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General Purpose and Administration Committee
Minutes
November 19, 2007
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, November 19, 2007 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
CouncillorW. Woo
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Mgr of Transportation & Design, Engineering Services, L. Benson
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Deputy Treasurer of Finance, L. Gordon
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, E. Atkinson
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #GPA-636-07
Moved by Councillor Robinson, seconded by Councillor Trim
THAT the General Purpose and Administration Committee minutes of the regular
meeting held on November 5,2007, be approved.
CARRIED
General Purpose and Administration Committee
Minutes
November 19, 2007
PRESENTATIONS
There were no presentations.
DELEGATIONS
Mr. Kevin Anyan addressed the Committee regarding the Bowmanville
Sesquicentennial event. Mr. Anyan and the Bowmanville Sesquicentennial Committee
are very excited regarding the events planned for the 150th Anniversary of Bowmanville.
He named the members who are on the Bowmanville Sesquicentennial Committee and
the roles they had regarding other events in the community. He informed the Committee
that members are seeking financial support for this event by contacting individuals and
merchants. Mr. Anyan informed the Committee the major events will run from June 26th
through to July 1 st and he gave a brief description of what has already been planned for
this event. The Committee is seeking Council support through use of municipal
facilities, staff assistance and financial support. Mr. Anyan requested a $5,000.00
donation towards the festivities.
Rolf Fabricius addressed the Committee regarding Highway 407 extension, Report
PSD-135-07. Mr. Fabricius has lived in the area all his life and he has been a resident
of Hampton for the past 20 years. Mr. Fabricius informed the Committee he drives on
the highway 407 daily and believes it would be better for the Highway to end in Whitby,
not at Brock Road in Pickering. Mr. Fabricius recommended the extension be built in
two phases. He stated concerns with overpasses and offered recommendations for a
route and interchange options. He does not feel the Highway 407 extension to Highway
115 is warranted. Mr. Fabricius does not feel people will use the Highway because they
do not want to pay the toll. He further believes the extension will interfere with the
community and the roads, just to benefit weekend travelers, and will have a dramatic
impact on the farmers in the area.
Linda Gasser addressed the Committee regarding Highway 407 extension, Report
PSD-135-07. She advised the Committee that the residents are very frustrated with the
Highway 407 project. She would like to see Council do their due diligence with regards
to the project and not just adopt a decision because it is one that the Region favours.
Ms. Gasser feels the staff of the Municipality has identified concerns and should ask the
Ministry of Transportation to review the need for the east link. She has concerns that
the impact on the residents, land and roads has been understated and would like to see
a formal review done. Ms. Gasser applauded the staff for obtaining a consultant to help
with the 407 project. Ms. Gasser stated she does not feel the project will be completed
by the year 2013. She would like to see Council look at all the impacts it would have on
the area and would like to see the Environment Canada conduct a comprehensive EA
study which would be more integral and broad resulting in better information and
therefore better informed decisions. Ms, Gasser questioned who the 407 extension was
actually being built for and she had concerns as to whether or not people would actually
use the Highway 407 extension.
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General Purpose and Administration Committee
Minutes
November 19,2007
Libby Racansky addressed the Committee regarding Highway 407extension, Report
PSD-135-07. Ms. Racansky expressed concerns that the Highway 407 would serve as
an international highway and would not be beneficial to the area. She has concerns
that the Highway will negatively impact the watershed. She feels we will end up in the
same state the US is regarding our water supply. Ms. Racansky highlighted nine
specific recommendations she would like to be included in the staff recommendations,
including the following: the 407 extension shifted to the right slightly to protect the
watershed in the area; Council to request the Province to rehabilitate their properties
along Hancock and Nash Road; and have the Province undertake a soil study on Solina
Road to ensure suitability of the property for the intended use prior to the 407 link being
built. She further requested that Council remind the Province that no road salt or liquid
de-icing compound be used within the watershed area.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a)
Subject:
Application to Amend the Clarington Official Plan and Zoning
By-Law and Draft Plan of Subdivision
Courtice Homestead Land Corporation
PSD-130-07
Applicant:
Reports:
Bob Russell, Planner, Planning Services Department, provided a verbal report
supported by a PowerPoint presentation pertaining to Report PSD-130-07
No one spoke in support of Report PSD-130-07.
Libby Racanksy spoke in opposition to the application contained in Report PSD-130-07.
Ms. Racanksy stated the proposed subdivision is part of the Special Study Area in
Clarington and Regional Plans and the development should not proceed until the Black-
Farewell watershed study is completed. She stated the suggested single units are not
consistent with the vision of the Growth Plan. She has many concerns regarding the
source water and feels all groundwater recharge/discharge and the urban boundary
should be protected.
Kerry Meydam spoke in opposition to the application contained in Report PSD-130-07.
She lives close to the subject lands and expressed concerns with the proposed
development. She believes a full watershed study must be done.
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General Purpose and Administration Committee
Minutes
November 19, 2007
Glen Genge, D.G Biddle & Assocaites was present on behalf of the applicant, to
address the questions and concerns raised at the Public Meeting. He informed the
Committee that any lands in the Special Study Area have been removed from the
proposed development. He stated an Environmental Impact Study has been initiated.
(b) Subject: Application to Amend the Clarington Zoning By-Law
Applicant: Aspen Springs West Limited
Report: PSD-131-07
Carlo Pellarin, Manager Development Review, Planning Services Department, provided
a verbal report supported by a PowerPoint presentation pertaining to Reports
PSD-131-07.
No one spoke in opposition to or support of Report PSD-131-07.
Kelvin Whalen, Aspen Springs West Limited, was present to address the questions and
concerns raised at the Public Meeting. Mr. Whalen informed the Committee the
applicant concurs with the recommendations contained in Report PSD-131-07.
Resolution #GPA-637-07
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Committee recess for 5 minutes.
CARRIED
The meeting resumed at 11 :20 a.m.
PLANNING SERVICES DEPARTMENT
APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-
LAW AND FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT
OF 37 SINGLE DETACHED DWELLING UNITS
APPLICANT: COURTICE HOMESTEAD LAND CORPORATION
Resolution #GPA-638-07
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-130-07 be received;
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General Purpose and Administration Committee
Minutes
November 19, 2007
THAT the applications to amend the Clarington Official Plan & Zoning By-law 84-63,
and to Draft Approve Plan of Subdivision S-C-2007 -0002, be referred back to staff for
further processing and the preparation of a subsequent report following the receipt of
the Environmental Impact Study Final Report and outstanding agency comments; and
THAT all interested parties listed in Report PSD-130-07 and any delegations be advised
of Council's decision.
CARRIED
REZONING TO PERMIT THE CONSTRUCTION OF EIGHT SINGLE DETACHED
DWELLING UNITS ON 11.0AND 12.0 METRE MINIMUM FRONTAGE LOTS
APPLICANT: ASPEN SPRINGS WEST LIMITED
Resolution #GPA-639-07
Moved by Councillor Trim, seconded by Mayor Abernethy
THAT Report PSD-131-07 be received;
THAT the rezoning application submitted by Aspen Springs West Limited to permit eight
single detached dwelling units be approved and that a by-law be passed by Council to
adopt the amendment as contained in Attachment 2 of Report PSD-131-07;
THAT a copy of Report PSD-131-07 and Council's decision be forwarded to the Region of
Durham Planning Department and a Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-131-07 and any delegations be advised
of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING FOR LAND DIVISION
APPLICATION LD 006/2007
APPLICANT: ARNOT WOTTEN
Resolution #GPA-640-07
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report PSD-132-07 be received;
THAT the application submitted by Arnot Wotten to remove the "Holding (H)" symbol be
approved;
THAT the By-law attached to Report PSD-132-07 to remove the "Holding (H)" symbol,
be passed and a copy forwarded to the Regional Municipality of Durham; and
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General Purpose and Administration Committee
Minutes
November 19, 2007
THAT all interested parties listed in Report PSD-132-07, any delegations and the Regional
Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
REPORT REGARDING APPEAL OF ZONING BY-LAW AMENDMENT APPLICATION
ZBA2006-0021
APPLICANT: JAMES TOSSWILL
Resolution #GPA-641-07
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Report PSD-133-07 be received;
THAT the Municipality not participate in the Ontario Municipal Board hearing on the
appeal of Zoning By-Law 2006-152, passed in response to a privately initiated
application by James Tosswill; and
THAT all interested parties listed in Report PSD-133-07 and any delegation be advised
of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: MEARNS EAST DEVELOPMENTS INC.
DUNBURY MEADOWS - PHASE II
Resolution #GPA-642-07
Moved by Councillor Trim. seconded by Councillor Woo
THAT Report PSD-134-07 be received;
THAT the request for Removal of Part Lot Control by Mearns East Developments Inc.
with respect to Lot 12 and Blocks 32 and 33 inclusive on Plan 40M-2202, be approved
and that the Part Lot Control By-Law attached to Report PSD-134-07, be passed
pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional
Municipality of Durham Planning Department; and
THAT all interested parties listed in Report PSD-134-07 and any delegations be advised
of Council's decision.
CARRIED
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General Purpose and Administration Committee
Minutes
November 19, 2007
HIGHWAY 407 ENVIRONMENTAL ASSESSMENT - MUNICIPALITY OF
CLARINGTON COMMENTS ON THE ALTERNATIVE METHODS (ROUTE
SELECTION) REPORT
Resolution #GPA-643-07
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report PSD-135-07 be received;
THAT Report PSD-135-07 be approved as the Municipality of Clarington's comments on
the Highway 407 East Environmental Assessment Alternative Methods Report (Final
Draft), dated August 2007;
THAT the Ministry of Transportation be requested to establish a working group, to
include the area municipalities, the Region of Durham, and the Conservation
Authorities, to develop a comprehensive strategy for dealing with the remnant parcels
created by the 407 mainline and Links;
THAT the Ministry of Transportation be further advised that it is the position of the
Municipality of Clarington that grade separations should be constructed on all local
roads that would otherwise be truncated by the 407 main line and East Link;
THAT the Clarington Highway 407 Community Advisory Committee, the Clarington
Agricultural Advisory Committee, and the Clarington Heritage Committee be thanked for
their input and assistance in preparing Report PSD-135-07;
THAT a copy of Report PSD-135-07 and Council's decision be forwarded to the Ministry
of Transportation and TSH; and
THAT all interested parties listed in Report PSD-135-07 and any delegations be advised
of Council's decision.
CARRIED
(SEE FOllOWING MOTIONS)
Resolution #GPA-644-07
Moved by Councillor Trim, seconded by Councillor Hooper
THAT the rules of procedures be suspended to allow Linda Gasser to speak regarding
the letter issued by the Ministry of Transportation to affected property owners.
CARRIED
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General Purpose and Administration Committee
Minutes
November 19,2007
Ms. Gasser informed the Committee that a letter had been sent to the affected property
owners. She expressed concerns that the information provided to the Ministry of
Transportation regarding the properties and uses may be inacurate. She confirmed a
process is available to make sure that the residents who are deemed hardship cases
are dealt with first.
Resolution #GPA-645-07
Moved by Mayor Abernethy, seconded by Councillor Woo
THAT the rules of procedures be suspended to allow Emma Docherty,
EnvironmentalfTransportation Planner, TSH, to speak regarding the letter issued by the
Ministry of Transportation to residents of the affected area.
CARRIED
Ms. Docherty informed the Committee that indeed a letter was sent to the residents of
the area and the Ministry of Transportation will be purchasing some of the properties
impacted by the 407 extension. She stated that at this time hardship does need to be
established.
The foregoing motion #GPA-643-07 was then put to a vote and CARRIED.
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETINGS OF NOVEMBER 8, 2007
Resolution #GPA-646-07
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report PSD-136-07 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on
November 8,2007 for applications A2007-0055, A2007-0057, A2007-0059 and A2007-
0060 and that Staff be authorized to appear before the Ontario Municipal Board to
defend the decisions of the Committee of Adjustment; and
THAT Council does not concur with the decisions of the Committee of Adjustment made
on November 17, 2006 for application A2007 -0058 and authorizes staff to appeal the
decision of the Committee of Adjustment to the Ontario Municipal Board.
CARRIED
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General Purpose and Administration Committee
Minutes
November 19, 2007
Resolution #GPA-647-07
Moved by Councillor Hooper, seconded by Mayor Abernethy
THAT the agenda be altered to consider Addendum to Report PSD-128-07 Regional
Cycling Plan Study under the Planning Section of the meeting.
CARRIED
REGIONAL CYCLING PLAN STUDY
Resolution #GPA-648-07
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Addendum to PSD-128-07, PSD-128-07 and the "Regional Cycling Plan Study"
be received;
THAT the Regional Cycling Plan be endorsed in principl as a basis for planning only
on the understanding that Clarington is making no finan ial commitment to the
implementation of the Study at this time and subject to t e following revisions:
a) That the multi-use trails identified for th Ontario Hydro corridors
parallel to Holt Road and Concession oad 7 be deleted (2.4.4 of
Report PSD-128-07);
b) That the multi-use 3m paved trail comp ising part of the Oak Ridges
Moraine Trail is an inappropriate desig ,an appropriate non-paved
design standard for the Oak Ridges Mo aine Trail should be
considered a Regional responsibility (m dification of Section 2.5.2 of
Report PSD-128-07);
c) That due to deteriorating edges on ma y roads, any signed routes
should be thoroughly reviewed prior to igns being installed and that
the Region of Durham indemnify the M nicipality of Clarington for any
insurance claims (Section 2.5.3 of Rep rt PSD-128-07);
d) That a multi-disciplinary committee, co prising representatives of
municipal and Regional Departments b established for
implementation (Section 2.5.4 of Repo PSD-128-07); and
e) That the Region's role focus on plannin ,designing and co-ordinating
connections between municipalities, es ablishing design standards,
cost-sharing in municipal initiatives for rban areas and taking the lead
in designing and implementing cycling i itiatives in rural areas (Section
2.6.2 of Report PSD-128-08).
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General Purpose nd Administration Committee
Minutes
November 19, 2007
That the Region of Durham be advised that the Municip lity's priority is the
establishment of off-road multi-use trails in urban areas and along the waterfront and
there are limited Municipal funds to implement Clarington's existing priorities;
That the Regional Development Charges By-law be amended to include a line item
implementing the Regional Cycling Plan;
That Staff be authorized to work with the Region and Durham Region Area
Municipalities to establish a reasonable and fiscally responsible Regional Cycling
Implementation Plan that integrates with the existing and anticipated future cycling and
road facilities; and
That all interested parties listed in Addendum Report PSD-128-07 and any delegation
be advised of Council's decision.
CARRIED
Councillor Foster chaired this portion of the meeting
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2007
Resolution #GPA-649-07
Moved by Councillor Novak, seconded by Councillor Robinson
THAT Report EGD-057-07 be received for information.
CARRIED
PROPOSAL TO CLOSE AND CONVEY A PORTION OF AN UNOPEN ROAD
ALLOWANCE SITUATED BETWEEN LOT 16 & 17, CONCESSION 10, FORMER
TOWNSHIP OF DARLINGTON
Resolution #GPA-650-07
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report EGD-058-07 be received;
THAT Council authorize the publication of a notice of application that the Municipality
intends to pass a by-law to close that part of the unopen road allowance situated
between Lots 16 & 17, Concession 10, Former Township of Darlington, pursuant to
section 34 of the Municipal Act and By-Law No. 95-22 (Attachment 1 to Report
EGD-058-07);
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General Purpose and Administration Committee
Minutes
November 19, 2007
THAT when Section 34 of the Municipal Act and By-Law No. 95-22 have been complied
with, Council pass a by-law and declare that portion of the road allowance to be surplus;
THAT subject to Council's consideration of any representations made at the public
meeting respecting the passing of by-laws authorizing the closure of the subject lands
as a public highway, declaring the subject lands to be surplus, and its conveyance to
the applicant, Council pass the necessary by-laws to implement Report EGD-058-07;
THAT the applicant pay all legal, advertising, appraisal and land costs associated with
this transaction; and
THAT Sl. Mary's Cement Inc. be advised of Council's decision.
CARRIED
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
EMERGENCY REPLACEMENT OF HAMPTON OPERATIONS HOIST
Resolution #GPA-651-07
Moved by Councillor Robinson, seconded by Councillor Novak
THAT Report OPD-011-07 be received; and
THAT the hoist be replaced and the cost to replace this equipment be financed from the
Operations Equipment Fleet Reserve Fund, FORTHWITH.
CARRIED
Councillor Woo chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT - OCTOBER 2007
Resolution #GPA-652-07
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Report ESD-015-07 be received for information.
CARRIED
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November 19, 2007
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
MUNICIPALITY OF CLARINGTON'S APPLICATION TO THE YOUTH FRIENDLY
COMMUNITIES RECOGNITION PROGRAM
Resolution #GPA-653-07
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report CSD-017-07 be received; and
THAT Council endorse the application for the Municipality of Clarington, as required, to
be recognized as a Youth Friendly Community.
CARRIED
SUMMARY REPORT - WORLD RECORD WALK - OCTOBER 3, 2007
Resolution #GPA-654-07
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report CSD-019-07 be received for information.
CARRIED
CLERK'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CORPORATE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Mayor Abernethy chaired this portion of the meeting.
FINANCE DEPARTMENT
CASH ACTIVITY - THIRD QUARTER OF 2007
Resolution #GPA-655-07
Moved by Councillor Trim, seconded by Councillor Novak
THAT Report FND-023-07 be received;
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General Purpose and Administration Committee
Minutes
November 19, 2007
That in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O.
2001, the Treasurer reports the cash position of the Municipality of Clarington for the
third quarter of the year 2007, as shown on the schedule attached to Report
FND-023-07; and
That part "A" of the expenditures for the third quarter of the year be confirmed.
CARRIED
CHIEF ADMINISTRATIVE OFFICE
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
MEETING INVESTIGATOR - CLOSED MEETINGS
Resolution #GPA-656-07
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the Addendum to Report CLD-036-07 be received;
THAT Report CLD-036-07 be received;
THAT a by-law be forwarded to Council to appoint Local Authority Services Ltd. (LAS)
as the meeting investigator in accordance with section 239.1 of the Municipal Act, 2001;
and
THAT LAS be advised of Council's decision.
CARRIED
BOWMANVILLE 150TH ANNIVERSARY FUNDING ASSISTANCE
Resolution #GPA-657-07
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the delegation of Mr. Kevin Anyan be received;
THAT $5,000.00 be given to the Bowmanville 150th Anniversary Steering Committee as
seed money for celebration events; and
THAT the funds be drawn from the Unclassified Administration Contingency Account
100-21-211-00000-7298, FORTHWITH.
CARRIED
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General Purpose and Administration Committee
Minutes
November 19, 2007
OTHER BUSINESS
There were not matters to be dealt with under this section of the meeting.
ADJOURNMENT
Resolution # GPA-658-07
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the meeting adjourn at 12:35 p.m.
CARRIED
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D~PUTY C[ERK
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