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HomeMy WebLinkAbout02/04/2008 Cl!1!:.mgron General Purpose and Administration Committee Minutes February 4, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 4, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer of Finance, L. Gordon Director of Operations, F. Horvath Director of Corporate Services, M. Marano Manager of Community Planning, Planning Services, C.Salazar Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy indicated that he would be stating a pecuniary interest with respect to Report CLD-003-08. ANNOUNCEMENTS Councillor Hooper & Councillor Woo attended the official opening of the new store in Bowmanville, Peaks Men's Wear on Saturday February 2, 2008. Councillor Hooper informed the Committee that the 150th Anniversary Committee will be meeting on Wednesday, February 6, 2008. Councillor Hooper has tickets for the Heart 'n' Soul Musical Theatre Productions of Music Canadian Style on Saturday, February 9th at Bowmanville High School. This is fund raising event in support of the Firehouse Youth Centre, Youth Programming in Clarington. General Purpose and Administration Committee Minutes February 4, 2008 Councillor Woo informed the Committee of the kick-off for the Lakeridge Health Hospital 2008 Membership Campaign. Costfor the membership is $10.00 and all funds go to the local hospital volunteer organizations. Brochures are available at the customer service counter in the Municipal Administrative Centre. Councillor Woo informed the Committee that he attended the opening reception at the Kent Fernadale Gallery exhibition for Jean-Michel Komarnicki. This exhibition runs from February 1st through to February 28th. Jean-Michel Komarnicki is currently the President of the Visual Arts Centre in Clarington. Counicllor Woo advised the Committee of the Mayor's 1 st Annual Snow Golf Tournament to be held on February 16, 2008. This is a fundraiser to support the Clarington Project which is part of the Community Living Oshawa-Clarington. He informed the Committee that there will be a chili cook-off following the tournament at the Bowmanville High School. Mayor Abernethy informed the Committee that Councillors Trim, Novak and Foster and himself had the opportunity to visit an Energy from Waste facility in Burnaby, B.C. This facility has been operational since 1998. The tour proved very informative. He informed the Committee that Vancouver's situation is similar to Clarington in that the landfill site Vancouver is currently using will be closing in 2009. He stated that Vancouver will have three to six facilities in and around the BurnabyNancouver area. Anyone interested in more information may contact any of the Councillor's who attended this tour or the Mayor. MINUTES Resolution #GPA-096-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the Special meeting of the General Purpose and Administration Committee held on January 18, 2008, be approved. CARRIED Resolution #GPA-097-08 Moved by Councillor Trim, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 21,2008, be approved. CARRIED PRESENTATIONS There were no presentations. .2. General Purpose and Administration Committee Minutes February 4, 2008 DELEGATIONS Jason King, Alcatraz, regarding Report EGD-009-08 was called but was not in attendance. Richard Ward addressed the Committee regarding outstanding issues that have not been addressed to his satisfaction. Mr. Ward stated he will be lodging criminal complaints against the Municipality of Clarington because his property was not re- designated as commercial property and he has never been informed as to why he was denied this request. Mr. Ward has concerns regarding his tax increase especially related to garbage pick up. He stated he has not received garbage pick up for quite some time. Mr. Ward informed the Committee that not having his garbage picked up has cost him a significant amount of money. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Zoning By-Law and Proposed Draft Plan Subdivision William Tonno Construction Limited and Kingsberry Properties PSD-012-08 Applicant: Reports: Tracey Webster, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-012-08. Libby Racansky spoke in opposition to the application detailed in Report PSD-012-08. Ms. Racansky expressed concerns regarding the effect this development will have on the wetlands. She would like to see the wetlands preserved and does not understand why they are slowly being destroyed. She was concerned that the development will lower the water level and wells will go dry, thus having a significant effect on the environment. Ms. Racansky would like to see different planning strategies implemented for storm water management. Kerry Meydam spoke in opposition to the application detailed in Report PSD-012-08. Ms. Meydam has all of the concerns stated in section 10.3 of Report PSD-012-08. She is concerned about the effect of this application on the wells and does not feel that residents should be financially responsible for the water hook up from the road to the house and believes the cost for this is not included in the Regional Well Interference Policy. She informed the Committee that this cost should rest on with the Region or the Municipality and the Developer because the well problems were not caused by the owners' actions but by something they have no control over. Ms. Meydam expressed concerns over the urban area boundary line to the north and was enquiring as to whether or not this boundary line has changed from the original plans, or has it been altered to allow for the extension of Adelaide Avenue. Ms. Meydarn would like to see some of the wetlands preserved and have the development reduced to achieve this. .3- General Purpose and Administration Committee Minutes February 4, 2008 Peter Slofstra, a resident of Courtice, spoke as a representative of his neighbours in opposition to the application detailed in Report PSD-012-08. Mr. Solfstra has concerns with the increase of traffic on Daiseyfield Drive. Mr. Solfstra informed the Committee that he often walks along the wetland area and feels the development will have a significant negative effect on the wildlife living in the wetlands. He has concerns over the lack of green space in the plans and would like to see the Municipality do something special and unique to protect the wetlands instead of developing the entire area. He expressed concerns regarding the timing and enquired whether Adelaide Avenue would be extended prior to the development. Donna MacMillan spoke in opposition to the application detailed in Report PSD-012-08. Ms. MacMillan bought her house in 2004 because of the surrounding green space. One year ago she received notice that the development was planned for the north and she was very disappointed with the future development. Ms. MacMillian does not feel current residents who encounter problems with their wells, due to development, should not be held financially responsible for water hook up. She also expressed concerns regarding the increase and speed of the traffic on George Reynolds Drive and Trulls Road. No one spoke in support of Report PSD-012-08. Glen Genge, GD Biddle & Associates, was present on behalf of William Tonno Construction Limited, the applicant, to address any concerns or questions raised at today's meeting. Mr. Genge assured the Committee that the application detailed in Report PSD-012-08 is in compliance with the Regional Plan and all requirements and procedures have been followed. He informed the Committee that there will be a 30 meter buffer around the wetlands. Mr Genge feels the issues raised regarding water hook-up should be directed to the Region. He reminded the Committee of the park adjacent to George Reynolds Drive. The timing of the extension of Adelaide Avenue is in the hands of the Region and the Ministry of the Environment and a portion of the road extension may be implemented with this application. Mark Foley, Foley Group, was present on behalf of Kingsberry Properties, the applicant, to address any concerns raised at today's meeting. Mr. Foley informed the Committee that the drawings for this development have been in existence for some time and have always been classified as medium density. He spoke regarding the EIS studies and stated that 15 - 18 studies have been done starting in 1989 through to 1990. The actual application itself has been in existence for eighteen to nineteen years and was amended in the fall to comply with the EIS studies that were done. Mr. Foley informed the Committee that more peer review studies will be conducted and any issues raised will be reviewed and addressed. He assured the Committee that the north urban boundary line has not be altered from the original plans and that the extension of Adelaide Avenue is in the hands of the Region. If the development is approved, the extension of Adelaide Avenue will be implemented at that stage. -4. General Purpose and Administration Committee Minutes February 4, 2008 PLANNING SERVICES DEPARTMENT ENVIRONMENTAL IMPACT STUDY - KINGSBERRY/TONNO APPLICATIONS FOR DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED AND KINGSBERRY PROPERTIES Resolution #GPA-098-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-012-08 be received; THAT the Environmental Impact Study for the KingsberrylTonno development proposals be received; THAT staff continue processing the applications to amend the Zoning By-law and the proposed Plan of Subdivision, submitted by William Tonno Construction Limited to permit the development of 84 residential units; THAT Staff continue processing the applications to amend the Zoning By-law and the proposed Plan of Subdivision, submitted by Kingsberry Properties to permit the development of 72 residential units; THAT the applicant, Region of Durham, all interested parties listed in Report PSD-012-08 and any delegations be advised of Council's decision; and THAT Rev. Earle Hawley be thanked for his effort and time as an area representative on the Steering Committee. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 17, 2008 Resolution #GPA-099-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-013-08 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on January 17, 2008, for applications A2007-0065 and A2007-0066 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 5 - General Purpose and Administration Committee Minutes February 4, 2008 ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2007 Resolution #GPA-100-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-014-08 be received for information. CARRIED UPDATE ON THE IMPLEMENTATION OF THE GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2006 Resolution #GPA-101-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-015-08 be received for information. CARRIED DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: 1709599 ONTARIO INC. Resolution #GPA-102-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-016-08 be received; THAT the Draft Plan of Condominium application, submitted by 1709599 Ontario Inc. be approved and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 4 to Report PSD-016-08 and the applicant entering into a site plan agreement; THAT a copy of Report PSD-016-08 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-016-08 and any delegation be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes February 4, 2008 Resolution #GPA-103-0B Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Committee recess for 5 minutes; and THAT the Committee waive the rules of order to consider the delegation of Mr. Jason King regarding Report EGO-009-OB, immediately following the recess. CARRIED The meeting resumed at 11:45 a.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT DELEGATION - JASON KING Jason King, Alcatraz, addressed the Committee regarding Report EGO-009-OB. Mr. King stated the contents of Report EGO-009-OB is a great human issue as well as a political one. He would like to see the new Skateboard Park in Courtice named after Rob Piontek, stating that Mr. Piontek was a mentor to the youth of today, and this would send a positive message to the kids that the political process does work. Mr. King informed the Committee of Rob's accomplishments and feels naming the Skateboard park after him would be the most appropriate monument. APPOINTMENT OF INSPECTOR Resolution #GPA-104-0B Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGO-OOB-OB be received; THAT Jeremy Zegers be appointment as Inspector for the Municipality of Clarington effective Monday February 4, 200B and that his name be added to Schedule 'A' of By-law 2005-145; and THAT the appropriate by-law be forwarded to Council. CARRIED -7- General Purpose and Administration Committee Minutes February 4, 2008 COURTICE SKATE PARK NAMING Resolution #GPA-105-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the request to name the new skate park in Courtice after Rob Piontek be approved; and THAT interested parties be advised of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT Mayor Abernethy stated he has a pecuniary interest with respect to Report CLD-003-08 as the individual referenced in this report was his 2007 Election Campaign Financial Officer. Mayor Abernethy refrained from discussions and voting on this matter. 2006 MUNICIPAL ELECTION - CHARGES AGAINST THE MUNICIPALITY OF CLARINGTON IN THE ONTARIO COURT OF JUSTICE Resolution #GPA-106-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report CLD-003-08 be received for information. (See following point of privilege) Mayor Abernethy rose on a point of personal privilege and requested Councillor Robinson to withdraw his comments implying an involvement with Mr. Hendrikx and the actions against the Municipality. - 8 - General Purpose and Administration Committee Minutes February 4, 2008 The Chair ruled that Councillor Robinson's comments were Out of Order. Councillor Robinson withdrew his comments. The foregoing resolution was then put to a vote and CARRIED 2008 ANIMAL LICENCE SALES CAMPAIGN Resolution #GPA-107-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CLD-004-08 be received for information. CARRIED VOLUNTEER RECOGNITION EVENT 2008 Resolution #GPA-108-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-005-08 be received; THAT the Volunteer Recognition Event for 2008 be held on Wednesday, April 30, 2008; and THAT the Municipality of Clarington host a Volunteer Recognition Event every four years, to coincide with the Term of Council, and that the Event be held in the second year of the Term, during National Volunteer Week. CARRIED APPOINTMENT OF A PARKING ENFORCEMENT OFFICER Resolution #GPA-1 09-08 Moved by Councillor Novak, seconded by Councillor Trim THAT Report CLD-006-08 be received; THAT the by-law attached to Report CLD-006-08 be forwarded to Council for approval; - 9- General Purpose and Administration Committee Minutes February 4, 2008 THAT By-law 2002-163 be repealed; and THAT Alison Albrecht be advised of Council's actions. CARRIED Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2007-51, GRASS CUTTING AND TRIMMING Resolution #GPA-110-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-004-08 be received; THAT Tom's Landscaping Maintenance and Design, Oshawa, Ontario, with a total bid amount of $93,209.02 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-51, be awarded a three (3) year contract for grass cutting and trimming for Section 1 as required by the Operations Department; THAT GWS Landscaping, Bowmanville, Ontario with a total bid amount of $137,127.71 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-51, be awarded a three (3) year contract for grass cutting and trimming for Sections 2, 3 and 4 as required by the Operations Department; THAT the award of Section 4 be subject to the approval of the Regional Municipality of Durham; and THAT the required funds be drawn from the respective year's current budget allocation for grass cutting. CARRIED CONTRACT AGREEMENT - BELL MOBILITY Resoultion #GPA-111-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-008-08 be received; THAT the Purchasing By-law 2006-127 be waived for this transaction; -10. General Purpose and Administration Committee Minutes February 4, 2008 THAT the Manager of Purchasing be authorized to negotiate with Bell Mobility, for the provision of Cellular Services and related hardware as required by the Municipality of Clarington; and THAT the by-law attached to Report COD-008-08 authorizing the Mayor and Clerk to execute the necessary agreement be approved. CARRIED TENDER CL2007.52 SUPPLY & DELIVERY OF OILS & LUBRICANTS Resoultion #GPA-112-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-009-08 be received; THAT RP Oil Limited, Whitby, Ontario with a total approximate annual bid in the amount of $24,195.72 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007 -52, be awarded the contract to supply and deliver oils and lubricants commencing March 1, 2008, as required by the Municipality of Clarington, Operations Department; THAT the contract be extended for a second year and third year dependant upon satisfactory service and pricing; and THAT the required funds be provided from the current operating fleet budget. CARRIED FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-113-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report FND-003-08 be received; and THAT the list of applications attached to Report FND-003-08 for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED . 11 . General Purpose and Administration Committee Minutes February 4, 2008 MUNICIPAL INFRASTRUCTURE INVESTMENT INITIATIVE Resolution #GPA-114-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-004-08 be received; THAT Council direct the Director of FinancelTreasurer to submit an application for funding under the Municipal Infrastructure Investment Initiative for the Clarington Branch Library Construction in Newcastle at a project cost of $3,450,047 with requested grant funding totaling $2,365,780; and THAT the appropriate by-law be forwarded to Council and that the Mayor and Clerk be authorized to execute any necessary agreements to facilitate the grant application. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION - RICHARD WARD Resolution #GPA-115-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Richard Ward be received with thanks. CARRIED OTHER BUSINESS Councillor Trim informed the Committee that Regional Headquarters has just received confirmation that a contribution of 2.5 million will be provided to the Region of Durham Long-Term Transit Planning and that Durham recently celebrated it's 15th million passenger. - 12 - General Purpose and Administration Committee Minutes February 4, 2008 COMMUNICATIONS CORRESPONDENCE - CLIFFORD CURTIS Resolution #GPA-116-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the correspondence from Mr. Clifford Curtis regarding Report PSD-012-08 be received; and THAT the correspondence be referred to the Director of Planning Services. CARRIED CORRESPONDENCE - WILLIAM & MARGARET TODD Resolution #GPA-117-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the correspondence from William and Margaret Todd regarding Report PSD-012-08 be received; and THAT the correspondence be referred to the Director of Planning Services. CARRIED ADJOURNMENT Resolution #GPA-118-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 12:50 p.m. CARRIED ~.arv,/ L l / - 13 -