HomeMy WebLinkAboutOPD-001-08
CJaIJ-
Leading the Way
REPORT
OPERATIONS DEPARTMENT
. Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: FEBRUARY 25, 2008
':hesbl'^-t;Of)~G. PA~ \3 \-c8
Report #: OPD-001-08 File #:
By-Law #:
Subject:
2007 WINTER REPORT
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report OPD-001-08 be received for information;
Submitted by:
Reviewed by0 ~~
Franklin Wu,
Chief Administrative Officer
FHlkr
REPORT NO. OPD-001-08
PAGE 2
BACKGROUND AND COMMENT:
Further to our 2007 Winter Budget Report #OPD-006-07 (Attachment #1),
submitted June 18, 2007, staff is providing a final update to the costs of the 2007
winter maintenance program.
Winter Maintenance:
As of December 31, 2007, the following table illustrates the expenditures
incurred.
Winter Control 2007 Budget 2007 Actual Variance
Plowing $ 271,000.00 $ 356,064.92 ($ 85,064.92)
Sanding/Salting $ 827,000.00 $1,617,490.47 ($790,490.47)
Winter Maintenance $ 222,500.00 $ 243,516.63 ($ 21,016.63)
Other
Total $1,320,500.00 $2,217,072.02 ($896,572.02)
The 2007 winter maintenance budget from January 1st to December 31st actual
expenditure of $2,217,072.02 includes the sand/salt year end inventory
adjustment of ($101 ,493.60).
The Municipality of Clarington delivers winter control services across a road
system of 1,700 lane kilometers. The Operations Department winter response
capacity features twenty-eight (28) units in total. Our response is composed of a
mix of vehicles from the Orono, Hampton and Yard 42 depots.
In 2007, The Operations Department had eighty-nine (89) callouts. A full callout
is categorized by calling all available drivers. An event is categorized by calling
any number less than all available drivers. The breakdown is as follows: twenty
seven (27) full callouts and sixty two (62) events. Of these eighty-nine (89)
callouts, sixty three (63) were for snow accumulation, nine (9) were for freezing
rain, fourteen (14) were for drifting snow and three (3) were for ice / flash freeze
conditions.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-001-08
PAGE 3
Winter Callouts:
Year Jan Feb Mar Apr Nov Dee Total
2006 19 18 9 0 0 6 52
2007 17 27 13 2 10 20 89
You will note that there were six (6) callouts in NovemberlDecember 2006 and in
November/December 2007 there were thirty (30) callouts. This does not include
the five (5) responses for snow removal in the downtown Business Improvement
Areas.
Winter Patrol is a critical winter control function. It provides us the assurance
that the road system is observed on a continual basis during the winter season,
so that any potentially hazardous conditions encountered can be addressed.
Road Patrol is also backed up by an On Call Lead Hand available to visit the
areas of concern if necessary and to make judgement calls as appropriate. An
Operations Supervisor is also on call to assist with winter maintenance.
Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program in 2007 was $85,000.00 with an actual
expenditure of $78,856.56.
The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow
Snow Clearing Program was again well received by the community. The
program has increased each year to 664 residents today. Although there were
61 participants who did not return to the program the past season, there are 74
new participants to the program.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3AB T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-001-08
PAGE 4
Bowmanville 33 339 42 381
Courtice 16 125 34 159
Newcastle 6 54 13 67
Newtonville 1 8 1 9
Orono 4 14 5 19
Solina 0 4 0 4
Burketon 0 1 1 2
Enniskillen 0 4 0 4
Hampton 0 11 1 12
Maple Grove 0 2 0 2
Mitchell's Comers 1 5 0 5
61 567 74 664
Did Not Return to Program from 07-08 61
Total Participants in 06-07 Program 631
~
Increase to the 07 - 08 Program from last Year 33
Metres Cleared for the 2007/08 Season:
Bowmanville
Courtice
Newcastle
Newtonville
Orono
Solina
Burketon
Enniskillen
Hampton
Maple Grove
Mitchell's Comers
TOTAL:
7,198
3,767
921
443
357
67
22
154
207
o
o
13,136
2,031
1,158
366
69
113
23
10
29
73
16
36
3,924
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-001-08
PAGE 5
Sidewalk Snow Clearing Contract:
The total budget for this program in 2007 was $192,000.00 with an actual of
$123,833.75. This includes 309 Municipal locations including Fire Stations,
Municipal Facilities and boulevards.
The snow clearing service on municipal sidewalks starts when a snowfall ends
and only when there is more than two centimeters of snow on sidewalks. The
driveway windrow snow clearing service is not undertaken until the snow plowing
on all municipal streets has been completed.
Below is a table of call-out statistics for this program from 2001 to 2007:
Call-Out Statistics
January February March April November December Total
2001 17 13 6 0 1 16 53
2002 10 10 7 0 2 11 40
2003 23 14 11 4 1 6 59
2004 20 9 3 0 1 9 42
2005 11 5 4 0 5 10 35
2006 7 9 2 0 0 3 21
2007 12 12 6 1 2 12 45
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-001-08
PAGE 6
CONCLUSION:
The Operations Department continues to closely monitor weather forecasts
including the Provincial Road Weather Information System (RWIS) which
accurately predicts each hour anticipated precipitation, air and pavement
temperature, dew point temperature (the moment fog occurs) and wind speed /
gusts, and respond accordingly. General conditions encountered are lake effect
flurries, drifting snow on rural roads, freezing rain, icy / flash freeze conditions or
snow accumulations that require maintenance. A follow up report before summer
recess will update Council on the 2008 winter costs as it relates to the approved
budget.
Attachment:
Attachment #1
2007 Winter Budget Report #OPD-006-07
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
C/mJ!JgtDn
ATTACHMENT NO.: 1
REPORT NO.: OPD-001-08
REPORT
OPERATIONS DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
JUNE 18, 2007
Report #: OPD-006-07 File #:
By-Law #:
Subject:
2007 WINTER BUDGET REPORT
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report OPD-006-07 be received for information;
Submitted by:
Fred Horvath,
B.A., RD.M.R, RRF.A.
Director of Operations
Reviewed by:
Franklin Wu,
Chief Administrative Officer
FHlkr
REPORT NO. OPD-006-07
PAGE 2
BACKGROUND AND COMMENT:
The Operations Department during the first four months of 2007 dealt with snow
events that were typically 2.5 em. In Febnuary, the Operations Department
responded to 27 snow events in 28 days.
Please note in the following table the total number of our responses for this past
winter season compared to the same period last year:
YEAR JAN FEB MAR APR TOTAL
2006 19 18 9 0 46
2007 17 27 13 2 59
As of May 11, 2007 the Operations Department from January 1 sl to May 11 Ih
incurred 3,552 hours of total overtime including 645 hours for Sunday
maintenance.
During this period the Operations Department provided 59 responses, which
included 18 full call outs compared to only 14 full call outs for the same period in
2006.
Spring clean up of winter sand has been ongoing since April 1 st and was
completed by June 1st.
BUDGET:
In March, 2007, Council approved a winter maintenance budget of $1,320,500;
$192,000 for sidewalks and parking lots and a Senior Snow Clearing contract of
$85,000.
Winter Maintenance:
As of May 11, 2007, the following table illustrates the expenditures incurred.
Winter Control 2007 Budget 2007 Actual Overexpended /
Unexpended
Plowing $ 271,000.00 $ 235,861.55 $ 35,138.45
Sanding/Salting $ 827,000.00 $ 937,881.76 ($110,881.76)
Winter Maintenance $ 222,500.00 $ 174,995.34 $ 47,504.66
Other
Total $1,320,500.00 $1,348,738.65 ($ 28,238.65)
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-006-07
PAGE 3
The 2007 winter maintenance budget from January 151 to May 11th actual
expenditure of $1,348,738.65 includes an estimated sand/salt year end inventory
adjustment of $116,145.20.
Sidewalk Snow Clearing Contract:
The total budget for this program in 2007 is $192,000.00 with an actual
expenditure of $76,577.41 as of May 11 Ih,
Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program for 2007 is $85,000.00 with an actual
expenditure of $51,708.92 as of May 11th.
Below is a table of call-out statistics for this program from 2001 to April 2007:
Call-Out Statistics
Jauuary February March April November December Total
2002 10 10 7 0 2 11 40
2003 23 14 11 4 1 6 59
2004 23 23 8 0 2 13 69
2005 20 7 9 2 5 10 53
2006 7 9 2 0 0 3 21
*2007 12 12 6 1
* A total of 31 callouts for winter sidewalk maintenance to date in 2007.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3AG T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-006-07
PAGE 4
CONCLUSION:
With winter maintenance still outstanding for November and December of 2007,
Operations is anticipating that the overall winter maintenance expenses will be
over budget. Staff will continue to update you once the winter program has
commenced.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2292 F (905) 263-4433