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HomeMy WebLinkAbout12/03/2007 Cl!J!pn General Purpose and Administration Committee Minutes December 3, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 3, 2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Internal Auditor, L. Barta (from 10:00 am) Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Municipal Clerk, P. Barrie Director of Finance, N. Taylor (until 9:50 am) Fire Chief, Emergency Services, G. Weir (until 9:40 am) Manager of Special Projects, Planning Services, F. Langmaid Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-659-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the General Purpose and Administration Committee minutes of the regular meeting held on November 19, 2007, be approved. CARRIED General Purpose and Administration Committee Minutes December 3, 2007 Resolution # GPA-660-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT the agenda be altered to consider Report FND-024-07 at this time. CARRIED Resolution #GPA-661-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Agenda be altered to add Libby Racansky and Linda Gasser to the list of delegations and to delete Dennis Ebbs from the list of delegations. CARRIED FINANCE DEPARTMENT DEVELOPMENT CHARGES BY-LAW: INTERIM REVIEW AND AMENDMENT Resolution #GPA-662-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report FND-024-07 be received; THAT Council endorse an interim update to the 2005 Development Charges Background Study and By-Law; THAT Purchasing By-Law #2006-127, paragraph 15.14 be waived for this project; and THAT the proposal from Hemson Consulting Ltd. be approved in the amount of $49,600, to be funded 90% from the General Government Development Charges Reserve Fund and 10% from the Municipal Capital Works Reserve Fund. CARRIED - 2 - General Purpose and Administration Committee Minutes December 3, 2007 PRESENTATIONS Frank Wu addressed the Committee briefly regarding the Customer Service Training Program. Mr. Wu reported that the Municipality has embarked on a journey towards Customer Service excellence, and the route the Municipality will be heading in to ensure our services are delivered effectively and efficiently. Mr. Wu introduced Fred Horvath, Jackie Forsey and Tracy Leonard who are three members of the Customer Service Implementation Team. Tracey Leonard provided the Committee with an overview on the Customer Service Program. Jackie Forsey provided the Committee with an overview of the new program for Customer Service Training. Including the objectives which are to provide a one day training session for all full time employees which is designed to develop understanding, skills and competencies. She informed the Committee the new CSI program will be introduced on Thursday December 13, 2007. Chief Gord Weir presented Fire Inspector Bill Reid with his certificate for Professional Designation For Fire Prevention from the Ontario Municipal Management Institute (Certified Municipal Managers Association). Chief Gord Weir was on hand to present Fire Inspector Jacquie Hill-Bower with her certificate of completion of the Fire Marshal Fire Prevention Officer Course. Ms. Hill-Bower was not in attendance. Chief Weir will present Ms. Hill-Bower with her certificate at a later date. Steven Rowe, Environmental Planner addressed the Committee regarding Durham/York Energy From Waste, Report PSD-141-07. Mr. Rowe expressed concerns regarding the process which was used to determine the site selection. Mr. Rowe explained his approach to the review, including: . Is there enough information for a realistic comparison · Does the comparison reflect real environmental effects of the sitting options · Do the alternatives include ways to reduce (mitigate) environmental effects . How are community values reflected in the comparison . Is the comparison understandable Mr. Rowe listed his concerns with Step 7 Site Selection Procedure, which include: . Vendor and Technology are unknown . Secondary information rather than site specific · Mitigation in evaluating site options not clearly identified or considered · Opportunity costs of publicly owned lands were not considered · Trading off of operational versus capital costs · How advantages and disadvantages are identified, aggregated and considered in site comparison . Importance of health and safety issues reduced - 3. General Purpose and Administration Committee Minutes December 3, 2007 Mr. Rowe concluded by stating the evaluation is based on assumptions rather than actual characteristics and effects of a known technology, and is unable to balance the advantages and disadvantages. He feels that two site selections should be carried forward, not just one. The Regions' Consultants have responded to 67 of the 132 issues previously identified. Mr. Rowe responded to questions of Committee and stated he does not have enough information at this time to confirm it is safe. The Clarington Team will continue to work cooperatively with its Regional counterparts to find ways to resolve issues, and will report back to Council as required. Tony van der Vooren, AMEC Americas Limited addressed the Committee regarding Report PSD-141-07. Mr. van der Vooren stated his expertise in air quality and believes the real impacts of the facility are air quality. He expressed concerns with weighting and ranking of key criteria and sites within the EA Report the air quality and health impacts in the site selection; the direct air quality criteria and traffic; the baseline/background air quality; and the technology options. Mr. van der Vooren is concerned that the air quality impacts and ambient air quality testing did not take into consideration traveling distances of the trucks from the main source of waste generation. The local meteorological conditions may change site ranking once meteorological data is collected and combined with background ratings and technology options. Mr. van der Vooren is concerned that the HHERA was not directly done, but was done through indirect criteria and was done under maximum possible emissions, and is only generic not site specific. He would like to have seen the actual background air quality of the site considered and have site specific HHERA conducted to consider background of all key risk contaminants. Mr. van der Vooren informed the Committee that the Region will be looking for Best Available Technology Not Entailing Excessive Cost (BATNEEC). He also stated that mitigation must be considered during the Environmental Assessment process, before the issuing of the Air Certificate of Approval. He stated the report should have taken into consideration traffic changes, background air quality and other media and technology. Mr. van der Vooren recommended that two sites be carried forward through detailed assessments, right through to HHERA for each site, have the baseline studies done on both sites, and understand the technology before it was chosen. Mr. van der Vooren stated that the HHERA was well done, but generic, and it is hard to tell if site specific HHERA would be better or worse. He confirmed that the Region has done an excellent job with the data they have to date and are receptive to our Peer Review recommendations. Mr. van der Vooren confirmed that the trace components of the emission are of most concern. He responded to several questions from the Committee. He believes that the Peel Region site is properly attended by the Ministry of the Environment most of the time. Truck Costs for transportation from the facility were not factored into traffic costs because a final disposal site has not yet been identified. As well, the traffic costs have not included projected traffic from the Highway 407 link. Mr. van der Vooren confirmed that he believes the facility will be equipped with all modern technology, believes his firm is qualified to assess whether it is safe, and confirmed he believes this to be safe. .4. General Purpose and Administration Committee Minutes December 3, 2007 Resolution #GPA-663-07 Moved by Councillor Woo, seconded by Councillor Hooper THAT the rules of procedures be suspended to allow Mr. Will McCrae,TSH, and Mr. Mehran Monabbati and Mr. Murali Ganapathy from SENES to present their peer review findings. CARRIED Mr. Will McCrae addressed the Committee regarding Report PSD-141-07. Mr. McCrae indicated his concerns were already presented to the Committee by Mr. Steven Rowe. Mr. McCrae expressed concerns with the inequities of evalutations of the two sites, particularly with traffic volume control. The Highway 407 should have been looked at more closely, especially in regards to the haulage aspect of the facility. He also has concerns with the criteria used in preparing the study, and questioned the inconsistencies such as trailers versus packer trucks. He informed the Committee that not all of his concerns were answered by the Region, and it is his understanding that the Region does not have all the background information at this time. Mr. Mehran Monabbati and Mr. Murali Ganapathy, SENES Consultants, addressed the Committee regarding Report PSD-141-07. Both Mr. Monabbati and Mr. Ganapathy stated that Mr. Steven Rowe presented their concerns they have regarding the study. Their main concerns regarding the Report is the reduction of importance placed on the human health issues. By combining the HHS and environment dilutes the human health issues. They therefore requested the Region to be more clear and to highlight and make transparent the human health issues. Mr. Ganapathy confirmed that SENES' involvement in Energy From Waste facilities is in the permitting process through "consulting assessments". DELEGATIONS Ms. Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority provided a PowerPoint Presentation and reported on the Stewardship Program including a brief history of the Stewardship Program. In 2005 Clarington Agricultural Advisory Committee passed a resolution to Council acknowledging the disparity of funding between conservation authorities within the Municipality of Clarington. In January 2007 the financial assistance program guidelines were initiated in the Municipality of Clarington and is funded by the Regional Municipality of Durham. Funding is available for landowners, residents, community groups, schools, etc. The goal of this program is to improve overall watershed health. Ms. Lancaster highlighted the accomplishments achieved through this project including: six tree planting projects, one erosion control project, approval of one Best Management Practice (GPS Unit), combination project of land conversion and erosion control. Ms. Lancaster stated that 34 landowners have been formally engaged in the CWHL program. She also informed the Committee of the benefits from this program such as: allowing landowners to engage in active stewardship without heavy financial burden, providing technical - 5 - General Purpose and Administration Committee Minutes December 3, 2007 support, and engaging residents in the environment and watershed planning and management. Mr. Derrick McKay provided the Committee with an update on the Courtice Kids of Steel Triathlon which was held on August 26,2007. They had 129 kids participate, of these 129, 50% were from Clarington, 25% from the rest of the Durham Region and the last 25% from other areas. A contest was held for a new name and logo for next year's event was held and the winning submission was "Clarington Kids Multisport Series". Mr. McKay provided the Committee with a synopsis of next year's event and asked for volunteers. Mr. McKay thanked Skip Crosby and Ron Baker for their support, and he requested support from the Committee for next year as well as a grant. Ms. Jacqueline Muccio spoke to the Committee regarding DurhamIYork Energy from Waste, Report PSD-141-07. She expressed her concerns with the health risks associated with an incinerator. Ms. Muccio would like to see the Municipality consider recycling big items such as windows, doors, etc. which she feels would reduce the landfill problem, and therefore an incinerator would not be necessary. She expressed her concerns as to whether or not an incinerator would be safe for her and her children. She would like to see information sessions held during the day for the families that are unable to attend evening sessions. Mr. Barry Bracken spoke to the Committee regarding DurhamIYork Energy from Waste, Report PSD-141-07. Mr. Bracken thanked the staff and consultants for the excellent work they did in preparing Report PSD-141-07. He has concerns with the many omissions from and errors contained in the Report from the Region. He would like to see the research redone right from the beginning with more viable options and with progressive waste diversion. Mr. Bracken believes that if the Municipality of Clarington achieved 70% diversion then an incinerator would not be necessary. He expressed concerns with the costs associated with running an incinerator. He would like to see a stabilized landfill instead of an incinerator and he would like for the Municipality of Clarington to declare itself an unwilling host. Ms. Linda Gasser spoke to the Committee regarding DurhamIYork Energy from Waste, Report PSD-141-07. Ms. Gasser stated the Peer Review Studies contained valuable information and she found it to be very helpful. She expressed concerns with the lack of detailed analysis and urged the Committee to adopt the staff recommendations contained in Report PSD-141-07. She feels if the Municipality does not declare itself an unwilling host then it diminishes Clarington's negotiating position. Ms. Gasser told the Committee the public concerns should be taken seriously and they should support the recommendations contained in the Report, which would make the Region spend the extra money on assuring the technology chosen would be the best and the most safe. - 6 - General Purpose and Administration Committee Minutes December 3, 2007 Resolution # GPA-664-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the Committee recess for one hour. CARRIED The meeting resumed at 1 :30 p.m. Ms. Shirley Crago, addressed the Committee regarding Report PSD-141-07. Ms. Crago lives near the proposed site and is opposed to the incinerator. Ms. Crago is concerned that the incinerator will cause an increase in current health problems. Ms. Crago enquired if the health of future employees of the proposed incinerator has been taken into consideration. She stated that if an incinerator is necessary then it should only be for Clarington waste. She would also like to see the household garbage pick up changed to once every two weeks and recycling every week, as it might help reduce the amount of garbage and increase the amount of recycling. Ms. Cathrine McKeever was called, but was not in attendance. Mr. James McKeever was called, but was not in attendance. Wendy Bracken addressed the Committee regarding Report PSD-141-07. Ms. Bracken congratulated staff and the consultants on the excellent work they did. Ms. Bracken still has concerns with the flaws contained in the report from the Region. In picticular, she is concerned with the reduction of importance placed on the human health issues and the air quality issues. Ms. Bracken has concerns that the effects the facility may have on Lake Ontario and that the nano-particles were not addressed in the Report. She informed the Committee that if two sites had to be carried forward then both sites should not be in Clarington, one should be in East Gwillimbury. Ms. Bracken's first choice would be for the Municipality of Clarington to declare itself as an unwilling host. Libby Racansky addressed the Committee regarding Report PSD-141-07. She agreed with the staff recommendations except for the fact that the data used from 1971 - 2000 is not up to date and therefore is inappropriate to use. Ms. Racanksy has concerns over the plume from the incineration and the effects it will have on the surrounding area, especially the creeks, and she questioned why this was not addressed in the Report. Ms. Racanksy would like to see the site selection re-done using up to date data and have proper comparisons used. Linda Gasser addressed the Committee regarding Report CLD-041-07. Ms. Gasser has concerns the public did not have time to review the report. She feels the public should be aware of the issues in the Report and that having them posted on the website is not efficient. She requested that the matter be referred back to staff to allow public input and comments. - 7 - General Purpose and Administration Committee Minutes December 3, 2007 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Reports: Application to Amend the Clarington Official Plan Baysong Developments Inc., 2084165 Ontario Limited, Kemp and Carruthers PSD-137 -07 Cindy Strike, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-137-07. Councillor Novak advised members of the correspondence received from Grant and Catherine Martin, on behalf of the area residents. The correspondence was forwarded to the Director of Planning Services for staff consideration. Ms. Ardyth Korte spoke in opposition to the application contained in Report PSD-137-07. Ms. Korte has concerns regarding the parkland to the north of the proposed site, where dogs are regularly off leashes. She would like to see the additional fencing for the houses on Rebecca and Panela Courts and requested that the fencing be standardized. She has concerns regarding the water pressure. She realizes this is a Regional issue but wanted to let the Committee know that there has been a decrease in the water pressure since development started in the area. She would like to see sidewalks included in the plans; on one side of the street at a minimum. Ms. Korte would like for the plans to ensure there is sufficient parking to reduce on street parking. Tammie McGann, an area resident, spoke in opposition to the application contained in Report PSD-137-07. Ms. McGann requested that area residents be kept informed of the time frames of development and the public meetings. She expressed concerns regarding the decrease in the water pressure which she feels is a result of new development in the area. Peter Abramczuk stated he is willing to accept the park area and the subdivision but he would like to see architectural control of the houses being built on the sixty foot lots, for these houses to be all brick with no siding, and no more than two stories high. He requested chain link fencing be erected between the courts and the new development. No one spoke in support of Report PSD-137-07. Mr. Kevin Tunney, Northglen Development Group, spoke on behalf of the applicant. Mr. Tunney informed the Committee the concerns brought forth today will be dealt with at a later date in a different report. Mr. Tunney did state the concerns of the sidewalks, the parking, as well as the architectural control will all be considered and addressed through the subdivision approval plan and zoning by-law. Mr. Tunney stated the applicant is in compliance with all plans, there are no outstanding issues to be dealt with, and a - 8 - General Purpose and Administration Committee Minutes December 3, 2007 Financial Impact Study is not required. Mr. Tunney confirmed there are sidewalks planned for every street, valley lands will be dedicated to another body, and the applicant has agreed to the requested fencing. He stated the Official Plan was filed February 23, 2006 and not March 2, 2007 as stated in the Report. He believes the recommendations are incongruent with the Report and requested that item two of the Report recommendations be replaced with ''THAT the Official Plan Amendment as per attached two be adopted by by-law." (b) Subject: Application to Amend the Clarington Zoning By-Law Applicant: W. Michael Armstrong Report: PSD-138-07 Carlo Pellarin, Manager Development Review, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-138-07. No one spoke in opposition to or support of Report PSD-138-07. The applicant was in attendance but left the meeting earlier and therefore did not address the Committee. (c) Subject: Application to Amend the Clarington Official Plan and Zoning By-Law for Proposed Draft Plan of Subdivision Prestonvale Heights Limited PSD-139-07 Applicant: Report: Tracey Webster, Planner, Planning Services Department, provided a verbal report supported by a PowerPoint presentation pertaining to Reports PSD-139-07. Mr. Neil Hugh advised the Committee that he submitted written correspondence stating his opposition to the application contained in Report PSD-139-07. Nick Mensik, Sernas and Associates spoke on behalf of the applicant. He informed the Committee that all issues raised today will be reviewed and he is available to respond to any enquires of the Committee. - 9- General Purpose and Administration Committee Minutes December 3, 2007 PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT APPLICANTS: BAYSONG DEVELOPMENTS INC., 2084165 ONTARIO LIMITED, KEMP,CARRUTHERS PART LOTS 11,12, 13 AND 14, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON Resolution #GPA-665-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-137-07 be referred back to staff for one week to make appropriate changes to the Report recommending an Official Plan Amendment. CARRIED TO PERMIT AN EXISTING IN-GROUND SWIMMING POOL TO BE LOCATED WITHIN AN ENVIRONMENTAL PROTECTION ZONE APPLICANT: W. MICHAEL ARMSTRONG Resolution #GPA-666-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-138-07 be received; THAT the rezoning application submitted by W. Michael Armstrong to permit an in- ground swimming pool within an "Environmental Protection Zone" be approved in principle and that a Zoning By-law Amendment be forwarded to Council for approval at such time the applicant has undertaken restoration and vegetation on-site to the satisfaction of the Municipality of Clarington and Central Lake Ontario Conservation Authority; THAT a copy of Report PSD-138-07 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-138-07 and any delegations be advised of Council's decision. CARRIED -10 - General Purpose and Administration Committee Minutes December 3, 2007 PROPOSED OFFICIAL PLAN AMENDMENT, REZONING AND PLAN OF SUBDIVISION TO DELETE A SECONDARY SCHOOL SITE AND TO PERMIT THE DEVELOPMENT OF 90 SINGLE DETACHED DWELLINGS AND 67 BLOCK TOWNHOUSE DWELLINGS APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-667-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-139-07 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law and for proposed Plan of Subdivision, submitted by Prestonvale Heights Limited to permit the development of 157 residential units be referred back for further processing and the preparation of a subsequent report; THAT a copy of Report PSD-139-07 be forwarded to the Kawartha Pine Ridge District School Board; and THAT the applicant, Region of Durham, all interested parties listed in Report PSD-139-07 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: BOWMANVILLE ARMS RESIDENTS LIMITED Resolution #GPA-668-07 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report PSD-140-07 be received; THAT the application submitted by Bowmanville Arms Residents Limited, to remove the "Holding (H)" symbol, be approved and that the By-law attached to Report PSD-140-07 to remove the "Holding (H)" symbol, be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-140-07 and any delegations be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes December 3, 2007 DURHAM/YORK RESIDUAL WASTE ENVIRONMENTAL ASSESSMENT STUDY- SITE SELECTION PROCESS MUNICIPAL COMMENTS ON STEP 7 - EVALUATION OF SHORT-LIST OF SITES AND IDENTIFICATION OF PREFERRED SITE Resolution #GPA-669-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-141-07 be referred back to staff until the December 10, 2007 Council meeting to take into consideration comments received during the December 3, 2007 GP&A Meeting. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 22, 2007 Resolution #GPA-670-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-142-07 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on November 22, 2007 for applications A2007-0062 and A2007-0063 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED PROPOSED ZONING BY.LAW AMENDMENT TO FACILITATE THE SEVERANCE OF A HAMLET RESIDENTIAL LOT APPLICANTS: WILLIAM AND JEAN KIMBALL Resolution #GPA-671-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-143-07 be received; THAT the rezoning application submitted by William and Jean Kimball be approved and that the Zoning By-law Amendment attached to Report PSD-143-07 be adopted by Council; - 12 - General Purpose and Administration Committee Minutes December 3, 2007 THAT a copy of Report PSD-143-07 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation; and THAT all interested parties listed in Report PSD-143-07 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT DURHAM HIGHWAY 2 - SIDEWALK CONSTRUCTION GREEN ROAD TO CLARINGTON BOULEVARD, BOWMANVILLE Resolution #GPA-672-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report EGD-059-07 be received; THAT Council authorize the expenditure of funds contained within the Capital Budget for sidewalk works that were constructed in conjunction with the Durham Highway #2 road widening, taking place on behalf of the Region through Valiant Property management; THAT Purchasing By-law 2006-127, paragraph 15.07, be waived for this project; and THAT the funds required in the amount of $82,000.00 be drawn from the Capital account #110-32-331-83278-7410 with funding from the approved Engineering 2007 Capital budget of $62,000.00 and the unexpended funds remaining from the 2006 Highway 2 sidewalk project in the amount of $20,000.00 to complete the project. CARRIED SERVICING AGREEMENT, REGIONAL MUNICIPALITY OF DURHAM AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Resolution #GPA-673-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-061-07 be received; THAT the Region of Durham resolution be received; -13 - General Purpose and Administration Committee Minutes December 3, 2007 THAT the Mayor and Clerk execute a servicing agreement with the Region of Durham for the connection and installation of services to the Newcastle & District Recreation Complex; THAT the Municipality make payment to the Region of Durham in the amount of $99,693.01 and $107.80 as outlined in the said agreement and be drawn from account 110-42-421-84244-7401, Newcastle & District Recreation Complex Construction Account; and THAT the by-law attached to Report EGD-061-07 be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute the said agreement. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT EMERGENCY PLAN, PUBLIC VERSION Resolution #GPA-674-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report ESD-016-07 is received for information. CARRIED MEMORANDUM OF UNDERSTANDING - ONTARIO POWER GENERATION Resolution #GPA-675-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report ESD-017-07 is received; THAT the conditions outlined in the Memorandum of Understanding with Ontario Power Generation, for Fire Protection and Emergency Response, (attached to Report ESD-017-017) be endorsed by Council; and THAT the Mayor, Clerk and Chief Administrative Officer be authorized to enter into the Memorandum of Understanding with Ontario Power Generation for Fire Protection and Emergency Response (attachedment 1 to Report ESD-017 -07). CARRIED -14 - General Purpose and Administration Committee Minutes December 3, 2007 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT QUARTERLY PARKING REPORT Resolution #GPA-676-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CLD-039-07 be received; and THAT a copy of Report CLD-039-07 be forwarded to the Historical Downtown Bowmanville BIA for their information. CARRIED MEETING SCHEDULE Resolution #GPA-677-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report CLD-040-07 be received; THAT the schedule of meetings adopted by Council on December 4,2006 be repealed; and THAT the schedule of meetings attached hereto as Attachment NO.1 to Report CLD-040-07 be approved for the remainder of the term of Council. CARRIED PROCEDURAL BY-LAW Resolution #GPA-678-07 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report CLD-041-07 be received; - 15 - General Purpose and Administration Committee Minutes December 3, 2007 THAT the proposed Procedural By-law included as Attachment NO.1 to Report CLD-041-07 be forwarded to Council for passage; and THAT the local boards be advised of Council's decision. CARRIED ACCOUNTABILITY AND TRANSPARENCY Resolution #GPA-679-07 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report CLD-042-07 be received; THAT the Accountability and Transparency Policy be approved by Council; THAT the Accountability and Transparency Policy and all other supporting Corporate Policies be available for public access through the Municipal Clerk's Department; THAT the Accountability and Transparency Policy and all other supporting Corporate Policies be posted on the Municipality of Clarington Website; and THAT Council not proceed with appointment of an Integrity Commissioner, Ombudsman, or Auditor General, at this time. CARRIED Mayor Abernethy Chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2007-41, STREET LIGHTING IMPROVEMENTS AT VARIOUS LOCATIONS AND MEARNS AVENUE RECONSTRUCTION Resolution #GPA-680-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-058-07 be received; THAT Guild Electric Limited, Toronto, Ontario with a total bid in the amount of $65,322.77 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007 -41, be awarded the contract for the Street Lighting Improvements at Various Locations and Mearns Avenue Reconstruction as required by the Engineering Department; - 16 - General Purpose and Administration Committee Minutes December 3, 2007 THAT the total funds required in the amount of $94,875.83 ($65,322.77 tender plus work by Veridian and Hydro One, plus contingencies and consulting) be drawn as follows: a. $20,000.00, Street Lighting, Various Location from 2007 Capital Budget Account # 110-32-324-83221-7401; b. $70,000.00, Mearns Avenue Reconstruction from the 2007 Capital Budget Account # 110-32-330-83208-7401; and c. The remaining funds in the amount of $4,875.83 for Street Lighting, Various Locations be drawn from the General Capital Reserve; and THAT the By-law attached to Report COD-058-07 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CUSTOMER SERVICE TRAINING PROGRAM UPDATE PRESENTATION Resolution #GPA-681-07 Moved by Councillor Novak, seconded by Councillor Woo THAT the Customer Service Program training members be commended for their work on developing this worthwhile program; and THAT the training team provide a progress update to the Committee at a later date. CARRIED DELEGATION - DERRICK MCKAY - COURTICE KIDS OF STEEL TRIATHLON Resolution #GPA-682-07 Moved by Councillor Foster, seconded by Councillor Novak THAT the delegation of Mr. Derrick McKay be received with thanks; and THAT Mr. McKay be congratulated on the successful event. CARRIED -17 - General Purpose and Administration Committee Minutes December 3, 2007 DELEGATION - PAM LANCASTER - GANARASKA REGION CONSERVATION AUTHORITY STEWARDSHIP PROGRAM Resolution #GPA-683-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Ms. Pam Lancaster be received with thanks. CARRIED OTHER BUSINESS There were not matters dealt with under this section of the Agenda. ADJOURNMENT Resolution # GPA-684-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 3:37 p.m. CARRIED , /J; 1 f . ... . D~'/CL~ i .. - 18 -