HomeMy WebLinkAboutCOD-008-08
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Monday, February 4th, 200B
Date:
Report #: COD-OOB-OB
File#_
By-law #,;{odK -r)X Co
Subject:
CONTRACT AGREEMENT - BELL MOBILITY
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-008-08 be received;
2. THAT the Purchasing By-law #2006-27 be waived for this transaction;
3. THAT the Manager of Purchasing be authorized to negotiate with Bell Mobility, for the
provision of Cellular Services and related hardware as required by the Municipality of
Clarington;
4. THAT the attached By-Law authorizing the Mayor and Clerk to execute the necessary
agreement be approved.
Submitted by: ~Ut;p
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
ReviewedbC)~~
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
COD-ODS-OS
Page 2
BACKGROUND AND COMMENT
A Request for Proposal (RFP) RFP2007-8 was publicly advertised and issued by the Municipality of
Clarington. Upon closing, only one compliant submission was received. This submission was from
Bell Mobility.
The prices and services offered by Bell Mobility are similar and in some cases better than those
currently being provided by the incumbent cellular service provider.
As Bell Mobility was the only potential provider to submit a compliant proposai and as they are
capable of meeting the Municipality of Clarington's requirements it is recommended that Purchasing
By-Law #2006-127 be waived for this transaction to allow Purchasing to negotiate a final contract
with Bell Mobility for cellular services including Blackberry service. Pending satisfactory negotiation
of a contract with Bell Mobility, it is further recommended that the negotiated contract be executed
and put in place. It is anticipated that the contract would be for a term of 3 years with the option of
two extensions each for a one year period. Included would be standard termination/cancellation
provisions should the service not be as expected.
The prices and services offered by Bell Mobility are similar and in some cases better than those
currently being provided by the incumbent cell phone provider. However, there will be a onetime
uplift cost for the hardware replacement which would be approximately $14,000 which would be
charged to the Corporate Communications Account 100-16-130-00000-7132. The annual cost of all
cellular requirements is approximately $103,000.00.
The required funds to cover the monthiy service will be drawn from the current budget as per the
current practice.
Attachments:
Attachment 1 - Schedule "A", By-law
Schedule 'A'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize a contract between the Corporation
of the Municipality of Clarington and Bell Mobility Inc., Mississauga,
Ontario, to enter into agreement for the Provision of Cellular Services and
Related Hardware.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Bell Mobility Inc., Mississauga, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2008.
By-law read a third time and finally passed this
day of
,2008.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk