HomeMy WebLinkAboutCOD-057-07
REBORT II 3
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
November 12, 2007
Resolution #:
Report #: COD-057-07
File#:
By-law #:
Subject:
CL2007 -39, One (1) 100 Ft. Aerial/Pumper Vehicle
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-057-07 be received;
2. THAT Thibault and Associates, Drummundville, Quebec, with a total bid in the amount
of $823,584.00 (plus GST), being the lowest responsible bidder meeting all terms,
conditions of Tender CL2007-39 and providing acceptable specifications for an in stock
unit versus a unit built to specifications, be awarded the contract to supply and deliver
One (1) 2007 Model Pearce 100 Ft. Aerial/Pumper Vehicle, as required by the
Municipality of Clarington, Emergency and Fire. Services Department; and
3. THAT funds in the amount of $823,584.00 be drawn from the 2007 Emergency Services
Capital Budget Account #110-28-388-82803-7401.
, H.B.Sc., C.M.O.
rporate Services
Reviewed Q~ IA~_
Franklin Wu,
Chief Administrative Officer
MM\JBlkm
REPORT NO.: COD-057-07
PAGE 2
BACKGROUND AND COMMENT
Tender CL2007-39 for the supply and delivery one only 100 foot Aerial/Pumper unit was
advertised on the internet and issued to known distributors with bids being received as per
Schedule "A" attached. The tender call provided for the provision of pricing for the supply of a
unit built to municipal specifications as well as an alternate price for the supply and delivery of a
manufactured unit generally meeting the specifications called for in the tender and ready for
immediate delivery. Additional prices were invited for the supply and installation of optional
equipment for consideration. A summary of bids received is attached as Schedule A.
Three bids were received in response to the tender and on review it was noted that each of the
two higher bids did not include pricing for one of the optional equipment items. Carrier
Emergency did not provide pricing for the provision of side roll protection while Ontario Fire
Truck did not provide pricing on the Ancillary Equipment. In addition, the Ontario Fire Truck
submission was lacking in two areas: (1) it failed to provide a complete response to the
specifications for the unit to be built to Municipal specifications leaving several areas in doubt
and, (2) it failed to follow instructions for the submission of specifications for the alternate stock
unit by submitting their bid on other than the required tender forms. The low bid submitted by
Thibault and Associates was compliant in all aspects.
After further review and analysis of the tender by Emergency Services, Operations and
Purchasing staff, it was mutually agreed that Thibault and Associates, Drummondville, Quebec,
be recommended for the contract to supply and deliver One (1) 100 Foot Aerial/Pumper Unit
(Stock Unit) including the optional Ancillary Equipment as required by the Emergency and Fire
Services Department. The Side Roll Protection option is included in the price and, following an
inspection of the stock unit Fire and Emergency Services has decided against the purchase of
the Foam Pro 2002 option. The decision to recommend the purchase of the stock unit is based
on the units compliance with specifications, it is lower in cost then the unit built to specifications
and can be supplied in approximately one month whereas the built to specification unit will take
ten months.
The required funds for this acquisition total $823,584.00 (plus GST), well within the budget
estimate provided in the 2007 Capital Budget of $1,100,000.00.
REPORT NO.: COD-057-07
PAGE 3
Funding for this acquisition will be drawn from the 2007 Emergency Services Capital Budget
Account #110-28-388-82803-7401 and financed from the DC - Emergency Services Reserve
Fund.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Emergency & Fire Services.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
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