HomeMy WebLinkAboutCOD-058-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Report #:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Re~l\A.hon.:#-e;pf} -h ~o--o 7
By-law #j,007- ;1;2 g
December 3, 2007
Meeting:
Date:
COD-058-07
File#_
Subject:
CL2007-41, STREET LIGHTING IMPROVEMENTS AT VARIOUS
LOCATIONS AND MEARNS AVENUE RECONSTRUCTION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-058-07 be received;
2. THAT Guild Electric Limited, Toronto, Ontario with a total bid in the amount of
$65,322.77 (plus GST), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2007 -41 , be awarded the contract for
the Street Lighting Improvements at Various Locations and Meams Avenue
Reconstruction as required by the Engineering Department;
3. THAT the total funds required in the amount of $94,875.83 ($65,322.77 tender
plus work by Veridian and Hydro One, plus contingencies and consulting) be
drawn as follows:
a) $20,000.00, Street Lighting, Various Location from 2007 Capital Budget
Account # 110-32-324-83221-7401;
b) $70,000.00, Mearns Avenue Reconstruction from the 2007 Capital Budget
Account # 110-32-330-83208-7401; and
c) THAT the remaining funds in the amount of $4,875.83 for Street Lighting,
Various Locations be drawn from the General Capital Reserve; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
REPORT NO.: COD-058-07
8"bm;"ed by' ,a LPJ'-
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
A.S. Cannella, C.E.T.
Director of Engineering Services
MMIASCINTIJDBlkm
PAGE 2
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Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-05S-07
PAGE 3
Tender specifications were provided by Totten Sims Hubicki Associates for the Street Lighting
Improvements at Various Locations within the Municipality of Clarington and for Mearns Avenue
Construction, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including project administration and costing allocation is as detailed in the
letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from the
accounts specified in the recommendations of this report. As the total funds required from the
Various Street Lighting Improvement Account # 110-32-324-83221-7401 exceeds the available
funds of $20,000.00, it is recommended that additional funds required in the amount of
$4,875.83 be drawn from the General Capital Reserve.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Guild Electric
Limited, Toronto, Ontario, be recommended for the contract for the Street Lighting
Improvements at Various Locations and Mearns Avenue Reconstruction.
Attachment:
Attachment 1 - Schedule "A", By-law
Attachment 2 - Schedule "B", Memo from Engineering Services & Letter from Totten Sims
Hubicki
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
AlTACHMENT # I TO
REPORT# COD 05?,-07
Schedule "An
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Guild Electric
Limited, Toronto, Ontario, to enter into agreement for the
Street Lighting Improvements at Various Locations and
Mearns Avenue Reconstruction.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Guild Electric Limited, Toronto, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2007.
By-law read a third time and finally passed this
day of
,2007.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
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November 12,2007
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Mr. A. S. Cannella, CET
Director Engineering Services
The Municipality of Clarington , _.
40 Temperance Street
BOWMANVILLE, Ontario LlC 3A6
FAX: 905-623-9282
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Dear Sir:
Re: 2007 Street Lighting Improvements, Various Locations
Contract No. CL2007-41, Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Wednesday, November 7, 2007, at
2:00:00 p.m. local time. The bids received, exclusive ofGST, are summarized as follows:
BIDDER
TOTAL BID AMOUNT
$65,322.77
Guild Electric Limited
Toronto, ON
Ron Robinson Limited
Bowmanville, ON
Black & MacDonald Limited
Scarborough, ON
Langley Utilities Contracting Limited
Bowmanville, ON
AGI Traffic Technology
Scarborough, ON
* Bids submitted without proper Addendum acknowledgement
** No Bid Bond provided
$136,179.38
Rej ected - Improper *
Rejected - Improper *
Rejected **
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. The low bidder's submitted tender has been reviewed and is in order. References
provided by the Contractor which include the City of Barrie and Gazzolla Paving Limited for the City of
Toronto, have been contacted and comments received are very favourable. Guild also completed
Q2006-10, 2006 Street Lighting Improvements, for the MunicipalIty of Clarington and completed the work
satisfactorily, Referenced Contracts completed satisfactorily range in value from $20,000.00 to
$500,000.00.
The total project costs, excluding GST, are summarized on the attached Cost Apportionment. As shown
on the Cost Apportionment, the costs related to Parts A, B and C (Account No. 110-32-330-83221-7401)
are $4,875.83 over budget. While the costs related to the Mearns Avenue Street Lighting (Account No.
110-32-330-83208) are $10,000.00 under budget.
ATTACIlMENT I -,) JO
REPORT# C Q ;) - {~ S &' -
07
Mr. A. S. Cannella, C.E.T.
November 12, 2007
2.
Based on past performance and additional budget availability for Parts A, Band C, we recommend that
Guild Electric Limited be awarded Contract CL2007-41 in the total amount of$65,322.77 (excluding
GST).
Should you require any additional information, please contact the undersigned.
Yours truly,
~~A
Ron Albright, P.Eng.
Project Engineer
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P:\Dept 12\12-29658\CorrespI12481.doc
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pc: Mr. N. Clark, C.E.T., Manager of Construction, Municipality of CIa ring ton
Mr. B. Bianco, P. Eng., Design Engineer, Municipality ofClarington
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