HomeMy WebLinkAbout12/02/2002
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Commiltee
December 2, 2002
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, December 2, 2002 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Multon
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Municipal Clerk, P. L Barrie
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of FinancelTreasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Robinson advised that he would be making a disclosure of
pecuniary interest with respect to Report COD-061-02.
MINUTES
Resolution #GPA-470-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on November 18, 2002 be approved.
"CARRIED"
Mayor Multon presented a certificate of participation to the Student
Pages'. Christine Vajda and Sarah Lack.
Mayor Mutton read the contents of his letter to Chief Kevin McAlpine,
Durham Region Police Services, wherein he expressed his strong
objection to the cancellation of the Clarington Village Constable Program
effective January 6, 2003.
Councillor Trim advised that he attended the Regional Press Conference
pertaining to the "Warmth" Program which is in its fourth year. He and
Councillor Rowe also attended the official opening of the South wing of
the University of Ontario Institute of Technology. 30 I
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PRESENTATIONS
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December 2, 2002
Councillor Trim also altended the sod breaking for the expansion of
Bethesda House.
Councillor Rowe advised that this will be Jacquie Mcinnes's last meeting
as reporter for Metroland and suggested that Council send a thank you
letter for her five years spent covering the meetings of the Municipality.
Councillor MacArthur advised that he attended the Christmas open
house for the Clarke Museum which was extremely well attended.
(a) Bernie Kuslikis, Manager, Plant Operations, John Thompson,
Superintendent, Durham Region Works Department, Elaine
Collis, Biosolids Coordinator, Skip Ambrose and Bob Campsal
- Elaine Collis was introduced and made a power point presentation
highlighting the following:
. Biosolids Management Program - how the program works
guidelines
certificate of approval
contract with Courtice Auto Wreckers; and
nutrient management program
. Contractor identifies - Region Inspects
digital air photos are used
region monitors spreading of operations
MOE (Ministry of Environment) approves the site applications;
monitors and enforces guidelines
. Best Management Practices
biosolids quality
Sewer Use By-law
consistency
equipmenUoperators
storage
site maps
spreading considerations
crop to be grown
application raid
weather and soil conditions
tile drainage
topography
. GPS recording of application area
. Benefits of utilizing biosolids
farmer - nutrients
- organic malter
- water
- aeration/tillage of fields
- value equals $50,00 - $150.00/acre
residenUmunicipality
society
. Concerns/Risks
ground water and surface water quality
odour
pathogens; and
metals and organic contaminants.
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December 2, 2002
PRESENTATiONS CONT'D.
DELEGATIONS
Members of Council advised that the certificate of approval and site
maps are sometimes not received by the municipality and suggested that
improved communication and signage be reviewed. It was suggested
that a schedule of biosolids spreading program be forwarded to the
municipality and that a member of municipal Clarington staff be allowed
to sit on a Regional Biosolids Management Program Committee.
(b)
Mayor Mutton presented the Certified Municipal Manager III
Designation Certificate Pin to Marie Knight Stanley, Deputy Clerk,
awarded by the Ontario Municipal Management Institute and
congratulated her on this achievement.
(c)
Lou Ann Birkett and Steve Grigg - Presentation regarding the
Corporate Health and Safety Annual Report ADM-09-02. Lou Ann
Birkett highlighted the accomplishments of the Health and Safety
Commiltee during the year 2001/2002 and stated that regular altendance
of Department Heads on a rotating basis has been extremely successful
and mutually beneficial. This process will be continued in the years
2002/2003. She introduced the new co-chairs of the Health and Safety
Commiltee, Gord Weir and Rob Groen.
(a)
Frank Feldman, Kiradaar (On!.) Inc., 7 Director Court, Unit 104,
Woodbridge, L4L 4S5 - Report PSD-129-02 appeared on behalf of
Kiradaar (Onl.) Inc., circulated a proposed residential draft plan and
expressed three major concerns:
1) the east and west side of his clients' property will be land locked
with no road frontage
2) the lolting set out in the report requires 15 metre frontages
instead of the current 12 metre minimum which adheres to the
current zoning,
3) the neighbourhood plan envisages a swap of land with the
neighbours and no discussions have taken place on how the
neighbour will react.
In his estimation the current configuration conforms to the Municipality's
Zoning by-law,
(b) Dr. L. D. Rackham and Ted Barnoski, 164 Foster Avenue,
Belteville, K8N 3P8 - re: Report PSD-129-02 advised prior to the
meeting that they would not be in altendance.
Resolution #GPA-471-02
Moved by Councillor Trim, seconded by Councillor Schell
THAT the following two delegations be added to the agenda:
Dave and Pearl Rickard regarding Report PSD-129-02 and
Angela and Guy Pugliese regarding Report EGD-51-02.
"CARRIED"
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December 2, 2002
DELEGATIONS CONT'D.
(c)
Bryce Jordan, G M Sernas and Associates, 110 Scotia Court,
Unit 41, Whitby, L 1 N 8Y7 - re: Report PSD-129-02 appeared on behalf
of Foster Creek Developments and stated that his client understands and
wants to work with staff to meet the Municipality's requirements. The
major concern is with the location of the school and this is why he
request approval of the official plan. His concern is the requirement of a
7.5 metre requirement for a side yard which. in his view, is a little
excessive.
(d)
John Wells, Courtice Area Ratepayers Association, 15 Firwood
Avenue, Courtice, L 1 E 1 P6 regarding the development of the South
Courtice Industrial/Employment area circulated a document entitled
"Report to the Municipality of Clarington on the Courtice Area
Ratepayers Association presentation to the Durham Region Works
Committee of November 20, 2003 pertaining to the development of the
South Courtice Industrial Area. He advised that the Courtice Area
Ratepayers Association (CARA) asked the Works committee to consider,
with the construction of the Courtice Sewage Plant, installing fibre optic
cables at the same time as the sewer pipes are installed. He noted that
this fibre could produce revenue for the Durham Region by leasing its
use to the telephone companies, like Bell, A T& T and Rogers. With the
location of Bell Canada and the Ontario Power Generation Fibre
back bone known, and the linking of the fibre in the Courtice industrial
area to it, it could provide broad band communications to the Iter site.
Also, by pulling fibre from Highway 2 at Simcoe Street in Oshawa
through the sewer up to the University of Ontario Institute of Technology
(OIT) it could then link OIT to Iter.
(e) Janet Lange, 2 Shoreview Court, Bowmanville, L 1C 3V2
re: Humane Society of Durham Region - advised prior to the meeting
that she would not be in attendance.
(f) Dave Rickard, 80 Given Road, R.R. #8, Newcastle, L 1 B 1 L9
Report PSD-129-02 - appeared on behalf of the residents, circulated
a copy of his presentation and noted the following concerns:
1) There is not enough distance between the property lines and the
proposed residences;
2) There should be a common privacy fence installed to the maximum
allowable height along the rear of all properties; and
3) He and the neighbours object to the higher density designation of the
homes on King Avenue.
(g) Adela and Guy Pugliese, 2179 Boundary Road, Burketon, LOB 1BO
were called but were not present.
Resolution #GPA-472-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 11 :40 a.m.
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PUBLIC MEETING
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December 2,2002
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following applications:
(a) SI. Anthony of Padua Parish
Applicant: Dickinson & Hicks Architects Inc.
The Planning Services Department sent public notice for the rezoning, by
first class mail on or before November 1, 2002 to all property owners
within 120 metres of the subject property in accordance with the latest
municipal assessment record, A public notice was also posted on the
property in question, The notice procedure followed is in compliance
with the Ontario Regulations made under the Planning Act.
(a) Report PSD-122-02 - SI. Anthony of Padua Parish - The purpose
and effect of the application is to rezone the subject lot at 1862 Bloor
Street to permit the construction of a 1798 m2 place of worship and a
manse,
No one spoke in opposition to or in support of this application.
Ivan Dickinson, Dickinson and Hicks Architects Inc, 285 Broadway,
Orangeville, ON L9W 1 L9 displayed a conceptuai rendering of the
proposed church and noted that a site plan application has also been
submitted which provides more information and details.
PLANNING SERVICES DEPARTMENT
SI. Anthony of Resolution #GPA-473-02
Padua Parish
Applicant: Dickinson Moved by Councillor Rowe, seconded by Councillor Trim
& Hicks Architects
Inc. THAT Report PSD-122-02 be received;
Rezoning and Site
Plan Appl.
Applicant: 1413350
Ontario Limited
THAT the rezoning application submitted by Dickinson & Hicks Architects
Inc. on behalf of SI. Anthony of Padua Parish, be referred back to Staff
for further processing and preparation of a subsequent report pending
receipt of all outstanding comments; and
THAT all interested parties listed in Report PSD-122-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resoiution #GPA-474-02
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT Report PSD-123-02 be received;
THAT the rezoning application submitted 1413350 Ontario Limited be
approved and the By-law be passed as contained in Attachment 2 to
Report PSD-123-02; and
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December 2, 2002
PLANNING SERVICES DEPARTMENT CONT'D,
Official Plan
Amendment
Applicant: Tucker
Creek Limited
Rezoning Appl.
Applicant: Great
Canadian Town Band
Festival
Committee of
Adjustment Meeting
of November 21,
2002
THAT all interested parties listed in Report PSD-123-02, any delegation
and the Regional Municipality of Durham Planning Department be
advised of Council's decision,
"CARRIED"
Resolution #GPA-475-02
Moved by Mayor Mutton, seconded by Councillor Rowe
THAT Report PSD-124-02 be received;
THAT Report PSD-124-02 be adopted as the Municipality of Ciarington's
initial comments with respect to the proposed official plan amendment
and zoning by-law amendment applications within the Municipality of
Port Hope referred to as Tucker Creek (Port Hope File #2.G.16);
THAT the Municipality of Port Hope be required to continue to keep the
Municipality of Clarington appraised with respect to this application and
that all Council decisions with respect to this development be forwarded
to the Municipality of Clarington; and
THAT all interested parties listed in Report PSD-124-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-476-02
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-125-02 be received;
THAT the rezoning application submitted by David Climenhage on behalf
of the Great Canadian Town Band Festival be approved and the by-law
passed as contained in Attachment 2 to Report PSD-125-02; and
THAT all interested parties listed in Report PSD-125-02 and any
delegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-477-02
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Report PSD-126-02 be received; and
THAT Council concur with decisions of the Committee of Adjustment
made on November 21,2002 for Applications A2002/066, A2002/068
and A2002/069 and that staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of Adjustment.
"CARRIED"
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December 2, 2002
PLANNING SERVICES DEPARTMENT CONT'D.
Bed & Breakfast
Establishments
Official Plan
Amendmenthood
Foster Creek
Developments and
Robert Stephenson
Resolution #GPA-478-02
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-127-02 be received;
THAT Staff be authorized to proceed with a zoning by-law amendment,
sign by-law amendment and licencing by-law; and
THAT all interested parties listed in Report PSD-127-02 and any
deiegations be advised of Council's decision.
"CARRIED"
Resolution #GPA-479-02
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report PSD-129-02 be received;
THAT the application for proposed Clarington Official Plan Amendment,
COPA 2000-003 submitted by Foster Creek Developments and Robert
Stephenson be approved as per Attachment 2 to Report PSD-129-02
and a by-law to adopt Amendment #30 be forwarded to Council for
approval;
THAT the Foster- East Neighbourhood Design Plan as contained in
Attachment 3 to Report PSD-129-02 be received;
THAT the Durham Region Planning Department be forwarded a copy of
Report PSD-129-02 and Council's decision; and
THAT all interested parties listed in Report PSD-129-02 and any
delegation be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTIONS)
Resolution #GPA-480-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT the foregoing Resolution #GPA-479-02 be amended by adding the
following wording between the third and fourth paragraphs:
"THAT the future zoning for the related plan of subdivision
contain provisions to ensure that dwellings on the new lots
abutting the north limit of the existing lots fronting on Given
Road, east of Massey Drive extension, have a 7.5 metre setback
to the common lot line,"
"CARRIED"
(SEE FOLLOWING MOTION)
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December 2, 2002
PLANNiNG SERVICES DEPARTMENT CONT'D.
Resolution #GPA-481-02
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT the foregoing Resoiution #GPA-479-02 be amended by adding the
following wording between the fourth and fifth paragraphs:
"THAT the portion of the Neighbourhood bounded by King
Avenue West, Ruddell Road, Future Street C and future Massey
Drive extension be further reviewed by staff to consider the
concerns of the residents with respect to the proposed medium
density development."
"CARRIED"
The foregoing Resolution #GPA-479-02 was then put to a vote and
CARRIED AS AMENDED.
Councillor MacArthur chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
Intersection of
Old Scugog Road
& Boundary Road
Resolution #GPA-482-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report EGD-51-02 be received;
THAT the request to install an all-way stop at the intersection of Old
Scugog Road and Boundary Road (Boundary Road within Township of
Scugog) be denied;
THAT staff, in cooperation with the Durham Regional Police, the
Clarington Traffic Management Advisory Committee and the Road Watch
Commiltee pursue the development of a Radar Message Board
Educational Program and that funds be provided for the program in the
2003 Current Budget for Council's consideration; and
THAT the interested parties listed within Report EGD-51-02 be provided
with a copy of Report EGD-51-02 and Council's decision.
"CARRIED"
Policy Promoting Resolution #GPA-483-02
The Safe Movement
Of Farm Vehicles and Moved by Councillor Robinson, seconded by Councillor Schell
Equipment
THAT Report EGD-52-02 be received;
THAT the "Policy Promoting the Safe Movement of Farm Vehicles and
Equipment" presented in Attachment 2 to Report EGD-52-02 be
approved; and
THAT the Municipal Clerk forward a copy of Report EGD-52-02 to the
Clarington Agricultural Advisory Commiltee (CAAC), Clarington Traffic
Management Advisory Committee (CTMAC), Durham Regional Police
Services ajijBRegiOnal Municipality of Durham for their information.
"CARRiED"
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December 2, 2002
ENGINEERING SERVICES DEPARTMENT CONT'D.
Aspen Springs
Subdivision, Phase 1
Plan 40M-1686
Longworth Avenue
Extension - Scugog
Street to Regional
Road 57
Resolution #GPA-484-02
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report EGD-53-02 be received; and
THAT the Director of Engineering Services be authorized to issue a
'Certificate of Acceptance' for the Tributary Stormwater Management
Works and Water Quality Works constructed within Plan 40M-1686.
"CARRIED"
Resolution #GPA-485-02
Moved by Councillor Schell, seconded by Mayor Mutton
THAT Report EGD-54-02 be received;
THAT a copy of Report EGD-54-02 be provided to residents who
attended the Information Centre; and
THAT the subject project be rescheduled for commencement of
construction in the Spring of 2003.
"CARRIED"
OPERATIONS DEPARTMENT
Councillor Trim chaired this portion of the meeting.
Bowmanville Main Resolution #GPA-486-02
Branch Library/MAC
Expansion Update Moved by Councillor Schell, seconded by Councillor Rowe
Confidential
Report - Personnel
Matter
THAT Report OPD-014-02 be received for information.
"CARRIED"
Resolution #GPA-487-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Confidential Report OPD-15-02 pertaining to a personnel matter
be referred to the end of the agenda to be considered at a "closed"
meeting.
"CARRiED"
EMERGENCY SERVICES DEPARTMENT
There were no items considered under this section of the agenda.
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December 2, 2002
COMMUNITY SERVICES DEPARTMENT
Confidential
Report - Personnel
Matter
CLERK'S DEPARTMENT
Delegation of Janet
Lange - Humane
Society of Durham
Region
Departmental Chairs
And Vice-Chairs
Amendment to
Municipal Firearms
By-law
Municipal Act
Resolution #GPA-488-02
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Confidential Report CSD-17-02 pertaining to a personnel matter
be referred to the end of the agenda to be considered at a "closed"
meeting,
"CARRIED"
Resolution #GPA-489-02
Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report CLD-55-02 be received for information; and
THAT Janet Lange be forwarded a copy of Report CLD-55-02.
"CARRIED"
Resolution #GPA-490-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Report CLD-057-02 be received; and
THAT the departmental Chairs and Vice-Chairs be continued for the year 2003.
"CARRIED"
Resolution #GPA-491-02
Moved by Councillor Schell. seconded by Councillor MacArthur
THAT Report CLD-58-02 be received; and
THAT the by-law attached to Report CLD-58-02 to amend By-law 2001-52 be
forwarded to Council for approval.
"CARRIED"
Resolution #GPA-492-02
Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report CLD-59-02 be received; and
THAT one-third of the remuneration paid as annual allowances to the Mayor and
Members of Council continue as expenses incident to the discharge of their
duties, in accordance with By-law 98-178.
"CARRIED"
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December 2,2002
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Confidential
Reports - personnel
matter
Tourism Oriented
Directional
Signage (TODS)
Port Granby Long
Term Low-Level
Radioactive Waste
Management
Report
Resolution #GPA-493-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Confidential Reports COD-058-02 and COD-059-02
pertaining to personnel matters be referred to the end of the agenda to
be considered at a "closed" meeting.
"CARRIED"
Resolution #GPA-494-02
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report COD-060-02 be received;
THAT Council approve Option #1 outlined in Report COD-060-02 as the
municipality's preferred action regarding the existing tourism signage;
and
THAT the funds required be provided from the 2002 contingency
Account 7007-X-298.
(SEE FOLLOWING MOTION)
Resolution #GPA-495-02
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-060-02 be tabled to allow staff to communicate with
the Ministry to renegotiate a contract which is more favourable to the
Municipality and report back.
"CARRIED"
Councillor Robinson stated a pecuniary interest with respect to Report
COD-061-02; vacated his chair and refrained from discussion and voting on the
subject matter. Councilior Robinson resides within the study area of the Port
Granby Long Term Low-Level Radioactive Waste Management Project.
Resolution #GPA-496-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report COD-061-02 be received;
THAT the existing contract with Hardy Stevenson & Associates Limited,
Toronto, Ontario, for Consulting Services, Port Granby Long Term Low-
Level Radioactive Waste Management Project be extended for a 2""
year;
THAT, pending satisfactory service and pricing that the contract be
extended on an annual basis for a third, fourth and fifth year;
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December 2, 2002
CORPORATE SERVICES DEPARTMENT CONT'D.
FINANCE DEPARTMENT
THAT the total funds required be expensed to Account
#7004-00003-0247; and
THAT the By-law attached to Report COD-061-02, marked Schedule "A"
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
There were no items considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
Corporate Health
and Safety Program
UNFINISHED BUSINESS
Presentation of
Bernie Kuslikis
Delegation of
John Wells
Resolution #GPA-497-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT the annual report of the Corporate Joint Health and Safety
Committee Report ADM-09-02 be received; and
THAT the revised Corporate Health and Safety Program, Schedule "A"
attached to Report ADM-09-02 be approved.
"CARRIED"
Resolution #GPA-498-02
Moved by Councillor Rowe, seconded by Councillor MacArthur
THAT Bernie Kuslikis, Manager, Plant Operations and Elaine Collis,
Biosolids Coordinator be thanked for their very informative presentation;
and
THAT staff be requested to report on ways in which the Region of
Durham, in conjunction with the Municipality of Clarington can improve
lines of communication and achieve greater follow up.
"CARRIED"
Resolution #GPA-499-02
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the delegation of John Wells be received with thanks.
"CARRIED"
Resolution #GPA-SOO-02
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the meeting be "closed" to allow for consideration of Confidential
Reports CSD-017-02, OPD-01S-02, COD-S8-02 and COD-S9-02
pertaining to personnel matters,
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UNFINISHED BUSINESS
OTHER BUSINESS
ADJOURNMENT
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December 2, 2002
Resoiution #GPA-501-02
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the actions taken at the "closed" meeting be ratified,
"CARRIED"
There were no items considered under this section of the agenda.
Resolution #GPA-502-02
Moved by Councillor Schell, seconded by Councillor Trim
THAT the meeting adjourn at 12:55 p.m.
"CARRIED"
qz~MAYOR
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