huh DGmtly Oevelp mem 50 50 50 21 10 161 PORT DARMNOTON - - 125 125 125 125 - 100 100 100 275 - - - - - - - - - - - - - I'M L.DenbyD loprm. - - 25 25 25 45 - 20 20 20 55 - - - - - - - - - - - - - 235 -MNu.0."DevelopmeM - - 25 25 25 4$ - 20 20 20 55 - _ _ _ _ _ _ _ _ - 235 High D.mft,Deyelo meM 75 75 75 135 60 60 M 165 705 DARMNOTON MILLS - 50 60 60 60 BO BO BO 50 - - - - - - _ - 470 -Lpw DBnlly Deyebpmem - 45 45 57 60 BO 45 51 50 - - - - - - - _ _ _ _ 413 -McGUn Denlly DevebvmeM - 15 15 3 - - 1s e - - - - - - - - - - - - - _ - 57 n DGmK,Ceyel mem I2TNOLEN - 100 100 100 115 TO 115 70 115 110 80 40 00 80 Bo 80 60 60 50 Bo 65 85 85 Bo 1.040 -LOw Dam"DevebpweM - R 72 n 0 50 83 50 03 79 85 28 50 50 53 58 4] 43 58 58 61 81 61 Q 1.395 -Me .Denny Oevebpnwnl - n 22 22 n 15 25 15 25 24 20 0 18 18 10 18 13 13 18 18 10 18 18 13 An AD Dewbmem 8 0 6 ) 4 ) 4 ) ) 6 2 5 5 5 5 4 4 5 5 5 5 5 4 120 RTN NEBVCASTLE ALLADE - 255 224 218 206 187 200 184 2N - - - - - - - _ _ _ _ _ _ _ - IRW -LOw Demily Danbprnm - 213 1 T 1BB m 163 171 136 118 _ _ _ _ _ _ _ _ _ - _ - 1.400 -Merl.DenclMD Iop. - 42 A 22 34 24 u 46 98 - - - _ _ _ _ _ _ _ _ _ - 318 -N'nDew ewm LMOTCREEK - 34 34 M 34 34 M 34 34 34 34 - - - - - - - - - - - - - 340 -LOw DMMO,Deyelopmem - M 20 M M M 2D M M 20 M - - - - - - - - _ _ _ _ _ 200 -MCEi.Demo,Oeyebpmem - ) ) ) ) ] 1 ) ) ) ) - - - - _ - _ _ - _ - - - 70 FIGh Omel mem 9 2 ) 2 ) ) ) ) ) ) 70 L1-DEVELOPMENTS - BBB 843 782 840 776 418 658 543 346 300 40 00 80 80 BO 80 80 80 BD 05 85 85 60 7285 L.DenlN D.la, W - 500 180 520 510 08 325 02 3" 1S2 140 29 58 58 58 56 43 Cl 58 55 01 61 11 43 4.540 -Madam OenelN 0evebpmem - 185 21) 1)0 191 141 A 162 120 82 82 0 18 18 18 15 13 13 1B 18 10 10 10 13 1,819 h Den Dew maM 13 1]8 ae in 180 14 02 74 84 178 2 5 5 5 5 4 4 5 5 5 5 5 4 10]8 TABLE 6 MUNICIPALITY OF CARRINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT COMPARISON OF PROPOSED DEVELOPMENTS WITH DC STUDY GROWTH FORECAST Residential Unit Growth to 2031 Total 2005-2009 2010-2014 2015-2019 2020-2031 2005-2031 BROOKHILL Proposed by Developers 250 1,050 313 - 1,613 2005 DC Forecast 7 425 256 890 1,579 PORT DARLINGTON Proposed by Developers - 600 575 - 1,175 2005 DC Forecast 7 11 435 316 768 DARLINGTON MILLS Proposed by Developers 60 300 110 - 470 2005 DC Forecast - - 470 - 470 NORTHGLEN Proposed by Developers 100 500 425 915 11940 2005 DC Forecast 7 52 816 558 1,433 ILMOT CREEK Proposed by Developers 34 170 136 - 340 2005 DC Forecast - - - NORTH NEWCASTLE VILLAGE Proposed by Developers 255 1,044 428 - 1,727 2005 DC Forecast 2 3 873 917 1,795 OTAL Proposed by Developers 699 3,664 1,987 915 7,265 2005 DC Forecast 22 491 2,850 2,682 6,044 Note:Darlington Mills DC unit pf4ections included in forecast for Vincent Massey neighbourhood. HEMSON 1530 9 charge revenue to pay for a large share of the capital program. Should development occur at a slower rate than anticipated by the growth forecast this revenue would be insufficient to pay for the capital works in the program. In such cases the Municipality would be left with capital infrastructure that is oversized as well as significant additional operating costs. Determining whether Clarington can accommodate a higher rate of growth than anticipated under the DC Study, and a correspondingly larger growth-related capital program,is a challenge.Any forecast of future growth must,at a minimum,consider the following: • That control over land supply allows the Municipality to plan effectively for growth. The DC Study growth forecasts were based on the potential housing unit supply on lands designated for development in 2005. Thus, the Municipality currently has a supply of land either draft approved or registered for subdivision to achieve the 10 year growth forecast under the DC Study. Allowing the subject development proposals to proceed would dramatically increase the supply of designated land in Bowmanville and Newcastle that receive full municipal services.Some developers of the proposed developments have argued that land supply constraints in the two communities are responsible for the slower than anticipated growth in the Municipality since 2005. Removing these constraints would, in their view,result in high growth in those areas where the constraints exist. • That housing demand in Clarington would not necessarily result in higher overall growth in an unconstrained land supply scenario. Determining the demand for housing in Clarington is critical when deciding whether to increase the supply of serviced land. Given recent activity it would appear that demand for housing in Bowmanville and Newcastle is not high enough to warrant a major expansion of municipal services into these communities. There is little indication that growth on lands that are advanced into the pink areas from the blue would be incremental, that is over and above growth anticipated for the existing pink areas. Rather, recent building activity suggests that growth on the lands that are advanced would displace growth that is anticipated for the existing pink areas. HEMSON 13- 31 io The Municipality can influence the land supply in Clarington by controlling when and where municipal services to housing developments are to be provided.It has little power (or authority) to control housing demand,because demand in Clarington is dependant on market forces which are influenced by the wider economics of the GTA and the Province. That said, given the uncertainties about future housing demand in Clarington, a number of growth scenarios have been tested as part of this analysis.The scenarios are described in detail in the following section. HEMSON 1 -332 III FIVE DEVELOPMENT SCENARIOS HAVE BEEN TESTED So that a reasonable range of growth patterns can be tested under the fiscal impact analysis five residential growth scenarios have been defined.A Base Case scenario tests the fiscal impact of the growth forecast established under the DC Study.The remaining four scenarios consider the effects of allowing the six subject development proposals to proceed. The five scenarios are described in detail below. A. BASE CASE Under the Base Case scenario growth is assumed to occur as forecast under the DC Study. Under this scenario the Municipality achieves 934 new units per year to 2014 when build out of the pink area is reached. The Municipality currently has a supply of draft approved or registered lands to achieve this growth.This supply does not include the vast majority of the lands relating to the subject development proposals. The Municipality's growth-related capital program under the Base Case is consistent with the program adopted under the DC Study.Capital costs identified in the DC Study have been inflated to 2007$using the same cost index used to inflate the Municipality's development charge rates.' B. DEVELOPMENT SCENARIOS The four development scenarios assume that the subject development proposals are allowed to proceed and that construction of the units in the developments occurs according to the submitted phasing plans.No additional urban lands are designated in Clarington beyond those identified in the DC Study under any of the four scenarios with the exception of the lands associated with Wilmot Creek. The costs of capital works required to service the proposed developments have been updated with input from the developers. i Cnsts have been indexed ar a rate of 15.1053%(Non-residential CPI(Toronto)` 4r.2005-2"gr.2007). HEMSON LA 3 iz The main variables between the development scenarios are the timing of development and the timing of municipal capital works. The growth forecasts for each of the scenarios are given in Table 7. They are displayed graphically in Exhibit 2. In Scenario 1 growth in the subject development land is fully incremental, that is it occurs over and above growth anticipated under the DC Study. Overall growth in the Clarington remains consistent with the Base Case until 2009 when it accelerates dramatically to about 1,500 units per year until 2014. Growth then declines steadily to 2019 before beginning a slow rise to 2031 at the same rate as the Base Case. Under Scenario 1 long term growth in Clarington is displaced to the short-term due to land constraints that develop at about 2019. Build out of urban designated land in the Municipality occurs in 2031. Scenario I assumes a considerable latent demand for housing in Clarington that would in the space of a few years result in a near doubling of the amount of residential growth in the Municipality. The scenario should therefore be considered highly unlikely. Under Scenarios 2, 3 and 4 the growth trend in Clarington follows the Base Case forecast over the entire planning period to 2031. Only the rate of growth varies: • at 10 per cent below the Base Case rate in Scenario 2, with .build out occurring after 2031. • at 20 per cent above the Base Case rate in Scenario 3, with build out occurring in 2027. • at the Base Case rate in Scenario 4, so that build out remains at 2031. Note that all four development scenarios allow for lands related to the subject developments to develop and be part of the land supply. The Municipality is therefore obligated to make capital investments to service these lands under all the development scenarios. The aim of the fiscal impact analysis is to provide the Municipality with a measure for comparing the fiscal impact of the various levels of residential development in each of the five growth scenarios.The analysis approach and methodology are described in the following section. HEMSON 1534 TABLE 7 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT GROWTH FORECASTS 2007-2031 PPU 2.87 2.86 2.84 tJt C.� rJz 2.83 2.81 HEMSON 2.80 2.78 2.77 2.76 2.74 2.70 2.67 2.65 2007 2008 2009 2010 2011 2012 2013 2014 2016 2016 2021 2026 2031 BASE CASE-2005 DC STUDY Total Households 28,003 28,905 29,836 30,797 31,790 32,791 33,825 34,894 35,999 37,140 43,170 48,900 54,18 Household Growth 902 931 961 993 1,001 1,034 1,069 1,104 1,141 1,285 1,208 1,10 Total Population 80,437 82,590 84,800 87,070 89,400 91,753 94,168 96,646 99,190 101,800 116,410 130,370 143,370 Population Growth 2,097 2,153 2,210 2,270 2,330 2,353 2,415 2,478 2,544 2,610 3,081 2,920 2,700 SCENARIO I-FULL INCREMENTAL Total Households 28,003 28,904 30,429 32,042 33,650 35,321 36,961 38,278 39,509 40,663 45,417 50,207 54,520 Household Growth 901 1,526 1,613 1,607 1,671 1,641 1,317 1,231 1,154 1,105 1,028 842 Total Population 80,437 82,587 88,487 90,590 94,629 98,831 102,898 106,019 108,862 111,457 122,469 133,855 144,270 Population Growth 2,097 2,150 3,900 4,103 4,039 4,202 4,067 3,121 2,843 2,595 2,573 2,431 2,003 SCENARIO 2.BASE-10% Total Households 28,003 28,814 29,652 30,518 31,411 32,312 33,243 34,205 35,199 36,226 41,653 46,810 51,562 Household Growth 811 838 865 894 901 931 962 994 1,027 1,156 1,087 993 Total Population 80,437 82,332 84,279 86,280 88,335 90,413 92,547 94,737 96,986 99,296 112,320 124,799 136,443 Population Growth 2,097 1,895 1,947 2,001 2,055 2,078 2,134 2,191 2,249 2,309 2,747 2,610 2,418 SCENARIO 3-BASE+20% Total Households 28,003 29,085 30,202 31,356 32,547 33,749 34,990 36,272 37,598 38,967 46,203 53,079 54,180 Household Growth 1,082 1,117 1,154 1,192 1,201 1,241 1,283 1,325 1,370 1,542 1,449 - Total Population 80,437 83,105 85,842 88,649 91,530 94,432 97,409 100,463 103,596 106,809 124,590 141,512 143,370 Population Growth 2,097 2,668 2,737 2,808 2,880 2,902 2,977 3,054 3,132 3,213 3,748 3,539 226 SCENARIO 4-BASE CASE GROWTH Total Households 28,003 28,905 29,836 30,797 31,790 32,791 33,825 34,894 35,999 37,140 43,170 48,900 54,180 Household Growth 902 931 961 993 1,001 1,034 1,069 1,104 1,141 1,285 1,208 1,104 Total Population 80,437 82,590 84,800 87,070 89,400 91,753 94,168 96,646 99,190 101,800 116,410 130,370 143,370 Population Growth 2,097 2,153 2,210 2,270 2,330 2,353 2,415 2,478 2,544 2,610 3,081 2,920 2,700 PPU 2.87 2.86 2.84 tJt C.� rJz 2.83 2.81 HEMSON 2.80 2.78 2.77 2.76 2.74 2.70 2.67 2.65 R..I MIM Urib(t) 2.500 HISTORIC ANTICIPATED 2,000 1,500 1.000 500 0 �—► CJ2 CJ MUNICIPALITY OF CLARINGTON Fiscal Impact Analysis of New Development Residential Growth 2001 -2031 s..naxe t 1wn ExINbit 2 2001 2003 2005 200] 2009 2011 2013 2015 2017 2019 2021 2023 2025 2027 2029 2031 2002 21X14 2006 2008 2010 2012 2014 1016 2018 2020 2022 2024 2026 2028 20]0 13 IV FISCAL IMPACT ANALYSIS APPROACH AND METHODOLOGY This section describes the structure of the fiscal impact model and the assumptions that underpin the model inputs. It also discusses the approach and methodology used in the analysis. A summary of the overall findings of the analysis is provided. Detailed results are provided in the appendices. A. MODIFIED AVERAGE COST APPROACH IS APPROPRIATE FOR THE FISCAL IMPACT OF DEVELOPMENT Municipal fiscal impact models are used to estimate the impact of new development on municipal expenditures and revenues. The most detailed type of model predicts, on a service by service basis,the capital and operating costs that are likely to result from the development of large planning areas and over long periods of time. The model developed to assess the impact of the five growth scenarios in Clarington employs a high level of detail. It allows for adjustments to be made to individual cost components (e.g. salaries, wages and benefits) within individual municipal service functions (e.g. Emergency Services, Roads and Related). The modified average cost approach used in the model allocates revenues and expenditures on an average cost basis between residential and non-residential development.Average costs are the costs of providing services expressed on a per capita basis (for costs allocated to residential development) or a per employee basis (for costs allocated to non-residential development). Under this approach, average costs are estimated for municipal services for which growth creates a need.The average costs are modified, on a service by service basis, to reflect the sensitivity of each service to new development. Operating cost impacts are then calculated for each service within the Municipality under each growth scenario. In addition, the analysis accounts for capital-induced operating costs. These are operating costs triggered when a new municipal facility, a library for example, is constructed or expanded. A capital program has been developed for each growth scenario based on current service levels provided in the Municipality. HEMSON 1537 14 The analysis also accounts for increases in non-tax revenues.Thus,user fees and charges as well as grants and subsidies have been examined on a service by service basis as well as by source, and have been adjusted to reflect each revenue stream's sensitivity to growth. The service-specific revenues are deducted from expenditures,on a service by service basis, to yield net expenditures. An allowance for capital costs funded from taxes (tax-supported capital costs) is also built into the analysis.These costs are annual transfers to capital funds and reserves and are calculated based on the percentage of current net expenditure related to capital transfers. A capital from current allowance of 15 per cent of additional net operating expenditures is built into the analysis. In addition to the 15 per cent allowance, the analysis accounts for the funding of shares of the growth-related capital program that cannot be recovered through development charges. B. COST/REVENUE ALLOCATION METHODOLOGY In the fiscal impact model, Municipal operating expenditures and revenues were allocated between the residential and non-residential sectors based on estimated levels of use or benefit. Additional base operating expenditures were then calculated on an average cost basis. Capital induced operating costs, a capital from current allowance, and non-development charge recoverable capital costs were also calculated. Details on the cost allocation methods are provided below. 1. Allocation of Costs& Non-Tax Revenues:Residential and Non-Residential Most 2007 budgeted expenditure and non-tax revenue was allocated between the residential and non-residential sectors based on proportionate shares of population and employment (adjusted if actual usage was known). Services such as the Public Library and Community Services were allocated entirely to residential uses because the need for these services is driven by residential development. 2. Determination of Operating Cost Impacts Current expenditures and non-tax revenues were then translated into average operating costs per capita(for costs allocated to the residential sector) or per employee (for costs allocated to the non-residential sector). The average costs per unit were then modified, on a service by service basis, to reflect the sensitivity of each service to new development. Some municipal services, like HEMSON 1538 15 Emergency Services,are highly sensitive to growth and their costs will increase in direct proportion to the increase in new development. Services which have relatively fixed costs, like Council,are less sensitive to new development. As such,the rate of increase in expenditures for these services will be less than the prevailing average service delivery costs. In addition, the analysis provides for capital-induced operating costs that result from having to staff and operate facilities such as new fire stations, community centres and libraries, as well as having to maintain parkland and roads that are added as the Municipality grows. The additional operating costs are summarized as follows: i. Additional Base Operating Net Tax Levy Supported Expenditures These increase in line with population and employment growth and are calculated using 2007 operating budget expenditures net of service-specific revenues: • population growth: $121.93 per capita • employment growth: $115.57 per employee ii. Capital Induced Operating Impacts These are operating costs related to new facilities added to maintain service levels and are triggered when a facility/infrastructure becomes operational. The costs are based on separate growth-related capital programs that have been developed for each growth scenario. The Base Case uses the same program established in the 2005 DC Study. All capital costs in the growth- related capital programs have been inflated to 2007$. 3. Determination of Capital Cost Impacts It is assumed that the Municipality will continue to recover a large portion of its growth-related capital program through development charges. For the purposes of the analysis current (2007) development charge rates have been held constant over the planning period. Capital costs which are funded through the property tax levy are also built into the analysis. These costs include: HEMSON 1539 16 i. Capital from Current Allowance These costs, which represent annual capital transfers to reserves, have been added at a rate of 15 per cent of additional base operating costs and capital induced operating costs. ii. Non-Development Charges Recoverable Cost Provision is made for the recovery of the share of growth-related costs not recovered from development charges. They largely relate to the 10 per cent discounts on future growth related capital works for general services mandated by the Development Charges Act. The costs are assumed to be recovered from the property tax levy. iii. Additional Capital Costs These are capital costs that relate to general services infrastructure beyond 2014, that is beyond the 10 year growth related capital program for those services established under the DC Study. The allocation assumptions and the calculation of tax supported capital and operating cost impacts by service, as well as detailed results for each growth scenario, are contained in Appendix B. C. GROWTH-RELATED CAPITAL PROGRAMS Under the Base Case the growth-related capital program remains that which is contained in the DC Study (with costs inflated to 2007$). The timing and cost of capital works has been updated for the four development scenarios in consultation with the subject developers and Municipal staff.The ten year capital program for the general services in the DC Study has been extended to 2031. The cost and timing of roads and related capital works that relate to the subject development proposals have also been updated in consultation with the subject developers and Engineering staff at the Municipality. The growth-related roads capital programs for each of the proposed developments under the growth scenarios are provided in Appendix C. HEMSON 1540 17 D. REVENUES WILL LARGELY BE DERIVED FROM PROPERTY TAXATION Regardless of how growth proceeds in Clarington,the major source of future Municipal revenue will be property taxes. To estimate future tax revenues, assessment levels for new residential units were estimated using current average assessments for residential units sold in recent years.Table 8 shows the average per unit assessment values used for each of the new residential unit types: TABLE 8 Bowmanville Newcastle Low Density $245,000 $270,000 Medium Density $200,000 $200,000 High Density $140,000 $140,000 Weighted Average $230,000 Non-residential assessments were determined using an estimated assessment value per additional square foot of floor space. The estimates were based on prevailing assessments, building sizes (gross floor area or gfa) and typical floor area needs per employee throughout the Municipality. They are as follows: Commercial and Institutional Land Uses $800 per m` Industrial Land Uses $650 per m` The model also accounts for tax revenue reductions caused by the development and redevelopment of land within the Municipality and through development of the lands relating to the subject developments. The added assessment under each growth scenario, as well as the calculations used to determine the assessment estimates, are provided in Appendix D. HEMSON - 1541 is E. SOME VARIABLES HAVE BEEN HELD CONSTANT So that a comparative analysis of the results can be made, the fiscal model holds constant a number of variables that are likely to change over the planning period.For example: • All values (expenditures, revenues and assessment values) are held constant in 2007$ with no adjustment for inflation. Inflation will occur and will have a fiscal impact on the Municipality. However, the impact would be the same under all the scenarios. Not adjusting for inflation allows for a comparative and equitable evaluation of the results. • Current service delivery responsibility and service levels are maintained. These service levels are consistent with the Municipality's historic service levels (as documented in the DC study) and the analysis is not based on significant changes.Over time, the Municipality may be required to provide a different mix of services than it does today or may choose,or be required,to provide services at a different level or quality. Service delivery and service level changes have a fiscal impact on the Municipality but are not directly affected by the form or scale of growth. • Providing for the long-term maintenance, repair and replacement of infrastructure and facilities is a growing fiscal concern for most municipalities. In Clarington, provisions for asset management have begun. However, a higher proportion of capital transfers from current will likely be required to do more over the coming years regardless of how Clarington grows. Growth will contribute to this issue both by providing a larger assessment base to fund the asset management reserve requirement and by requiring the Municipality to add infrastructure and facilities to meet the service needs of the new residents and employees.Evidence in other jurisdictions suggests that fast growing municipalities that establish a long-term asset management plan and reserve fund adequacy policies are better positioned to deal with times of fiscal pressure than slow growth or declining municipalities. This fiscal analysis does not include additional asset management contributions beyond the Municipality's current practices. HEMSON 13 2 19 V FISCAL IMPACT ANALYSIS RESULTS In this section of the report, the results of the fiscal impact analysis are presented.The fiscal impact of residential growth under the five growth scenarios on the Municipality is discussed in the context of: A. Tax Levy B. Typical Household C. Development Charge Reserve Funds D. Debt Level The results are shown annually for the period 2008 to 2031. Before discussing the results, it warrants restating that they should be used for comparative purposes and should not be viewed as accurate predictions of what will occur twenty-five years into the future. The main objective of this assignment is to provide results that allow for the five growth scenarios to be compared. Detailed long- term financial plans for growth are not provided for any scenario. A. TAX LEVY IMPACT Table 9 shows the impact on the property tax levy of each of the growth scenarios.The impact is calculated by subtracting the total tax revenue in each year from total net expenditure. This yields the net increase in the tax levy requirement. The additional tax levy requirement is then divided by the total tax revenue to produce the percentage increase in the tax rate required to fully fund the net expenditures. The table shows that the Municipality will experience immediate pressure on its tax rate, even under the Base Case. This pressure will continue throughout the planning period.The pressure on the tax rates under the development scenarios is even greater, in most years,than the Base Case.The tax levy requirement used to calculate the figures in Table 9 is provided in Appendix D. HEMSON 1543 FA TABLES MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT TAX LEVY IMPACT SUMMARY 2008 20D9 2010 2011 2012 2013 2014 2015 2016 2017 2016 2019 Tax Raft Increase Required Bass Case Scenario I-Full Incremental Scenano 2-Base-10% Sc nalo 3-Base♦2016 Scenano 4-Base Case Gmwth 10.7% 10.8% 11.0% 10.8% 10.8% 9.4% 9.2% 9.9% 9.2% 10.5% 7.7% 10.0% 12.0% 10.8% 12.4% 8.7% 9.9% 12.2% 10.8% 13.4% 8.6% 9.7% 13.3% 11.3% 14.3% 9.1% 10.9% 14.8% 12.6% 16.4% 10.6% 10.8% 15.4% 12.7% 16.6% 9.6% 10.8% 15.5% 12.7% 16.6% 14.1% 21.4% 27.3% 23.4% 27.9% 8.3% 15.1% 20.3% 16.7% 20.5% 8.8% 14.9% 19.7% 15.9% 19.8% 5.9% 12.8% 17.3 13.4% 16.6% 2020 2021 2022 2023 2024 2026 2026 2027 2028 2029 2030 2031 Base Case Scenano 1-Full lnc mamw Scenano 2-Base-10% Scenano 3-Bass+20% Scenano 4-Base Case Gmwth 5.1% 12.1% 16.1% 12.1% 15.4% 12.4% 20.3% 24.6% 19.4% 23.6% 7.3% 13.6% 17.3% 12.7% 16.3% 5.0% '12.6% 16.2% 11.5% 15.0% 4.0% 11.5% 14.9% 10.1% 13.5% 2.6% 10.2% 13.4% 8.6% 11.9% 6.9% 15.1% 18.4% 12.8% 16.7% 1.6% 9.9% 12.9% 7.8% 11.1% 7.2% 9.0% 11.8% 6.6% 10.0% 1.9% 8.3% 11.0% 6.4% 9.0% 1.1% 7.6% 10.1% 6.3% 8.1% 7.3 6.8% 913% 6.2% 7.1% •l 20 R. TYPICAL HOUSEHOLD IMPACT In Table 10 the impact of each growth scenario on a typical household in Clarington is displayed. The table provides the average annual household taxes, based on an average assessed value of$230,000 and the change in taxes from 2007 over the entire planning period. As with the tax rate impacts above, Table 10 shows that on average property taxes would rise immediately in the Municipality. This is true under all the scenarios, even the Base Case, though the development scenarios exacerbate the fiscal problem. It should be reiterated that the property taxes shown in Table 10 do not account for the effects of inflation or of long-term maintenance, repair and replacement of infrastructure requirements.Both will create fiscal pressure on future property taxes over and above the impact created by growth. C. DEVELOPMENT CHARGE RESERVE FUNDS IMPACT Table 11 below provides an example of the impact of the growth scenarios on the Municipality's development charges reserve funds, in this case the roads and related reserve fund. The table demonstrates that this reserve fund already sits in a deficit position in the amount of$9.2 million.The deficit was anticipated under the DC Study as a number of large road construction projects were identified in the early years of the growth-related capital program.However,the development charge rates under the DC Study were calculated so that the balance of the reserve fund was zero in 2031.The Base Case now shows that, under current rates, a negative balance that approaches $37.7 million would result. Table 11 also shows that even with the growth forecast under Scenario 1, which sees a near doubling of residential construction activity in Clarington in the short term, a negative balance of $23.8 million results in 2031. The other scenarios create even greater fiscal pressures, with Scenario 2 resulting in a 2031 negative balance of$68.8 million and a lowest balance of$89.1 million. HEMSON 15 43 TABLE 10 MUNICIPALITY OF CLARINGTON FISCAL IMPACT OF NEW DEVELOPMENT IMPACT ON A TYPICAL HOUSEHOLD A✓aia9e household assessment $ 230,000 TypcalFbuselroltl-Annua/Taxea 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Base Case $ 1,054 $ 1,041 $ 1,024 $ 1,033 $ 1,032 $ 1,036 $ 1,049 $ 1,040 S 11062 $ 1,026 $ 1,030 $ 1,002 Scenario 1 $ 1,055 $ 1,039 $ 1,045 $ 1,043 $ 1,041 $ 1,052 $ 1,050 $ 1,050 $ 1,149 $ 1,089 $ 1,067 $ 1,067 Scenario Scenario3 $ 1,057 $ 1,045 $ 1,065 $ 1,067 $ 1,076 $ 11090 $ 1,095 $ 1,095 $ 1,207 $ 1,140 $ 1,133 $ 1,111 Scenario $ 1,054 $ 1,039 $ 1,053 $ 1,052 S 1,057 $ 1,068 $ 1,069 $ 1,069 $ 1,169 $ 1,105 $ 1,097 $ 1,073 $ 1,055 $ 1,051 $ 1,069 $ 1,077 $ 1,085 $ 1,105 $ 1,106 $ 1,106 $ 1,213 $ 1,142 $ 1,135 $ 1,104 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Base Case $ 995 $ 1,064 $ 1,015 $ 993 $ 983 $ 970 $ 1,010 $ 959 $ 1,013 $ 963 $ 954 $ 1,012 Scenario 1 Scenano2 $ 1,061 $ 1,137 $ 1,074 $ 1,065 $ 1,054 $ 1,041 $ 1,087 $ 1,038 $ 1,029 $ 1,022 $ 1,015 $ 11008 Scenario3 $ 1,099 $ 1,179 $ 1,109 $ 11098 $ 1,085 $ 1,071 $ 1,118 $ 1,066 $ 1,056 $ 1,047 $ 1,039 $ 1,031 Scenario4 $ 1,060 $ 1,129 $ 1,065 $ 1,053 $ 1,040 $ 1,025 $ 1,065 $ 1,018 E 1,006 $ 1,004 $ 1,003 $ 1,002 $ 1,093 $ 1.169 $ 1,100 $ 1,087 $ 1,073 $ 1,058 $ 1,102 $ 1,050 $ 1,039 $ 1,029 $ 1,021 $ 1,011 Typical Household-Change]rom 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Bess Case Scenario 1 $ 101.5 $ 86.4 $ 71.2 $ 80.1 $ 79.1 $ 83.6 $ 96.8 $ 87.1 $ 129.2 $ 73.6 $ 77.8 $ 49.9 Scenario 2 $ 102.6 $ $ 86,1 $ 93.0 $ 90.6 $ 88.4 $ 99,2 $ 97.3 $ 97.3 $ 196.8 $ 137.0 $ 134.7 $ 114.5 Scenario 3 104.4 $ 92.7 $ 112.5 $ 114.1 $ 123.7 $ 137.8 $ 142.7 $ 142.4 $ 254.7 $ 187.2 $ 180.9 $ 158.1 Scenario 4 $ 101.8 $ 86.3 $ 100.6 $ 99.7 $ 104.2 $ 115.5 $ 116.7 $ 116.2 $ 216.9 $ 152.7 $ 144.1 $ 120.5 $ 102.6 $ 98.4 $ 116.7 $ 124.9 $ 132.8 $ 152.4 $ 154.0 $ 153.9 $ 260.1 $ 189.8 $ 182.1 $ 152.0 2020 2021 2022 2023 2024 2025 2028 2027 2028 2029 2030 2037 Base Case $ 42.8 $ 111.2 $ B2.5 $ 40.8 $ 30.5 $ 17.2 $ 57.9 $ 6.9 $ 60.3 $ 10.0 $ 1.4 $ Sconano 1 $ 108.2 $ 184.B $ 121.3 $ 112.1 $ 101.3 $ 88.7 $ 134.8 $ 85.5 $ 76.8 $ 69.8 $ 63.0 $ Scenario 2 $ 146.5 $ 226.1 $ 156.8 $ 145.6 $ 133.0 $ 118.5 $ 165.9 $ 113.4 $ 103.0 $ 94.7 $ 86.6 $ Scenario 3 $ 107.5 $ 176.4 $ 112.5 $ 100.7 $ 87.6 $ 73.0 $ 112.6 $ 65.1 $ 53.1 $ 51.9 $ 50.6 $ Scenario 4 $ 140.2 $ 216.9 $ 147.5 $ 135.0 $ 120.9 $ 105.1 $ 149.7 $ 97.1 $ 86.0 $ 76.9 $ 68.1 $ yr lid va HEMSON 21 TABLE 11 - Roads DC Reserve Fund Balance (000's of constant$) Scenario Balance in 2007 Lowest Balance Balance in 2031 Base Case -$9,179 -$69,225 -$37,672 Scenario 1 -$9,179 -$62,216 -$23,808 Scenario 2 -$9,179 -$89,054 -$68,848 Scenario 3 -$9,179 -$61,205 -$27,224 Scenario 4 -$9,179 -$79,115 -$40,034 Maintaining this level of negative reserve fund balance is neither fiscally manageable or responsible. Projected development charge revenues,including detailed cashflow calculations of the roads and related development charge reserve fund, under each scenario are provided in Appendix E. D. DEBT LEVEL IMPACT Historically the Municipality has been able to operate with very low debt levels and minimal annual debenture payments. Moreover, most current debt has been funded from development charge revenues.The fiscal impact analysis demonstrates that,under all of the growth scenarios,the Municipality will face increasing pressure to rely on debt financing. Table 12 summarizes the annual debt payments under each scenario. The figures in Table 12 relate only to funding of non-development charge recoverable costs and therefore will require funding from the tax base. As shown, debenture requirements increase under the Base Case and become higher under the development scenarios. HEMSON 1547 TABLE 12 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ADDITIONAL DEBT PAYMENTS-FUNDING OF NON-DC RECOVERABLE COSTS HEMSON 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Base Case $ $ _ $ 175,064 $ 175,064 $ 750,578 $ 878,301 $ 878,301 $878,301 $ 870,301 $ 878,301 $ 963,802 $ 963,602 Scenario l-Full Incremental $ - $ 132,220 $ 310,517 $ 310,517 $ 861,269 $ 997,509 $ 997,509 $997,509 $1,277,302 $1,377,390 $1,377,390 $1,377,390 Scenario 2-Base-10% $ - $ 132,220 $ 293,989 $ 293,989 $ 828,069 $ 964,309 $ 964,309 $964,309 $1,241,526 $1,341,613 $1,341,613 $1,341,613 SCenalo 3-Base+20% $ - $ 132,220 $ 298,940 $ 298,840 $ 837,876 $ 974,116 $ 974,116 $974,116 $1,259,483 $1,359,570 $1,359,570 $1,359,570 Scenario 4-Base Case Growth $ - $ 132,220 $ 310,517 $ 310,517 $ 861,269 $ 997,509 $ 997,509 $997,509 $1,277,302 $1,377,390 $1,377,390 $1,377,390 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Base Case $ 963,802 $1,246,081 $1,246,081 $1,246,081 $1,246,081 $1,071,017 $1.306,732 $731,218 $ 603,494 $ 603,494 $ 603,494 $ 603,494 Scenario 1-Full Incremental $1,377,390 $1,677,047 $1,677,047 $1,677,047 $1,544,827 $1,366,530 $1,599,629 $912,637 $ 912,637 $ 912,637 $ 912,637 $ 912,637 Scenario 2-Base-10% $1,341,613 $1,642,837 $1,642,837 $1,642,637 $1,510,616 $1,348,648 $1,583,566 $913,245 $ 913,245 $ 913,245 $ 913,245 $ 913,245 Scenario 3-Base+20% $1,359,570 $1,669,820 $1,669,820 $1,669,820 $1,537,600 $1,370,980 $1,614,071 $938,795 $ 938,795 $ 938,795 $ 938,795 $ 938,795 Scenario 4-Base Case Growth $1,377,390 $1,677,047 $1,677,047 $1,677,047 $1,544,827 $1,366,530 $1,599,629 1$912,637 1 $ 912,6371 $ 912,6371$ 912,637 $ 912,637 HEMSON zz VI KEY FINDINGS AND RECOMMENDATIONS This section summarizes the key findings of the anaylsis and makes recommendations for maintaining the fiscal health of the Municipality. The overall impact of the development proposals is discussed though no judgements about the merits of any one proposal is made. A. KEY FINDINGS The analysis of the fiscal impact of growth in Clarington has yielded some important findings that will require the municipality to undertake certain actions and consider modifying and enhancing policies dealing with the financing of growth. The following is an overview of some of the key findings of the analysis: • Growth does not fully pay for growth. As with all municipalities in the Province,under the current DCA,new development does not fully pay for the initial capital costs associated with expanding infrastructure to meet the servicing needs of new development. • The DCA legislated exemptions for certain services and the historic service level funding cap are the two largest factors that impact a municipality's ability to fund growth-related capital without negatively impacting existing taxpayers.The services most adversely affected are the`soft'sery ices of Indoor Recreation and the Library Board.In addition, as the need for these services is driven by the residential sector, development charges for these services are largely funded by residential growth. • Historically,Clarington has had lower levels of Indoor Recreation and Library Board services than comparable municipalities. In recent years the Municipality has been improving its service levels in these areas with the support of tax dollars and by implementing maximum permissible development charges for these services. HEMSON - 1549 23 • The fiscal impact analysis has clearly shown that the Municipality's current development charges are too low and do not adequately fund the eligible growth-related costs for which they are charges.The most significant funding shortages are with respect to the provision of roads and related infrastructure. The largest contributing factor is that the cost of the roads projects are significantly higher than was forecast in the 2005 DC Study. This finding is consistent with that of many municipalities in Ontario as the development charge inflation indexing has not kept pace with the actual increase in construction costs. • the Municipality's capital budget is strained and debt levels are set to increase. Clarington has been experiencing significant growth and development and has responded by expanding existing infrastructure and adding new facilities and infrastructure. In addition, the Municipality is faced with meeting the servicing needs of existing residents and maintaining existing assets. • Growth, by way of new assessment, can assist in meeting the fiscal pressures it creates but if the rate of growth is too rapid and the need for spending capital monies to expand capacity is faster than the corresponding rate of assessment growth the Municipality will continue to experience pressure on tax rates.The issuance of debt will provide some short-term mitigation of the tax rate pressures but will result in long-term negative fiscal impacts.Accruing debt may limit the Municipality's ability to respond to other capital spending priorities and objectives, unanticipated spending needs, or a slow-down in growth and the economy. • The analysis has shown, and is corroborated by similar studies in other jurisdictions,that Clarington faces additional growth-related fiscal challenges as it strives to accommodate and service growth in three distinct and geographically separate communities. • Many of these findings are relevant to Clarington under any of the growth scenarios tested under this analysis. However, allowing additional lands into the current or short-term land supply will exacerbate the fiscal pressures described above. HEMSON - 1550 24 B. RECOMMENDATIONS The results show that the Municipality of Clarington has a fiscal problem.The negative impact of the Base Case on the Municipality's finances show that the problem is largely the result of a rapid increase in the cost of providing services in recent years.However, the problem will worsen should development be allowed to proceed at a rate faster than anticipated under the 2005 DC Study. The six development proposals that are the subject of this analysis wish to advance development in this way. There are a number of ways to mitigate the fiscal problem.To that end the Municipality should consider the following: • development charge rates and policies should be reviewed immediately as the current rates are not sufficient to recover the full cost of servicing growth in the Municipality.The recent rise in capital costs needs to be incorporated into the rates and a comprehensive review of the growth-related capital program, especially for the roads and related service, needs to be made. • as demonstrated earlier in Section II the 2005 DC forecast remains on target. Nevertheless, in light of the development proposals submitted since 2005 the Municipality may wish to review land supply and housing demand, either in Clarington as a whole or in one or more of its communities, as part of any development charges review. • the Municipality should continue to rely on development charges background studies and related planning policies to manage future growth.However,given the fiscal pressures experienced in recent years the Municipality may wish to consider mitigating the risk of expanding municipal services by entering into cost sharing agreements with developers. Some municipalities in Ontario, particularly those experiencing high rates of growth, regularly make use of such agreements. In Clarington,where future rates of growth are less certain, such agreements are not without risk. • The fiscal impact analysis demonstrates that,under the Municipality's current policies and practices, advancing development will have an overall negative fiscal impact on the Municipality.It would obligate the Municipality to make significant capital investments to facilitate residential development over and above its current commitments.Even under a high growth scenario this course HEMSON 153, 1 zs of action would increase the fiscal pressures facing the Municipality. It may also jeopardize plans to advance non-residential development in Clarington. HEMSON - 1552 APPENDIX A DC STUDY GROWTH FORECAST MAPS HEMSON 1553 Municipality of Clarington Development Charges Update Map Legend Public Works Projects Inlcuded In Future Community Facilities, Development Charge Calculatation Parks and School Intersection Improvements O District Park Bridge Spanning Watercourse ® Community Park Grade Separation Neighbourhood Park ® Reconstruct Exist. Grade Separation j Elementry School tt Level R.R. Crossing Improvements u Secondary School New Culvert ® Fire Hall ® Culvert Extension Existing Development Lands ® Culvert Oversizing Existing Residential °— Road Construction ® Existing Non-Residential Sidewalk Construction Location and Timing of Development Lands Street Light Installation 2005 to 2014 Horizon Period Streetscape 2015 to Residential buildout(2031) �— Location of Non-Residential Growth " Recreational Trail Non-Developable Residential Boundary Urban Boundary "Timing and Amount of Non-Residential Growth to be consistent with Development Forecast completed by Hemson Consulting for the Development Charge Update 1554 J� _ IIIiI �rl i`t�,1 7y, .j \ r ` '� `1` ` - ' ■t�� IV��L L�. Zu Ali �� �.� _'{� �_ ° � ..` � t♦♦ w-13 t \9 j a • a w ® I- co a •61 e oII'G'�e'f'1 e.u::Concession LS a. Adb L= —CI �� ��a I J •��!`�J 'I4 i li�i � s t f� aA1 - �.,_'•' j1 ^� :I C iL nae IIOt r I �y a-z L � C^, B®eelin R ri -1 L z A. Li c - - i 1:30,000 - 155 li i ti�� I J.. I O : Y y JC ■ J I I �NEWCASTLE � t r� I s< f) 1 6 M1li ` ♦i]I m FI: millim II (J 1� fTl� yT P-66 �I 'tee -1q 143 1 I Al 11 Gone Rd 1 r] l r W a L:; a ®New Firehall to be constructedto be constructed in f undefined location in Newcastle 1:30.000 � J6 APPENDIX B CAPITAL AND OPERATING COST IMPACTS HEMSON 1557 APPENDIX B.1 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT OPERATING COST IMPACT ASSUMPTIONS Financial Data: Actual: 2006 Budget: 2007 1. Population and Employment Ratios 2007 1. Population 80,437 79% 2. Employment 21.994 21% Total 102,430 2. Residential Units 2001 23.380 2007 28,003 3. Estimated Non-Residential Space(2007) Population Related Employment 301,416 sq.m. Major Office Employment(over 20,000 sq.ft.) 2,850 sq.m. Employment Land Employment 710,655 sq.m. Total 1,012,071 sq.m. 4. Residential and Non-Residential Cost Allocation Residential Non-Res 1. General Government 79% 21% 2. Corporate Services 79% 21% 3. Emergency Services 79% 21% 4. Engineering 79% 21% 5. Operations 79% 21% 6. Community Services 100% 0% 7. Planning Services 79% 21% 8. Library Services 100% 0% Sensitivity 5. Growth Sensitivity Rating Weighting Not Sensitive to New Growth 1 0% Little To No Sensitivity 2 25% Partial Sensitivity 3 50% High Sensitivity 4 75% Full Sensitivity 5 100% Increase Service Level &Costs 6 110% HBMSON 5 APPENDIX B.2.1 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT SUMMARY OF OPERATING COST IMPACTS BY SERVICE-WITH PROPOSED DEVELOPMENT GENERAL GOVERNMENT Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Mayor and Council $ 3.71 $ 3.71 2. Administration $ 1.95 $ 1.95 3. Clerks-Unassigned $ (0.04) $ (0.04) 4. Clerks-Administration $ 2.62 $ 2.62 5. Clerks-Animal Services $ 1.41 $ 1.41 6. Clerks-Municipal Law Enforcement $ 2.37 $ 2.37 7. Clerks-Parking Enforcement $ 0.67 $ 0.67 8. Clerks-Cemetery $ (1.70) $ (1.70) 9. Clerks-Fleet $ 0.08 $ 0.08 10. Finance $ 2.43 $ 2.43 11. Unassigned,Unclassified&Grants $ 5.58 $ 5.58 12. Election $ 0.25 $ 0.25 Total General Government $ 19.31 $ 19.31 CORPORATE SERVICES Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Administration $ 1.43 $ 143 2, Human Resources&Payroll $ 4.38 $ 4.38 3. Communications&Marketing $ 3.27 $ 3.27 4. Information Technology $ 3.67 $ 167 5. Purchasing $ 1.82 $ 1.82 & Health&Safety $ 0.12 $ 0.12 7. Physician Recruitment $ - $ - Total Corporate Services $ 14.68 $ 14.68 EMERGENCY SERVICES Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Administration $ 7.70 $ 7.70 2. Fire Prevention $ 1.95 $ 1.95 3. Fire Supression $ - $ - 4. Fire Training&Technical Support $ 0.55 $ 0.55 5, Fire Communications $ 1.86 $ 1.86 6. Fire Mechanical $ 0.68 $ 0.68 7, All Stations-Part Time Admin $ - $ - 8. Municipal Operations Centre $ 0.17 $ 0.17 Total Emergency Services $ 12.90 $ 12.90 ENGINEERING Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Administration $ 7.65 $ 7.65 2. Building Inspection $ (7.85) $ (7.85) 3. Transit $ - $ - 4. Park Development $ - $ - 5. Street Lights $ - $ - 6. Road Maintenance($0 in 2006 and 2007) $ - $ - 7. Fleet $ 0.05 $ 0.05 Total Engineering $ (0.16) $ (0.16) HEMSON 15 5 9 APPENDIX B.2.2 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT SUMMARY OF OPERATING COST IMPACTS BY SERVICE-WITH PROPOSED DEVELOPMENT OPERATIONS Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Unassigned $ (1.03) $ (1.03) 2. Administration $ 7.07 $ 7.07 3. Street Lighting $ 2.63 $ 2.63 4. Parks $ - $ - 5. Cemeteries $ 0.96 $ 0.96 6. Building&Property Services $ 5.03 $ 5.03 7. Road Maintenance $ 10.67 $ 10.67 8. Hardtop Maintenance $ 7.04 $ T04 9. Loosetop Maintenance $ 3.87 $ 3.87 10. 1Mnter Control $ 9.67 $ 967 11. Safety Devices $ 1.60 $ 1.60 12. Stone Water Management $ 0.05 $ 0.05 13. Regional Roads $ 0.16 $ 0.16 14. Fleet $ 2.03 $ 2.03 Total Operations $ 49.72 $ 49.72 COMMUNITY SERVICES Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Par Employee 1. Administration $ 5.50 $ _ 2. Programs Admininstration $ 3.51 $ 3. Facilities $ - $ _ 4. Proshop $ 0.01 $ _ 5. Concessions $ (5.03) $ 6. Aquatic Programs $ - $ _ 7. Fitness Programs $ - $ _ 6. Recreation Programs $ _ $ _ 9. CIS Museum Programs $ (0.19) $ - 10. Other Cultural $ 2.48 $ _ 11. Municipal Grants-Recreation Groups $ - $ - 12. Municipal Grants-Municipal Boards $ - $ - 13. Municipal Grants-Other $ - $ _ Total Community Services $ 628 $ _ PLANNING SERVICES Summary of Growth-Impact Expendltures Residential Non-Residential Per Capita Per Employee 1. Unassigned $ 2.35 $ 2.35 2. Administration $ 17.06 $ 17.06 3. Environmental $ (0.28) $ (0.28) Total Planning Services $ 19.13 $ 19.13 LIBRARY SERVICES Summary of Growth-Impact Expenditures Residential Non-Residential Per Capita Per Employee 1. Operations-Libraries $ 0.09 $ _ 2. Community Services-Libraries $ - $ _ Total Library Services $ 0.09 $ - Total Cost per CapitalEmployee $ 121.93 $ 115.57 HEMSON 15 6 0 C3 APPENDIX B.3 MUNICIPALITY OF CLARINGTON FISCAL IMPACT OF NEW DEVELOPMENT CAPITAL AND OPERATING COST IMPACTS Total Cost per Capita $ 121.93 Total Cost per Employee $ 115.57 $0008 2007 2008 2009 2010 2011 2012 2013 2014 2016 2016 2021 2026 2031 BASE CASE Additional Net Operating $ - $ 358 $ 727 $ 1.107 $ 1,498 $ 1,868 $ 2,247 $ 2,637 $ 31038 $ 3,450 $ 5,647 $ 7,735 $ 9,703 Capital Induced Operating(General Services) $ - $ 2,494 $ 3,087 $ 3,925 $ 4,715 $ 5,097 $ 5,434 $ 6,196 $ 6,885 $ 8,965 $ 13,135 $15,470 $18,029 Capital From Current $ - $ 428 $ 572 $ 755 $ 932 $ 1,045 $ 1,152 $ 1,325 $ 1,485 $ 1,862 $ 2,817 $ 3,481 $ 4,160 Non-DC Recoverable Costs $ - $ 1,150 $ 876 $ 175 $ 394 $ 751 $ 1,388 $ 1,927 $ 1,471 $ 1,760 $ 1,559 $ 1,307 $ 839 Additional Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 222 $ 228 $ 2,482 $ 2,221 $ 235 SCENARIO I-FULL INCREMENTAL Additional Net Operating $ - $ 358 $ 932 $ 1,536 $ 2,136 $ 2,731 $ 3,312 $ 3,780 $ 4,217 $ 4,627 $ 6,386 $ 8,160 $ 9,813 Capital Induced Operating(General Services) $ - $ 2,553 $ 3,778 $ 4,817 $ 5,807 $ 6,751 $ 7,553 $ 8,330 $ 8,944 $12,041 $ 14,514 $ 16,684 $17,753 Capital From Current $ - $ 437 $ 707 $ 953 $ 1,192 $ 1,422 $ 1,630 $ 1,817 $ 1,974 $ 2,500 $ 3,135 $ 3,727 $ 4,135 Non-DC Recoverable Costs $ - $ 1,118 $ 419 $ 745 $ 762 $ 861 $ 1,616 $ 1,759 $ 1,798 $ 1,578 $ 1,990 $ 1,600 $ 1,100 Additional Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 266 $ 2,456 $ 2,885 $ 2,194 $ 187 SCENARIO 2-BASE-10% Additional Net Operating $ - $ 326 $ 663 It 1,010 $ 1,368 $ 1,7134 $ 2,049 $ 2,404 $ 2,769 $ 3,144 $ 5,149 $ 7,056 $ 8,858 Capital Induced Operating(General Services) $ - $ 2,553 $ 3,644 $ 4,538 $ 5,394 $ 6,191 $ 6,862 $ 7,589 $ 8,156 $11,230 $13,862 $16,119 $17,285 Capital From Current $ - $ 432 $ 646 $ 832 $ 1,014 $ 1,184 $ 1,337 $ 1,499 $ 1,639 $ 2,156 $ 2,852 $ 3,476 $ 3,921 Nan-DC Recoverable Costs $ - $ 1,118 $ 261 $ 728 $ 586 $ 828 $ 1,428 $ 1,665 $ 1,709 $ 1,542 $ 1,956 $ 1,584 $ 1,140 Additional Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 210 $ 2,429 $ 2,901 $ 2,211 $ 226 SCENARIO 3-BASE*20% Additional Net Operating $ - $ 421 $ 854 $ 1,299 $ 1,758 $ 2,194 $ 2,642 $ 3,102 $ 3,575 $ 4,060 $ 6,645 $ 9,094 $ 9,703 Capital Induced Operating(General Services) $ - $ 2,594 $ 3,727 $ 4,663 $ 5,562 $ 6,403 $ 7,119 $ 7,890 $ 8,528 $ 11,673 $14,681 $17289 $17,681 Capital From Current $ - $ 452 $ 687 $ 894 $ 1,098 $ 1,290 $ 1,464 $ 1,649 $ 1,815 $ 2,360 $ 3,199 $ 3,958 $ 4,108 Non-DC Recoverable Coats $ - $ 1,166 $ 311 $ 733 $ 642 $ 838 $ 1,491 $ 1,729 $ 1,802 $ 1,560 $ 1,903 $ 1,614 $ 918 Additional Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 293 $ 2,514 $ 2,995 $ 2,297 $ (21) SCENARIO 4-BASE CASE GROWTH Additional Net Operating $ - $ 358 $ 727 $ 1,107 $ 1,498 $ 1,868 $ 2,247 $ 2,637 $ 3,036 $ 3,450 $ 5,647 $ 7,735 $ 9,703 Capital Induced Operating(General Services) $ - $ 2,553 $ 3,778 $ 4,817 $ 5,607 $ 6,751 $ 7,553 $ 8,330 $ 8,944 $12,041 $14,514 $16,684 $17,753 Capital From Current $ - $ 437 $ 676 $ 889 $ 1,096 $ 1,293 $ 1,470 $ 1,645 $ 1,797 $ 2,324 $ 3,024 $ 3,663 $ 4,118 Non-DC Recoverable Costs $ - $ 1,118 $ 419 $ 745 $ 762 $ 861 $ 1,616 $ 1,759 $ 1,798 $ 1,578 $ 1,990 $ 1,600 $ 1,100 Additional Capital $ - $ - $ - $ - $ - $ - $ - $ - $ 266 $ 2,456 $ 2,685 $ 2,194 $ 187 HEMSON APPENDIX C GROWTH-RELATED CAPITAL PROGRAM ROADS AND RELATED SERVICE HEMSON 1562 APPENDIX CA MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ROADS AND RELATED GROWTH-RELATED CAPITAL PROGRAM-IMPACT OF TIMING OF TRIGGERED PROJECTS BASE CASE Boer Fecm. DEVELOPMENT SCENARIOS 1.16 HEMSON Q w YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GR08SCOST INDEXED TO 2007$(bes developer contribution) EXISTING SECTION REPAIR COST OR NON GROWTH REITEDSHARE A(INDEXED TO 200]8) NETCAPRAL COST GROSS COST EXISTING SECTION 2015 SHARE INDEXED TO REPAIR COST OR $1,424,7/ YEAR OF CONSTR. LOCATION ROAD NAME FROM TO COMPLETED 200711deas NON GROWTH RELATED SHARE NETCAPITAL COST 2010 OR FUNDED devebper $ - $ 6,281,2 2010 0% coMribulbn) (INDEXED TO S 1.437, 2010 0% $296639 200]8) 5283, Port Darlington Triggered ProJBcls $8,859,196 $1771503 $9,681,69 South End Souh (Eml Beech 9 2018 Bo.mriN Bereft Rd. S.M.Rd. Roam South (EM1 Beach BA 018 Bn.m4k SenneB Rd. S.M.Rd Rued) 0% $1,487,061 $62,287 $1,424,]] eennvl Rtl, MCM.R. Ra9med L w 10 2016 S.In v9b Crowing Cmesing Ben.11 Rd. st C.N,R. Rallm.d Level 10A 016 BossmenviN Crossing Cro,9ing 0% $275,000 $0 $275,0 Land,Rd. Grade MONA b 025 Boxlnenvgk Sep nsbon C.Segg Lambs Rd. Getle s1 C.N.R 40A 025 Boxmenville Separation Cmseing 0%1 $6281,250 $01 $8,281,25 South 45 025 ecw mllle Lambs Road 8eMas Rd, Sour,End SoNh 46A 025 B..m, s Lamb,ROad S.M.Rd. Souh End 0% $1,519,246 $81,803 $1,437, Sour,Service 80 022 Ba.nvlN Rd. Lrrde Rd, Bennet Rd. L Sour,Service BOA 022 Bovnllenvi8e Rd Lambs Rd. Bennet Rd 0% $296,639 $33,613 $26302 u>TOfal Port Dadinglon TrIggeed Pm)sels $9659,198 $177,503 $816111168 HEMSON Q w YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GR08SCOST INDEXED TO 2007$(bes developer contribution) EXISTING SECTION REPAIR COST OR NON GROWTH REITEDSHARE A(INDEXED TO 200]8) NETCAPRAL COST 2015 0% $1,487,061 M,287 $1,424,7/ M15 0% $ 275,000 $ - $ 275,0 2010 0%1 $ 6,281,250 $ - $ 6,281,2 2010 0% $ 1,519,246 S 81,603 S 1.437, 2010 0% $296639 $33613 5283, $8,859,196 $1771503 $9,681,69 C+± rn APPENDIX C2 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ROADS AND RELATED GROWTH-RELATED CAPITAL PROGRAM-IMPACT OF TIMING OF TRIGGERED PROJECTS BASE CASE Lldex Page, HEMSON_ DEVELOPMENT SCENARIOS YEAR OF CONSTR. SHARE COMPLETED OR FENDED GROS6 LOST INOEXECO 200]$pass davebpl .nsbullonl EXISTINGSECTION REPAIR COST OR NONGROWTH REIATE08HARE ONDF%EO TO 200>$) NET CAPITAL COST 1.15 .12 0% GROS$LOST EXISTING SECT ON 3 802,808 2009 YEAR OF $ 546,521 $ 106,839 $ 439,583 2010 SHARE INDEXEDTO REPAIR COST OR S 438,583 2017 CONSTR, LOCATION ROAD NAME FROM TO COMPLETED 20073(Was NON GROWTH NET CAPITAL 2008 OR FENDED devebper RELATEDSHARE COST 2010 045 canMbuBOn) ONOEXED TO $1,220,233 2015 0% $8.,828 5161341 $813,48 2020$) North len Tri ere$ Pro,6tc s0 81z4,s 2009 eI $lQ0120 so $120,12 2011 0% 13 012 -vad envilla ..nn,Rd.J Rd 5] Avenue 2008 0% 5143,949 so $143,94 2011 0% 5215,924 S0 S215,92 $],224,31] 13 M12 Bommemille Co.,Rd3 OS]M Lice M 0% 31,918.66] Raponal Meam6 13A W12 SonmenvlTle Code.RdJ Avenue 0% 5545.521 f1M.W8 563458 Hounds 138 12 vA Boramille Cone.Rd 3 Rtl.S] Avenu e 0% $5681521 $108.839 .IB,SB 13C M12 6awnemilla Lone.Rd.J Regional Rd.S] Maerne Avenue 0% 5568521 $106,479 56]8,5 Rplanal We. t]D O12 6owrenvilb Conc.Rd3 He.57 Avenue p% 150,521 3108,838 5438,65 ea Buda lxmlNa M Module Rd. 38. N.IN G oWW n Conceselon Rtl.J J10rn N.01 Conceal a 6077 009 BommamlYe Midrib Rd. Gootleln Rd.3 0% 5000.000 $100.042 S]BB,3 et 2016 B..nvl9a Wells Colw.gd] B..W., N.Urlen 6177 18 Boxmemib MMtlk Rd. Conc Rd.J news, 0% $1,432,2 $212,011 $1,220,23 818 201a eovmemilb Middle Rd. Core.Rd.3 N. BouNery 0% $054.820 $141,341 $513,46 63 BownamiNe MMtlIe Rtl. vs. pve. 350.19 of OaodMn conaei. No.N.at 6277 1009 6owmadville MibJb Rd. pvs. GpodrAn 0% $124,500 $0 $124,50 ]t 2020 Bo6mamilb Rp.Rd S] Nash Road North Urinal Seemed, Neil 7177 2020 Bmmamilk Rm Rd.57 Nash Road Boundapan n O% $120,120 so $120 12( 716 0 Bovmnnvilb Reg Rd 5] Nash Road Sounded, 0% $150.180 45 $150.1 72 Nmo Bommemib Rp. Rd.57 Nunn Nash on Rounded, Urban 7277 on Bolmmenvilb Rp. Rd.5] Nash Road Bounder, Urban o% $143,949 $0 $143,81 RB Om Bommenvilb Rp. Rtl.S> NasM1 Road nodded, 0% $215,824 50 8215.82 ub-To1el NUMgkn Tn,,.d Pr*cb 53,2]4,51] 51,635,033 1141.3.43 HEMSON_ DEVELOPMENT SCENARIOS YEAR OF CONSTR. SHARE COMPLETED OR FENDED GROS6 LOST INOEXECO 200]$pass davebpl .nsbullonl EXISTINGSECTION REPAIR COST OR NONGROWTH REIATE08HARE ONDF%EO TO 200>$) NET CAPITAL COST .12 0% $ 1.015,8117 $ 213877 3 802,808 2009 0% $ 546,521 $ 106,839 $ 439,583 2010 0% $ 546,521 $ 106,939 S 438,583 2017 0% S 545,521 S 106,938 $ 439,583 2027 0% $ 548.521 $ 106,638 $ 438.583 2008 0% $900 Mo $100,042 $789.85 2010 045 51,432,244 $312,011 $1,220,233 2015 0% $8.,828 5161341 $813,48 2009 0% $124,500 s0 81z4,s 2009 0% $lQ0120 so $120,12 2011 0% $150.150 $0 $180,18 2008 0% 5143,949 so $143,94 2011 0% 5215,924 S0 S215,92 $],224,31] $1,005,025 $6,129,69 APPENDIX C.3 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ROADS AND RELATED GROWTH-RELATED CAPITAL PROGRAM-IMPACT OF TIMING OF TRIGGERED PROJECTS BASE CASE bdex Factor DEVELOPMENT SCENARIOS 115 vi HEMSON a7 v� YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GROSS COST INDEXED TO 200]S Bass devsbpsr contribution) EXISTING SECTION REPAIR COST OR NON GROW TH RELATED SHARE (INDEXED TO 2007$) NET CAPITAL COST 2009 GROSS COST EXISTING SECTION $146,483 $968,53 YEAR OF 0% $T43,340 $9].655 $845,89 SHARE INDEXEDTO REPAIR COST OR CONSTR. LOCATION ROAD NAME JFR.. TO $1,562,67 COMPLETED 200J$(kn NON GROWTH NETCAPITAL 2011 0% 3196,250 so $188, OR FUNDED devebper REIATEDSHARE COST 2017 0% $3,960,125 1488,663 $3,471, conMbulisn) (INDEXED TO 2009 0% $240,500 $0 $240,5 2011 0% 200]S) $0 13mkhlll Triagedred P mi; 2013 0% $120.2501 Rd 5120,25 2009 0% $806,599 $a $886,59 2011 0% $443,299 0.22km N. 0.96 km N, 2013 0% $443,299 $0 16 2009 BOwmanvilk Green Rd Hwy 2 H"2 0.22km N. 0.98 km N. 10A 2m Bov4nanvlk Green Rd. Hey Hvy2 0% $1,115,022 $146,463 3988.53 0.22km N. OM km N. 18R 009 B.snrnde Groan Rd. H"2 1412 0% $]43,346 $97,655 364569 Fulum 22 015 9owne Oe Green Rd. Langwvrk Nash Rd. A. F Nm 22A 015 eowerenvilk Green Rd. Lolgwrlh NeeM1 Rd 0% 41,858,370 b285,695 $1,582,8]5 Len9VUNJOre 53 022 Bovmunv$k en LonIpaorlNGre 534 022 B2.-Ilk $1961250 SO $196,25 Weal Urban 63 2022 B mllle Nash Road Boundary Reg.Rd.S) -.1 West Urban 83A 022 Bovnremile Nash Read ry Rep.Rd.S) 0% $3,980,125 5486,883 43,4]1, 66 2010 Boamanvills Reg.Rd S] Hphwry2 1N !h qtl. 68A 010 Bowmemilk Reg.Rd.S] Highwey2 Neeh Rd 0% $240,500 SO $240, SOB 010 Bowmenvilk Reg.Rd,5] Hlghw 2? Naeh Rd 0% $120,250 $0 $120,2 SBC 010 Bawrmnvllle Reg.Rd.S] Hi9M1wry 2 Nash Rd. )% $120,250 $0 $1202 SO 010 B.nv$k Reg.Rd.S] Highway 2 Nuh Rd. 69A 010 Bavnlunvi$e Reg.Rd.S) HlOhway 2 NwM1 Rd. 0% 5868,589 30 $866,58 BOB 010 B4wetanvias Reg.Rd.57 Hlghq 2 Nash Rd. 0% 5443,289 $0 $443,29 6OC 013 Bownvn011e Rep.Rd. Hl9hwey2 Naeh Rd. 0% 5443,299 30 $443,2 NRTOtal Bmokhlll THygand Prule44 $10,12),311 $1,028,488 $8,998,81 vi HEMSON a7 v� YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GROSS COST INDEXED TO 200]S Bass devsbpsr contribution) EXISTING SECTION REPAIR COST OR NON GROW TH RELATED SHARE (INDEXED TO 2007$) NET CAPITAL COST 2009 0% 51,115,022 $146,483 $968,53 2011 0% $T43,340 $9].655 $845,89 2013 0% $1,858,3]0 5295,695 $1,562,67 2011 0% 3196,250 so $188, 2017 0% $3,960,125 1488,663 $3,471, 2009 0% $240,500 $0 $240,5 2011 0% $120,25a $0 3120,2 2013 0% $120.2501 Rd 5120,25 2009 0% $806,599 $a $886,59 2011 0% $443,299 $0 1443,2 2013 0% $443,299 $0 $443,29 $10,12),311 51,92k4N $0,098,81 Vl c-1 APPENDIX CA MUNICIPALITY OF CLARINOTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ROADS AND RELATED GROWTH-RELATED CAPITAL PROGRAM-IMPACT OF TIMING OF TRIGGERED PROJECTS BASE CASE inm Fecror DEVELOPMENT SCENARIOS HEMSON YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GRO86COST INDEXED TO 20076(b99 tlevebper wntributian) EXISTING SECTION REPAIR COST OR NON GROWTH RELATED SHARE (INDEXEDTO 20(31$) NETCAPITAL C087 2018 GROSS COST EXETINGSECTION $0 $113,3 YEAR OF 0% 3121,400 $0 $121,40 SHARE INDEXED TO REPAIR COST OR CONSTR. LOCATION ROAD NAME FROM TO COMPLETED 200R(bae NON GROWTH NET CAPITAL $157, OR FUNDED tlevebper RELATED SHARE COST 3102, 20M wnmbution) (INDEXED TO $146,013 $1.186, 2012 0% 3]96,6" $86687 $707,85 2013 0% 2001$) $59,125 Darlingftto n Milk Triggemd Pmj $3,628,450 $6181640 $2,880,BR HiOhw 2 33 2018 Bo.nvNe 8ldsaek Soper Creek I Bero 0% Hphw 2 W 2015 Bov nvYb Sid.k SDper Creek BOnmtt 0% $113.379 $0 $113,31 Hghw 2 334 2018 Bow Mle ek.e k Soper Cmak Sennee 0% $127,400 w $127H HW9 2 61 2018 Bovmenvlk 6 Ightin9 Soper Creek Been08 0% Highway 2 34 2018 Sow nville SIUa11gh5n0 Soper Creek Barmen 0% $133,925 s0 $133,92 Wghw 2 34A 12015 Bovmvmtlb S4reel9pNb$ Soper Creek BOnnstl 0% $151.300 SD $151,30 et Soper Cr. 41 2013 St,.rn le -sr M ROed Tributary et Soper Cr. 41A 2013 BDwmanves Lambe RD Tri u , 0% 5451,970 $354,7551 $102,8 Connssian M 014 Bowmanveb Lambs Road Hl9hw 2 St.E Cano08smtt 4" 2014 Bo.nvOa Lambe RO Highw 2 S1.E 0% $1,312,116 $146 on $1,1860 Canwzsion 448 014 8o nvele Lambe Road Hg"2 81.E 0% $796644 $88,687 $707,95 CanCBB910n 44C 014 Bawmenvilla Lambs Road Highway 2 St.E 0% $531,088 $59.125 $71,971 t, -T.Imi Mrli.gWn MMS THg9eretl Pmlaata $3,629,460 $0$8,610 $;950,92 HEMSON YEAR OF CONSTR. SHARE COMPLETED OR FUNDED GRO86COST INDEXED TO 20076(b99 tlevebper wntributian) EXISTING SECTION REPAIR COST OR NON GROWTH RELATED SHARE (INDEXEDTO 20(31$) NETCAPITAL C087 2018 0% $113,379 $0 $113,3 2009 0% 3121,400 $0 $121,40 2016 0% $133,925 W $133,92 2097 0% $157,300 $0 $157, 2009 0% $457,600 $354,755 3102, 20M 0% $1,312,116 $146,013 $1.186, 2012 0% 3]96,6" $86687 $707,85 2013 0% $531,088 $59,125 $71,971 $3,628,450 $6181640 $2,880,BR ewe V w.3 APPENDIX C,S MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVELOPMENT ROADS AND RELATED GROWTH-RELATED CAPITAL PROGRAM-IMPACT OF TIMING OF TRIGGERED PROJECTS BASE CASE Mdex Paolo, 1.15 HEMSON DEVELOPMENT SCENARIOS YEAR OF CONSIR. SHARE COMPLETED OR FUNDED GROSSCOST INDEXEOTO 20073(lean developer wMdbution) EXUTINGSECTION REPAIR COST OR NON GROWTH REIATED SHARE ONDEXED TO 0073) NETCAPITAL COST 2015 GROSS COST EXISTING SECTION $154,158 E605N0 YEAR OF 0% 5253,232 SO 5353,23 SHARE INDE%EDTO REPAIR COST OR NET CAPITAL $7002 CONSTR. LOCATION ROAD NAME FROM TO COMPLETED OR FUNDED 20073Uess deve per NON GROWRI RELATED SHARE COST 354951 0% $1,7MA21 $27A01 $1,699 F0% watt bodlonl ONDE%EO TO 2001$) se NGNh Newcastle Triggered Pro ecte 0% 332,185 W 632,06 0% S32,o65 So 332.06 M141 0% I 532.085 W $32.08 015 0% $53,475 12 in Nodn 858,47 00S 0% $54,1]0 59 5641 2000 Os5 332.065 Mgmw 33298 011 O% 592.065 W 133A MIS Nemnestle Allow St. Shed cone.Rd.3 0% $749.M $134.168 $506,8 03,475 005 0% 365,150 9 CPR 585154 2000 0% 845240 SO 30.5. 2011 firm. $59,005 Level ESB,W 2014 0% USA35 W 134A was Newceelle Atlbur St. Coneeng $61. 0% $253232 SO $253. 45,131,3N C.P.R.Level 1.13km N.of 135,1 MIS Newmelle Arfinr St. Cmetlp CPR 0% .W25,345 3145007 3790.29 CPR.Level 1.13km N.of 1359 POIS Neenni Arthur St. Cmasirg CPR 0% 360526] SBSM4 5516.93 C.P.R.Level 1.13km N.of 1 35C MIS Newcastle Arthur St. Cmsson0 CPR 0% 5899,007 $93.390 5549151 197,1 2019 Newcastle Core Rd.3 RR17 Aided St. 0% $1,]29821 527,661 $1,895, Regional Rd. 145,1 2016 Newaaide 17 Reml Court Coen.Rd.3 0% 584.170 SO 284.11 ReBbnel Rd. 1466 2010 Naacestle 17 Raml COUd Cone.Rd.3 0% $32.085 W $32108 Regional Rd. 14SC 1S Newcastle If prime COON CO..Rel.3 0% 532,086 an SUOD Rpbrel Rd. 100 pulp Newwatb 17 Reml CVUd Co.,Rd.9 0% 332095 $0 $3gON Rpionel Rtl. 148E 2016 N...Ada 17 Reml COUn Cone.Rd.3 0% $53,175 W Regional Rd. 14BA 16 Newwade 17 Remo Court Core.Rd.3 0% 364.170 SO Re0bnel Rtl. 14Ba 18 Newcastle 17 RemiCoua Cord.Rd.3 0% 532.095 W Regional Rd. d47 149C 018 Newcaefle 17 RamI COUtl Canc,Rd.] O% $32,085 50 Redonel Rd. ABD 016 Newcastle 17 Raml LOaa Canc.Rd3 0% 112,085 W Rpionel Rd. 140E 016 Newwetle 17 Remo OOUd Co..Rd.3 0% $53,475 SO Re,mnal Rd. 1500 018 Newcati 18 Rem,C..d Canc.Rd.3 0% 385,150 W 585,15 Reglonel Rd. 1508 016 NewenOe 18 Reml Court Conc.R..3 0% 345240 30 852 Rpionel Rd. INN 019 Neetoseda 0 Ferri OOUd Conc.Rtl-0 0% $50,005 SO $5890 Rpionel Rd. 1500 19 Nwanctla 21 Reml LOUn Canc.Rd.3 O% WASS $0 $45,43 Rpionel Rtl. 150E 18 Newcastle 22 RBmICOwt Canc,RE.3 1 0% 561.945 SO 561.9 Sub-TOlal Norio Mewoaal$a Triggered Project 1 1 3SA16,200 $473,$09 56,11],381 HEMSON DEVELOPMENT SCENARIOS YEAR OF CONSIR. SHARE COMPLETED OR FUNDED GROSSCOST INDEXEOTO 20073(lean developer wMdbution) EXUTINGSECTION REPAIR COST OR NON GROWTH REIATED SHARE ONDEXED TO 0073) NETCAPITAL COST 2015 0% 374o,006 $154,158 E605N0 000 0% 5253,232 SO 5353,23 000 0% "25,343 5135047 $7002 2013 0% 6805257 $58U41 $516,00 553090] 003300 354951 0% $1,7MA21 $27A01 $1,699 F0% 0% 364.1]0 se 584.1 0% 332,185 W 632,06 0% S32,o65 So 332.06 M141 0% I 532.085 W $32.08 015 0% $53,475 SO 858,47 00S 0% $54,1]0 59 5641 2000 Os5 332.065 W 33298 011 O% 592.065 W 532,08 2014 0% 02,085 SO 332,0 015 0% $53.475 SO 03,475 005 0% 365,150 an 585154 2000 0% 845240 SO 30.5. 2011 firm. $59,005 So ESB,W 2014 0% USA35 W 345,13 2015 0% $51,945 SO $61. $3,610,200 "7$AO0 45,131,3N APPENDIX CA MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALSIS OF NEW DEVELOPMENT COMPARISON OF ROAD PROJECT FUNDING FOR PROPOSED DEVELOPMENTS WITH DC STUDY Port Darlington Triggered Projects Total Triggered Road Expenditures(000$) 2008-2014 2015.2019 2020-2025 2026-2031 Total 1. Base Case(DC Study) $ - $ 1,699.8 $ 7,981.9 $ - $ 9,681.7 2. Development Scenarios $ 7,981.9 $ 1,699.8 $ - $ - $ 9,681.7 Difference $ 71981.9 $ - $ (7,981.9) $ - $ - Northglen Triggered Projects Total Triggered Road Expenditures(000$) 2008-2014 2015.2019 2020.2025 2026-2031 Total I. Base Case(DC Study) $ 3,485.6 $ 2,033.7 $ 660.2 $ - $ 6,179.5 2. Development Scenarios $ 4,486.8 $ 1,253.1 $ - $ 439.6 S 6,179.5 Difference $ 1,001.2 $ (780.7) $ (680.2) $ 439.6 $ - Brookhill Triggered Projects Total Triggered Road Expenditures(000$) 2008.2014 2015-2019 2020-2025 2026-2031 Total 1, Base Case(DC Study) $ 3,868.4 $ 1,562.7 $ 3,667.7 $ - $ 9,098.8 2. Development Scenarios $ 5,627.4 $ 3,471.5 $ - $ - $ 9,098.8 Difference $ 1,758.9 $ 11908.8 $ (3,667.7) $ - $ - Darlington Mille Triggered Projects Total Triggered Road Expenditures(000$) 2006-2014 2015-2019 2020-2025 2026.2031 Total 1. Base Case(DC Study) $ 2,448.8 $ 532.0 $ - $ - $ 2,980.8 2. Development Scenarios $ 2,733.5 $ 247.3 $ - $ - $ 2,980.8 Difference $ 284.7 $ (284.7) $ - $ - $ - North Newcastle Triggered Projects Total Triggered Road Expenditures(000$) 2008.2014 2015.2019 2020.2025 2026-2031 Total 1. Base Case(DC Study) $ - $ 4,884.2 $ - $ 253.2 $ 5,137.4 2. Development Scenarios $ 2,117.1 $ 3,020.3 $ - $ - $ 5,137.4 Difference S 2,117.1 $ (1,663.9) $ - $ (263.2) $ - Total Triggered Road Expenditures(000$) 2008-2014 2016-2019 2020-2025 2026-2D31 Total TOTAL ALL TRIGGERED PROJECTS 1. Base Case(DC Study) $ 9,802.8 $ 10,712.3 $ 12,309.8 $ 253.2 $ 33,078.2 2. Development Scenarios $ 22,946.8 $ 9,691.9 $ - $ 439.6 $ 33,078.2 Difference $ 13,143.9 $ (1,020.5) $ (12,309.8) $ 186.4 $ - HEMSON 1 � � � APPENDIX D SUMMARY OF ASSESSMENT ESTIMATES AND TAX REVENUE HEMSON 1569 BASE CASE APPENDIX 0.1 MUNICIPALITY OF CLARINGTON FISCAL IMPACT ANALYSIS OF NEW DEVEI TAIL REVENUE SUMMARY Current ResicIenbeill 25.672,468 $25,672,488 $25,672,468 $25,672,488 $25,672,468 $26672,468 $25.672,468 $25,672,88 $25,672,468 $25,672,468 $25,672,46B $25,672,468 $25,672,468 Additional Realde". S - $ 868,168 1 1,764,344 $ 2,689530 $ 3,664904 $ 4823,196 $ 5,612,213 $ 6,633,003 S 7,701,15B S 8,803,710 $14,542,234 $19,927,577 $24,668,772 Curent Non-Reeidantlel $ 4,222,081 S 4.222,061 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 Addltonal NonResidentia 8 - $ 256526 $ 513,051 S 769,577 $ 970,622 $ 1,171,666 $ 1,372,711 $ 1,578,111 $ 1,779,156 $ 1,945,914 $ 2,770,034 $ 3.560,018 $ 4,373,657 Less CVA of Development Areas $ - $ (18,655) $ (37,919) $ (57,814) $ (78,360) $ (99,074) $ (120,476) $ (142,591) $ (165444) $ (189,063) $ (313,835) $ (432,400) $ (541,654) SCENARIO I-FULL INCREMENTAL Curent Res Addiional Roe Current Nan-Res Additional Non-Ree Leas CVA of Developmen SCENARIO 2.BASE-16% Currant Res Additional Ras Current Non-Res Additional NonRee Less CVA of Developmen SCENARIO 3-BASE.20% Current Res Additional Ree Currant Non-Res Addtianal Non-Res Less CVA of Developmen SCENARN3 4-BASE CASE GROWTH Cunent Res Additional Res Cunent Non-Res Addifional Non-Rea Less CVA of Developmen OseL C7e G_ S 25,672,468 S 4,222,081 $26,672,488 S - $ 4,222,081 4 - a - $25 672,468 $ 4,222081 $25,672,468 S - S 4,222,081 $25,672,68 $25,672.468 $25,672,486 $ 667,675 $ 2,362,233 $ 3,906,148 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 256,526 $ 513,051 $ 769,577 $ (18,396) $ (49,560) $ (82510) $25,672.468 $25,672,488 $25,672,468 $ 781,351 $ 1,587,909 $ 2,29,577 $ 4,222081 $ 4,222,081 $ 4,222,081 $ 256,526 $ 513,054 $ 769,57 $ (18,655) $ (37,919) $ (57,614) $25,672,46B $25,672,468 $25,672,468 $ 1,041,801 $ 2,117,212 $ 3,239,436 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 256,526 $ 513,051 $ 769,577 $ (22,385) $ (45,503) $ (69,377) $25,672,468 $25,672.4(8 $25,672.468 $ 868,168 $ 1,764344 $ 2,699,530 $ 4,222081 $ 4,222,081 $ 4,222,081 $ 255526 $ 513,051 S 769,577 $ (18,655) $ (37,919) $ (57,614) $25,672,468 $25,872,68 $25,672,488 $26,672,468 $ 5,469,009 $ 7,054,131 $ 8,588,517 $ 9,883,710 $ 4,222,081 $ 4,222.081 $ 4,222,081 $ 4,222,081 $ 970,622 $ 1,171.688 $ 1.372,711 $ 1,578,111 $ (115,339) $ (149,478) $ (182,988) $ (209,890) $25,672,68 $25,672,488 $25.672,468 $25,672,68 $ 3,298,413 $ 4,160,877 $ 5,050,992 $ 5,969,703 $ 4,222W1 $ 4,222,081 $ 4,222,081 S 4.222,081 $ 970,622 $ 1,171,666 $ 1,372,711 $ 1,578,111 $ (78.3601 $ (99,074) $ (120,476) $ (142,591) $25,672,468 $25672,468 $25,672,468 $25,672,468 $ 4,397,BB5 $ 5,547,835 $ 6734,656 $ 7,959,604 E 4,222,081 $ 4,222,081 $ 4,222,081 S 4,222,081 $ 970,622 $ 1,171,666 $ 1,372,711 $ 1,578,111 $ (W 033) E (118,889) $ (144571) $ (171,109) $25,672,488 $25,672,468 $25,672,468 $25,672,488 $ 3,664904 $ 4,623,196 $ 5,812,213 $ 6,633003 $ 4,222081 $ 4,222,081 $ 4,222,081 $ 4,222081 $ 970,622 $ 1,171,666 $ 1,372.711 $ 1,578,411 $ (78,360) $ (99.074) $ (120,476) $ (142,591) H54SON $25,672,468 $25,672,468 $25,672,468 $25,672,468 $25,672,468 $11,053,805 $12,162,999 $16,582,613 $21,087,770 $25,170,259 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 1,779,158 $ 1,945,914 $ 2770,034 $ 3.589018 $ 4,373,657 $ (235,029) S (258,606) $ (355,711) $ (453,558) $ (541,654) $25,672,488 S 25,672,468 $25,672,468 $25,672,488 g 25,67: $ 6,931,043 $ 7,923,339 $13,088,011 $17,934,819 $22381 $ 4,222,081 $ 4222081 $ 4,222,081 $ 4,222081 $ 4,22: $ 1,779,166 $ 1,945,914 $ 2,770,034 $ 3,560,018 $ 4,372 $ (165,444) $ (189,063) $ (313,835) $ (432,400) $ (541 $25,672,468 $25,672,468 $25,672,468 $25,672.468 S S 9,241,390 $10,564,452 $17.4 ,681 $23,913,092 S $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222081 3 $ 1,779.156 $ 1,945,914 $ 2,770,034 $ 3,664018 $ $ (198,533) $ (226,875) $ (376,602) $ (518,880) S $25,672,468 $25,672,468 $25,672,468 $25,672,468 $ $ 7,701,156 $ 8,803,710 $14,642,234 $19,927,577 $ $ 4,222,081 $ 4,222,081 $ 4,222,081 $ 4,222,081 $ $ 1779,156 $ 1945914 $ 2,770,034 3 3,560,018 $ $ (165,444) $ (189,063) $ (313,835) $ (432400) $ APPENDIX D.2-PAGE 1 MUNICIPALITY OF CLARINGTON FISCAL IMPACT OF NEW DEVELOPMENT ASSESSMENT SUMMARIES FOR HOMES BUILT IN BOWMANVILLE 2001 -2006 Property Frontage Sample Average CVA (2005) Code in Feet Size Average Maximum Minimum Median 301 nla 179 $ 368,000 $ 664,000 $ 189,000 $ 354,000 <30 174 $ 214,000 $ 440,000 $ 131,000 $ 210,000 30-40 1951 $ 243,000 $ 463,000 $ 124,000 $ 244,000 40-50 2049 $ 253,000 $ 477,000 $ 110,000 $ 250,000 50-60 1240 $ 243,000 $ 608,000 $ 128,000 $ 233,000 60+ 2613 $ 272,000 $ 984,000 $ 103,000 $ 241,000 All 8206 $ 256,000 $ 984,000 $ 103,000 $ 242,000 305 <30 2413 $ 200,000 $ 273,000 $ 155,000 $ 198,000 30-40 1478 $ 203,000 $ 383,000 $ 158,000 $ 198,000 40+ 401 $ 219,000 $ 346,000 $ 23,000 $ 214,000 All 4292 $ 203,000 $ 383,000 $ 23,000 $ 199,000 309 <20 517 $ 163,000 $ 214,000 $ 114,000 $ 162,000 20+ 861 $ 170,000 $ 220,000 $ 136,000 $ 170,000 All 1378 $ 167,000 $ 220,000 $ 114,000 $ 167,000 311 <20 169 $ 157,000 $ 298,000 $ 95,000 $ 161,000 20+ 337 $ 164,000 $ 439,000 $ 80,000 $ 162,000 All 506 $ 161,000 $ 439,000 $ 80,000 $ 161,000 370 All 465 $ 130,000 $ 135,000 $ 101,000 $ 134,000 Key to Property Codes: 301 -Single family dwelling(not on water) 305-Link home,i.e.homes linked together at the footing or foundation by a wall above or below grade. 309 -Freehold Townhouse/Row house,i.e.more than two units in a row with separate ownership 311 -Semi-detached dwelling 370 -Condominiums HEMSON 1571 APPENDIX D.2 -PAGE 2 MUNICIPALITY OF CLARINGTON FISCAL IMPACT OF NEW DEVELOPMENT ASSESSMENT SUMMARIES FOR HOMES BUILT IN NEWCASTLE 2000-2005 Property Frontage Sample Average CVA(2005) Code in Feet Size Average Maximum Minimum Median 301 <36.01 12 $ 273,000 $ 346,000 $ 185,000 $ 274,000 36.0-39.02 16 $ 290,000 $ 390,000 $ 207,000 $ 274,000 40.0-42.0 78 $ 249,000 $ 373,000 $ 190,000 $ 255,000 43.0 -46.0 39 $ 269,000 $ 336,000 $ 207,000 $ 269,000 46.0+ 92 $ 287,000 $ 370,000 $ 191,000 $ 281,000 All 237 $ 271,000 $ 390,000 $ 185,000 $ 265,000 305 <33.0 112 $ 195,000 $ 225,000 $ 173,000 $ 195,000 33.0- 39.0 41 $ 207,000 $ 263,000 $ 179,000 $ 205,000 40.0+ 31 $ 225,000 $ 269,000 $ 175,000 $ 224,000 All 184 $ 203,000 $ 269,000 $ 173,000 $ 198,000 309 <10.0 81 $ 166,000 $ 206,000 $ 151,000 $ 167,000 >10.0 30 $ 176,000 $ 199,000 $ 165,000 $ 176,000 All 111 $ 170,000 $ 206,000 $ 151,000 $ 168,000 Key to Property Codes: 301 -Single famiy dwelling(not on water) 305 -Link home,i.e.homes linked together at the footing or foundation by a wall above or below grade. 309-Freehold Townhouse/Row house,i.e.more than two units in a row with separate ownership Notes 1. Sample should be used with caution as it includes one property exceeding 3,000 sq.ft.;two more properties exceeding 2,600 sq.ft.;and seven more properties exceeding 2,000 sq.ft. 2. Sample should be used with caution as it includes five properties exceeding 3,000 stilt and five more properties exceeding 2,000 sq.ft. HEMSON 10" 72 RPMMXE N1WnWIkUWOFCuR W1nN FYC.LLINFIAVNWLYW W N IOI OE WPMEM OWnIll' 0FT CMWE INIVNIEM51 M &MEOOXCVRRBIFMTIO Ndee 1110�eemwn.ItMMpNlntul�>rn.. N WpeYSenl[n�pIWYN,,Ipl wXFWi Op EmrynY 5eonMI, ktlmlRxry7nn. Ery11sx48-Pxk 0.Nkpllell Ni FadAOa,Opxtlbn WFeMxie,perYSg,Tnnh 131 ElpBexM 6eMpep-f wap em Peso. w Wx wre,..ry ew.9...=Wreml('memwY L�S.n 6..1.....5.mo,mx�on.6,YleeeW. Pnk CewkpmeN eM FwAFO.OIarsOen Wp4me15,PoIWq.TmnM. IDYL- SWI .10 ➢q➢ pll 9014 ➢01/ IHB H11 ➢%B 011 IDH Hit $Iii SBp Spit AY HH Hli Hy . 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Oa Rmme s aazo s A.Al a Q,A.A a R,]M.n s v12sn s 111.9 s I'll,1 pwa 1 1w.11 s wnA a I.A S R.1mSI S RNxA a A]nxl I R.., U2 CD Unfinished Business �Iar.�ngton Ong onto REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY FEBRUARY 25, 2008 Resolution #: ADDENDUM TO Report #: FND-002-08 File #: By-law #: Subject: : EFW - Peer Review &Economic Studies Costs to Date Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT the ADDENDUM to Report FND-002-08 be received; and 2. THAT Staff provide a further report to Committee at suchAime as the resolution raised at the Region of Durham Finance Committee of February 5,2008 regarding Clarington's due diligence/peer review funding is determined by Regional Council Submitted b y :: Reviewed b y Nancy T yl r, A., C.A., Frankfin Wu, Dire Finance/Treasurer. Chief Administrative Officer. avi . Crome, M.C.I.P., R.P.P. Director of Planning Services. NT/hjl 1701 REPORT NO. ADDENDUM TO FND-002-08 PAGE 2 BACKGROUND: 1.0 For the General Purpose and Administration Committee meeting of Monday, January 21, 2008, a finance report FND-002-08 entitled EFW- Peer Review and Economic Studies Costs to Date (Attachment#1.) was brought before Committee. 1.1 At a meeting held on January 28, 2008, the Council of the Municipality of Clarington passed the following resolution #GPA-077-08: "THAT Report FN D-002-08 be referred back to Staff; and THAT Staff report back at the February 25"', 2008 GPA meeting on the following to ensure openness, transparency and accountability: • Direction regarding item 2.11 of Report FND-002-08; and • Details regarding items 1.2, 1.3, and 1.4 of Report FND-002-08, particularly who is going to pay what, when and how." 2.0 REPLACEMENT OF AMEC 2.1 AMEC consultants have withdrawn their services from the Municipality of Clarington and, as such, another consulting firm is required to take over the air quality aspects of the scope of work outlined in Report PSD-070-07. SENES Consultants, who have also been retained on the EFW project, can provide this area of expertise, albeit with a combination of professionals rather than one individual, under the direction of Dr. Doug Chambers. 2.2 Dr. Chambers and SENES are familiar with the EFW project due to their existing contract with.the Municipality. In addition the air quality peer review work that remains is specifically related to the site specific human health and ecological risk assessment which is part of the existing scope of work for SENES. 2.3 Council passed By-law 2007-150 to engage the services of SENES for the scope of work set our in Report PSD-070-07 and SENES" proposal which was attached as Schedule 'A' to the By-law. The additional work that remains to be carried out by AMEC can be added to the scope of work of SENES at such time that Council determines to proceed with future peer review work. 3.0 REGIONAL FUNDING 3.1 With respect to items 1.2, 1.3, and 1.4, this was the subject of a Regional Finance Report 2008-F-19 entitled "Durham Region Energy From Waste (EFW)- Expenditure Report for the Regional Funding of the Municipality of Clarington's Due Diligence/Peer Review Studies dated February 5, 2008 (Attachment#2). 1702 REPORT NO. ADDENDUM TO FND-002-08 PAGE 3 This report corroborated FND-002-08 for the payment of the$300,000 in accordance with the Regional Council Resolution. 3.2 The Report was approved by the Region and in discussions with the Regional Commissioner of Finance; the balance of the $300,000 will be forthcoming in short order. 3.3 At the same Regional Finance and Administration Committee meeting of February 5, 2008, the following resolution was carried and subsequently ratified by Regional Council: "THAT the request from Councillor Abernethy to increase the funding to Clarington's original request of$500,000 to complete it's due diligence/peer review in connection with the proposed Energy From Waste (EFW) project be referred to Regional staff to meet with staff of the Municipality of Clarington and bring back a report to the Finance & Administration Committee which outlines the additional funding required, a breakdown of the work to be completed, the expenditure management procedures in place in the Municipality of Clarington, and an assessment of the invoices from Clarington for the recovery of costs to date." 3.4 Due to Regional Budget timing commitments, it is the intention of the Commissioner of Finance for the Region to report regarding the above resolution to the Regional Finance and Administration Committee on March 1 e. It is therefore not known at this time either the contents of that report or the decision of Regional Council CONCLUSION: 4.0 Report FND-002-08 recommended how to finance Clarington's cost to date in excess of the Region of Durham funding. Due to the resolution before the Region of Durham Finance and Administration Committee it is recommended that no action be taken at this time regarding the financing recommendation in FND-002-08. 4.1 It is therefore recommended that staff bring back a further report to Clarington's General Purpose and Administration Committee at such time as the Region of Durham Council address the resolution regarding additional funding to the Municipality of Clarington. 1703 REPORT NO. ADDENDUM TO FND-002-08 PAGE 4 Attachments: Attachment#1 - FND-002-08 EFW — Peer Review & Economic Studies Costs to Date Attachment#2 - Regional Finance Report 2008-F-19, Durham Region Energy From Waste (EFW)-Expenditure Report for the Regional Funding of the Municipality of Clarington's Due Diligence/Peer Review Studies Attachment #3 -Resumes (SENES) Dr. Douglas Chambers, Dr. James Young and Chris Marson CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379,F(905)23-4169 1704 Attachment #1 Clar.�n n oarariu REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday January 21, 2008 Resolution #: Report#: FND-002-08 File #: By-law #: Subject: EFW- Peer Review & Economic Studies Costs to Date Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-002-08 be received; and 2. THAT the estimated funding of$100,000 required for Energy From Waste Studies in excess of the Region of Durham funding of$300,000 be financed from the Impact/Escrow Reserve Fund. Submitted by: Reviewed by In or, B. C.A., Franklin Wu, Fina'ne reasurer Chief Administrative Officer. a ' J. Crome, M.C.I.P.,R.P.P Director of Planning Services NTIDCILBIFUhjl I 1705 REPORT NO.: FND-002-08 PAGE 2 BACKGROUND AND COMMENT: 1.0 When Clarington was short-listed as a potential site for the Region of Durham's proposed Energy from Waste (EFW)facility, Council approved Report PSD-070-07 to provide direction to Municipal staff for work to be undertaken on peer reviews as part of the Environmental Assessment process and economic studies as part of a host community negotiation process. 1.1 On May 28, 2007 Council approved the following resolution (excerpts): THAT Staff be instructed to carry out the requirements of Resolution #C-211-07 by preparing studies in accordance with the scope of work set out in Report:PSD-070-07;* THAT Mr. Steven Rowe be retained to undertake the scope of work as outlined in Section 4.2 (Site Selection) and Section 4.4 (Gap Analysis)of Report PSD-070-07, and further to advise on the scope of work set out in Section 5.1 (Oversight of Technology Procurement Process)and 5.2 (Potential Environmental Effects)of Report PSD-070-07; THAT SENES Consultants Limited be retained to undertake the scope of work as outlined in Section 5.1 (Oversight of Technology Procurement Process) of Report PSD- 070-07,and further to assist with the scope of work set out in Section 5.2 (Potential Environmental Effects) of Report PSD-070-07; THAT AMEC E&C Services Ltd. Be retained to undertake the scope of work as outlined in Section 5.2 (Potential Environmental Effects)of Report PSD-070-07; THAT C.B. Richard Ellis Ltd. Be retained to undertake the scope of work set out in Section 6.1 (Impact on Clarington Energy Business Park) and Section 6.2 (Impact.on Assessment Base)-of Report PSD-070-07 and further to assist with the scope of work set out in Section 6.3 (Community Stigmas THAT the Director of Finance be authorized to retain a multi-disciplinary accounting fine 'to undertake the scope of work set out in Section 6.3 (Community Stigma) and Section 6.4 (Host Community Agreement)of Report PSD-070-07; THAT the Municipal Solicitor and Consulting Engineer(Totten Sims Hubick!) provide information;professional opinion, estimates and advice as deemed appropriate. THAT the Directors of Finance and Planning Services be instructed to strike a committee comprised of Clarington staff and consultants similar in composition to the Region of Durham's committee in order to facilitate discussions related to the Host Community Agreement on a without prejudice basis to the Municipality's decision on whether to be a willing host; THAT the Directors of Finance and Planning Services be instructed to take any additional actions or retain any additional consultants deemed necessary to ensure the Municipality has carried out its due diligence; THAT the peer reviews and studies referenced in Report PSD-070-07 be deemed to be part of the"necessary studies"to complete due diligence as referenced in the motion approved by Durham Region Council on April 18, 2007, and that the Director of Finance 1706 REPORT NO.: FND-002-08 PAGE 3 be directed to recover these due diligence costs from the Region of Durham as set out in their motion. 1.2 On April 18, 2007, Council for the Regional Municipality of Durham adopted the following: "That each respective Region shall provide adequate funding to any of the potential host communities located within their respective Region. And further, that such adequate funding shall include the costs of all necessary studies and legal advice incurred by the potential host community to investigate and complete its due diligence In arriving at its decision whether or not it will become a host community for the EFW facility. And further, the total of such costs shall be deducted from the combined royalty fee, if any and not otherwise." 1.3 On June 20, 2007 Council for the Regional Municipality of Durham limited their approval of funding of the Municipality of Clarington's necessary due diligence studies with the following motion: "THAT the maximum amount of$200,000 for peer review, with an additional amount of up to$100,000 contingent upon Clarington finalization of terms of reference for local impact studies. With disbursement of the Regional funding subject to approval of the Regional Treasurer, with concurrence from the Commissioner of Works and regular reporting of the expenditures to the Regional Council through the Finance & Administration Committee.' 1 A Staff proceeded on the direction of Clarington council as set out in PSD-070-07 and provided an estimate that due to the nature of the work involved, costs could reach $500,000. It is difficult to determine costs for peer reviews as it is a responsive process not a pre-defined project or specific study.. Fee based contracts were entered into based on the approved bylaws with minimum estimates for Mr. Rowe, SENES and AMEC. Stipulated price contracts were let for the portions of work set out under the economic studies as specific definable parameters could be detailed and they were not part of the evolving EA process. The professional opinion and advice required from TSH and the Municipal Solicitor form part of their overall contract with the Municipality so no estimate was obtained for these services, especially since it was dQcult at the time to determine what would be required. 1.5 The purpose of this report is to update council on the financial costs of the studies to date. A summary is attached as Schedule OK. REVIEW OF FINANCIAL STATUS Peer Review Studies 2.0 Peer Review is the process by which professional work is reviewed by the author's peers (i.e. other experts in the same field). The peer review process is intended to improve the quality of the author's work and ensure that it meets the standards and expectations of their discipline. The contracts entered into with the peer review consultants contained a minimum estimate of the work that would have to be performed and hourly rates. At the time the estimates were obtained, it was not anticipated that the peer review consultants would be needed to provide input on the emission standards for the host community discussions. 1707 REPORT NO.: FND-002-08 PAGE 4 2.1. Mr. Steven Rowe was retained to undertake the scope of work as outlined in above. 2.2 The original contract with Mr. Rowe was for a minimum of$21,000 plus disbursements. To date the Municipality has paid $24,420 in fees and $334.25 in disbursements. 2.3 These billings are to the end of December 2007 including attendance and presentation at the General Purpose and Administration Committee meeting in December. The work remaining for Mr. Rowe will occur based on PSD-070-07 when the EA document is to be submitted to the Ministry, at which time it should be reviewed to ensure that it has addressed the concerns identified to date. 2.4 SENES Consultants Limited was retained to undertake the scope of work as outlined above. 2.5 The original contract with SENES was for a minimum of$47,000 plus disbursements for peer review. To date the Municipality has paid $35,607.50 in fees and $437.97 in disbursements. 2.6 These billings are to the end of November 2007 and relate to both peer review and Host Community Agreement discussions. The invoice for the month of December, 2007 has not yet been received. At this point an additionat$1-4,392.50 is shown as committed based on the original contract value. Some of SENES work and fees to date are for setting out the emissions standards and criteria as detailed by Council Resolution GPA 632-07 and C-592-07 (Schedule B)for inclusion in a Host Community Agreement The work remaining for SENES to complete is with regard to the Site specific Human Health and Ecological Risk Assessment(HHERA)which will be released by the Region in fall 2008. 2.7 AMEC E&C Services Ltd was retained to undertake the scope of work as outlined above. 2.8 The original contract with AMEC was for a minimum of$20,000 plus disbursements for the peer review. To date the Municipality has paid $13,875.00 in fees and $258.20 in disbursements. 2.9 These billings are to the end of November 2007 and relate to both peer review and Host Community Agreement discussions. At this point an additional $6,125.00 is shown as committed based on the original contract value. .The invoice to the end of December 2007 has been requested. Some of AMEC's work and fees to date are for setting out the emission standards and criteria as detailed by Council Resolution CPA 632-07 and C-592-07 for inclusion in a Host Community Agreement 2.10 The remaining peer review work for AMEC are review of the air quality issues that relate . to the site specific Human Health and Ecological Risk Assessment(HHERA)and professional advice on how the proposed emissions could be better addressed within the context of the air shed. 2.11 As indicated in the Addendum Report to PSD-141-07,AMEC was included as a sub- consultant along with Black and MacDonald on the Veolia Environmental Services Waste to Energy Inc. team one of the,bidders on the EFW project We have received a letter from AMEC that they will cease to perform Air Quality Peer Review services for Clarington.effective.January 30, 2008. AMEC has chosen to terminate their contract with Clarington to.avold the potential of conflict of interest 1708 REPORT NO.: FND-002-08 PAGE 5 Economic Studies 3.0 The Economic Studies were undertaken as fixed price contracts, as such a maximum upset fee was established. Staff where able at the outset to define the specific tasks, the number of meetings, work schedule and anticipated product. The consultants prepared proposals in response to this detailed work program. While the consultants provided prices for hourly work over and above the contract amounts, it has not been necessary to amend their work program. 3.1 C. B. Richard Ellis Ltd. was retained to undertake the scope of work set out in Section 6.1 (Impact on Ciarington Energy Business Park) and Section 6.2 (Impact on Assessment Base) of Report PSD-070-07 and further to assist with the scope of work set out in Section 6.3 (Community Stigma). 3.2 The original contract with C. B. Richard Ellis was for a maximum including disbursements of$100,000. Their final billing for the full contract amount was received at the end of December. 3.3 The Director of Finance was authorized to retain a multi-disciplinary accounting firm to undertake the scope of work set out in Section 6.3 (community Stigma)and Section 6.4 (Host community Agreement) of Report PSD-070-07. The firm Price Waterhouse Coopers LLP was retained for this purpose. 3.4 The original contract with Price Waterhouse Coopers was for a maximum including disbursements of$90,000. To date the Municipality has paid.$78,863.50 in fees and $3,320.53 in disbursements. It is the background work prepared by Price Waterhouse Cooper that was the basis for Resolution GPA 632-07 and C-592-07 and thus the basis for the Host Community Agreement discussions. 3.5 These billings are to December 20, 2007 and represents completion of all work. Peer Review and Economic Advice . 4.0 The Municipal Solicitor and Consulting Engineer(Totten Sims Hubicici)were asked to provide information, professional opinion, estimates and advice as deemed appropriate. 4.1 The Municipal Solicitor, Dennis Hefferon is on retainer with the Municipality. Up to the period ending December Ie, the Municipality has paid $99,791.60 in fees and $975.00 in disbursements for legal assistance directly related to the Energy From Waste Project. Of this value, approximately$23,800.70 relates to the environmental assessment process and $76,965.90 to the host community agreement negotiations and provision of advice. In PSD-070-07, staff was directed to form a committee similar in composition to the Region of Durham's committee in order to facilitate discussions related to the Host Community Agreement. As a solicitor for the Region of Durtram was present at all meetings,the Municipal solicitor was also present and actively pursued research and detailed wording for all items outlined in GPA 632-07 and C-592-07. Currently no further legal work is being undertaken. 4.2 The fine of Totten Sims Hubicki (TSH) is on retainer with the Municipality to provide engineering services. Up to the period ending November 24"', the Municipality has paid $20,696.59 in fees and $738.22 in disbursements for consulting services directly related to the Energy From Waste Project Peer Review. The majority of the work TSH has carried out is the peer review of the traffic studies and site servicing. In addition,TSH 1709 REPORT NO.: FND-002-08 PAGE 6 has prepared cost estimates that have been.used in the Host Community Agreement ' discussions. CONCLUSION 5.0 ..The Municipality of Clarington has incurred to date costs totaling $379,318.36 and is anticipating additional billings for December.2007 from,Totten Sims Hubicki for an estimated $2,500. SENES and AMEC fees are still to be invoiced but are within the estimated overall costs. 5.1 The Municipality has billed $167,367.07.to the Region of.Durham to date and will issue an invoice to the Region for the balance of the$300,000 in the near future. 5.2 As a result, currently$79,318.36 remains unfunded plus outstanding December invoices for SENES, AMEC, and Totten Sims Hubicki. It is recommended that an estimated total of$100,000 be financed from the Impact/Escrow Reserve Fund as the funding cap from the Region of Durham has been reached. 5.3 Staff has been directed by PSD7070-07 to peer review the entire EA process. This work will not be complete until late in 2008 when-the EA is submitted to the Ministry of Environment 5.4 At this time, as Council is aware, the Clarington 01 site has been selected by the Region of Durham Works Committee as the preferred site. Subject to Regional Council concurrence, site specific studies will be undertaken as part of the environmental assessment process, including the site specific Human Health and Ecological Risk Assessment (HHERA). Staff is currently not proceeding with any additional outside consultants until such time as the studies are available. The costs of this work will be subject to a further report to Council for direction. 5.5 There will be some additional legal costs incurred pertaining to any potential host community agreement at the direction of the Chief Administrative Officer. Attachments: Schedule W—Peer Review and Economic Studies Costs to Date Schedule'B'-Council Resolution GPA 623-07 and C-592-07 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE,ONTARIO L1C 3A6 T(905)623-3379 F(905)623.4169 1710 Municipality of Claringion FFW.r.nMAI11 TMr-7nnT O PEER REVIEW THE SCOPE OF WORK FROM PSD-VM TOTAL CONTRACT AS FOLLOWS: CONSULTANT ENGAGED BLIND PERIOD FEEBRNSBURSMENTS VALUE COMMITMENTS Undertake Section 4.2 Site Selection.4.4 Gap Analysis. and advise on Section 5.1 Oversight of TeciVhology Procurement Process and 5.2 Potential Environmental Effect ROWE STEVEN MCIP RPP Period anding December 31 2007 24,754.25 21.00D.00 Undertake Section 5.2 Potential Environmental Effects AMEC AMERICAS LIMITED Period andhy November 30 2007 14133.20 20 000.00 8125.00 Undertake Section 5.1 Oversight of Technology Procurement Process and assist with Section 5.2 Potential Environmental Effect SENES CONSULTANTS LIMITED Period ending November 30 2007 38 045.47 47 000.00 11 392.50 Undertake Section 5.1 Impact an Clarington Energy Business Park,Section 82 Impact on Assessment Baca and assist with Section 8.3 Community Stigma CB RICHARD ELLIS LIMITED Project Billing 100 000.00 100 000.00 Undertake Section 8.3 Community Stigma and Section ' A Host Community Agreement PRICE WATERHOUSE COOPERS Thru to December 20/07 82184.03 90 000.00 Provide information.professional opinion,estimates and Legal advice as deemed appropriate-EA Process HEFFERON DENNIS C. Tau December 13(07 23 800.70 Provide kdormation,professional opinion,estimates and egal advice as deemed appropriate-Host Community t HEFFERON DENNIS C. Thru May 31/07 78 985.90 Provide tdarmaton.professional opinion.estimates and advice as deemed appropriate-Peer Review TOTTEN SIMS HUBICKI ASSOCIATES Thru November 24/07 21434.81 2,476.19 TOTAL ACTUAL EXPENDITURES: 379 318.38 278 000.00 19 993.89 J Y, Schedule`B" GPA 632-07 and C-592-07 (Council Resolution) WHEREAS the Consultants retained by the Regions of Durham/York(Proponent)to oversee an Environmental Assessment(EA)to site an Energy From Waste(EFW) facility have identified a property located in the Municipality of Clarington as the preferred site for said EFW facility; WHEREAS such EFW facility is to be developed and operating on a date that ap ro riately relates with the scheduled closure of the U.SJState of Michigan border to ally adian Municipal residual waste shipments; WHEREAS the Municipality of Clarington believes that the Proponent of the EFW facility shall be fully responsible for all costs and risks associated with the development and operation of the EFW facility; Whereas the Ontario Ministry of Environment must approve the Environmental Assessment process which includes a site specific Human Health and"Environmental Risk Assessment, and issue to the Proponent a license to operate the EFW facility; WHERES it is standard practice in North America that a Host Community Impact Agreement be entered into between the Proponent and the Host Community for any type of Municipal residual waste processing facility; NOW THEREFORE,the Municipality of Clarington resolves that staff is authorized to undertake without prejudice negotiations with Durham Region and that the Regions of York and Durham are requested to: 1. Agree to protect the health and safety of the residents of Clarington and Durham by incorporating into the design and installation of the EFW facility the most modem and state of the art emission control technologies that meet or exceed the European Union(EU)monitoring and measurement standards. 2. Agree to continue to support an aggressive residual waste diversion and recycling program(s)in order to achieve and exceed, on or before December 2010,a 70% diversion/recycling rate for the entire Region and such aggressive programs) shall continue beyond 2010. 3. The Host Community Impact Agreement shall address,but not be limited to,the following major areas of concern and requirements: • Provide 24/7 emission monitoring systems easily accessible by the public. • Restrict the quantities,types and sources of waste,ie no City of Toronto waste will be allowed. a Establish a Community Liaison Committee including local Physicians. Provide infrastructures to facilitate economic development in Clarington. e Absorb all Clarington costs that are related to the development and operations of the EFW facility. 1712 • Compensate Clarington for any detrimental costs,if any, associated town EFW facility sited within Clarington borders. • Assume all risks and liabilities associated with the EFW facility. • Provide a royalty and/or revenue sharing arrangement to Clarington for the life of the EFW facility in appropriate amounts and suitably indexed • The project shall have no adverse impacts on payments in lieu of taxes. No ash from the facility shall be deposited in any landfill site located within Clarington borders. 4. To alleviate the concerns of the people of Clarington and Durham by acknowledging the foregoing and agreeing to negotiate with Clarington in good faith, 5. Staff is directed to forward this resolution to the Regions of York and Durham; FORTHWITH. 1713 Attachment #2 The Regional Municipality of Durham Report to: The Finance & Administration Committees From: R.J. Clapp, Commissioner of Finance Report No.: 2008-F-19 Date: . February 5, 2008 SUBJECT: Durham Region Energy From Waste (EFW)— Expenditure Report for the Regional Funding of the Municipality of Clarington's Due Diligence/Peer Review Studies RECOMMENDATIONS: THAT the Finance and Administration Committee recommend to Regional Council that the following report be received for information. REPORT 1.0 BACKGROUND On April 18, 2007 Regional Council passed the following resolution: "That each respective Region shall provide adequate funding to any of the potential host communities located within their respective Region... And further, that such adequate funding shall include the costs of all necessary studies and legal advice incurred by the potential host community to investigate and complete its due diligence in arriving at its decision whether or not it will become a host community for the EFW facility... And, further, the total of such costs shall be deducted from the combined royalty fee, if any; and not otherwise." On May 28, 2007, the Municipality of Clarington Council approved carrying out the requirements gf Clarington Resolution#C-211-07, by preparing studies in accordance with the work set out in Municipality of Clarington Report PSD-070-07, including: o Retaining Mr. Steven Rowe to undertake work on EFW 'site selection,' 'gap analysis; and to advise on 'oversight of technology procurement process' and 'potential environmental effects; o Retaining SENES Consultants Limited to review 'oversight of technology procurement process' and assist with 'potential environmental effects; o Retaining AMEC E&C Services Ltd. to conduct work in the area of potential environmental effects;' _ . . 1714 2 Report No.: 2008-F-19 o Retaining C.B. Richard Ellis Ltd. to undertake work on 'impact on Clarington Energy Business Park; 'impact on assessment base' and assist with scope of work on community stigma; o Retaining a multi-disciplinary accounting firm to work on community stigma' and 'host community agreement; o Retaining a municipal solicitor and consulting engineer Totten Sims Hubicki to provide information, professional opinion, estimates and advice as deemed appropriate; o Striking a Committee comprised of Clarington staff and consultants similar in composition to the Region of Durham's Committee to facilitate discussions related to the Host Community Agreement; and, o Through the Directors of Finance and Planing Services, taking any additional actions or retain any additional consultants deemed necessary to ensure the Municipality has carried out its due diligence. On May 30, 2007 Regional Council passed the following resolution: "THAT the intent of the Region of Durham, as it relates to the funding allocation to the Municipality of Clarington for review s studies independently don from the Region in connection with the EFW project shall not exceed $200,000, and any amount exceeding this limit will require the approval of Regional Council; AND FURTHER THAT staff of both municipalities (Durham and Clarington) meet and that Regional Works staff prepare a presentation for the next Regional Council meeting as it relates to the studies that need to be done and the costs associated with these studies.' At the June 20, 2007 Regional Council meeting, the Commissioners of Works and Finance made a presentation regarding peer review costs, and the Municipality of Clarington intent to go beyond peer review, to include economic and financial impact analyses and legal and other impacts. On June 20, 2007 Regional Council passed the following resolution to clarify Regional funding of Clarington's proposed studies: "THAT the maximum amount of$200,000 for peer review, with an additional amount of up to $100,000, contingent upon Clarington finalization of terns of reference for local impact studies.With disbursement of the regional funding subject to approval of the Regional Treasurer, with concurrence from the Commissioner of Works and regular reporting of the expenditures to Regional Council through the Finance and Administration Committee." 1715 r Report No.: 2008-F-19 2.0 EXPENDITURE REPORT: FUNDING FOR MUNICIPALITY OF CLARINGTON'S DUE DILIGENCEIPEER REVIEW STUDIES The Region has to date received two invoices from Clarington for the recovery of costs associated with the above noted due diligence studies as outlined below. Municipality of Clarington 2007 Due Diligence Studies regarding Energy From Waste IEFW) Description Total Cost a Peer Review Studies - - - Steven Rowe MCIP, RPP, Environmental Planner 24,754.25 AMEC America's Limited 14,133.20 SENES Consultants Limited 36,045.47 74,932.92' Economic and Financial Impacts Studies Price Waterhouse Coopers 82,184.03 CB Richard Ellis Ltd. 100,000.00 182,184.03 Legal and Other Services Totten Sims Hubicki Associates 21,434.81 Dennis C. Hefieron, Barrister and Solicitor 100,766. 122,201.41 Clarington staff expenses 118.54 Sub-total 379336.90 Clarington Billing Adjustment to Maximum as Per Regional Council Resolution (79,436.90) Total Invoices for Clarington Due Diligence Studies 300 000.00 1716 Report No.: 200 8-F-19 4 e Based upon the two invoices from the Municipality of Clarington, the Region will provide funding to Clarington totaling $300,000,for EFW due diligence studies as per Regional Council direction. R.J. Clapp, CA Commissioner of Finance Recommended for Presentation to Committee G.H. Cubitt, MSW Chief Administrative Officer M 2008reportslcwnunky host 1717 Attachment #3 DOUGLAS B. CHAMBERS, Ph.D. Vice-President, Director of Radioactivity and Risk Studies EDUCATION include management and technical direction of multi- disciplinary studies including: human health risk B.Sc. (Honours), Physics, 1968, University of assessments; environmental pathways and dose Waterloo (University of Waterloo Tuition assessments; environmental impact assessments; Scholarship) uncertainty analysis; dose reconstruction and Ph.D.,Physics, 1973, McMaster University(National epidemiological investigations; ecological .risk Research Council Science Scholarship) assessments; mine waste management; geochemical Two Sessions at the Advanced School for Statistical modelling; low-level radioactive waste management; Mechanics and Thermodynamics, University of and risk (cost)-benefit analyses. Dr. Chambers also Texas,Austin, 1970 and 1971 provides direction to air dispersion modelling studies Air Pollution Diffusion,U.S. EPA,Research Triangle involving dense gases, urban airsheds and long range Park, 1974 transport. Many of Dr.-Chambers' projects involve Annual Health Physics Course, Chalk River Nuclear working with multiple stakeholders to design studies Laboratories, 1974 and in communicating risks to the public at large. Observations on Human Populations, School of Hygiene,University of Toronto, 1979 Radioactivity - Director or senior health physics PROFESSIONAL AFFILIATIONS advisor for numerous studies pertaining to radiation protection including: dose reconstruction and epidemiologic analyses of both miners and people at Advisory Committee on Radiation Protection (1993 home exposed to elevated radon concentrations. He to 2002 - committee advised the Canadian has evaluated environmental exposures and doses Nuclear Safety Commission on matters from radioactive contaminated sites, concerning radiation protection) decommissioning of uranium and thorium facilities; American Nuclear Society review of thorium metabolism data; and uranium Canadian Standards Association, Member of biokinetic models; development of decommissioning Technical Committee on Environmental criteria and guidelines; assessment of the potential Radiation Protection (1978 to 1994, Chairman risks from naturally occurring radioactivity(NORM); 1987 to 1994); Member of Technical Committee dose assessment and the development of health and on Risk Analysis (1989) 2006 Member CSA safety practices for uranium mine workers; and the N288 AND CSA N292 application of the ALARA optimization principal. Canadian Radiation Protection Association Health Physics Society(U.S.) Northern Experience - Dr. Chamber has had the Society for Risk Analysis(U.S.) opportunity to direct or participate in several studies U.S. National Council on Radiation Protection and in the north. For example, as part of an evaluation of Measurements, Scientific Committee 85 on Risk epidemiology of miners exposed to radon. of Lung Cancer from Radon(1991 to date) Dr.Chambers has evaluated past radon exposures in United Nations Scientific Committee on the Effects two iron mines in northern Sweden and uranium of Atomic Radiation (UNSCEAR), Member mines in Northern Canada. Dr.Chambers provided 1998 to date,Canadian delegation an internal review function for the team of scientists Consultant to UNSCEAR for preparation of who carried out surveys in the NWT to find pieces of "Sources-to-Effect Assessment of Radon in Homes the Cosmos 954 satellite that came down in the and Workplaces". NWT, Dr. Chambers directed a screening level risk Consultant to UNSCEAR for Preparation of"a report assessment for former asbestos mine(Clinton Creek) on "Effects of Ionizing Radiation on Non-Human in the Yukon. Dr. Chambers directed a dose- Biotu"• reconstruction for Deline who worked as ore carriers AWARDS in support of the Port Radium mine,and subsequently directed an epidemiological feasibility study of the 1997 W.B. Lewis Award (Canadian Nuclear same ore carriers. He is also currently involved in a Association) for achievements in environmental study of dust emissions and dispersion at a large base radioactivity metal mine in northern Alaska. Dr. Chambers has also participated in public workshops discussing 2002 Health Physics Society-Morgan Lecturer potential environmental and health risks associated "Perspectives on Radioactive Waste Management in with uranium development in the north on behalf of Canada. Joint Midyear Meeting. Orlando, February government agencies in NWT, Nunavut and 2002. Nunatsiavut. EXPERIENCE Human Health Risk Assessment - Numerous risk assessments including: contaminated sites; 1980 to date-SENES Consultants Limited incineration of municipal wastes and sewage sludge; Executive Vice-President and Director of Risk and accidental release of chlorine from waste water Radioactivity Studies. Technical responsibilities SENES Consultants Limited 1718 D.B. CHAMBERS, PAGE T treatment facilities;developed risk informed decision uranium mining and processing sites in Saxonia and support for drinking water supplies. Evaluation of Tharingia. Other assessments include evaluation of risks from naturally occurring radioactivity in alternatives for reducing acid generation of mine phosphogypsum arising from use in agriculture and waste heaps in South Africa and characterization of road construction; investigations into harmonization releases from uranium mining facilities. of cancer and non-cancer risk; integrating quality of life issues in cost-benefit analyses; studies of the Remedial Actions and Decommissioning-Directed effect of uncertainty in exposure (dose) on the and participated in numerous decommissioning and feasibility of epidemiological investigations, remedial action programs for NORM (naturally pharmacokinetic modelling and toxicological occurring radioactive material) wastes and low-level assessments of uranium,arsenic and other toxins. Dr. radioactive waste (LLRW) management sites, Chamber is currently a participant in the re- uranium mining and mill tailings facilities in Canada, evaluation of Ontario uranium miner epidemiology. United States and overseas. Amongst other studies, Dr. Chambers directed conceptual design studies for Ecological Risk Assessment - Dr. Chambers has disposal of LLRW in near-surface facilities and played a key role in the development of ecological engineered underground caverns. He also directed a risk assessment methodologies for mining regions in regulatory risk assessment of deep geological northern Saskatchewan and northern Ontario, and in repository of low and intermediate level waste at the support of decontamination planning for Western Waste Management Facility. Directed contaminated industrial sites. Dr. Chambers recently SENES activities in decommissioning of Wismut completed a comprehensive ecological risk facilities in Saxony and Thuftingea. assessment for marine discharge from the La Hague used nuclear fuel processing facility. Dr. Chambers Air Quality Assessment — In addition, provides also completed an ecological risk assessment for the direction to complex air dispersion modelling studies use of slag from refining operations as construction including long-range transport, urban airsheds and fill. He has directed numerous risk assessments for complex terrain. Provides technical direction to industrial contaminated sites. dispersion studies involving dense/reactive gases such as ammonia, chlorine, anhydrous hydrogen Environmental Assessment — Numerous, fluoride and NZ/Ox and uranium hexafluoride. He has assessments including: the preparation of several carried out numerous site-specific modelling studies environmental impact statements for the of thermal power stations, numerical air quality decommissioning of uranium tailings facilities in modelling for complex terrain, calibration/ Canada, the United States and elsewhere; and for verification studies, and development of long-range siting of new nuclear facilities in Canada and the transport models. United States. Dr.Chambers has also contributed to 1973-1980 -James F. MacLaren Limited environmental assessments of nuclear power plants, thermal power plants and other industrial and mining General Manager, Nuclear Projects Division from facilities both in Canada and internationally. Dr. 1977 to 1980. Responsible for the development of Chambers provided peer review for the IAEA's the firm's capabilities in environmental radioactivity SIMPACTS and NUPACTS programs for evaluating and radiation protection. Project Manager for the Air direct and indirect effects from nuclear reactors and Environment Division from 1973 to 1977. fossil fuel generating stations. Environmental specialist on matters pertaining to the Facility Risk Assessment —Dr. Chambers has been air environment and/or radioactivity on numerous involved in numerous facility risk assessments environmental impact assessments across Canada and involving petrochemicals, ammonia, uranium internationally. hexafluroide, and chlorine amongst others. He has supervised a number of transportation risk studies Specialist input to the development, implementation involving petrochemicals, acids, radioactive waste, and interpretation of results from air quality and sludge and ore slurry. He has also been involved in a meteorological surveys, air dispersion analyses and health and safety risk analysis for oxygen and noise assessments at several types of industrial nitrogen pipelines. Dr. Chambers carried out a projects at locations across Canada. Developed a formal risk assessment for a large existing LNG meteorological control system for large oil fired storage facility and has participated in evaluation of power plant in New Brunswick. proposed LNG facilities. These projects have been conducted across Canada, in the U.S. and Project scientists for the development of national internationally. inventory of sources, emissions and environmental fate of mercury, lead and beryllium and asbestos. Geochemical Modelling and Assessment - Dr.Chambers has been active in the development and TECHNICAL PAPERS AND PRESENTATIONS application of geochemical models for evaluation of More than 100 technical papers, reports publications management options for mine waste rock and and presentations (list available upon request). He disciplina ry tailings. was a senior scientist e a multi- has also resented seminars and workshops on a ry study team assisting the Federal German P Environment Ministry with the decommissioning of variety of topics, in Canada,. the United States, Europe,South America and Africa. SENES Consultants Limited 1719 JAMES W.S. YOUNG, PH.D. Manager SENES Kincardine EDUCATION guidance, expert testimony), air quality advice and training(Colombia,Pens,Environment Canada,World Ph.D.Fluid Mechanics,University of Waterloo, 1973 Bank(Mexico),International Joint Commission,UNDP M.Sc. Mech.Eng.,Queen's University, 1969 (Viet Nam), CIRAC Newsletter, Toyota, Chihuahua, B.Sc. Mech. Eng.,Queen's University, 1967 Ju9rez);air quality assessments(Gardiner Expressway Revitalization,Voisey's Bay Nickel Smelter/Refinery, PROFESSIONAL AFFILIATIONS City of Windsor Waterfront, Chrysler Canada, GO Transit,Innisfil Landfill,Keele Valley Landfill,Leslie Director Air and Waste Management Association Street Extension, Peel Landfill Search, Richmond (Ontario Section, 1988— 1990) Landfill Expansion, Jordan - Petcoke); air quality Past President of Canadian Meteorological and standards (Chile, Viet Nam, British Columbia); Oceanographic Society(1988) certificates of approval(automotive,manufacturing); Co-founder of the Canadian Institute for Research in climate change (climate variability impact on air Atmospheric Chemistry quality issues, GhG inventories, International Canadian Co-Chairman International Joint Guidelines and Workbooks,capacity building);control Commission Air Quality Advisory Board(1985— technology (AERCo$t, equipment options, costing, 1996) databases,advice/guidance,mercury control);criteria Association of Professional Engineers of Ontario development (GTA Candidate Site Selection, Sustainability, Index); environmental management AWARDS (SIMON, Irving Oil Refinery Co-Gen Project, City of Toronto); emission inventories (direct, fugitive, 1984 Government of Canada Merit Award Colombia, Mexico); expert reviews or testimony 1989 Environment Canada Citation of Excellence (impact of aggregate processing, U.S. and Canada 1991 Citation of Appreciation-Acid Rain response on Toxic Chemicals, OWMC Air and Dust, Niagara Falls Upgrade,Woburn Superfund Site,Swan LANGUAGES Hills Incinerator, Mountain Road Landfill Site); meteorology (weather model for Macedonia, FReSH English(good);French(fair);Spanish(some) Air, FReSH4 concept, mixing height climatology, EXPERIENCE building design criteria); mining (Slovakia, Chile); modelling(CALMET/CALPUFF,ISC3,FDM,SDM, 2005—date:Jim Young Atmospheric Services Reg. 346); monitoring (network design, analysis, Inc. model calibration, dust and gases, Trinidad); municipalities (water supply pipeline, sludge President. Responsibilities include delivering management, zoning, developments); noise specialized air quality and weather services. assessments(Honda Alliston,TransCanada Pipelines, City of Toronto Material Recovery Facility, IWA 2005 — date: Manager'SENES Kincardine Landfill Search); odour(impacts,health assessment); Office and Senior Air Quality Advisor project management (Lennox TGS Dual Fuel Assessment, Electrotechnology Energy Use 1990—2005: SENES Consultants Limited Assessment, GhG Inventory for the Province of Ontario, Acid Rain Strategy for Ontario, Air Quality Vice President and Senior Air Quality Compliance Plan); and R&D (FReSH4, Continental Specialist(2003—2005) Pollutant Pathways in North America, Acid Rain Modelling, Development of a Sustainability Index, Responsibilities included being part of Executive Technology&Economics of Control Strategies). Committee, business development, mentoring and senior level advice and guidance in air quality. 1978-1990:Atmospheric Environment Service Director,Atmospheric Environmental Services Acting Director General Research (1989-1990) - (1990 — 2003) - Responsibilities include Managed a staff of 180 people(70 research scientists) environmental studies, climate change analyses, air with an annual budget of$14 million and a facility quality, noise, expert review, hearing testimony, and worth $20 million; responsible for the health of the research and development. atmospheric sciences community in Canada;prepared Research Strategic Plan; member Steering Committee Experience at SENES included the aggregate industry for Crombie Commission on the Toronto Waterfront; (Certificates of Approval,air quality studies,advice& member Joint Working Group Canada-PRC, member SENES Consultants Limited 804 Princes Street, Kincardine, Ontario N2Z 1Z1 (519) 396-7165 (519)396-7166 fax jyoung @senes.ca 1720 J.W.S.YOUNG, PAGE 2 Senior Management Committee;successfully negotiated of Intent (MOI) and during 1981 was Atmospheric a doubling (to $1.6 million) of the Grants in Aid of Sector Co-ordinator for Acid Rain (with a budget of Atmospheric Research with NSERC; Delegate to the about$2M). WMO Commission on Atmospheric Sciences (CAS); lecturer at course on Atmospheric Chemistry(CIRAC) 1989: Canadian Institute for Research in and meteorologist training course(AES). Atmospheric Chemistry (CIRAC) Director, Air Quality and Inter-environmental Executive Director— Six-month development leave. Research Branch (1983-1989) - Advised senior Responsible for the day-today activities including 4 service and departmental managers on viability of major multi-partner research projects;planned for a$7 research programs or related policy;managed a staff of million Endowment Fund for CIRAC's on-going 86 people(40 research scientists,17 other professionals support. and 29 technical and administrative support staff)and 1977-1978: Beak Consultants research facility worth $11.5 million with an annual budget of$8 million; liaised with other government Director of Air Quality Engineering, Eastern departments,other levels of government,other nations, Operations - Overall project manager for international organizations as well as university and environmental impact of the Teller Scrubber private sector scientific community; developed an installation, including liaison with Federal, Provincial optimized science-based acid rain control strategy; and Mill officials as well as a full technical evaluation; encouraged development of a heavy gas dispersion responsible for atmospheric impact assessment of a model in the private sector; advisor to Canadian uranium refinery, an iron ore mine, various pulp and Electrical Association to ensure development of acid paper mills,an iron and titanium mill,a thermal power rain modelling expertise in the Canadian private sector; station, a uranium mine and preconcentrator, and delivered York Chair in Atmospheric Chemistry with climate impact on uranium tailings disposal over spinoff benefits of the creation of the Canadian 100,000 years; and expert testimony to the Ontario Institute for Research in Atmospheric Chemistry and Municipal Board and expert review of guidelines for the donation of a privately funded second chair; impact assessment. successfully replaced the Station for Atmospheric Experiments with a new research facility and 1975-1977: Environment New Brunswick headquarters expansion with a net decrease of resources; prepared strategic plan for Air Quality Chief of the Air Quality Section,Pollution Control Services area; tripled research output (Journal Branch - Responsible for policy direction, long-term publications); improved monitoring data quality from planning and managementof air quality for Province of 67 to 94% and served on international science and New Brunswick;procured/installed a multiple use air technology committees. Revitalized International Air pollution monitoring system and telemetry package for Quality Advisory Board of the International Joint City of St.John;initiated joint research studies in acid Commission,as Canadian Co-Chairman,by broadening rain effects on forests with the University of New their thinking about today's issues to the right Brunswick;developed provincial air quality standards time/space scales. and specific emission standards for asphalt paving plants, pulp and paper industry and the Irving Oil Chief, Air Quality Monitoring and Assessment refinery; negotiated first Canadian operational Division (1981-1983) - Successfully defended the installation of a Teller Scrubber forodourremoval from atmospheric sector during Royal Society of Canada a pulp and paper plant; and was responsible for review of acid rain program;developed fast strategy for development of Canadian short- and long-term Air acid rain abatement;maintained responsibility for six Quality Indices(in use in five provinces today). bilateral MOI documents (successfully completed); established and upgraded Canadian Air and 1973-1975: Atmospheric Environment Service Precipitation Network(CAPMoN) to state of the art Research Scientist, in Air Pollution Meteorology - and made the Environmental Emergency Modelling Planned, organized and co-ordinated field studies; Package operational. carried out basic research in atmospheric science; Senior Scientist(1978-1981)-Chaired NRC Panel on delivered a real time pollution abatement model for the Particulate Matter in the Canadian Atmosphere; City of St. John and the Electric Power Commission; developed a methodology for Criteria Digests; and lectured in Air Pollution Meteorology. developed effects diagrams for nitrogen oxides which PAPERS AND PRESENTATIONS for the first time clearly outlined for decision makers health and ecosystem effects of options for standards; Author or co-author of over 100 technical papers and carried out research in air pollution, fugitive dust and presentations. (List available upon request). acid rain modelling;Technical Coordinator for Work Group 2(Modelling)under Canada/USA Memorandum SENES Consultants Limited 804 Princes Street, Kincardine, Ontario N2Z 1Z1 1721 (519) 396-7165 (519)396-7166 fax %young @senes.ca CHRIS C. MARSON, B.Sc., P.Eng. Senior Environmental Engineer concentrations up to three days in advance so that emission cutbacks could be made to protect sensitive receptors allowing for improved production planning. EDUCATION Project Manager for air quality impact assessments B.Sc.,Chemistry,McMaster University, 1976 for several highway modification projects. Compared impacts of the proposed projects with the "do PROFESSIONAL AFFILIATIONS nothing'case for several dates in the future based on projected growth and MOBILE 6.2C predicted P.Eng.,Chemical Engineering,APED, 1985 vehicle emissions. Professional Engineers of Ontario Project manager for several projects for a wood LANGUAGE CAPABILITIES products manufacturing company at multiple locations. AERMOD modelling was undertaken to English,some French determine the contributions from the various sources to the maximum predicted concentrations to aid in EXPERIENCE selecting optimal sources for control 2001 to present-SENES Consultants Limited Provided expert review of many. air dispersion Senior Environmental Engineer involved in modelling reports for various government agencies environmental licence applications, air quality and First Nations in Canada and other countries. assessments, environmental impact assessments, Projects reviewed included site remediation of emission inventories,air dispersion modelling studies contaminated soils, a petroleum refinery and a and other related projects, ligbefied natural gas project. Air Quality Assessments - Project Manager for the Presented expert evidence at an Ontario Municipal air quality impact section of environmental impact Board hearing for the proposed expansion of a assessments for several natural gas-fired combined licensed aggregate quarry. cycle electrical power generation facilities including a facility in downtown Toronto. Participated in public Certificates of Approval - Project Manager for the meetings and meetings with regulatory agencies. preparation of Comprehensive (flexible) Certificates of Approval(Air). Project Manager for the preparation of air quality impact assessments using CALPUFF for many large Participant in an Air Dispersion Modelling complex industrial facilities in complex terrain. Practitioners Group that worked with the Ontario Facilities include mine sites, pilot testing projects, Ministry of the Environment on the development of pulp and paper facilities, gypsum facilities and fossil modelling guidelines for revised air regulations fuel-feed electrical power generation facilities. Three (O.Reg.419/05). dimensional meteorology was generated where no suitable data existed using FReSH meso-scale Odour Assessment - Project Manager for studies on forecasting model and an in-house developed the impact of odour emissions from industrial coupling program. In some cases, various mitigation operations and public works including sewage scenarios were modelled to ensure compliance before treatment plants and combined sewer overflow tanks. submission to regulatory authorities. Pollution Reduction Costing— Project manager for Project Manager for the assessment of short-range two large projects for the Ontario Ministry of the and long-range transport and deposition of acid gases Environment for the documentation and costing of from industrial operations. Predictions were various options to reduce VOCs from the Automobile compared to monitored data from Canada and United OEM and glass manufacturing sectors. States. 2006.2007—Ontario Ministry of the Environment Project Manager for the application of the SENES Took 18 month sabbatical leave to join Standards FReSH Air pollutant concentration forecasting Development Branch. Prepared guidance material system (a meso-scale meteorological forecasting for applications for alternative air standards. system coupled to CALPUFF) to a large industrial Prepared internal document on the review of facility. This system predicted contaminant advanced air models and trained Ministry staff on SENES Consultants Limited 1722 C. MARSON, PAGE 2 review techniques. Reviewed industrial client assessment of air, water, waste handling, terrestrial submissions for alternative air standards. and socio-economic impacts of future operations. A Represented Ministry at Air Dispersion Modelling screening level risk assessment of the impact of air Practitioners Group meetings. Presented information emissions on the nearby residents was included. to public groups on proposed amendments to air regulations. Prepared a chapter of the Greenhouse Gas Inventory 1998-2001—Rhoditech,Rhodia S.A.(France) Workbook for the Intergovernmental Panel on Climate Change (IPCC) for Environment Canada. Involved in many projects in the fields of The workbook chapter focused on industrial environmental and industrial hygiene, introducing emissions of greenhouse gases and ozone and aerosol many methods from North America to France. Air precursors. dispersion modelling was undertaken in support of many health impact studies prepared by Rhoditech Project Manager for the preliminary environmental for industrial operating permit applications. assessment of a proposed gas turbine cogeneration 1990-1998-SENES Consultants Limited facility. The study assessed the net benefit of replacing older, less efficient gas-fired steam Environmental Licence Applications - Project generating facilities with the proposed facility. Manager for the preparation of over 200 applications for Certificates of Approval (Air) and their Emission Inventories - Project Manager for the supporting documentation. Projects have included preparation of air emission inventories requested by many types of operations ranging from small government agencies or industrial clients. Emissions laboratory fume hoods up to a new $600 million were calculated from both client supplied data as well automobile assembly plant. In all cases, the original as by using accepted emission factors. application was approved. Project Manager for fugitive emissions testing of Air Quality Assessments - Project Manager for valves, seals, flanges, pumps, agitators and other many air quality assessments that involved the components at a major polystyrene manufacturing evaluation of potential impacts of air and odour facility using U.S.EPA Method 21. emissions from various types of industrial facilities (petrochemical, cement manufacturing, painting Assisted in preparation and evaluation of a province- operations etc.) on proposed residential and other wide emission inventory for sulphur dioxide,nitrogen developments. oxide and volatile organic compounds. The project involved investigation of applicable technologies to Project Manager for a study for the Ontario Ministry control emissions and the use of cost functions to of the Environment Standards Development Branch prepare a computer model for evaluating various that evaluated control options and associated costs for regulatory control strategies. Total Reduced Sulphur (TRS) emissions from pulp mills, steel mills and an abrasives manufacturer. 1979-1989-Fiberglas Canada Inc. Possible controls were identified based on experience Supervisor of Environmental Services at the at industrial facilities, and estimated sector-wide Research and Insulation Development Division, capital costs for the controls were reported. involved in providing environmental services to Project Manager for a study for Health Canada that operating facilities and conducting environmental involved air dispersion modelling to calculate research. Responsible for the operation of all ambient annual air concentrations of toxic materials environmental sampling and analytical activities. emitted from over 50 facilities in three industrial Directed research and development projects in sectors. Population data from Statistics Canada was support of pollution control or elimination at source used to determine the population that could be including initiation, development and demonstration exposed to various concentrations of the modelled stages. toxics. Company representative on Technical Committee and chairman of Land Sub-Committee for the Environmental Impact Assessments - Project Sarnia-Lambton Environmental Association, an Coordinator for two environmental impact environment-based collective of industries in the assessments of coal-fired thermal generating stations. Sarnia area. These multi-disciplinary projects included SENES Consultants Limited 1723 HANDOUTS 1 .CIRCULATIONS FOR GIB& r. New Nuclear Power Piartt Li cence Ct $C 1iA>arndste Application for Darlington The CNSC,leWetss tttis use of nuclear energy and i r' 4 Ufa a maEwrial te.pnr+l Ct..hsatdt. +CWity Y,IV the envinorfAtilnttidtD reiQef t Ceru 'a intarnationai commitments I, .z nudear energy' The CNSC; drKt.en ,rforte under Claringloln General Purpose Ad n Common" Act Philip Webster,Direclor of New Rest for LWWW"Qlv bn Cs� Carsatilf Presentation 4very ew Who Is the CfiisG'r • Who is the Csnsdin"Nud wir Safety Commission f • 'Canada's indspohdera nuchm tevulaw (CNSC)? m. • A federaF quaeiaudkad eg011ficyr • What does the CNSC regulate? a • A 1e80orin ni W40nQ nuc 'energy Safety • Overview of the Regulatory Prod -Environmental Assessment Responsible for HoanskV,compliance and -Licensing onforoement of safety • Opportunities for public involvement _ CNSC is g000perned with the promotion or , Csu mfq et�nudtear energy CwnaM 7M „k <' MS F,� M Our E�Oft**i Are**jtsolal�l�t.b'y z • SAX*two years of nuclear ssf* u $ f k cmtod f04 vo tha s t3oaM 4 `► t+trNma chapped In 2000 to the CN3C IO"UCIM Per fjtanta::tD nikleat ' facom UL mtkm to 40 t _ MnN�YU How Is The C1iSC flrnksd? T`i'*Isar Suety Control Act(N$CA)and '> ✓ Maio rations C#i C` Environn ehtal "' ~" AtesasmeM Act(CEAA) w� m, In sawy MW prwde+lff ►t atanda geed,r"Wa6ory dmmerb deveto t +' try S the responsibility of# 16'erplijo., ° Canculd g s y t`i Hey€+� xRb l C What is Meant by."Applying- � Nucl Per Pa t(! ) for a Licence?" s tnviron **"sfmnv Key stages of a licence application: CA-)*a piln "Oel; -Submission of apptication to the GN3C =caui re Yfs oydr of the plant through -Submission and approval of project ` dncdpftn Ensures`mow exacts are identiled and Environment Assessment process waluatsd i It i�piopdsed project's development process -Ucm*ng proprocess ?- Putfic Consultations EA must be condootrid and=nos t,**a positive -Commission hearings • 't3rovidss mama opporttmities for gable . - „ ;an involve WW federal'3 provhtdala"Ox"les ww= Status of Darlington/QPE3 License Application NPP Env onni,entai As srit�e • OPG applied M Septemter`2006: : —for a licence to prepare a site for the.conqtruclon and ^a trEreatdrgp attj .' operation of up to four nuclear reactors ttf 0harats up =a COmpretik*vd study to 4,800 MW of electricity based on nine designs -a review peflet • Project description approved on June 1,2007 Q PG erect referred by the Commission to *OW of the Environment, t'6o tittiifC t-#1eYlaYll'ps l, • Environmental Assessment process started-can take up to 38 months: EA guidelines being drafted * FA&S to a review panel it ^V W ft'"Wrls warrant is • Total time to complete an application- up 10 years ro f11 adverse environmental C.V VAN, t^anaziw'f ' _ M nd ft bs�r fr Public lrwatvenent In ire t� Licenatr�Process for Nom` • In the case of tlte'OP af►AI)O "o aPMI d L�#i'A es" dir Ptepadt+q lifW wtuturir s . will have opport*ftiss tQ be hoard through. _ - - txrtairuetian - - _ . - t. —the Emrirml ial AisvisroOnt*cis*stit evlaw of Uaence to cortattict Co"tructkm of w"0 trorr» "} catlrrtissiort ohs s licensing pukle inns of the f rat Hoene fl_ ys umrwe to Operate Reactor al owod to go aftel,plant bspfnaprodyicUer�: —Commission S public hearings fbt otherlwarw�s to NPP reaodRr preaPPlicatlon communications ecdvitiesR by'OPCi" �� n defueied rc trD Af�tr►dor► NPP pone; :w rr►orf t ft „ Of C y a 4 ' .x t az s Mme' 'A log Pr®cess �A I men Public invoIv6O i rin" w '> Licensing Pe> s IfI�* GtBCread7 um*kvPocdad Key ptabUCparodpatlon/ctmaul�Iticut.ffppartt�ttilkr. liar iNt�eearr Plant&at Cowsaff Info Draft EA ouldelirm !?raft Dpcurtt�►ts EA guidelines information s"Oons led by Cht$C air Environmental Imom Statement(EIS)report 'r Pram& Panel hearings for EIS refit and iiceMW to r a site(the first lloome)—likely iii Cloringtolt area f .,.- f�iibiiBh�ettRrB�pWtkvey ; RD 310 Satety Analgaia for Nuclear PoWir Plante r aft n Um r k, � � No Timeframe Considerations for Ucenil6q New NPPs ., THANK YOU • Factors that may influence the duration of licensing process includes —the Environments!Assessment profess-up to 98 For more ttttut titi�on`tliiR'dw CNSC,*l **,vhft ` months; —the compleeaftes and comprehensiveness of information provided in spok4ffim; yMWWittttCieBesIMlaty.QC.tty1 the time ceWired for the applicant to warty out ac ivitles; whether any Mo or so"belies equip resolution; and - -whether the CNSC has the resources to carry out its review in a timely,manner. C ainacig CNSC Outreach to your Community i • CNSC interest to ioforot,odMn u*about the public involvement in spoftation procreas ; • What are the most effective mechanism to reach Your community? • CNSC has a range of resources to offer. is 3, 3 s x " f_. 'FZd s +. s tom« rc. t � Y t tit k f v ,°,, .. ✓,;' "',� � a, IF ON g � �yx*� s _ -&. a "� a a� Y `*✓ ,'a�� ,�'+t. �.ten+, r i »{ Canadian Nuclear-- Safety Comm ssiort ,. 3 ;4 ABOUT THE COMMISSION s, The CNSC is an independent federal government agency that reports to Parliament through the Minister of Natural Resources Canada. It is comprised of two components: the Commission and the CNSC staff. The 'Commission' refers to the agency's tribunal component and the 'CNSC' refers to the organization and its staff in general. The Commission is an independent administrative tribunal that makes legally binding decisions, much A GUIDE TO PUBLIC HEARINGS like a court. The Commission's key roles are to: Nuclear safety is everyone's business. Every day, establish regulatory policy on matters relating to i health, safety, security and the environment; make millions of Canadians use nuclear energy, though we ; legally binding regulations; and make licensing may not always be aware of how it contributes to our lives. decisions based on statutory requirements and written or oral submissions made at public hearings The Canadian Nuclear Safety Commission (CNSC) by licence applicants, CNSC staff and interested regulates the use of nuclear energy and materials to persons. protect health, safety, security and the environment and to respect Canada's international commitments The Commission can consist of up to seven on the peaceful use of nuclear energy. Created in members who are appointed by the Governor in 1946 as the Atomic Energy Control Board, the Council. The President is a full-time member and agency changed its name in 2000 with the enactment currently, the other members are appointed on a part- of the Nuclear Safety and Control Act (NSCA). time basis. As part of its regulatory role, the CNSC considers i The Commission Secretariat supports the tribunal by licence applications for nuclear facilities. Through a planning Commission business and offering technical public hearing process, citizens are encouraged to and administrative support to the President and other participate in licensing hearings for major nuclear Commission members. facilities (e.g., power reactors, uranium mines and k The Commission administers the NSCA and a series mills, waste facilities, research and production i of regulations which complete the NSCA. Among facilities) to ensure our regulatory system reflects the these regulations are the CNSC Rules of Procedure, diverse needs and concerns of Canadians. which outline the public hearings process, and the The Canadian Nuclear Safety Commission is CNSC By-laws, which outline the Commission's committed to being open and transparent. The public meeting process. You can learn more about the hearing process is part of that commitment. As CNSC, the Commission and the laws and regulations Canadian citizens, you have an opportunity to governing nuclear materials on our Web site at participate in decisions that affect you — you can be www.nuclearsafety.gc.ca. heard. 0- VMAF v The CNSC staff organization manages the daily • Second Hearing Day: Interested persons operations of the CNSC. In the context of public (intervenors), who have previously notified the hearings, CNSC staff prepares recommendations on CNSC that they would like their views formally licensing applications, submits them to the heard, present their written or oral submissions Commission for consideration during public hearings before the Commission. All relevant submissions and subsequently, executes the decisions made by are taken into account in the decision. Following the Commission, including the issuance of licences, the second hearing day, the Commission Members periodic reporting on performance and compliance will typically deliberate and render a Record of activities. Staff also makes licensing decisions that Proceedings, including Reasons for Decision, have been delegated to it by the Commission. within six weeks after the close of the hearing. The Canadian Nuclear Safety Commission Public hearings follow the CNSC Rules of Procedure, regulates the use of nuclear energy and materials under the NSCA. Public hearing matters are to protect health, safety, security and the announced 60 days prior to appearing before the environment and to respect Canada's international Commission. The notice of public hearing is posted commitments on the peaceful use of nuclear on the CNSC Web site and is publicized in the area energy. surrounding the facility. The notice announces the hearing's purpose, date, time, location and any deadlines for filing documents prior to hearings. THE PUBLIC HEARING PROCESS Hearing documentation such as notices, agendas, The Commission makes decisions generally through transcripts of the proceedings, news releases and a two-day hearing process over a ninety-day period. Records of Decisions can be found on the CNSC However, the Commission can decide that a one-day Web site at www.nuclearsafety.gc.ca. hearing is sufficient. Public Hearing Process Timeline • First Hearing Day: The licence applicant and Daya Between CNSC staff present written and oral submissions „H No Mail T" to the Commission. Written interventions are li t submitted at least 30 days prior to Hearin Da 1. F STEPS Y P 9 Y �. Appllutlon Commission Members, as well as members of the �` H°fi°•°f 2. Publlc Hearing Ppublic, have access to submissions, referred to as documentation m 3. do°umenfand and material Commission Member Documents CMDs , and Applicant and staff file ( ) 4. supplementary material have an opportunity to review the information prior s. Hearing Day one Intervenors file requests to Intervene and to the hearing. Commission Members pose 6. sub-lesions(30days before Hearing Day Two) . questions to the applicant and CNSC staff during luau Day Two y Hearing Day One) 7. (usually at least 60 days after Hearin the hearing. D eclslon comes approximately six weeks later 8. 30 business days) � t v ..R " . M,a TR a s nr a � a . < t ? z PUBLIC PARTICIPATION — IT'S YOUR Organizations or interested members of the public OPPORTUNITY! who wish to intervene should contact: .x y Public hearings are set up so that the Commission Manager, Commission Communications can hear from interested persons (intervenors). The Commission Secretariat ` concerns and opinions of those who have an interest Canadian Nuclear Safety CommissonR, in Commission licensing decisions are key to the 280 Slater Street a decision-making process, which is why Commission P.O. Box 1046, Station B ; hearings provide the public an opportunity to be Ottawa, ON zk � heard. Members of the public are welcome to K1 5S9y: � u CANADA _ observe hearings, and are also encouraged to k El . participate orally or in writing in the official language Telephone: (613) 995-0360 or { of their choice. 1 (800)668 5284 (in Canada) ;; Fax: (613) 995-5086 To participate in writing or orally, certain procedures - E-mail: interventions @cnso-ccsn.gc ca must be followed. Anyone wishing to be heard on aw particular matter must first file a request to intervene x as well as a written submission with the Secretariat For more information contact use, by the published deadline. A request to intervene must include the following Canadian Nuclear Safety Commission �$ information: 280 Slater Street P.O. Box 1046, Station B • a description of how the intervenor has an interest Ottawa, Ontario and/or expertise in the matter being heard; K1 P 5S9 • a statement describing the manner in which the CANADA person wishes to intervene (i.e. in writing and/ Telephone: (613) 995-5894 or or orally); and 1 (800) 668-5284 (in Canada) • any relevant information or material the person 1 Fax: (613) 995-5086 wants the Commission to consider. E-mail: info @cnsc-ccsn.gc.ca Web site: www.nuclearsafety.gc.ca k+, br � ? 3 � . a q K � � . a r v 1 2. 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"ity sit, ... r •,:;,;�c dnlliug release rate turbine generator dousing sys ` R 'w r a g77" ,. RW P z 1W T VA VIM k 'x s Nuclear Safety in Canada ` i R P. Published by the Canadian Nuclear Safety Commission (CNSC) CNSC Cat. No. INFO-0749 Wt Catalogue number CC172-25/2004E ISBN 0-662-37660-9 low-,~114- kINkir S © Minister of Public Works and Government Services Canada 2004 M "V Extracts from this document may be reproduced for individual use without permission k1 provided the source is fully acknowledged. However, reproduction in whole or in part for ¢ purposes of resale or redistribution requires prior written permission from the Canadian Nuclear Safety Commission. m � t Egalement publie en frangais sous le titre de La surete nucleaire au Canada a f Document availability This document can be viewed on the CNSC Web site at www.nuclearsafety.gc.ca. ,>Y To order a print copy of the document in English or French, please contact: Communications and Information Management Directorate Canadian Nuclear Safety Commission g { rr 280 Slater Street r v= P.O. Box 1046, Station B w. k Ottawa, Ontario K1 P 5S9 , CANADA Telephone: (613)995-5894 or 1 (800) 668-5284 (in Canada) Facsimile: (613) 992-2915 ` E mail info @cnsc ccsn.gc.ca 'a ti Nuclear fe f � y.- �,_Y #q vary # k ... 5, t^ TV, v 4 ,f Nuclear safety is everyone's business. Every day, millions of Canadians use nuclear energy, t a though we may not always be aware of how it contributes to our lives. The Canadian Nuclear Safety Commission (CNSC) regulates the use of nuclear energy and materials to protect health,safety, security and the environment and to respect Canada's international commitments on the peaceful use of nuclear energy. Created in 1946 as the + '� Atomic Energy Control Board,the name of the agency changed in 2000 with the enactment; of the Nuclear Safety and Control Act (NSCA). Its vision is to be one of the best nuclear, regulators in the world by being effective, efficient, transparent and an employer of choice. : {k Scientists began to conduct research and development into the physics of nuclear, energy in 1895. Nuclear fission was first demonstrated in 1938, and after 1945, scientists focused m their attention to using nuclear energy for its beneficial uses, such as the generation of electricity and the production of radioisotopes for use in agriculture, industry and medicine.. Nuclear energy's enormous potential has been harnessed for a variety of activities — to heat and light our homes, to perform valuable research at universities, to diagnose and fit} 9 P 9 treat illnesses, to preserve food and for use in scientific instruments. However, nuclear" energy must be regulated and used safely in order to avoid causing harm to both citizens and the environment. Since 1946, the CNSC has worked to ensure Canada's nuclear exports are used for their intended peaceful purposes and has fulfilled Canada's international obligations not to manufacture or otherwise acquire nuclear weapons. It has also been ensuring that the production of nuclear energy does not pose an unreasonable risk to the public and the environment. Canadians can be confident that with over 55 years of experience, the CNSC continues to work hard to maintain Canada's reputation as a world leader in nuclear safety. .. r. 4 ti 1 i sop ' r _ K ' s r ,` ` JW v,f , a i J 4 t. 1� CNSC Mission: To regulate the use of nuclear energy and materials to protect health, safety, security and the environment and to respect Canada's international commitments on the peaceful use of nuclear energy. ORGANIZATION The CNSC is an independent federal government agency, and is composed of two components: a decision-making Commission tribunal that makes legally binding decisions based on laws and regulations, and a staff organization with technical experts in various disciplines of nuclear safety and control. The CNSC is accountable to the Parliament of Canada through the Minister of Natural Resources Canada The Commission functions as a quasi-judicial tribunal. It sets regulatory policy direction and establishes legally binding regulations on matters relating to health, safety, security and environment issues affecting the Canadian nuclear industry, and respects Canada's international commitments on the peaceful use of nuclear energy. The Commission is responsible for making licensing decisions on nuclear activities in Canada. The CNSC staff organization is comprised of more than 500 employees. It develops regulatory frameworks, makes recommendations on licensing activities to the Commission and conducts ` compliance activities (verification, safety promotion and enforcement) in support of an effective and efficient regulatory regime. The staff organization consists of a headquarters s in Ottawa, site offices located at each of the five nuclear generating stations in Canada, and five regional offices. Neither the Commission nor the CNSC staff organization has a role in promoting the use of nuclear energy or in the development of nuclear technology. The CNSC's concerns always remain regulation and safety, not commercial development or promotion. The CNSC has both national and international nuclear safety and control responsibilities. National nuclear safety responsibilities focus on the regulation of nuclear energy to protect the public, nuclear workers and the environment in Canada. International responsibilities involve working to ensure that Canada's international nuclear non-proliferation obligations are upheld. NATIONAL RESPONSIBILITIES Canada has an active nuclear technology sector. Nuclear substances, activities and facilities ` must all be carefully regulated so that ongoing operations are safe for workers, the public and the environment. Regulation of these nuclear activities and facilities within Canada is one part of the CNSC's job. p ' , s x ` ° w oe I`air Nuclear Facilities and Materials in Canada AV a ON; Nuclear energy and activities are evident in many facets of our lives. The CNSC regulates a number of different nuclear activities . { • Nuclear generating stations (electricity), ; h . • Non-power (research) reactors; • Nuclear substances and radiation devices (radiography, industrial gauges, exploration, nuclear medicine, education, etc.)- Uranium mines and mills; .uz fi}u ra • Uranium processing and fuel fabrication facilities;,: ` • Medical particle accelerators; • Non-medical particle accelerators; Waste management facilities; • Irradiator facilities (in veterinary hospitals, research, medical andy . industrial institutions, etc.); • Brachytherapy and teletherapy facilities; ' • Nuclear substance processing facilities, E • Nuclear research and test establishments; and • Packaging and transport of nuclear substances. #i x a. z Q Keeping Nuclear Materials Safe There are a number of regulations designed to address safety and control issues related tour the nuclear operations and activities mentioned in the previous section. These regulations �� ` `' are made under the Nuclear Safety and Control Act (NSCA). The NSCA provides the CNSC with the necessary authority to create and enforce the regulations. To help in enforcing regulations, the CNSC works in collaboration with other government ; do-. departments and agencies such as Natural Resources Canada, Environment Canada Health Canada,Transport Canada, and the Departments of Foreign Affairs and International Trade. Working in cooperation with these organizations strengthens the CNSC's ability to f a effectively regulate nuclear operations and activities Environmental Protection 's As environmental awareness has increased in recent years, so has the strength and : k complexity of the regulations used to protect the environment.The Canadian Environmental din �� , Assessment Act (CEAA) aligns the federal environmental assessment process for the nuclear sector, under CEAA, with the requirements of the NSCA. This alignment works to '° `` ensure that nuclear projects continue to be subject to a high-quality and demanding federal environmental assessment process. The CNSC verifies that licensed activities do not pose an unreasonable risk to the environment. Nuclear operations are first examined in the course of the regular licensing process, and then, if it is required, through the federal environmental assessment process under the CEAA. w Radiation Protection Background radiation, from naturally occurring nuclear material, accounts for about 80% of our average lifetime exposure to radiation. The remaining 20% is man-made, and comes from a wide variety of activities that are regulated by the CNSC to protect Canadians and the environment from any harmful results. Any activity which may result in radiation exposure is regulated by limiting the radiation ., dose that workers and the public receive. Radiation doses to workers from commercial products such as radiotherapy systems used in treating cancers are strictly limited, and radiation exposure to the public from Canadian nuclear facilities is regularly monitored. ' Radiation dose limits are based on Canadian and international standards. Under the Canadian regulatory regime, the public dose limit is 1 mSv in one calendar year. The 1 mSv annual limit represents the upper limit to the combined exposure of an individual to all activities, excluding natural background radiation and medical treatments, based on risk perception. This dose limit is the lower limit of what is considered as unacceptable exposure to the public.The public dose limit is equivalent to about 10 chest x-rays. In comparison, a nuclear energy worker has a limit of 100 mSv in 5 years with an average of 20 mSv per year ON % In addition to limiting the amount of man-made radiation to which any person is exposed, Canadian regulations also require that nuclear facilities have established multiple safety barriers or systems to protect workers, the public and the environment from accidental xY. radiation exposure.This means that even the safety back-up systems have back-ups.These redundant safety systems provide extra protection against accidental radiation exposure. 0 , Radioactive Waste ' Radioactive waste requires careful management and is strictly controlled in Canada Nuclear waste originates at uranium mines and mills, at plants which produce fuel for nuclear reactors, at the reactors themselves, at industrial sites, hospitals, research laboratories and other facilities that use nuclear energy and radioactive substances. What is known as "high- level waste" consists of the used fuel from reactors. In contrast, "low-level waste" includes ,c' used medical and industrial radioisotopes, contaminated clothing, rags, mops, scrap and "Pli other items from nuclear facilities, and historic wastes from previously unlicensed contaminated sites. All radioactive waste does decay — some of it quickly, some over thousands of years, and some will take billions of years to decay. For instance, the radiation contained in much low-level waste will disappear within days of disposal, sometimes within hoursm .r ni Currently, Canada stores its nuclear waste. The CNSC's goal in regulating nuclear waste is to ensure that it never creates unacceptable risks to health or the environment. Canadian nuclear power plants currently store their nuclear fuel waste at reactor sites under CNSC supervision. Most of this material is stored in specially constructed water-filled pools, and about five percent has been transferred to large concrete canisters built above ground. ._ ' � RQ,. $�MI zm 4 �1�- + lta Enforcing the Rules Wir Laws are in place to ensure the protection of the public, workers and the environment, and national security and to implement Canada's international obligations but they do not mean ` much if they are not enforced. It is necessary to have a strong compliance verification and enforcement program in addition to an effective set of laws. This works to ensure that any work conducted with nuclear substances is continually monitored to ensure the safety of workers and the public from radiological hazards. _ v ., ro The CNSC conducts regular compliance inspections and evaluations to verify that nuclear operators are complying with the laws and regulations, as well as the conditions of their licence. In this way,the CNSC can detect any problems before they occur.The enforcement and compliance program includes permanent CNSC staff located on-site at each nuclear power plant in Canada and at five regional offices located in Laval,Quebec; Ottawa,Ontario; ' K; Mississauga, Ontario; Saskatoon, Saskatchewan; and Calgary, Alberta. fi The CNSC Compliance Program seeks to achieve a sensible balance between incentives ' that encourage compliance, and measures that compel compliance. This graduated approach includes promotional activities to encourage compliance, verification activities to assess the actual level of compliance and graduated enforcement actions in cases of 0 non-compliance (up to and including revocation of licences and/or prosecution). ' The Security of Nuclear Material p� The events of September 11, 2001 forever changed our world view of nuclear security and the protection of nuclear facilities against terrorism. The CNSC has been a vigilant and responsive regulator both before and after those tragic events, with a series of initiatives " based on improved regulations and standards, emergency preparedness training, and extensive cooperation with police and security organizations at the national and international levels 3 W OVAw Following September 11, the CNSC performed a comprehensive re-evaluation of security at nuclear facilities in Canada. Increased security measures put in place as a result of that � ¢ re-evaluation are now maintained permanently as part of an improvement in security and ' safety or man nuclear operations. The CNSC also continues to monitor and assess theme Y Y p effectiveness of security measures for nuclear facilities and nuclear materials. * y a Emergency Preparedness = w z Being prepared in the event of an emergency is an essential part of being a responsible ' nuclear regulator. The CNSC has a comprehensive emergency preparedness program in place. The CNSC's emergency preparedness and response activities involve cooperation ,k with nuclear operators, municipal, provincial and federal government agencies, first responders and international organizations. As a regulator, the CNSC's role during an emergency is to monitor and evaluate the actions of the nuclear operator involved, provide .:. technical advice and regulatory directives when required, and inform the government and the public on its assessment of the situation. To continually evaluate and improve its emergency response capabilities, the CNSC participates articip ates in simulated incidents in coordination with its licensees and government �tik `t !IMP riq t* } f qx - � a : Map of site and regional offices x y ITZ RE yY� �ro Nunevut l p�� r British Columbia -�(`I Newfoundland � Manitoba 11i✓ and n> Labrador Quebec , Ontario P.E.I. 1 �.c € Western Regional Office 1 ` Uranium Mines and `' �, Lands Evaluation Division NOVe Scotia +' Regional Office •.�'� ' Gentilly 2 NGS Bruce NGS A Site Office Pti-% r'� Site Office ,a Point Lepreau NGS Site Office &Bruce NGS B Site Office Southern Ontario Eastern Regional Office Regional Office '. z Pickering NGS Darlington NGS A A 6 B Site Office Site Office Canadian Nuclear Safety Commission- A h Headquarters 8 Central Regional Office ov : agencies. In addition, the CNSC maintains a Duty Officer program, available on a 24-hour basis, which is the first point of contact in case of emergencies. l Getting the Public Involved dk ham• 'S 2' n; The Canadian Nuclear Safety Commission encourages Canadians to participate in licensing hearings. With citizen participation in the decision-making process, the CNSC can maintain a regulatory system that is transparent and takes into account the needs and concerns of Canadians. The Commission tribunal advises the public at least 60 days before the start of s a public hearing, and hearings usually are open to the public. Members of the public, companies, or groups who have an interest in the matter being heard can make oral or written presentations. Public hearings and meetings are held throughout the year to establish regulatory policy and consider licence applications for major facilities. Submissions from ri CNSC staff, applicants, and the public are all taken into consideration by the Members of } . the Commission tribunal when making their decision. The decision is sent to participants, published on the Web site and communicated to the media agp,, � _: Information on how to participate in public hearings can be found on our Web site at www.nuclearsafety gc ca. 4, h 6g � 7, <'. Tl INTERNATIONAL= RESPONSIBILITIES b M ' L i :. Canada was the first country with substantial nuclear capability to reject nuclear weapons, < kF and has been actively involved in the international promotion of the peaceful use of nuclearx energy. Fulfilling Canada's international commitments on the peaceful use of nuclear energy � has been a CNSC responsibility since the Atomic Energy Control Act was passed in 1946 y . V4 Canada's Nuclear Non-Proliferation Policy,z � � s The two objectives of Canada's nuclear non-proliferation policy are to assure the Canadians ` " ` ` ;° _ ' public and the international community that Canada's nuclear exports are solely for peaceful, non-explosive purposes, and to promote a more effective and comprehensive international N '" nuclear non-proliferation regime. The cornerstone of the international nuclear non- proliferation regime is the 1970 Treaty on the Non-Proliferation of Nuclear Weapons(NPT).,4 The NPT establishes commitments to prevent the spread of nuclear weapons, promote cooperation in the peaceful uses of nuclear energy and achieve nuclear disarmament. t` Canada is an original signatory to the NPT and has centered its nuclear non-proliferation policy on the treaty's provisions. The ,CNSC, through the Nuclear Safety and Control Act (NSCA) and corresponding regulations, implements Canada's NPT commitments not to receive, manufacture or acquire nuclear weapons or other nuclear explosive devices. The CNSC also implements Canada's NPT commitments to accept International Atomic Ener p p 9YF.s Agency (IAEA) safeguards on all nuclear material in peaceful uses in Canada, and to ensure that Canada's nuclear exports to non-nuclear-weapon States are subject to IAEA ��,}u '' safeguards Canada is a founding and active member of both the Zangger Committee and the Nuclear# fi;' Suppliers Group, two multilateral organizations which have agreed on conditions of supply for nuclear and nuclear-related exports.The CNSC licenses the import and export of nuclearpq. and nuclear-related materials, equipment and technology identified by these organizations as presenting proliferation risks. Major nuclear exports are also made subject to bilateral F� nuclear cooperation agreements between Canada and the destination country. Theses, agreements establish reciprocal obligations designed to further minimize the proliferation . risk associated with these transactions. r 7 r The CNSC collaborates A,. with Foreign Affairs Canada in implementing key aspects ofd' �. Canada's nuclear non-proliferation policy. This includes: n w " • the provision of policy and technical advice in developing multilateral nuclear: export control lists and guidelines; x • the negotiation of bilateral nuclear cooperation agreements; and, • the implementation of administrative arrangements pursuant to bilateral " 4 ,° agreements. F ' Under the NSCA and its regulations, Canadian importers and exporters are required tol, w ;Y obtain and comply with CNSC licences controlling the international transfer of nuclear and nuclear-related items. Through the licensing process, the CNSC takes steps to ensure that nuclear imports and exports are consistent with Canada's nuclear non-proliferation policy. 740" . w P IP Safeguards The verification approaches and measures utilized by the IAEA to verify that nuclear material is not diverted from peaceful uses to nuclear weapons or other nuclear explosive devices, are commonly referred to as 'safeguards'. In 1972, Canada was the first country to bring into force a comprehensive safeguards agreement with the IAEA for such verification as required by the NPT. In 2000, as part of worldwide efforts to strengthen IAEA safeguards, Canada brought into force an Additional Protocol to its safeguards agreement with the IAEA. This new agreement provides the IAEA with enhanced rights of access to nuclear sites and other locations. It also provides the IAEA with access to information about nuclear-related activities in Canada above and beyond its rights under the safeguards agreement. n„ The CNSC is responsible for implementing the Canada/IAEA safeguards agreement and Additional Protocol. One of the cornerstones of safeguards implementation is nuclear material accountancy.The CNSC maintains a national system of accounting for and controlling nuclear materials in Canada under safeguards. Two further cornerstones of safeguards implementation are IAEA inspections and monitoring activities. The IAEA, using CNSC- supplied reports as a basis, inspects and monitors nuclear-related activities and verifies nuclear material flows and inventories as required under Canada's safeguards agreement �g and Additional Protocol. The CNSC cooperates with the IAEA to facilitate these activities in Canada 1 The CNSC ensures through its regulatory process that all relevant licensees have in place policies and procedures that include the reporting and monitoring of nuclear material and nuclear activities and the provision of access to nuclear facilities for IAEA safeguards inspectors. The CNSC performs compliance and auditing activities to ensure that these T M. policies and procedures remain sufficient to meet safeguards requirements The CNSC also cooperates with the IAEA in developing new safeguards approaches for �. Canadian facilities and contributes to efforts to strengthen safeguards internationally. As _ part of this effort, the CNSC, through its Safeguards Support Program, assists the IAEA in developing advanced safeguards equipment or techniques aimed at strengthening the effectiveness and efficiency of safeguards implementation. The Program also supports ,. domestic needs in resolving specific safeguards issues related to Canadian nuclear facilities and the use of nuclear material. ot : r. Peaceful Uses of Nuclear Energy s � { 4 The CNSC participates in a number of international Conventions, programs and activities designed to promote the safe and secure uses of nuclear materials and technology. These r. activities involve organizations such as the International Nuclear Regulators Association, the IAEA, the Nuclear Energy Agency of the Organization for Economic Co-operation and ' s Development (OECD), the International Commission on Radiological Protection, and the United Nations Scientific Committee on the Effects of Atomic Radiation. The CNSC is also actively involved in the bilateral exchange of regulatory information and collaboration with foreign nuclear regulators. The CNSC's participation in these international activities contributes to the harmonization of international nuclear safety and security regulatory standards, and ensures that the CNSC's activities are consistent with international best practices. V � a- w OUR COMMITMENT TO CANADIANSf s x a .. .6' ;S4' "N6N - ,.{ �j:It �•: Yc il T At the Canadian Nuclear Safety Commission, our business is regulation and our job is j '� . x safety. The CNSC regulates the use of nuclear energy and materials to protect health, 4; safety, security, and the environment and to respect Canada's international commitments T ± on the peaceful use of nuclear energy. For more information contact us Canadian Nuclear Safety Commission' , ' '°° { 280 Slater Street P.O. Box 1046, Station B � Ottawa, Ontario K1 P 5S9 CANADA Telephone: (613) 995-5894 or �. 1 (800) 668-5284 (in Canada) Fax: (613) 995-5086 tall E-mail: info @cnsc-ccsn gc.ca Please visit our Web site www n u cl ea rsafety.gc ca , Y �qw �g� r va , 3p a sk a r k yy I � i & 2K A 4�ss _„u � a T, try;W fi 1 w oactive materials Nuclear Safety and Control Regulations cost recovery guaranteed shutdown state certification licensee security monitoring room Nuclear S r assembly fission fusion isotope court of record prescribed equipment CNSC effective dose hazardous waste ore sample working level mSv acute radiation exposu g licence licence applicant atomic structure availability test bioassay program code of practice compliance inspection contingency plan corporate plan degree of irr ay radioluminescence reactivity response force revocation sensing device span of risks sub-criticality surface radiation thermal shock test thermolumineseent chi particle trefoil symbol test certificate calibration distance contaminant mining claim enriched fuel teletherapy machine www.nuciearsafety.gc.ca emergency pr inspector reactor containment uranium compound critical group beam calibrator coolant report card oil exploration becquerel in vivo measurement risk manag e switch health standard tailings operation removal site output factor personal monitor pool reactor primary beam radiation beam radiation field thermolumines ystem radiation protection CANDU reactor radioisotopes uranium mines nuclear power plants nuclear energy Nuclear Safety and Control Act non-proliferation health n source containment structure exposure device operators human factors public hearings regulatory standards Slowpoke reactor radioactive waste management r hine dosimeter action level exposure waste disposal radiation units food irradiator waste management area emergency response plan National Dose Registry ized officer beta particle cessation licence commissioning consolidated licence cooling water decay chain density designated officer detection limit energy level Canadian Nuclear Commission canadlenne i Safety Commission de sOret6 nucl6aire J' J' J, J` �f Licensing Process for New Nuclear Power Plants J' in Canada • J r I' I' INFO-0756 _ x J ��k t e„ n J _ kf s yt � 1 February 2006 CanaTd a a LICENSING PROCESS FOR NEW NUCLEAR POWER PLANTS IN CANADA a Canadian Nuclear Safety Commission February 2006 7 1 C C C C C C C t C C t t t t t t f C C C C C G C Licensing Process for New Nuclear Power Plants in Canada C C ®Minister of Public Works and Government Services Canada 2006 C Catalogue number CC172-38/2006E C ISBN 0-66242642-8 C Published by the Canadian Nuclear Safety Commission C CNSC Catalogue number INFO-0756 C - c c Document Availability G This document is available on the CNSC Web site at www.rarclearsafetygc.ca. To order a print copy of the document in English or French,please contact: C Office of Communications and Regulatory Affairs G Canadian Nuclear Safety Commission P.O.Box 1046,Station B 280 Slater Street C Ottawa,Ontario KIP 5S9 CANADA Telephone: (613)995-5894 or 1-800-668-5284(Canada only) Facsimile:(613)992-2915 t E-mail:info@cnsc-ccsn.gc.ca C i LICENSING PROCESS FOR NEW NUCLEAR POWER PLANTS IN CANADA EXECUTIVE SUS This document describes the licensing process for new nuclear power plants in Canada,taking into consideration the requirements of the Nuclear Safety and Control Act(NSCA)and regulations made under the NSCA. This document covers only the major steps in licensing a now nuclear power plant. It does not address any approvals that may be required once a licence to prepare a site,or construct,operate or decommission a reactor are issued,nor does it describe the technical requirements used to support the assessment of licence applications. The Canadian Nuclear Safety Commission(CNSC)is currently updating its regulatory framework for nuclear power plants. The updated framework will draw upon international standards and best practices,including the International Atomic Energy Agency's(IAEA) nuclear safety standards,to the extent practicable. The IAEA's standards set out high-level safety goals that apply to all reactor designs;that is,they an technology-neutral. Aligning the CNSC's regulatory framework for new nuclear power plants with international standards and best practices allows the CNSC to build on advances in safety and on the experiences of the international regulatory community. Canadians,therefore,can be assured that any new nuclear power plants built in Canada will meet the highest standards for health,safety,security and environmental protection. a TABLE OF CONTENTS 1. lNTR4DUCT I0N................«.......................««.........«.............«..««....«.....«.........................1 2. THE NUCLEAR REGULATORY FRAMEWORK IN CANADA«.««...«„......«..«...«........«.«.««...1 3. LICENSING PROCESS FOR NEW NUCLEAR PowzR PL ANTS.......,....«,........«..:..«........«.....4 3.1 A PREREQUISITE FOR LICENSING: ENWRONMENTAL ASSESSMENT UNDER THE CANADLlNENYIRONMENTAL Az=mLaVT ACT.................................................................5 3.2 LIcENsim PROCESS UNDER THE NUCLEAR SAF s�"PYAND Comm ACT..........................6 3.2.1 SITE PREPARATION :...................7 3.2.2 CONsT ucnoN ............................................................................................... 11 3.2.3 OPERATION......................... .. 12 3.2.4 DECOmuSSIONIIIVG.......................................................................................... 13 4. CONSIDERATIONS REGARDING THE TIMEFRAMM FOR LICENSING NEw NUCLEAR POWER PLANTSJ S IN CANADA....«........«....«•««.......««.......«.N .N««««.N............«.«.«......13 i5. PUBLIC INVOLVEMENT IN THE LICENSING PROCTl SS.«......««.«......„.«............««.......«,..14 i i i i i 1 1 1 1 ' 1 1 1 r r r 1. INTRODUCTION The Canadian Nuclear Safety Commission(CNSC)is responsible under the Nuclear Safety and Control Act(NSCA)for regulating all nuclear facilities and nuclear-related activities in Canada. Before any person or company can prepare a site for,construct,operate,decommission or abandon a nuclear faoility,or possess,use,transport or store nuclear substances,they must obtain a licence issued by the CNSC. This document provides an overview of the process for licensing new nuclear power plants in Canada,taking into consideration the requirements of the NSCA and associated regulations. The description of the process also takes into account a key prerequisite for licence to be issued by the Commission,which is the completion of an environmental assessment(EA)pursuant to the Canadian Environmental Assessment Act(CEAA). 2. THE NUCLEAR REGULATORY FRAMEWORK IN CANADA The Parliament of Canada first established legislative control and federal jurisdiction over the development and use of nuclear energy and nuclear substances with the introduction of the Atomic Energy Control Act(AECA)in 1946,at which time the Atomic Energy Control Board (AECB)was established. Since the AECA had been in place for 50 years,it became clear that it was necessary to update the regulatory requirements in order to include key areas such as environmental protection and improved protection of health,safety and security. The Canadian Nuclear Safety Commission was established as the successor to the AECB when the NSCA came into force in May 2000. The CNSC regulates the use of nuclear energy and materials to protect health,safety,security and the environment and to respect Canada's international commitments on the peaceful use of nuclear energy. It is an independent federal regulatory agency and quasi-judicial administrative tribunal. The CNSC is comprised of two components a Commission tribunal and a staff organization. The Commission has the responsibility 1)to establish regulatory policies on matters relating to health,safety,security and the environment,2)to make legally binding regulations,and 3)to make licensing decisions based on laws and regulations. CNSC staff review applications for licences against regulatory requirements,make recommendations to the Commission,and enforce compliance with the NSCA,regulations,and any licence conditions imposed by the Commission. The NSCA also provides the Commission with the authority to set and enforce standards in the areas of health,safety,security and environmental protection related to nuclear energy and with respect to the implementation of Canada's policies and obligations concerning the non- proliferation of nuclear weapons. Section 26 of the NSCA prohibits any person from preparing a site,constructing,operating, The CNSC's mandate is set out in section 9 of the Nuclear Sgfety and Control Act. 0 2 The Canadian Nuclear Safety Commission is referred to as the`CNSC'when referring to the organization and its staff in general,and as the'Commission'when referring to the tribunal component. 0 Licensing Process for New Nuclear Power Plants in Canada,February 2006 1 i C" decommissioning or abandoning a nuclear facility without a licence granted by the Commission. Section 24(4)of the NSCA further states that"no licence may be issued unless,in the opinion of the Commission,the applicant: • is qualified to carry on the activity that the licence will authorize the licensee to carry on; and • will,in carrying on that activity,make adequate provision for the protection of the environment,the health and safety of persons and the maintenance of national security and measures required to implement international obligations to which Canada has agreed." C In making a licensing decision,the Commission considers the applicant's request, recommendations from CNSC staff,and any written or oral presentations from intervenors C (including the public)made during public hearings. The CNSC Rules of Procedkire set out requirements for participation in public hearings held by the Commission. Section S of this document provides additional information on public participation in the licensing process. C C As noted above,CNSC staff review licensing applications against the requirements of the C MCA,as well as CNSC regulations,standards and guides,taking into consideration input from C other departments and agencies. C C Licences granted by the Commission may contain conditions that trust be met by licensees,in C addition to the responsibility for meeting the requirements of the MCA and associated regulations. The regulations issued under the MCA that apply to nuclear power plants are: • the General Nuclear Safety and Control Regulations, • the Radiation Protection Regulations; • the Class 1 Nuclear Facilities Regulations, �. • the Nuclear Substances and Radiation Devices Regulations, • the Packaging and Transport of Nuclear Substances Regulations, C • the Nuclear Non Proliferation Import andgrgport Control Regulations;and • the Nuclear Security Regulations. C These regulations provide licence applicants with general performance criteria,and list information which applicants must submit to the CNSC as part of the licence application. Applications for licences must be accompanied by licence fees,as set out in the CNSC Cost C Recovery Fees Regulations(2003). C C The information submitted by an applicant in support of its application for a licence may be referenced in the licence conditions. In that case,the information becomes a legal requirement. C C Other legislation enacted by Parliament with which applicants are required to comply includes, but is not limited to: • the Nuclear Liability Act; C • the Nuclear Fuel Waste Management Act, C C 2 Licensing Process for New Nuclear Power Plants in Canada,February 2006 C C C C r • the Canadian Environmental Assessment Act, • the Canadian Environmental Protection Act, • the Fisheries Act, • the Species at Risk Act, • the Afigratory Bird Convention Act,and • the Canada Water Act. On behalf of the Government of Canada,the CNSC implements the safeguards agreement and Additional Protocol between Canada and the International Atomic Energy Agency MEA)far the verification of Canada's commitments concerning the peaceful use of nuclear energy and materials. The CNSC also cooperates with other national governments to ensure compliance with the non-proliferation terms and conditions of Canada's bilateral nuclear cooperation agreements and in advancing multilateral nuclear non-proliferation arrangements. In addition to the regulations issued under the NSCA,the CNSC issues regulatory documents on matters related to its mandate. The main classes of regulatory documents developed by the CNSC are Regulatory Policies,Regulatory Standards,Regulatory Guides and Regulatory Notices. Regulatory documents provide guidance to licence applicants on acceptable ways of i complying with regulatory requirements,and form the basis for the assessment of licence 1 applications. All regulatory documents are developed through a transparent consultative process with stakeholders,which ianchide licensees,government,non-governmental organizations and the general public. The CNSC is updating its regulatory framework for new nuclear power plants. The updated framework will draw upon international standards and best practices,including the IAEA's nuclear safety standards,to the extent practicable. These standards set out high-level safety goals and requirements that apply to all reactor designs;that is,they are technology neutral. Canada has been an active participant in the development of these IAEA standards,as well as the supporting technical documents which provide more specific technical requirements and best practices for the siting,design,construction,operation and decommissioning of new nuclear power plants. These standards and technical documents have served as references and benchmarks for the CNSC's nuclear regulatory requirements for many years. While the continued successful operation of nuclear power plants throughout the world shows that they can be operated safely,as with any other codex technology(such as airplanes and automotive vehicles),new ideas and advances in engineering mean there will always be room for ) safety improvements. Aligning the CNSC's regulatory framework for new nuclear power plants with international standards and best practices allows the CNSC to build on advances in safety and on the experiences of the international regulatory community. Canadians,therefore,can be assured that any new nuclear power plants built in Canada will meet the highest standards for health,safety,security and environmental protection. ) It is important to note that it is the responsibility of licence applicants to choose the nuclear power plant technology that best meets the safety goals,as well as their corporate business plans and strategies. A regulatory framework that is technology-neutral ensures the CNSC does not, through regulation,inappropriately limit the choice of technology available to companies who i Licensing Process for New Nuclear Power Plano in Canada,February 2006 3 i 1 1 may wish to build and operate new nuclear power plants in Canada. However,all technology proposed will need to meet the standards for health,safety,security and environmental protection. 3. LICENSING PROCESS FOR NEW NUCLEAR POWER PLANTS The licensing process under the NSCA is initialled by an application sent by the proponent to the CNSC. As stated in the CNSC Rules of Proceai ,the application must be filed with the Secretary of the Commission. In the CNSC's regulatory regime,nuclear power plants are defined as Class I nuclear facilities, and the regulatory requirements for these facilities are found in the Class I Nuclear Facilities Regulations. The regulations also require separate licences for each of the five phases in the life- cycle of a nuclear power plant: (1) a licence to prepare a site; (2) a licence to construct; (3) a licence to operate; (4) a licence to decommission;and (5) a licence to abandon3. The CNSC's assessment of information submitted by applicants in support of their application is carried out with input from other federal and provincial government departments and agencies responsible for regulating health and safety,environmental protection,emergency preparedness, and the transportation of dangerous goods. The NSCA does not have provisions for combined licences for site preparation,construction,or operation. Separate licences must,therefore,be granted for each phase,and would be issued in sequence. However,applications to prepare a sine,to construct and to operate a new nuclear power plant would be assessed in parallel. Additional information on the licensing process under the NSCA is provided in section 3.2 of this document. In addition to the five licensing steps pursuant to the NSCA and its regulations,Section 5(1 xd) of the CEAA stipulates that an EA must be carried out to identify whether a project is likely to cause significant environmental effects before any federal authority issues a permit or licence, grants an approval or takes any other action for the purpose of enabling the project to be carried out in whole or in part. More information on EAs is available in the next section. i 3 Licences to abandon nuclear power plants are not discussed further in this document. 4 Licensing Process for New Nuclear Power Plants in Canada,February 2006 3.1 A PRERE==FOR LTCENS *: a mR9NMENTAL Asca MENT UNDER THE CANWAUNENYMRONMENf ASSESSMENTACT EAs are initiated following an application under the NSCA for a licence to prepare the site,and are carried out under the CEAA.EAs identify whether a specific project is likely to cause significant environmental effects,and that potentially significant,adverse effects are identified and mitigated to the extent possible.By considering environmental effects and mitigation early in project plying,potential delays and unnecessary costs,can be avoided or reduced. EAs are carried out when any of the following conditions apply to a proposed project • federal,provincial or territorial government approval is needed; • federal land is needed;or • federal funding is needed. In the context of licensing a new nuclear power plant,this means that before any licensing decision can be made with respect to the Dew nuclW power plant,an EA must be completed with a decision that the project is not likely to cause significant adverse environmental effects ii with the available mitigation measures. If the decision on the EA is negative,the project will not proceed. Large-scale and environmentally-sensitive projects usually undergo a more intensive environmental assessment called a comprehensive study,which includes mandatory opportunities for public participation. Nuclear power plants are identified in CEAA's Comprehensive List Study Regulations,which identifies the projects for which comprehensive studies are mandatory. The EA for a new nuclear power plant would,therefore,be conducted as a comprehensive study,unless referred by the Commission(starting with a recommendation from CNSC staff or the Minister of the Environment for review by an EA panel or mediator.A project is referred for review to an EA panel in the following cases: • when it may cause significant adverse environmental effects,after taking into account mitigation measures; when it is uncertain whether a project will cause significant environmental effects,given the implementation of mitigation measures;or • where public concerns warrant referral. If a decision is made to refer the EA for a new nuclear power plant for review by an EA panel, the CEAA provides for one of the following three approaches to be taken: • a panel review conducted by a panel appointed by the Minister of the Environment; • a substitution arrangement whereby the Commission process is used as a complete substitute for an environmental assessment panel review;or • a joint review process,whereby the Commission(represented by one or more members) is supplemented with temporary member(s)appointed by the Minister of the Environment. The approach chosen for the panel review would require approval by the federal Minister of the Licensing Process for New Nuclear Power Plants in Canada,February 2006 5 Environment. The decision by the Minister of the Environment is based on discussions between the CNSC as the primary responsible authority(RA)for the EA,other identified responsible authorities,the Canadian Environmental Assessment Agency and other federal departments and agencies having an interest in the project. The procedures for the conduct of the would depend on the panel review epe approach selected,but would incorporate,as appropriate,the procedures set out in the 1997 Ministerial Guidelines entitled Procedures for an Assessment by a Review Panel (available at hft://www.gm-am.gc.ca/4131�41/4007/R�g r Unl, The key documents involved in a panel review are: • Terms of Reference of the panel:issued by the Minister of the Environment,following consultation with the RAs; • EA Guidelines:developed by federal departments and agencies or the panel,usually after public consultation,and issued to the licence applicant; • Environmental Impact Study(EIS):developed by the licence applicant,in response to the requirements of the EA-Guidelines; • Report of the Review Panel:prepared by the panel following public hearings,submitted to the Minister of the Environment,and made available to the public; and • Government Response:prepared by the RA,in consultation with other federal government departments,and submitted for approval by the Governor in Council,before being released to the proponent and the public. Note that there may be a need to harmonize the federal EA process with provincial requirements and coordinate EA activities where possible. Given ft potential for overlapping EAs,the CEAA allows the federal Minister of the Environment to enter into agreements with provincial and territorial governments relating to the EA of projects where both governments have an interest. These agreements provide guidelines for the roles and responsibilities of each government in the assessment of such projects. Figure 1 provides a graphic representation of the generic EA panel review process. 3.2 Ucrosmg Pttoan lk=THE M&WA SA " TY.lND CONTROL ACT The process that the CNSC follows for the assessment of a licence application under the NSCA is depicted in the process map in Figure 2. This process map shows key activities carried out by the applicant,CNSC staff and the Commission. Information to be provided by the applicant when applying for a licence for site preparation,or construction,operation or decommissioning of a new nuclear power plant is specified in: • Section 3 of the General Nuclear Safety and Control Regulations; • Sections 3 through 7 of the Class 1 Nuclear Facilities Regulations; • the Nuclear Security Regulations; • the Radiation Protection Regulations; • the Packaging and?Transport of Nuclear Substances Regulations;and • the Nuclear Substances and Radiation Devices Regulations. 6 Licensing Process for New Nuclear Po"r Plants in Canada,February 2006 1 1 a a ? Licence applications must contain all of the information specified in the regulations mentioned above. This information should be comprehensive and complete at the time the application is submitted,so that the CNSC's assessment of the application can be as effective and efficient as possible,and so that any concerns can be identified at the earliest possible time. This,in turn, will optimize the time needed by CNSC staff to carry out the regulatory assessment and prepare recommendations regarding the application for consideration by the Commission. In addition,information on decommissioning plans and financial guarantees for the new nuclear power plant are required early in the licensing process. The Class I Nuuclear Facilities Regulations require applicants to provide information on the proposed plan for decommissioning their nuclear facility or site. In addition to this information on decommissioning plans,the General Nuclear Safety and Control Regulations require that information on financial guarantees accompany licence applications. Financial guarantees are required in order to ensure that sufficient funds are available for decommissioning the plant at the end of its useful life,and for the long-term management of spent nuclear fuel Information on proposed financial guarantees should include any obligations for funding the decommissioning and long-term management of nuclear fuel waste pursuant to the Nuclear Fuel Waste Management Act. ? Early communication with the CNSC can help the applicant develop a good understanding of regulatory requirements for new nuclear power plants,the licensing process and the information to be submitted in support of a licence. Early communications also enable the CNSC to plan for the regulatory review,including making sure that qualified staff are available to cant'out the assessment. 3.2.1 Site Preparation Prior to issuing a licence to prepare a site for construction of a new nuclear power plant,the Commission must be satisfied that it is feasible to design,construct and operate the facility on the proposal site in a manner that will to meet all health,safety,security and environmental protection requirements. In addition,the Commission cannot issue a site preparation licence unless a positive decision has been made on the EA as required by Section 5(lxd)of the CEAA. The CNSC will also need to be assured that the site meets all applicable regulatory requirements. i The following aspects are considered in the evaluation of the suitability of a site over the life of a nuclear power plant: i 1 the potential effects of external events(such as seismic events,tornadoes and floods)and human activity on the site; • the characteristics of the site and its environment which could influence the transfer to persons and the environment of radioactive and hazardous material that may be released; and • the population density,population distribution and other characteristics of the region, insofar as they may affect the implementation of emergency measures and the evaluation of the risks to individuals,the surrounding population and the environment. 1 1 1 Licensing Process for New Nuclear Power Plants in Canada February 2006 7 r Specific information required to obtain a licence to prepare a site is listed in Section 4 of the Class 1 Nuclear Facilities Regulations(available at ba:/Aaws,bgtio.gc_.co/en/n-28.3/­`S---or-2000- 204/153624.ht AID. The goal of the CNSC at the site preparation stage is to ensure that the site characteristics which have an impact on health,safety,security and the environment have been identified and that these characteristics can,and will,be taken into consideration in the design and operation of the new nuclear power plant. The technical information arising fiom consideration of external events,site specific characteristics and supporting safety assessments,are used as input into the � design of the new nuclear power plant,and must be included in the application. CNSC staffs conclusions and recommendations from these reviews are documented in reports submitted to the Commission. It is the Commission,not CNSC staff which issues the licence to prepare the site after holding a public hearing,where all parties(applicant,CNSC staff and intervenors)have the opportunity to participate. As noted earlier,the Commission may not issue a licence unless it is satisfied that the applicant will make adequate provisions to protect health, safety,security and the environment,and to implement international tional obligations to which Canada has agreed. It is the responsibility of the applicant to demonstrate to that it will make such provisions when applying for a licence. Licences are typically issued with conditions,which may include"hold points"where CNSC approval is required before further work may proceed. G 8 Licensing Process for New Nuclear Power Plants in Canada February 2006 1-1� W v � v v te r.' Iry v v My v +✓ +v v •✓ v v v V v V v V V %k./ V v V V V +i.� V V V 'V V ril %J till %lp VO %Lj %►j W m V V V W WW " Figure 1: The Generic EA Panel Review Process Licensing Process for New Nuclear Power Plants in Canada,February 2006 Figure 2: The Process for Obtaining a Licence under the Nuclear Safety and Control Act 10 Licensing Process for New Nuclear Power Plants in Canada,February 2006 3.2.2 Construction When applying for a licence to construct a new nuclear power plant,it is the responsibility of the a applicant to demonstrate to the CNSC that the proposed design of the new nuclear power plant conforms to regulatory requirements and,if constructed as designed,will provide for safe operation on the designated site over the proposed plant life. Information required in support of the application to construct a new nuclear power plant includes,for example: • a description of the proposed design for the new nuclear powerplant,taking into consideration physical and environmental characteristics of the site; environmental baseline data on the site and surrounding area; • a Preliminary Safety Analysis Report showing the adequacy of the design; • measures to mitigate the effects on the environment and health and safety of persons that may arise from the construction,operation or decommissioning of the facility; • information on the potential releases of nuclear substances and hazardous materials,and proposed measures to control them;anti, • programs and schedules for recruiting and training operations and maintenance staff. A more complete listing of the information required to obtain a licence to construct a new nuclear power plant is listed in Section 5 of the Class 1 Nuclear Facilities Regulations(available at bo://Iaws.justice.gg—ca/en/n-28.3/sor-2QQD.-2m§lu4jdw. Upon receipt of the construction licence application,the CNSC performs a comprehensive assessment of the design documentation,Preliminary Safety Analysis Report and other information required by the regulations. The assessment focuses on determining whether the proposed design and safety analysis,along with other required information,comply with regulatory requirements. This review involves both rigorous engineering and scientific analysis and engineering judgement,taking into consideration the CNSC's experience and knowledge of best practices in nuclear plant design and operation gained from existing power plants in Canada and around the world. In addition to reviewing the information included in the application,the CNSC also verifies that any outstanding issues from the site preparation stage have been resolved CNSC staffs conclusions and recommendations from these reviews are documented in reports 0 submitted to the Commission;the Commission then makes the final decision on the issuance of the construction licence. As noted earlier,the Commission may not issue a licence unless it is satisfied that the applicant will make adequate provisions to protect health,safety,security and the environment,and to implement international obligations to which Canada has agreed. As such, it is the responsibility of the applicant to show that there are no major safety issues outstanding at the time the Commission considers the application for a construction licence. 1 Dunn the construction phase,the CNSC carries out i g p compliance activities to verify that the licensee is complying with the NSCA,associated regulations and its licence. Such compliance activities focus on confirming that plant construction is consistent with the design,and confirming that quality assurance requirements are being met. i Licensing Process for New Nuclear Power Plants in Canada February 2006 11 r r . r r r 3.2.3 Operation When applying for a licence to operate a new nuclear power plant,it is the responsibility of the l applicant to demonstrate to the CNSC that it has established the safety management systems, c plans and programs that are appropriate to ensure safe and secure operation. Information required in support of the application for a licence to operate includes,for example: c • a description of the structures,systems and equipment at the nuclear power plant, t including their design and operating conditions; j • the Final Safety Analysis Report;and t • proposed measures,policies,methods and-procedures for o commissioning systems and equipment; o operating and maintaining the nuclear facility o handling nuclear substances and hazardous materials; o controlling releases of nuclear substances and hazardous materials into the environment; o preventing and mitigating the effects on the environment and health and safety resulting from operation and decommissioning of the plant; o assisting off-site authorities in emergency preparedness activities,including assisting off-site authorities to deal with an accidental off-site release;and t o nuclear security. A more complete listing of the specific information required to obtain a licence to operate a new t nuclear power plant is found in Section 6 of the Class I Nuclear Facilities Regulations(available 4 at h •//laws justice r►e ca/ n-2$3/soit-2400-204/153624 c In addition to assessing the information included in the application to operate the new nuclear power plant,the CNSC also verifies that any outstanding issues from the construction licensing 1 stage have been resolved. CNSC stafTs conclusions and recommendations from these reviews are documented in reports t submitted to the Commission,which makes the final decision on the issuance of the operating licence. The licence to operate will enable the operator to load nuclear firel and begin commissioning. The purpose of the commissioning activities is to demonstrate that the plant has been constructed in accordance with the design,and that the systems,structures and components important to safety are functioning reliably. The initial operating licence is typically issued with conditions (hold points)to load nuclear fuel,permit reactor start-up,and operation at power in steps up to the design rating of the plant. All relevant commissioning tests must be satisfactorily completed before hold points can be relinquished. During subsequent long-term operation of the plant,the CNSC carries out compliance activities to verify that the licensee is complying with the NSCA,associated regulations and its licence. If the compliance activities identify a non-compliance or an adverse trend,there is a range of f r 12 Licensing Process for New Nuclear Power Plants in Canada,February 2006 , r 0 possible actions that the CNSC can take,ranging fiom a requirement for licensee action to 0 prosecutions. 3.2.4 Decommissioning As noted above,information on decommissioning plans and financial guarantees will,in practice,be taken into account at all stages of licensing(site won,construction and operation). At the end of a nuclear power plant's useful life,it will be necessary to decommission the facility. This will require a separate licence from the Commission. Factors taken into account when evaluating an application to decommission a nuclear power plant include,but are not limited to: the major components and systems within the facility,to ensure that they are properly considered during decommissioning planning • the design features that will facilitate the decommissioning activities and reduce the spread of contamination during operation; • the expected levels of activation and contamination within the facility following the end of operation; • an assessment of structures to ensure that they are cable of being maintained for the proposed period of storage and monitoring; • the disposal of some of the nuclear materials and radiation devices(e.g.,fresh fuel,spent fuel,heavy water likely contaminated with tritium and other prescribed nuclear materials);and the quantities or vohunes of wastes of all types(radioactive and hazardous)expected during the decommissioning activities. A listing of the specific information to be provided in support of an application to obtain a licence to decommission a nuclear power plant is found in$&-tiou 7 of the Class 1 Nuclear Facilities Regulations(available at h ://laws., tice.ge,.mi�= 28, / 2000- , 204/153624.htmlL In addition,the licensee must show that they have sufficient funds to decommission the plant and 0 provide for the long-term management of spent nuclear fuel. 1 1 t 4. CONSIDERATIONS REGARDING THE TIMEFRAME FOR LICENSING 0 NEW NUCLEAR POWER PLANTS IN CANADA 0 i The regulatory effort required for new plant licensing,from receipt of the initial application to commercial operation,can be divided into four stages: 0 • EA; i • licence to prepare the site; • licence to construct; and • licence to operate. Licensing Process for New Nuclear Power Plants in Gmada February 1006 13 i Figure 3 shows the process map for licensing a new nuclear power plant,including the EA,work carried out by the CNSC to assess applications,key decision points in the process and activities performed by the applicant. The NSCA does not have provisions for combined licences for site preparation,construction,or V operation. Separate licences must,therefore,be granted for each phase,and would be issued in sequence. However,applications to prepare a site,to construct and to operate a new nuclear power plant would be assessed in parallel Factors that may influence the duration of the licensing process include: +r • the EA process could take up to 36 months,depending on whether the EA is carried out as a comprehensive study or carried out by a panel,and depending on the amount of time required by the licence applicant to prepare the necessary documentation(e.g.EIS, providing additional information requirements).`This is a best estimate,based on past experience; • the information required to accompany the application is submitted in a comprehensive 4 and complete package so that the assessment of the application can be carried out in an G effective,efficient and timely manner, G • the time required for the applicant to carry out its activities(i.e.prepare the site,and construct and commission the new nuclear power plant); • whether there are any major safety issues that require resolution before CNSC staff can G prepare their recommendations to the Commission and G • whether the CNSC has the resources to carry out its review in`a timely manner. G Given these factors,it is difficult to specify the duration of the licensing process. C G 5. PUBLIC INVOLVEMENT IN THE LICENSING PROCESS C G The CNSC is committed to operating with a high level of transparency. This includes engaging C stakeholders through a variety of appropriate consultation processes,effective information C sharing and communications. G G An EA for a new nuclear power plant,conducted either at the comprehensive study or panel G review level,provides significant opportunities for public participation. If a decision is made to G refer the project to a review by an EA panel,these opportunities include commenting on draft ra EIS Guidelines,commenting on the EIS and participating in public hearings. In addition,in G panel reviews,there is also a provision for finding to assist participants in preparing for and C participating in the review. These fiords are provided and administered by the Canadian G Environmental Assessment Agency. G Consideration of licence applications for new nuclear power plants by the Commission follows the public hearing process as set out in the CNSC Rules of Procedwe,which are available on the C CNSC's Web site at www.nuclearsafety.gc.ca. Typically,public hearings for licensing C applications for nuclear power plants take place over two hearing days in a ninety-day period. C 14 Licensing Process for New Nuclear Power Piano in Cando,February 2006 C C C C Public hearings give affected parties and members of the public an opportunity to be heard before the Commission. The timelines for both one-day and two-day hearings,based on the CNSC Rules of Procedures,are shown in Figure 4. Licensing decisions for new nuclear power plants will likely be made after a two-day public hearing held over a ninety-day period. Following Hearing Day 2,the Commission members will deliberate and render a Record of Proceed' � mgs,including Reasons for Decision. Typically,the Record of Proceedings and Reasons for Decision are published within six weeks after the close of the hearing. In addition to the formal licensing process,the CNSC encourages licence applicants to undertake pre-application communications activities,such as public consultations,regarding their plans for new nuclear power plants. The CNSC has issued a regulatory guides which provides general information to licensees on the regulatory requirements for public information programs. 0 ii i i i i i i 0 1 Licensing Process for New Nuclear Power Plants In Canada,February 2006 15 0 Figure 3: 16 i Licensing Process for a New Nuclear Power Plant in Canada. Commentiat opemdW Participants in the Licensing Process t i ConwrAssion CNSC SO I � i Carved. I L._._. _.. r— ——i I ' Aavkw L----- ..------------- -z Govarrnor In CMVM ---------------= Licensing Process for New Nuclear Power Plants in Canada,February 2006 Factors Im may nllttmCe to dumdon of to tlo *kV peons kxkuds: • Vm EA peons could WO up b 35 nu Mlle - a beat eetkraa; based an peat egmisncs . :ha Qalrlpf ellelfelVallan and ow"sWom of Yftmaft requkad 01 44* to soomnperry to spolosdon • qsa*am re**md for the rlppNwM 10 Carry OUt iqr actHitlas • there an no m*r safely Issues that nyuks nook"bstbn CNSC sW pat prapa►s tire*raoonVnsrudalbne b tt»Comrntion • do CNSC tom Hn mw mss to certy cut ft misw in a ft" muwrer Commentiat opemdW Participants in the Licensing Process t i ConwrAssion CNSC SO I � i Carved. I L._._. _.. r— ——i I ' Aavkw L----- ..------------- -z Govarrnor In CMVM ---------------= Licensing Process for New Nuclear Power Plants in Canada,February 2006 —: — — — — s — — - — — s a — i s t a i X t ♦ t 'l W� t 'W.. 'r, V. al VL W, .'iii. +' AM,' %�' ­' 'Wr a' +rte 4l' w' *A�' hi' +d&' 16.' V 1V V V TJ Figure 4: Timelines for One-Day and Two-Day Hearings One-Day Hearing(-5 Months) Day 1 Hearing Submission by Staff and Applicant Applicant for Supplementary Information Submission by Intervenors Public Notice 90 Days Prior 60 Days Prior 30 Days Prior 7 Days Prior to Hearing I I to Hearing I I to Hearing I I to Hearing Two-Day Hearing( 6 Months) Public Notice Submission by Staff and Day 1 Hearing Submission by Staff, Applicant for Applicant and Day 1 intervenors for Day 2 60 Days Prior 30 Days Prior 60 Days Prior 30 Days Prior to Hearing to Day 1 to Day 2 to Day 2 Hearing I I Decision 45 Days after Hearing Suppiernentary Day 2 Hearing Information 7 Days Prior to Day 2 45 Days after Day 2 Licensing Process for New Nuclear Power Plants in Canada,February 2006 17