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Home My WebLink About01/07/2008 Cl!Jlmgron General Purpose and Administration Committee Minutes January 7,2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 7,2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. ANNOUNCEMENTS Councillor Hooper informed the Committee the new logo for the Bowmanville 150th Sesquicentennial Anniversary celebrations was unveiled yesterday at the Mayor's Levee and mentioned there will be events scheduled June 28th - July 1, 2008, weekend in the downtown business district, as well as other events throughout the year. He thanked Council for their support of the anniversary celebrations. General Purpose and Administration Committee Minutes January 7,2008 Resolution # GPA-001-08 Moved by Councillor Woo, seconded by Councillor Trim THAT the agenda be altered to allow for the introduction of a motion regarding the Bowmanville 150th Sesquicentennial Anniversary event. CARRIED Resolution #GPA-002-08 Moved by Councillor Novak, seconded by Councillor Woo THAT the Bowmanville 150th Sesquicentennial Anniversary Committee be allowed to fly the new flag at the Municipal Administrative Centre; and THAT the day of the raising of the new flag be announced. CARRIED Councillor Robinson thanked Kevin Shea, Total Hockey Curator/Programer on the success of the 2nd Annual Shoot and Score Tournament held at the Rickard Recreation Complex this past weekend. He informed the Committee the event was well attended and expressed appreciation to staff of the Community Services Department for their efforts. Councillor Trim informed the Committee of the joint York/Durham Regional Committee meeting to be held on Tuesday, January 8,2008 at 1 :00 p.m. in Newmarket regarding the proposed Energy from Waste facility. Councillor Hooper informed the Committee that the CAW is also hosting a public forum at the CAW Union Hall in Oshawa on Thursday, January 10, 2008, regarding the proposed Energy from Waste Facility. Doors open at 5:30 p.m. with speakers scheduled for 7:00 p.m. Resolution # GPA-003-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the agenda be altered to add item 18(b) - Confidential Verbal Update from the Chief Administrative Officer regarding negotiations. CARRIED - 2 - General Purpose and Administration Committee Minutes January 7,2008 MINUTES Resolution #GPA-004-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the General Purpose and Administration Committee minutes of the regular meeting held on December 3,2007, be approved. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS There were no delegations. Mayor Abernethy welcomed Councillor Novak to the position of Deputy Mayor for 2008 and thanked Deputy Mayor Trim for his hard work and dedication during the first year of Council's term. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (al Subject: Applicant: Reports: Application to Amend the Clarington Official Plan 821013 Ontario Limited PSD-001-08 Cindy Strike, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-001-08. No one spoke in opposition to or support of Report PSD-001-08. Glen Genge, D.G Biddle & Associates, and Cora Tonno, applicant, were present to address any concerns or questions raised at today's meeting. There were no questions or concerns regarding Report PSD-001-08. - 3 - General Purpose and Administration Committee Minutes January 7, 2008 PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT APPLICANT: 821013 ONTARIO LIMITED Resolution #GPA-005-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-001-08 be received; THAT Staff continue processing the application to amend the Clarington Official Plan COPA 2007-0012, submitted by 821013 Ontario Limited; and THAT all interested parties listed in Report PSD-001-08 and any delegations be advised of Council's decision. CARRIED BOWMANVILLE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE Resolution #GPA-006-08 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-002-08 be received for information. CARRIED ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE Resolution #GPA-007-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-003-08 be received for information. CARRIED ENVIRONMENTAL STEWARDSHIP PROGRAM UPDATE Resolution #GPA-008-08 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-004-08 be received for information. CARRIED - 4- General Purpose and Administration Committee Minutes January 7,2008 MUNICIPALITY OF CLARINGTON SIGN BY-LAW REVIEW Resolution #GPA-009-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-005-08 be received for information. CARRIED PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT THE DEVELOPMENT OF 19 SINGLE DETACHED DWELLINGS IN BOWMANVILLE PROPONENT: MUNICIPALITY OF CLARINGTON Resolution #G PA-O 1 0-08 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-006-08 be received; THAT the application for Draft Approval of the proposed Plan of Subdivision submitted by the Municipality of Clarington be approved as contained in Attachment 2 to Report PSD-006-08, subject to the conditions of Draft Approval, contained in Attachment 4 to Report PSD-006-08; THAT the application for Zoning By-law Amendment submitted by the Municipality of Clarington be approved as contained in Attachment 5 to Report PSD-006-08; THAT the By-law, as per Attachment 6 to Report PSD-006-08, authorizing the entering into of a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2005-0005 and the Municipality of Clarington be approved and forwarded to Council for approval; THAT a copy of Report PSD-006-08 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-006-08 and any delegations be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes January 7, 2008 Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER, 2007 Resolution #GPA-011-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-001-08 be received for information. CARRIED CLARNEW SUBDIVISION PHASE 3, NEWCASTLE, PLAN 40M-2166, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-012-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-002-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2166; and THAT Council approve the by-law attached to Report EGD-002-08, assuming certain streets within Plan 40M-2166 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. - 6 - General Purpose and Administration Committee Minutes January 7, 2008 Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - NOVEMBER 2007 Resolution #GPA-013-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-001-08 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT CONFIDENTIAL VERBAL UPDATE REPORT FROM THE DIRECTOR OF FINANCE/TREASURER REGARDING A LEGAL MATTER Resolution #GPA-014-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT the confidential verbal report of the Director of FinancelTreasurer regarding a legal matter be referred to the Council meeting scheduled to be held on January 14, 2008. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. - 7 - General Purpose and Administration Committee Minutes January 7,2008 UNFINISHED BUSINESS There was no Unfinished Business considered under this section of the Agenda. OTHER BUSINESS APPOINTMENTS TO VACANCIES ON THE GREEN COMMUNITY ADVISORY COMMITTEE AND THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-015-08 Moved by Councillor Novak, seconded by Councillor Trim THAT Cathrine McKeever be appointed to the Green Community Advisory Committee to fill the current vacancy of an "at large member." MOTION LOST Resolution #GPA-016-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Imran Mohammed be appointed to the Green Community Advisory Committee to fill the current vacancy of an "at large member." SEE FOLLOWING MOTIONS Resolution #GPA-017-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the foregoing Resolution #GPA-016-08 be tabled pending a closed session of the meeting to discuss personal information of the applicants requesting appointment to the Green Community Advisory Committee. CARRIED Resolution #GPA-018-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT item 18(b) Confidential Verbal Report of the Chief Administrative Officer concerning negotiations be reviewed prior to reviewing item 18(a) Memorandum of Deputy Clerk regarding appointment to the Green Community Advisory Committee. CARRIED - 8. General Purpose and Administration Committee Minutes January 7,2008 Resolution #GPA-019-08 Moved by Counicllor Foster, seconded by Councillor Novak THAT Wallace Bradley be appointed to the Clarington Traffic Management Advisory Committee to fill the current vacancy of the Ward 1 Member. CARRIED Resolution #GPA-020-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT the meeting be "closed" to consider the Confidential Verbal Report of the Chief Administrator Officer and personal information of applicants requesting appointment to the Green Community Advisory Committee. CARRIED The meeting resumed in open session at 11:10 a.m. Resolution # GPA-016-08 was then lifted from the table, put to a vote and LOST. Resolution #GPA-021-08 Moved by Councillor Novak, seconded by Councillor Robinson THAT Gordon Johnston be appointed to the Green Community Advisory Committee to fill the current vacancy of an "at large member". CARRIED COMMUNICATIONS There were no Communications considered under this section of the Agenda. ADJOURNMENT Resolution # GPA-022-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 11 :15 a.m. CARRIED c-\ - MAYOR /----;/~ /../ . <.----- ~u ~PU~~K - 9 -